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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
SUbject: Resolution authorizing the
execution of a purchase order to Porna
Distributing for the purchase of gasoline
and diesel fuel in participation with a
contract between Porna Distributing and
the County of San Bernardino.
Dept: Public Services
Date February 3, 200 R \ G \ N A l
Meeting Date: February 17, 2004
Recommended Motion:
Adopt resolution
~~I
r Signature
Contact person Don Johnson, Fleet Manager
Phone: 5220
Supporting data attached:
FUNDING REQUIREMENTS:
Ward: All
Amount: Cost savings to the City
FY03/04 $ 4,945
FY04/05 $11,868
Finance:
Council Notes:
12 E.:-;$(' -*266.q---S3
,1/17/ d,/
Agenda Itern No. J..O
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the execution of a purchase order to Poma Distributing for the
purchase of gasoline and diesel fuel in participation with a contract between Poma
Distributing and the County of San Bernardino.
Background:
On October 1, 2002 the County of San Bernardino and Poma Distributing entered into a
contract for the purchase of gasoline and diesel fuel. The County Request for Proposal
No.8, included a participation clause, "The COUNTY desires that Municipalities, School
Districts, and other Tax Exempt Districts within the County of San Bemardino requiring
gasoline and diesel fuel, may at their option and through the County Purchasing Agent, avail
themselves of the agreement resulting from this proposal. Upon notice, in writing, the Vendor
agrees to the extension of the terms of a resultant agreement with such Govemmental bodies
as though they have been expressly identified in this agreement, with the provision that:
(a) "Such Govemmental Body does not have and will not have in force any other contract for
like purchases.
(b) Such Govemmental body does not have under consideration for award any other bids or
quotations for like purchases.
(c) Such Govemmental body shall make purchases directly through the vendor and make
payment directly to the vendor. The COUNTY will not be liable for any such purchase
made between the Vendor and another Govemmental body who avails themselves of this
agreement." (Exhibit I, Section 22.0)
The Award letter (Exhibit 2) and vendor bid and recap (Exhibit 3) is also attached.
Fleet staff contacted the County of San Bernardino Vehicle Services Department requesting
information relating to the County's Fuel Purchase Agreements. City Fleet staff provided
County Staff information on six random fuel purchases. The County Fleet Staff made an
analysis of these six City fuel purchases. It was established that the unleaded purchases
would have been significantly lower if purchased through the County contract. One of the
City diesel purchases was cheaper, one was more expensive and one was about the same
as the County. Overall, all fuel from those six purchases through the County contract would
have saved the City $989.
Financial Impact:
Funds for the purchase of fuel and lubricants were included in the FY03-04 Fleet Division
budget Account No. 635-341-5113, Motor Fuel and Oil, in the amount of $955,000. As of
January 24, 2004 the Fleet Division has expended $580,039.97 for both Diesel and
Unleaded fuel purchases. The estimated cost savings to this account for the remainder of
FY03-04 would be $4,945.00. As this is a multi-year contract with an expiration date of
September 30,2005 the projected savings to this account for FY04-05 are $11,868.00.
Recommendation:
Adopt resolution.
REQUEST FOR PROPOSAL
COUNTY OF SAN BERNARDINO
PURCHASING DEPARTMENT
MATERIALS OR SERVICES:
Gas and Diesel Fuel
To Be Delivered To: Various Locations
Date 08/05/02
Exhibit I
Proposal No. P-8
Page NO.1 of 17 Pages
Submit each individual proposal in separate sealed
envelope with proposal number marked on outside to:
County Purchasing Agent
777 East Rlalto Avenue
San Bernardino, CA 92415-0760
BEFORE: 2:00 p.m., Thursday, September 5, 2002
For further infonmatlon call: Bill Brock, C.P.M., A.P.P.
Deputy Purchasing Agent
(90g) 387-2464
INSTRUCTIONS AND CONDITIONS
1. All prices and notations must be typewritten or written in ink. No erasures
permitted. Mistakes may be aossed out and corrections made adjacent, and
must be initialed in ink by pel'&on signing quotation.
2. State brand. or make, on each item. If quoting an arlicle exactly as specified,
the words .or equar must be stricken out by the vendor. If quoting on other
than make. model or brand specified. the manufacturer's name and the catalog
number must be given, or descriptive cut and information attached to the
quotation.
3. Quote on each item separately. Prices should be stated in units specified
herein. .
4. Each quotation must be in separate sealed envelope with proposal number
on outside. and must be received by County Purchasing Agent, 777 East Rialto
Avenue, San Bernardino, CA 92415-0760 not later than the hour and day
specified hereon. at which time it will be pubncly opened and read.
5. Time of delivery is a part of the consideration and must be stated in definite
lenns, and must be adhered to. If time varies on different items, the vendor
shall so stale in the column provided, opposite each item.
6. Teons of less than 30 days for cash discount will be considered as net.
7. All quotations must be signed with the film's name and by a responsible officer
or employee. Obligations assumed by such signatures must be fulfilled.
8. Unless otherwise definitely specifled,- the prices quoted herein do not indude
California Sales Tax.
9. No charge for packing. drayage, or for any other purpose will be allowed over
and above the prices quoted on this sheet
10. The right is reserved, unless otherwise stated. to accept or reject any or all
quotations, or any part thereof. either separately or as a whole. or to waive any
infonnality in a proposal.
11. The County recognizes that price is only one of several criteria to be used in
judging a product or service, ~d the County is not legally bound to accept the
lowest quote.
12. Samples of items, when required, must be furnished free of expense to the
County; and jf not destroyed by tests, will upon request be returned at vendor's
expense.
13. In case of default by the WIldor, the County of San Bernardino may procure
the artides or servtce from other sources and may deduct from unpaid balance
due the vendor, or may coiled: against the bond of surety, or mail bill for excess
costs so paid. and the prices paid by the County of San Bernardino shall be .
considered the prevailing market prices paid at the time such purchase is made.
14. Cost of transportation, handling. and/or inspection on deliveries, or offers for
delivery, which do not meet specifications, will be for the account of the vendor.
15. The vendor shall hold the County of San Bernardino, its officers. agents,
servants and employees, harmless and defend same from liability of any nature
or kind on account of use of any copyright, or uncopyrighted composition. secret
process, patented or unpatented invention, artide, or appliance fUrnished or used
under this Quotation.
16. The vendor will not be held liable for failure or delay in fulfillment if hindered
or prevented by fire. strikes. or Acts of God.
17. Quotations are subject to acceptance at any time within 60 days after
opening of same. unless olt18lWise stipulated.
18. Verify your quotations before submission, as they cannot be withdrawn or
corrected after being opened.
19. RETURN THIS SHEET WHETHER OR NOT YOU QUOTE A PRICE. If you
do not Quote, state your reason; otherwise your name may be removed from the
mailing list.
20. Accounts paid for transportation of property to the County of San Bernardino
are exempt from Federal Transportation Tax. An exemption certificate is not
required where the shipping papers show the consignee as San Bernardino
County, as such papers may be accepted by the carrier as proof of the exempt
character of the shipment.
21. To be considered, each vendor must have an approved Vendor Application
on file in the Purchasing Department The Vendor agrees to compty with
Executive Orders 11246, 11375. 11625, 12138, 12432, 12250, TiUeVII of the
Civil Rights Act of 1964, the California Fair Employment Practice Act, Equal
Employment Opportunity, San Bernardino County Emerging Small Business
Enterprise program, and other applicable Federal, State, and County laws,
regulations. and policies relating to equal employment and contracting
opportunities. including laws and regulations hereafter enacted. Infonnation on
these rules and regulations may be obtained from the Contract Compliance
Agency of the County of San Bemardino at (909) 386-8689.
22. The artides covered by the Quotation must confonn with safety orders of
OSHA, CALOSHA and/or NIOsHA, and OSH..poO.
23. Assignment of the contract by the vendor to other suppliers/contractors must
be approved by the Purchasing Agent.
