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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Dept: Public Services
Date February 9, 2004
OR\G\NI\L
Synopsis of Previous Council Action:
Reso 2001-298 September 17, 2001
Subject: Resolution authorizing an
increase in a purchase order to
Consolidated Fabrication Corp. for the
purchase of commercial/residential
front-load and roll-off refuse bins utilized
by the Public Services Refuse Division
Meeting Date: February 17, 2004
$164,000 PO
with two single year renewal options
Recommended Motion:
Adopt resolution; and authorize the Director of Finance to amend the FY03/04 Budget,
and transfer $148,170 from the Unappropriated Refuse Dump Fee Account No. 527-
413-5179 into the Refuse budget, $76,800 Account No. 527-413-5112 Small Tools and
Equipment and $71,370 Account No. 527-413-5704 M~ ~~.m. .
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Contact person Lynn Merrill, Director
Supporting data attached:
FUNDING REQUIREMENTS:
Source:
Council Notes:
Phone:
5140
Ward:
All
$148,170
Amount:
$76,800
527-413-5112, Small Tools/Equip
$71,370
527-413-5704, Misc. Equipment
Finance:
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Agenda Item No. 1/
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase in a purchase order to Consolidated Fabrication
Corporation for the purchase of commercial/residential front-load and roll-oft refuse
bins utilized by the Public Services Refuse Division
Background:
The Public Services Refuse Division provides front-load and roll-oft bin refuse service to
commercial and residential customers throughout the City. Services include providing
3, 4, and 6 cubic yard open box service for trash, commingled recyclable material and
green waste material. The roll-oft bins are sized from 10-cubic yards to 40-cubic yards
and are serviced using a roll-oft refuse truck.
On September 17, 2001 the Mayor and Common Council approved the execution of a
purchase order, with two single year renewal options, to Consolidated Fabricators
Corporation on Resolution 2001-298. The FY2003/2004 budgeted amount for bins has
been expended due to the dire state of the bin inventory. Approximately 450 of the
City's 3 cubic yard front load bins were non-repairable due to routine wear and damage
due to abuse and vandalism. The Refuse Division is now seeking to replace damaged
4 and 6 cubic yard bins for the same reasons.
Recently, the Refuse Division was given authorization to purchase ten (10) 40 cubic
yard bins to assist with the Old Fire debris removal. Initially these ten bins were used
only for the purpose of assisting residents with fire debris removal. After the fire debris
removal program was stopped the bins were then used as replacements for ten non-
repairable bins.
Due to increasing demands for commercial front-load bins and roll-oft bin services as a
result of increased construction activity within the City; and the ongoing need to replace
damaged bins and roll-ofts, the division is requesting an increase of $148,170 to the
purchase order for a total amount of $312,170. This will enable the Refuse Division to
decrease the amount of business that is turned away because of the unavailability of
bins.
. The Refuse Division is requesting the purchase of a various mix of front-load and roll-oft
bins from Consolidated Fabricators Corporation as listed below:
Item
4 Cu, Yard
6 Cu. Yard
40 Cu Yard
Quantity
200 Replacement
40 Replacement
15 ReplacemenU
Additional
$ Amount
Each Unit
$ 384.00
$ 510.00
$3,398.00
Total $ Amount
$ 76,800
$ 20,400
~ 50.970
Total $148,170
,..--
Financial Impact:
Funding for these purchases are included in the FY2003/2004 budget, Refuse Account
No. 527-413-5112, Small Tools and Equipment for 4 cubic yard bins ($76,800) and
Account No. 527-413-5704, Miscellaneous Equipment for 6 cubic yard and 40 cubic
yard bins ($71,370) for a total amount of $148,170.
Recommendation:
Adopt resolution; and authorize the Director of Finance to amend the FY03/04 Budget,
and appropriate $148,170 from the Unappropriated Refuse Dump Fee Account No. 527-
413-5179 into the Refuse budget, $76,800 Account No. 527-413-5112 Small Tools and
Equipment and $71,370 Account No. 527-413-5704 Miscellaneous Equipment.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE IN A PURCHASE ORDER TO
CONSOLIDATED FABRICATION CORP. FOR THE PURCHASE OF COMMERCIAU
RESIDENTIAL FRONT-LOAD AND ROLL-OFF REFUSE BINS UTILIZED BY THE
PUBLIC SERVICES REFUSE DIVISION
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Consolidated Fabricators Corporation supplies residential
and commercial front-load and roll-off refuse bins; pursuant to this determination the
PurchasiRg Manager is hereby authorized to increase the purchase order to
Consolidated Fabricators Corporation by $148,170 for a total amount of $312,170.
SECTION 2. The Purchase Order shall incorporate by reference this Resolution
No. 2004-
, and shall also include the following language: "Increase Purchase
Order to Consolidated Fabricators Corporation for front-load and roll-off refuse bins for
total amount of $312,170".
SECTION 3. The authorization to execute the above referenced Contract is
rescinded if not issued within sixty (60) days of the passage of this resolution.
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III
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December 18, 2003
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,
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE IN A PURCHASE ORDER TO
CONSOLIDATED FABRICATION CORP. FOR THE PURCHASE OF COMMERCIAU
RESIDENTIAL FRONT-LOAD AND ROLL-OFF REFUSE BINS UTILIZED BY THE
PUBLIC SERVICES REFUSE DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2004, by the
following vote, to wit:
Council Members:
AYES
ABSTAIN ABSENT
NAYS
ESTRADA
LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2004.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
at It?v-
,
December 18. 2003