24. Prevailing Wages; Where labor is required for public work as a part of any
requirements covered by this request for proposal. pursuant to the provisions of
the Labor Code of the State of California, contractor shall pay no Jess than
those minimum wages.
25. Conflict of Interest: Your signature hereon certifies that no County employee.
whose position in the County service enables them to inftuence any award of
your offer or any competing offer, shall have any direct or indirect financial
interest in any transaction resulting from this request for proposal.
26. Vendors making delivery or providing services on County premises shall
carry liability insurance and Worker's Compensation coverage in accordance with
the County's Standard Practice requirements.
IMPORTANT: Place signed proposal in envelope, seal envelope and show proposal number on outside. Return proposal to the County
Purchasing Agent, 777 East Rlalto Avenue, San Bernardino, CA 92415-0760
PRICES aUOTEO F.O.B. DESTINATION UNLESS OTHERWISE STATED.
The following must be f10ed in by the contractor in submitting his proposal:
Date
Delivery will be made in
from receipt of order unless otherwise noted.
Cash Discount Tenns
days
Signed By
Company
Address
City & State
Zip
Telephone No. (
.
A. SCOPE OF REQUEST:
For delivery of Gasoline and Diesel Fuel, furnished in quantities ordered, at times needed. by the successful
vendor (the seller), to the County of San Bernardino, (the buyer).
B. INSTRUCTIONS TO VENDORS:
1.1 GENERAL INFORMATION:
Vendors shall conform to all instructions and conditions as specified in the proposal.
1.2 PROPOSAL RETURN:
All proposals must be sealed and clearly state on the outside of the envelope in the lower left-hand comer
"PROPOSAL ENCLOSED,
#P-8 , and returned to:
County of San Bernardino
Purchasing Department
777 E. Rialto Avenue
San Bernardino, Ca 92415-0760
Attn: Bill Brock, Deputy Purchasing Agent
Due on or before: .
Thursday, September 5,2002 at 2:00 P.M.
1.3 DEADLINE:
Vendors shall submit the product specifications sheet (appendix A), signature page, pricing page
(appendix C), prior to the deadline.
1.4 LATE PROPOSALS:
Proposals received after the deadline will be marked "LATEn and will receive no further consideration.
1.S PROPOSAL OPENING:
All proposals will be opened and read aloud at the time, date and place specified.
1.6 PROPOSAL PREPARATION INSTRUCTIONS:
Bids must be typed'OR printed legibly in ink. Erasures and "lIIhite-out" are not permitted. Mistakes
may be crossed out, corrections typed adjacent and initialed in ink by person signing the proposal.
Proposals must be verified before submission as they cannot be withdrawn or corrected after being
opened, The County will not be responsible for errors or omissions on the part of bidders in making up
their proposals. Proposals must be signed by a responsible officer or employee. California State Sales
Tax, Federal Excise tax and California State Road tax should NOT be included in vendor's
proposal.
1.7 PROPOSAL PREPARATION COST:
Cost for preparing bid response and any other related material is the responsibility of the vendor and shall
not be chargeable in any manner to the County.
2.0 USE OF PROPOSALS RECEIVED:
All proposals received shall become the property of the County.
3.0 ACCEPTANCE OR REJECTION OF PROPOSALS:
Proposals shall remain open, valid and subject to acceptance anytime within sixty (60) days after the
proposal opening date and time, unless a longer period of time is mutually agreed to by the parties.
The County reserves the right to reject any and all proposals received by reasons of this request, to
negotiate separately with any source whatsoever in any manner necessary to serve its interests. .
The County realizes that conditions other than price are important and may award based on unit prices or
on cumulative totals; whichever method is determined to be in its best interests; may reject any or all
proposals, any part of a proposal, or may waive any informality in a proposal.
4.0 PRICING:
Invoicing will be based on the OPIS average daily rack price at the Colton terminal plus the delivery
differential. The delivery differential shall be a fixed price for a period not less than one (I) year.
Saturday, Sunday and Holiday deliveries will use the OPIS average rack price from the previous reporting
day. Vendor is to offer to the County any and all rebates, allowances or other price reduction incentives
being offered to customers of the Vendor, including any "pass through" incentives from refineries. For
purposes of locations not outlined in this proposal, prices should be similar to locations (in proximity)
quoted.
5.0 DISCOUNTS:
Terms of less than thirty (30) days for cash discount will be considered as net.
6.0 DELIVERY:
Time of delivery is a part of the consideration and must be stated in definite terms and adhered to. Fuel
shall be delivered to the designated addressees) within twenty-four (24) hours of the order date,
notwithstanding weather conditions so long as roadways are open. Contract supplier must provide a four
(4) hour maximum window to the ordering individual indicating expected delivery time at the location.
Supplier must strive to meet delivery during that window. Repeated failure to deliver on time will
constitute grounds to terminate the contract.
All items or services are subject to final inspection and acceptance at the designated locations by the
County. Such final inspection shall be made within a reasonable time after delivery. The successful
Vendor shall be responsible for taking tank stick readings before and after delivery and recording them on
the short form Bill of Lading, which shall be left at the delivery address, itemizing GrosslNet units and
the manner in which net was computed.
7.0 LENGTH OF CONTRACT:
The contract awarded shall begin on October I, 2002 or as soon thereafter as is practicable, and extend
through September 30, 2005.
8.0 CONSUMPTION:
Totals shown on proposal schedule are approximate and are minimum estimates for the period of contract
in order not to over-contract. Quantities herein are not a guarantee of any quantity purchase as a result of
this proposal.
9.0 DELIVERY SERVICE:
A. Delivery shall be made to point as specified in the County of San Bernardino and to the
department of the County as ordered.
B. Delivery shall be inside delivery to the specified inside point as directed by the County.
C. Delivery shall be made complete as ordered within the time quoted by vendor from receipt of
order.
D. One Delivery-One Invoice
E. Prompt delivery and efficient service are essential; failure to furnish such delivery and service
will constitute a breach of this agreement.
F. Vendor must obtain approval, in writing, from County Purchasing prior to utilizing a sub-
contractor for small deliveries to outlying areas. Payments to any such sub-contractors used by
the Vendor is the Vendor's responsibility.
G. See Appendix B for delivery locations
10.0 VENDORS GUARANTEE:
A. In quoting, the seller guarantees to make delivery of all items quoted, either from his stock, from
warehouse stocks, or via manufacturer's shipment. Ifunavailable from Seller's stock or if Seller
is unable to secure from warehouse or manufacture, it shall be the Seller's responsibility to see
that item is obtained from any other source having the item in stock.
B. All vendors responding to this RFP must provide a letter from a Refiner guaranteeing
uninterrupted product supply for the duration of any resulting contract.
11.0 AWARD:
Award of contract mayor may not be on an all or nothing basis or by groups of items. The County
reserves the option to make award(s) as it deems to be in the best interest of the County.
12.0 PAYMENT:
The County will pay the supplier by invoice. Invoices must reflect both purchase order number and
applicable proposal number to initiate payment. Disputed invoices will be returned to the vendor unpaid
and the County will process payment when a corrected invoice is presented.
13.0 USAGE REPORTING:
The successful Vendor should have the capability to accumulate usage on a per-gallon and total sales for
each County location. Reports shall be submitted on a semi-annual basis, listing location, number of
gallons delivered, tYPe of fuel delivered/sold, and prices invoiced. The report shall be submitted within 60
days foIlowing the close of the calendar reporting period to the San Bernardino County Purchasing
Department. Prompt and accurate reporting is an essential part of this agreement.
14.0 COMPLETION OF QUOTE:
When no manufacturer is specified, vendor must indicate brand of manufacturer being bid. When brand
or manufacturer is specified, vendor may bid substitute items as equals, except those items marked "NO
SUBSTITUTE". Vendor must be able to justifY any substitute item by submitting samples when called
for. The County reserves the exclusive right to accept or reject any item. If there is a discrepancy
between brand or manufacturer number and item description, the description wiIl be controlling. Changes
in packaging wiIl not be authorized unless so indicated when proposal is submitted. Bidder shaIl
complete quote by filling in on each item quoted: brand name, product number and manufacturer. If
bidding "As Specified", indicate so, with an "NS". Indicate if there is a minimum quantity required with
order.
Proposals not bearing tbe signature of an authorized company officer or agent will be deemed non-
responsive and will not be accepted.
Incomplete proposals will not be accepted.
~'
15.0 JURY TRIAL WAIVER:
Vendor and County hereby waive their respective right to trial by jury of any cause of action, claim,
counterclaim or cross-complaint in any action proceeding and/or hearing brought by either Vendor
against County or County against Vendor on any matter whatsoever arising out of, or in any way
connected with this contract, the relationship of Vendor and County, or any claim or injury or damage, or
the enforcement of any remedy under any law, stature, or regulation, emergency or otherwise, now or
hereafter in effect.
16.0 DISPUTES RELATING TO PROPOSAL PROCESS AND AWARD
In the event a dispute arises concerning the proposal process or award of the contract, the party wishing
resolution of the dispute shall submit a request in writing to the Director of Purchasing. Vendor may
appeal the recommended award or denial of award, provided the following stipulations are met:
a. Appeal must be in writing.
b. Must be submitted within ten (10) calendar days of the date of the recommended award or
denial of award letters, as applicable.
An appeal of a denial of award can only be brought on the following grounds:
a. Failure of the County to follow the selection procedures and adhere to requirements specified
in the RFP or any addenda or amendments.
b. There has been a violation of conflict of interest as provided by California Government Code
Section 87100 et seq.
c. A violation of State or Federal law.
Appeals will not be accepted for any other reasons than those stated above. All appeals must be sent to:
Aurelio De La Torre, Director
County of San Bernardino - Purchasing Department
. General Services'Building
777 E. Rialto Avenue
San Bernardino, CA 92415-0760
17.0 IMPROPER CONSIDERATION:
Vendor shall not offer (either directly or through an intermediary) any improper consideration such as, but
not limited to, cash, discounts, service, the provision of travel or entertainment, or any items of value to
any officer, employee or agent of the County in an attempt to secure favorable treatment regarding the
award of this proposal.
The County, by written notice, may immediately terminate any contract resulting from this proposal
process if it determines that any improper consideration as described in the preceding paragraph was
offered to any officer, employee or agent of the County with respect to the proposal and award process.
This prohibition shall apply to any amendment, extension or evaluation process once a contract has been
awarded.
Vendor shall immediately report any attempt by a County officer, employee or agent to solicit (either
directly or through an intermediary) improper consideration from Vendor. The report shall be made to
the supervisor or manager charged with supervision of the employee or to the County Administrative
Office.
In the event of a termination under this provision, the County is entitled to pursue any available legal
remedies.
18.0 INACCURACIES OR MISREPRESENTATIONS:
If in the course of the RFP process or in the administration of a resulting contract, County determines that
Vendor has made a material misstatement or misrepresentation or that materially inaccurate information
has been provided to County, Vendor may be terminated from the RFP process or in the event a contract
has been awarded, the contract may be immediately terminated.
19.0 EMPLOYMENT OF FORMER COUNTY OFFICIALS:
Provide information on former County of San Bernardino administrative officials (as defined below) who
are employed by or represent your business. The information provided must include a list of former
county administrative officials who terminated county employment within the last five years and who are
now officers, principals, partners, associates or members of the business. Should also include the
employment and/or representative capacity and the dates these individuals began employment with or
representation of your business. For purposes of this section, "county administrative official" is defined
as a member of the Board of Supervisors or such officer's staff, County Administrative Officer or
member of such officer's staff, county department or group head, \lssistant department or group head, or
any employee in the Exempt Group, Management Unit or Safety Management Unit.
Failure to provide this information may result in the response to the Request for Proposal being deemed
non-responsive.
20.0 TERMINATION CLAUSE:
a. In the event the County exercises the right to terminate the contract for dissatisfaction, the County
will give the Contractor three (3) days written notice of such termination.
b. The County of San Bernardino and the Vendor each reserve the right to cancel, for any reason, all or
portion of the services covered by this contract. To exercise this right, a thirty- (30) day written notice
must be given.
21.0 INDEMNIFICATION AND INSURANCE REQUIREMENTS
A. Indemnification
The VENDOR agrees to indemnify, defend and hold harmless the COUNTY and its authorized officers,
employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability
arising out of this Agreement from any cause whatsoever, including the acts, errors or omissions of any
person and for any costs or expenses incurred by the COUNTY on account of any claim therefore, except
where such indemnification is prohibited by law.
B. Insurance
Without in any way affecting the indemnity herein provided and in addition thereto, the VENDOR shall
secure and maintain throughout the Agreement the following types of insurance with limits as shown:
1) Workers' Compensation - A program of Workers' Compensation insurance or a State-approved Self-
InsUrance Program in an amount and form to meet all applicable requirements of the Labor Code of the
State of California, including Employer's Liability with $250,000 limits, covering all persons providing
services on behalf of the Contractor and all risks to such persons under this Agreement.
If Contractor has no employees, it may certify or warrant to County that it does not currently have any
employees or individuals who are defined as "employees" under the Labor Code and the requirement for
Worker's Compensation coverage will be waived by the County's Risk Manager.
it
With respect to Contractors that are non-profit corporations organized under California or Federal law,
volunteers for such entities are required to be covered by Worker's Compensation insurance. Ifthe
County's Risk Manager determines that there is no reasonably priced coverage for volunteers, evidence of
participation in a volunteer insurance program may be substituted.
2) Comprehensive General and Automobile Liability Insurance - This coverage to include contractual
coverage and automobile liability coverage for owned, hired and non-o",ned vehicles. The policy shall
have combined single limits for bodily injury and property damage of not less than one million dollars
($1,000,000).
C. Additional Named Insured
All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability
policies shall contain additional endorsements naming the COUNTY and its officers, employees, agents
and volunteers as additional named insured with respect to liabilities arising out of the performance of
services hereunder.
D. Waiver of Subrol!ation Ril!hts
The VENDOR shall require the carriers of the above required coverage's to waive all rights of
subrogation against the COUNTY, its officers, employees, agents, volunteers, vendors, and subcontractor.
E. Policies Primary and Non-Contributorv
All policies required above are to be primary and non-contributory with any insurance or self-insurance
programs carried or administered by the COUNTY.
F. Proof of Coveral!e
The VENDOR shall immediately furnish certificates of insurance to the COUNTY Department
administering the Agreement evidencing the insurance coverage, including the endorsements above
required, prior to the commencement of performance of services hereunder, which certificates shall
provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the
Department. VENDOR shall maintain such insurance from the time VENDOR commences performance
of services hereunder until the completion of such services. Within sixty- (60) days of the commencement
of this Agreement, the VENDOR shall furnish certified copies of the policies and all endorsements.
G. Insurance Review ,
The above insurance requirements are subject to periodic review by the COUNTY. The County's Risk
Manager is authorized, but not required, to reduce or waive any of the above insurance requirements
whenever the Risk Manager determines that any of the above insurance is not available, is unreasonably
priced, or is not needed to protect the interests of the COUNTY. In addition, if the Risk Manager
determines that heretofore, unreasonably priced or unavailable types of insurance coverage or coverage
limits become reasonably priced or available, the Risk Manager is authorized but not required, to change
the above insurance requirements, to require additional types of insurance coverage or higher coverage
limits, provided that any such change is reasonable in light of past claims against the COUNTY, inflation,
or any other item reasonably related to the County's risk.
Any such reduction or waiver for the entire term of the Agreement and any change requiring additional
types of insurance coverage or higher
22.0 PARTICIPATION:
The County desires that Municipalities, School Districts, and other Tax Districts within the County of San
Bernardmo requiring Gasoline and Diesel Fuel may at their option and through the County Purchasing Agent,
avail themselves of the contract resulting form this proposal. Upon notice, in writing, the Seller agrees to the
extension of the terms of a resultant contract with such Governmental bodies as though they have been
expressly identified in this bid, with the provision that:
(a) Such Governmental Body does not have and will not have in force any other contract for like
purchases.
(b) Such Governmental body does not have under consideration for award any other bids or
quotations for like purchases.
(c) Such Governmental body shall make purchases directly through the vendor; make ,payment
directly to the vendor. The County will not be liable for any such purchase made between the
seller and another Governmental body who avails themselves of this contract.
Vendor is to notifY, in writing, the County Purchasing Agent whenever another local government agency
participates in the County contract.
23.0 PURCHASE ORDER ADDRESS:
If purchase orders are to be sent to an address other than that filled in by the vendor on the first page of
this proposal, the vendor shall show on the following blank lines the address to which resultant orders
from this proposal should be sent:
24.0 SPECIAL INTRUCTIONS:
If the proposer is not a refiner, to be considered for award, all responders must have a contract or letter of
commitment from a refiner to assure uninterrupted source of supply to the County. All qualifYing suppliers
are subject to inspection of facilities by the County.
Upon award of contract, successful supplier will be required to meet with the Fleet Management Department
appointed authority to discuss any issues or requirements regarding delivery to various fueling sites in the
County. Once delivery policy has been established to provide the proper level of service to the County,
supplier assumes fun responsibility for' making such information available to all current and subsequent
delivery personnel. (Employees and/or contract personnel).
Proposed suppliers shall comply with all Internal Revenue Service and the State Board of Equalization
requirements. A copy of a valid Vendor Fuel Use Permit, Broker Motor Fuel Tax Permit, ReseIler's
Permit must be included in your proposal. The successful supplier must provide the Purchasing
Department with a valid I. R. S. form 637 prior to award of contract.
The successful supplier will provide the County Fleet Management Department's Fuel and Security
Office with a contact individual (s) name, address and phone number which will be valid 24 hours a day,
7 days a week. In cases of emergency, that contact, or his appointed stand-in must be available to
respond with authority to the needs of the County.
SPECIFICATIONS
CARB DIESEL
ASTM TEST
PROPERTY SPECIFICATIONS METHOD
ASTM Color max 3.0 0-1500
Gravity, 'API min 30 0-287
Viscosity, CST @ 100' F 2.0-4.25 0445
Viscosity, SSU @ 1 DO' F 32.6-40 0-2161
Haze rating @ 70 · F max l'
(CPC scale)
Distillation, · F 0-86
50 % Recovery Report
90% Recovery 540-640
EP max 700
Flash Point, PMCC · F mix 140 0-93
Sulfur, PPM max 500 0-2622
Corrosion, 3 hrs. @ 212 · F max 2 0-130
Pour Point, · F 0-97
APR 15 - SEP 14 max + 15
SEP 15 - APR 14 max 0
Carbon ~esidue, 10% Btms. ,o/~ max 0.20 0-189
ASH % max 0.01 0-482
Cetane No. min 40 0-613
Cetane Index min 442 0-976
BS&W, Vol. % max 0.05 0-1796
Aromatics, Vol. % Reporf 0-51864
PRODUCT MUST BE IN COMPLIANCE WITH ALL CALIFORNIA AIR RESOURCES BOARD AND THE MOJAVE
DESERT POLLUTION DISTRICT REQUIREMENTS IN, EFFECT AT TIME OF DELIVERY.
1 Colonial Pipeline Company (CPC) haze rating system.
2 If Cetane index is below 44, an amount of Cetane improver will be added to assure a minimum Cetane number of 40.
3 Aromatics will average approximately 20 vol. 'Yo.
4 D-5186 (SFC) is primary method. D1319 (FIA) can be substituted.
APPENDIX A
Page 1 00
SPECIFICA nONS
UNLEADED REGULAR GASOLINE
ASTM TEST
PROPERTY SPECIFICATIONS METHOD
Color undyed
Gravity, 0 API Report 0-287
Corrosion, 3 hrs. @ 1220 F max 1 0-130
Doctor Neg.5 0-235
Sulfur, PPM max 300 0-2622
ASTM Gum, Washed, mg/100 ml max 4 0-381
Unwashed, mg/100 ml max 10 0-381
ASTM Oxid. Stab., minutes min 240 0-525
Or UOP Induction, minutes min 300
Phosphorus, gm/gal. max 0.005 03231
Bromine No. (So. CA only) max 286 0-1159
Octane
RM Report 0-2699
MM min 82.0 0-2700
(R+M)/2 min 87.0
Benzene, wt. % max 5 0-3606
Appearance clear & bright 0-4176
Detergent 7
Seasonal Control - ASTM Volatilitv Class
A B C 0 E
RVP, PSIs max 7.8* 10.0 11.5 13.5 15.0 0-323
Temp., 0 F
@ V/L= 20 min 140 133 124 116 105
*Pipeline Requirement is 7.7 psi.
Distillation of
10% Evap. max 158 149 140 131 122 0-86
50% Evap. 170-250 170-245 170-240 170-235 170-230
90% Evap. max 374 374 365 365 365
EP max 437 437 437 437 437
Residue, vol% max 2 2 2 2 2
5 Or mercaptan sulfur 20 ppm max by ASTM Test method D-3227
6 Legal maximum 30.
7 For California rack sales, CARB-certified detergent additive, at a CARB-specified dosage, is added.
8 Instructions for summer season vapor pressure gasoline deliveries (including transition periods) will be issued annually
by the Terminals group on or before February 1.
APPENDIX A
Page 2 of3
SPECIFICATIONS
UNLEADED PREMIUM GASOLINE
ASTM TEST
PROPERTY SPECIFICATIONS METHOD
Color undyed
Gravity, 0 API Report 0-287
Corrosion, 3 hrs. @ 1220 F max 1 0-130
Doctor Neg.9 0-235
Sulfur, PPM max 300 0-2622
ASTM Gum, Washed, mg/100 ml max 4 0-381
Unwashed, mgl100 ml max 10 0-381
ASTM Oxid. Stab., minutes min 240 0-525
Or UOP Induction, minutes min 300
Phosphorus, gm/gal. max 0.005 03231
Bromine No. (So. CA only) max 28'0 0-1159
Octane
RM Report 0-2699
MM min 82.0 0-2700
(R+M)/2 min 91.0
Benzene, wt. % max 5 0-3606
Appearance clear & bright 0-4176
Detergent 11
Seasonal Control - ASTM Volatilitv Class
A B C D E
RVP, PSI'2 max 7.8" 10.0 11.5 13.5 15.0 0-323
Temp., 0 F
@V/l=20 min 140 133 124 116 105
"Pipeline Requirement is 7.7 psi.
Distillation of
10% Evap. max 158 149 140 131 122 D-86
50% Evap. 170-250 170-245 170-240 170-235 170-230
90% Evap. max 374 374 365 365 365
EP max 437 437 437 437 437
Residue, vol% max 2 2 2 2 2
9 Or mercaptan sulfur 20 ppm max by ASTM Test method D-3227
10 Legal maximum 30.
11 For California rack sales, CARB-certified detergent additive, at a CARB-specified dosage, is added.
12 Instructions for summer season vapor pressure gasoline deliveries (including transition periods) will be issued annually
by the Terminals group on or before February 1.
APPENDIX A
Page 3 of3
LOCATIO'"
FliEL TYPE
CAPACITY/GALLONS
NEEDLES SERVICE CENTER UNLEADED - I Nozzle
5 AIRPORT ROAD DIESEL
NEEDLES
760/326-4117
AGST- Trusco, Dispensers- Fill-Rite (Single Hose), Balanced System
10,000
10,000
WEST VALLEY SERVICE CENTER
12672 4 TH. STREET
RANCHO CUCMONGA
909- 463-5127
UST- Joor, Dispensers- Bennett, Twin (Two Dispensers) Balanced System,
Veeder-Root UST Tank Monitoring System
PREMIUM - 2 Nozzles
UNLEADED - 2 Nozzles
DIESEL
12,000
20,000
12,000
BARSTOW SERVICE CENTER
1140 WEST MAIN STREET
BARSTOW
760/256-5895
UST- unknown manufacture, Dispensers- Gilbarco, (One Twin & One Single Dispenser), Balanced System,
Veeder-Root UST Tank Monitoring System
PREMIUM - I Nozzle
UNLEADED - 2 Nozzles
DIESEL
7,500
10,000
7,500
CALICO GHOST TOWN UNLEADED - I Nozzle 500
INTERSTATE 15/
GHOST TOWN ROAD
YERMO
760/254-2122
AGST- Conyauit, Dispenser- Fill-Rite (Single Hose), Balanced System
GLEN HELEN REGIONAL PARK UNLEADED - I Nozzle 500
2555 GLEN HELEN PARKWAY DIESEL 500
SAN BERNARDINO
909- 880-2522
AGST- Trusco, Dispenser- Fill-rite, (Single Hose), Balanced System
MOABI REGIONAL PARK UNLEADED - 1 Nozzle 1,000
INTERSTATE 15/ DIESEL 1,000
PARK MOABI ROAD
NEEDLES
760/ 326-3831
AGST- Conyault, Dispenser- Fill-Rite, (Single Hose), Balanced System
PRADO REGIONAL PARK UNLEADED-I Nozzle 1,500
16700 SOUTH EUCLID A VB. DIESEL 1,500
CHINO
909- 597-4260
AGST- Hooyer, Dispenser- Fill-Rite, (Single Hose), Balanced System
APPENDIX B
Page 3 of4
LOCATION
FGEL TYPE
CAP ACITY/GALLONS
YUCAIPA REGIONAL PARK UNLEADED - I Nozzle 500
33900 OAK GLEN ROAD DIESEL 500
YUCAIPA
909- 790-3127
AGST - Trusco, Dispenser- Fill-Rite, (Single Hose), Balanced System
TRONA ROAD YARD DIESEL
80311 TRONA ROAD
TRONA; CA. 93562
AGST - Goodspeed, Gravity Feed (no pump)
1,000
APPENDIX B
Page 4 0(4
LOCATION
BIG BEAR SHERIFF
477 SUMMIT BLVD
BIG BEAR
FONTANA SHERIFF
17780 ARROW BLVD
FONTANA
GLEN HELEN SHERIFF
18000 WEST INSTUTION ROAD
DEVORE
MORONGO SHERIFF
6527 WHITE FEATHER RD.
JOSHUA TREE
TWIN PEAKS SHERIFF
26010 HWY 189
Twin Peaks
APPLE VALLEY RD. YD.
1923 JOSHUA RD.
Apple Valley
BALDY MESA RD. YD.
12397 SYCAMORE ST.
Victorville
BARSTOW RD. YD.
29802 HIGHWAY 58
Barstow
CHINO RD. YD.
7000 MERRILL AVE
Chino.
CRESTLlNE RD. YD.
23188 Crest Forest Drive
Crestline
RUNNING SPRING RD. YD.
1920 WILDERNESS RD.
Running Springs
SAN BERNARDINO MAIN YARD
210 LENA ROAD
San Bemardino 2 Nozzles
BIG BEAR ROAD YARD
N/O HWY 38 and STANFIELD
CUTTOFF
BIG BEAR LAKE
ESTIMATED CONSUMPTION
EST. ANNUAL DELIVERY DIFFERENTIAL
Usa!!e (Gallons) COST PER GALLON
93.526.5
rt
rt
74.895.0
7,227.0
rt
153.481.5
rt
81.396.0
rt
44.364.0
rt
80,652.0
rt
39.078.0
rt
32,979.0
rt
63,439.5
rt
13.381.5
rt
764,896.5
rt
15.723.0
rt
APPENDIX C
Page 1 of2
LOCATION
ESTIMATED CONSUMPTION
EST. ANNUAL
USAGE (GALLONS)
29 PALMS SERVICE CENTER
73663 MANANA DRIVE
1WENTY NINE PALMS
102,465.0
NEEDLES SERVICE CENTER
5 AIRPORT ROAD
NEEDLES
68,604.0
WEST VALLEY SERVICE CENTER
12672 4 TH. STREET
RANCHO CUCMONGA
298,894.5
BARSTOW SERVICE CENTER
1140 WEST MAIN STREET
BARSTOW
98,742.0
CALICO GHOST TOWN
INTERSTATE 15/
GHOST TOWN ROAD
YERMO
3,162.0
GLEN HELEN REGIONAL PARK
2555 GLEN HELEN PARKWAY
SAN BERNARDINO
MOABI REGIONAL PARK
INTERSTATE 15/
PARK MOABI ROAD
NEEDLES
9,288.0
3,750.0
PRADO REGIONAL PARK
16700 SOUTH EUCLID AVE.
CHINO
5,112.0
YUCAIPA REGIONAL PARK
33900 OAK GLEN ROAD
YUCAIPA
4,077.0
TRONA ROAD YARD
80311 TRONA ROAD
TRONA, CA. 93562
4,198.5
Estimated Total Gallons
2,063,332.5
Discount OFF OPIS Daily Average, CARB DIESEL
Discount OFF OPIS Daily Average, UNLEADED REGULAR
Discount OFF OPIS Daily Average, UNLEADED PREMIUM
APPENDIX C
Page 2 of2
total
DELIVERY DIFFERENTIAL
COST PER GALLON
If.
If.
If.
If.
If.
If.
rt
rt
rt
rt
%
%
%
-
FEB-10-2004 16:'35 SB CO PURCHRSING
COUNlY OF SAN HEHNAlIDINO
PURCHASING DEPARTMENT
(909) 387-2060
909 387 2666
PURCHASE ORDER NO.
THIS NUMBER MOST APPEAR ON ALL INVOICES
SHIPPING PAPEAS ANO PACt<A.GES
ORDE~ DATE OEUVERV' CATE
P.01
1.0959
.~u
FlEOUfSITICN NO.
....
BUYIiR
8
07/15/2003 07/01/2003
D0771
,..
~H FLEET MANAGEMENT DEPT
f 210 NORTH lENA ROAD-
i . SAN In.'RNARDlNO, CA 92415-0842
FU D: CB D~PT: VMS REF. DOC ID: PC VHSZ0959
1 311 00 2050 SJ,OOO,OOO.OO
"T LIt: .~. .APPA OIJ/SUI Am . .ORCIJIl.1 . TOTAL COlT
....
:11 oo~ POMA DISTRIBUTING CO INC
"U N PO BOX 3i28
~ 'g SAN BER...1>J.o\RD!NO. CA 92412
- R .
.,>, 0 "X" indicates confirming order - do not duplicate
.IlESCAPllON OF.IIA"/'EIIW.J'.llA ~C!~.
~".
J
,.:
FI..EET :MANAGEMENT DEPT.
210 NORTH LENA ROAD
SAN BERNARDINO, CA 92415.0842
Terms: Net 30 days (unless otherwise noted on P.O.)
,1m..... UNI1' :
. UNI1' COST
... 'Ii;W;,l!l!!Nr.": ::", ".,
\'--'
l'\:mish luetin.. di.scl thel. by_lie .i1. (RI!:PLAOBS TO 145) r,..,a "/IlnO ",,~l
canc.lled, !or 80 annual total ...tto ..~e..dJ
$3,000,000.00
HY
1",,-
Only .nel"u'Oh... onl.,...iIl b. .......d hm July't. ~OO" unlil.""eell.d.
ill ""Pediiin; P"l'rnent o!yo'li'inv.ic.. b)':
1. Subll1iltlni in...iee 'De. por mo.th.
:l. Prompdy IIIl1iling yo.... ;..voi.e. tl....otiy to: 'Bill To,' Dep_eAt 0110"" all n.
...
".~
w
Th. CO\U1!y of 3811 BOInlltdino te,orv..lhe,rit!lt III ..ncollbb Purcb8lle Orcl
no~.. ot!he ""d.~ or c1unns, 011,'6.= yo.. au. II> iasuflici...! fundi...
--
....
llY , , -."'
,.. Post-it" Fa>e Note 7671 Dalll
TD .,r- Fram
Co.
'"", " ~ ..
PhOne t
ox ...
...
'"'
tlW
...
F.O.B. DESTINATION (UNLESS OTHERWIS~ SPECIFIED)
Gt'lll!d Total:
Sl,OOO,OOO.OO
....
....
AUTHORIZED If'(~
~'C-)-
"""iJ r ~"...'"'
....
Ill!
"" '1-8-180 RIiV. aJtt
Of'lIGINAL - veNDOR. CAHAFW - P~. BI.l.JE.. OEPT" GREEN ~ DEPT.. PINK - PA
FEB-10-2004 16:35
"
SB CO PURCHRSING
TERMS AND CONDITIONS
909 387 2666
P.02
. "..,- .
INVOICE Submit invoices in dupllcale to biliing address as shown on the front of the purchase order. Invoice each purchase order separetely, Items on this purchase
order must not ,be billed wilh lhose on other, purchase Ol'ders. ,No charge for packing or drayage will be allowed except When specifled on order end evidenced by a copy
~f the freight bill attached to lI1e i11'lolce. A freight bili l!l!!Al.eccompany invoices whenever freight charges are prepaid and added to the invoice. Purchase order number
" ,and consignee must be clear~ shown on ,311 invoiCl!S, shipping documents, shipments,correspondence, and related papers,
PAYMENTS Payments shall be made, upon submission of illimized invoices in DupllC2le orrhe prices stipulated herelnler, for sUpplies'deUvered andaccepteO or seivice
rendered and accepted, less dedL'CtiMS, if at1j', as herein provided, Payment on par'JaI deliveries may be made whenever amcunlll due so warranL when requested by
the. Vendor and ~d by the Purchasing Agent If'for,any reason,an o'!fJr-p~yment is made, we require prompt iefund via yoyr properly refllrenoes olle(:k, in order Ihal
we can expedite clearing of lI1e over payment thrcL<gh our accounting sysl8m.
INSPECTlON All materials ~ workmal1$lp are subjecllo Inspection and test by the COunty lor ccmpl'la.'1ce with specincalions as included herein, In !he event artlcIes
or serviceS are defective or no! In cilnleimitY with this order,the Cotjnty shall heve the right either to rejecll!1e items or IlqUlre correction. DeIocllve articles or services
shall be removed from the County prelR~ andIor,eorrected,Oy and ,at lI1e expense 01 the Vendor. Faliure to inspect and accept or reject shall not relieve !he Vendor lrom
responsibility ler compliance with Specificafio~.FjriaJ '~tanCe ~h8i1 becbnclusive axcept,Bi regards latent defects, friUd, or such grilsS'lni~ Ill; am6unt'to fraud.
. ", ". . I .' , . . ~ .,'. . '.. . .
RESPONSIBlUTY Unless 'otherWise ilPecIfied, th8' Vendor shall 'be responsible lor all items covered by this purchase order until delivered at !he designOi delivery
point. and the Vendor shall bear all risks as to items rejected or requiring correction after rKIlice 01 such rejection or correction Is given. '
CHANGES This p~ Older may. at any time, by written ord~r, be changed In reilanls to the matsrials or seI'IIces III be furnished, quandties ordered, unit price,
d'ISCOUnt, delivery point ar arrangements, terms, or ariy other matters affecting a valid order. In 1he event 'Such chlll1llll causes an InClllas8 or decreue 111 cost 01
pertomiance herelll1der, an equ. adj~slment wiillll' made lQr, II)e lXl8Ilt1ereof, s1Aljecl to the app~vaJ 01 !he Purchasing Agent, and WIlllen notice given Iherefor.
.' '., , . ..,..., .' .
VARlAl1ONs.QUANTmES No vartaUon in the qli,alllyor quintJ~ of any i18m called ler by this purchase oid9ishallliti'~e exCept In pursU8l1Ce of wrill8l1 ~hange
order so aulhorq:lng, and no change in cost shall bll valid unless so onlered. , , , _. "
TERMltlAT1Q~ This purchase order may be terminated in 1II11llle or in any part at any lime by wri1ten no1ica to Vendor. Such IemiinaliDn shaII,be'eHecli'Ie In,lhe quantity,
m'ani1iir,1l1Vf lima specified in such nollce and lhe County shall be liable at !he S1ipuIatsd price lor only such miderials and/or services as have been delivered, end/or
rendered and accepted, The county shall not be liable for any excess costs arising olll of such terminallon. and failure ollhe Vendor to cease delivery dOl:ROlk upon
/llC8!pt of l8rrninallOl1 nob shall net occasion a claim for eldrl costs. ' ,
. ., '. . ." .
UABlLIT'I The COurity shall not be responsIble,fer any damages lIIat may be claimed by'reason of death or injury of the PJrson 01 the Vendor'S OI\iClllS, OnlS.
$mployeea. Invillle8. or riC8nsees, or lor damage 10; any properly oIlhe. Ye\ldQI ~\I1at may aJl~ QI' ~ .at lIl1Y time because!" ~~flJiiury ai'damacIe to pIopeI!y
sustained by any oIher person or persons, which may have been cauaed or conlrlbuted 10, proxirnatsly,ll'i I8BSOl1 of, or In Ihe COUIS8 of oanying out 1his purohase ord8I.
The Vendor shaD aseurne fu" reaponsibili1y lor Ihe result of aTrf ;G1a1m ~ under this pIIl:hase ,0000er..el!d the Vendor ahaIIlndemnlly. defend. and hold harmless II1e
Ccu~, all oIIlcers wemployees lI1ereof, from aa~amages, 00SI8. or tIllIlIIlsea.,In!a'II: QI' In equity, ~e 01 per&Ol)a1 injury, properly damage, or ~11eged or aCIUBI
patent Infringements, based on !he performance oIlhis purchase order or asserled against
DELAYS. DAMAGES In the event the Vendor falls 10 perform this purchase Older w1lhln 1I1e time spedlied, Wany. or a reasonable lime after placement of !he order,lhe
Purchesing Agent may, by written noUce, order !he V8tldor to cease lurther deIlwries and may hold !he Vendor IJable lor any damage ceused the ColI1lY by reaaon of
such delay, Perlods 01 petlormance may be extended n !he feels as to I!1e cause 01 the delay juslily such eJlenslon In !he opinion oIlhe PUrchasing Agent.
COMPLIANCE The articles CMled by this purchase OIlIer or. contract rnust Conform willi safety orders of OSHA, CALOSHA. and/or N/OSHA and applicable Safely Data
Sheets.
CHILD SUPPORT COMPUANCE CONTRACTOR acIlnowIedgas 11181 COUNTY has eslablished a goal of tlllUring 1I1aI all indivlduale who benefit financially lnlm
COUNTY lI1rllugh oonllact are in compl/ance willi !heir court_red child. fB/l1'ly spousal SIqlOrt obIigaIlons in order to ni!igate the economic burden oIhelwist In1losed
upoll COUNTY and lIS talIpayers. As requITed ll'i COUNTY'S ChIld SUpport Compliance Program (ColllllY COde Chapter Seollon 110.0101 el StQ.) and wi1I1out lIrnlIIIY,I
CONTRACTOR'S duty under this conIracllo ~Iy with all applicable plllVIslons ot law, CONTRACTOR warrants It1at lis now In compliance and shalllUlng 1he term af
this oonoact malnla/n cOmpliance wilh employment and wage reporting requlremenl8 as required by !he Federal Soclel Security Act (42 use Seollan ll63a) lnl CalKornIa
~yment Insurance Code S8c1icn 1088.5, ani! shall iIllflIernent ellawfully served Wage end EarnIngs WIlhhoIdlng Orders or DIsIIIct Allorney Ncdces 01 Wage end
EarnlI1gIl Assignment for Child or Spoosal Support, pUISllllIIllO Code 01 CM! I'roaldure SeeIIon 706.031 and Famli)' Code SeeIIori 5248(b), Cclnlrw:lor hereby
acknowleclges !he County may require lhc Oontrector to submll a compleled Principal Owner Wormallon (l'OQ Form upoll 1I1e requeIl 01 the DlsUlcI Allornt1f.
TERMINATION FOR BREACH OF WARRANTY TO 'MAINTAIN cqMPUANCE WITH eoUNTY'S CHILD SUPPORT COIolPUANCE JIROQlWI FlOurs of
CONTRACTOR III malnlllin'OOfl!pllance wilh Ihe requiremtnts salforth in preceding paragraph shall oonstiIuIs a default by CONTflACTOA under this con1racl. WIlhoUl
limiting !he rights and ~medies available lD COUN,lY under law or under any olhet provision 01 this oonlracI, IalIunI to cure such deIa\lll within 90 days 01 nolk:e by !he
San Bemardino CO~District Auomey shall be grounds upon 'which the Coonty Board of S~ may teminate this oonlract.
CONT!'lACTOR'S LlCENSE U~ olherwise qualified, Vender agrees lor the period of atrJ agreemsnllormuJated lt1at a IOlal price mere lt1an $SOll.oo requires an
active Ccntraclll~s license Number. It hllhe Vender's responsibillly to make 8Utli lhallhelr license Is aclive. valid and on file wilh the County of San Bernardino
Purchasing Depanment K Conlraclor is not licelJS8d as required, COntractcr will net.be paid fer atrJ work performed in vIoI81ion of Ihis requirement.
lI\SPUTES All disputes concemlng questlons of fact which may arise undi!r 1Iiii; PU$se order, and notdisposedo( by mutual consent, shall be decided by the
P~rchasil1li Aaent ' .,' ... ' . .
r: ~i
r.~i,
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. ,.' , , 'luaw.(ed JOj JllI^OJdde hiaJilll SlllMOljS lUnOUl8 JIllClIJ! WlSP Sllll
IllJMpe!JdW~ ueaq a^.~ S8poO ~~ pili J8llll~:> ~~ lilll Aq Jl8l!nbaJ ~~ pue 'SUO!le:JJlAIlIlI 'lJO!le:lllIliA IIV '0I8l1lll palplllII S\U8Wnoop 8llI pue uCllllj
llWOJUI illll Aq paouapJAa S9llUOI lIS IJ!Ble~ UOll*UIJI e~l ]0 ~ ~Ill paujUJlX& 8A!~ I ~ Al!lJ8O .(qallll/ I :JlGIIA Yd 1.10:1 ,... AOllddV s.H3110ll1NCXlI.IOllOnV
, ' , .pted ~IlO!A8Jd IJ8aQ SI!l/ lO8.lllI/lllld au IIIll :8A0q8 SljIIWBlIJ! (J8lBO!IlUI
U8qlO IIldaaxa 8O!0AU1 lid SII pauuOjlad JO peJIlAgap uaaq Wll P8IIlQ SW81! llI/I181ll :BAOqe P8lBO!PU! esodmd l1li JO/IlU8l\lllU11l1d8P till .Iq asn JOj ew Aq plIlaplO .
AiellSa:l8U UM IlllMSJilll paypeds sa:li^l81 JO SBptljI alllli~l a6pelMlMl jIUOSJad lIMO .w uodn ~ .lq81illll :IN:lIlAVd 1:10:1 '1Y AOIIddY 1l,1MIH IN!ItI.lIYd:lD
"""
H~H
REQUEST FOR PROPOSAL
COUNTY OF SAN BERNARDINO
PURCHASING DEPARTMENT
MATERIALS OR SERVICES:
Gas and Diesel Fuel
To Be Delivered To: Various Locations
Date 08/05/02
Exhibit I
Proposal No. P-8
Page NO.1 of 17 Pages
Submit each individual proposal in separate sealed
envelope with proposal number marked on outside to:
County Purchasing Agent
777 East Rlalto Avenue
San Bernardino, CA 92415-0760
BEFORE: 2:00 p.m., Thursday, September 5, 2002
For further information call: Bill Brock, C.P.M., A.P.P.
Deputy Purchasing Agent
(90g) 387-2464
INSTRUCTIONS AND CONDITIONS
1. All prices and notations must be typewritten or written in ink. No erasures
permitted. Mistakes may be crossed out and corrections made adjacent, and
must be initialed in ink by person signing quotation.
2. State brand. or make, on each item. If quoting an article exactly as specified,
the words .or equal- must be stricken out by the vendor. If quoting on other
than make, model or brand specified. the manufacturer's name and the catalog
number must be given. or descriptive cut and information attached to the
quotation.
3. Quote on each item separately. Prices should be stated in units specified
herein.
4. Each quotation must be in separate sealed envelope with proposal number
on outside, and must be received by County Purchasing Agent. n7 East Rialto
Avenue, San Bernardino, CA 9241 !).()760 not later than the hour and day
specified hereon, at which time it will be publicly opened and read.
5. Time of delivery is a part of the consideration and must be stated in definite
terms, and must be adhered to. If time varies on different items, the vendor
shall so state in the column provided, opposite each item.
6. Terms of less than 30 days for cash discount will be considered as net.
7. All quotations must be signed with the firm's name and by a resJXlnsible officer
or employee. Obligations assumed by such signatures must be fulfilled.
8. Unless otherwise definitety specified. the prices quoted herein do not indude
California Sales Tax.
9. No charge for packing, drayage, or for any other purpose will be allowed over
and above the prices quoted on this sheet.
10. The right Is reserved, unless otherwise stated. to accept or reject any or all
quotations, or any part thereof, either separately or as a whole. or to waive any
informality in a proposal.
11. The County recognizes that price is only one of several criteria to be used in
judging a produd or service, and the County is not legally bound to accept the
rawest quote.
12. Samples of items, when required, must be furnished free of expense to the
County; and If not destroyed by tests, will upon request be returned at vendor's
expense.
13. In case of default by the vendor, the County of San Bemardlno may procure
the artides or service from other sources and may deduct from unpaid balance
due the vendor, or may collect against the bond of surety, or mall bill for excess
costs so paid, and the prices paid by the County of San Bernardino shall be
considered the prevailing maril:et prices paid at the time such purchase is made.
14. Cost of transportation, handling, andlor inspection on deliveries, or offers for
delivery, which do not meet specifications, will be for the account of the vendor.
15. The vendor shall hold the County of San Bernardino, its officers. agents,
servants and employees, harmless and defend same frorn liability of any nature
or kind on account of use of any copyright, or uncopyrighted composition, secrel
process, patented or unpatented invention, article, or appliance furnished or used
under this quotation.
16. The vendor will not be held liable for failure or delay in fulfillment If hindered
or prevented by fire. strikes, or Acts of God.
17. Quotations are subject to acceptance at any time within 60 days after
opening of same, unless otherwise stipulated.
18. Verify your quotations before submission, as they cannot be withdrawn or
corrected after being opened.
19. RETURN THIS SHEET WHETHER OR NOT YOU aUOTE A PRICE. If you
do not quote. state your reason; otherwise your name may be removed from the
mailing list.
20. Accounts paid for transportation of property to the County of San Bernardino
are exempt from Federal Transportation Tax. An exemption certificate is not
required where the shipping papers show the consignee as San Bernardino
County, as such papers may be accepted by the carrier as proof of the exempt
character of the shipment.
21. To be considered, each vendor must have an approved Vendor Application
on file in the Purchasing Department. The Vendor agrees to comply with
Executive Orders 11246,11375,'11625,12138.12432,12250, TiUeVII of the
Civil Rights Ad of 1964, the California Fair Employment Pradice Act, Equal
Employment Opportunity, San Bernardino County Emerging Small Business
Enterprise program, and other applicable Federal, State, and County laws.
regulations, and policies relating to equal employment and contracting
opportunities. including laws and regulations hereafter enacted. Information on
these rules and regulations may be obtained from the Contract Compliance
Agency of the County of San Bernardino at (909) 386--8689.
22. The artides covered by the quotation must confonn with safety orders of
OSHA, CALOSHA and/or NIOSHA, and aSH-POD.
23. Assignment of the contract by the vendor to other suppliers/contractors must
be approved by the Purchasing Agent.
24. Prevailing Wages; Where labor is required for public work as a part of any
requirements covered by this request for proposal, pursuant to the provisions of
the Labor Code of the State of California. contractor shall pay no less than
those minimum wages.
25. Conflict of Interest: Your signature hereon certifies that no County employee,
whose position in the County service enables them to innuence any award of
your offer or any competing offer, shall have any direct or indirect financial
interest in any transaction resulting from this request for proposal.
26. Vendors making delivery or providing services on County premises shall
carry liability insurance and Woril:er's Compensation coverage in accordance with
the County's Standard Practice requirements.
IMPORTANT:
Place signed proposal in envelope, seal envelope and show proposal number on outside. Return proposal to the County
Purchasing Agent, 777 East Rialto Avenue, San Bemardino, CA 92415-0760
PRICES QUOTED F.O.B. DESTINATION UNLESS OTHERWISE STATED.
The following must be filled In by the contractor In submitting his proposal:
Date
Delivery will be made in
from receipt of order unless othelWise noted.
Cash Discount Tenns
Signed By
days
Company
Address
City & State
Zip
Telephone No. (
A. SCOPE OF REQUEST:
For delivery of Gasoline and Diesel Fuel, furnished in quantities ordered, at times needed. by the successful
vendor (the seller), to the County of San Bernardino, (the buyer).
B. INSTRUCTIONS TO VENDORS:
1.1 GENERAL INFORMATION:
Vendors shall conform to all instructions and conditions as specified in the proposal.
1.2 PROPOSAL RETURN:
All proposals must be sealed and clearly state on the outside of the envelope in the lower left-hand corner
"PROPOSAL ENCLOSED,
#P-8 , and returned to:
County of San Bernardino
Purchasing Department
777 E. Rialto Avenue
San Bernardino, Ca 92415-0760
Attn: Bill Brock, Deputy Purchasing Agent
Due on or before:
Thursday, September 5, 2002 at 2:00 P.M.
1.3 DEADLINE:
Vendors shall submit the product specifications sheet (appendix A), signature page, pncmg page
(appendix C), prior to the deadline.
1.4 LATE PROPOSALS:
Proposals received after the deadline will be marked "LATEn and will receive no further consideration.
1.5 PROPOSAL OPENING:
AIIl>roposals will be opened and read aloud at the time, date and place specified.
1.6 PROPOSAL PREPARATION INSTRUCTIONS:
Bids must be typed'OR printed legibly in ink. Erasures and "white-out" are not permitted. Mistakes
may be crossed out, corrections typed adjacent and initialed in ink by person signing the proposal.
Proposals must be verified before submission as they cannot be withdrawn or corrected after being
opened. The County will not be responsible for errors or omissions on the part of bidders in making up
their proposals. Proposals must be signed by a responsible officer or employee. California State Sales
Tax, Federal Excise tax and California State Road tax shonld NOT be included in vendor's
proposal.
1.7 PROPOSAL PREPARATION COST:
Cost for preparing bid response and any other related material is the responsibility of the vendor and shall
not be chargeable in any manner to the County.
2.0 USE OF PROPOSALS RECEIVED:
All proposals received shall become the property of the County.
3.0 ACCEPTANCE OR REJECTION OF PROPOSALS:
Proposals shall remain open, valid and subject to acceptance anytime within sixty (60) days after the
proposal opening date and time, unless a longer period of time is mutually agreed to by the parties.
The County reserves the. right to reject any and all proposals received by reasons of this request, to
negotiate separately with any source whatsoever in any manner necessary to serve its interests. .
The County realizes that conditions other than price are important and may award based on unit prices or
on cumulative totals; whichever method is determined to be in its best interests; may reject any or all
proposals, any part of a proposal, or may waive any informality in a proposal.
4.0 PRICING:
Invoicing will be based on the OPIS average daily rack price at the Colton terminal plus the delivery
differential. The delivery differential shall be a fixed price for a period not less than one (I) year.
Saturday, Sunday and Holiday deliveries will use the OPIS average rack price from the previous reporting
day. Vendor is to offer to the County any and all rebates, allowances or other price reduction incentives
being offered to customers of the Vendor, including any "pass through" incentives from refineries. For
purposes of locations not outlined in this proposal, prices should be similar to locations (in proximity)
quoted.
5.0 DISCOUNTS:
Terms of less than thirty (30) days for cash discount will be considered as net.
6.0 DELIVERY:
Time of delivery is a part of the consideration and must be stated in definite terms and adhered to. Fuel
shall be delivered to the designated address(es) within twenty-four (24) hours of the order date,
notwithstanding weather conditions so long as roadways are open. Contract supplier must provide a four
(4) hour maximum window to the ordering individual indicating expected delivery time at the location.
Supplier must strive to meet delivery during that window. Repeated failure to deliver on time will
constitute grounds to terminate the contract.
All items or services are subject to final inspection and acceptance at the designated locations by the
County. Such final inspection shall be made within a reasonable time after delivery. The successful
Vendor shall be responsible for taking tank stick readings before and after delivery and recording them on
the short form Bill of Lading, which shall be left at the delivery address, itemizing GrosslNet units and
the manner in which net was computed.
7.0 LENGTH OF CONTRACT:
The contract awarded shall begin on October I, 2002 or as soon thereafter as is practicable, and extend
through September 30, 2005.
8.0 CONSUMPTION:
Totals shown on proposal schedule are approximate and are minimum estimates for the period of contract
in order not to over-contract. Quantities herein are not a guarantee of any quantity purchase as a result of
this proposal.
9.0 DELIVERY SERVICE:
A. Delivery shall be made to point as specified in the County of San Bernardino and to the
department of the County as ordered.
B. Delivery shall be inside delivery to the specified inside point as directed by the County.
C. Delivery shall be made complete as ordered within the time quoted by vendor from receipt of
order.
D. One Delivery-One Invoice
E. Prompt delivery and efficient service are essential; failure to furnish such delivery and service
will constitute a breach of this agreement.
F. Vendor must obtain approval, in writing, from County Purchasing prior to utilizing a sub-
contractor for small deliveries to outlying areas. Payments to any such sub-contractors used by
the Vendor is the Vendor's responsibility.
G. See Appendix B for delivery locations
10.0 VENDORS GUARANTEE:
A. In quoting, the seller guarantees to make delivery of all items quoted, either from his stock, from
warehouse stocks, or via manufacturer's shipment. lfunavailable from Seller's stock or if Seller
is unable to secure from warehouse or manufacture, it shall be the Seller's responsibility to see
that item is obtained from any other source having the item in stock.
B. All vendors responding to this RFP must provide a letter from a Refiner guaranteeing
uninterrupted product supply for the duration of any resulting contract.
11.0 AWARD:
Award of contract mayor may not be on an all or nothing basis or by groups of items. The County
reserves the option to make award(s) as it deems to be in the best interest of the County.
12.0 PAYMENT:
The County will pay the supplier by invoice. Invoices must reflect both purchase order number and
applicable proposal number to initiate payment. Disputed invoices will be returned to the vendor unpaid
and the County will process payment when a corrected invoice is presented.
13.0 USAGE REPORTING:
The successful Vendor should have the capability to accumulate usage on a per-gallon and total sales for
each County locati!>n. Reports shall be submitted on a semi-annual basis, listing location, number of
gallons delivered, type of fuel delivered/sold, and prices invoiced. The report shall be submitted within 60
days following the close of the calendar reporting period to the San Bernardino County Purchasing
Department. Prompt and accurate reporting is an essential part of this agreement.
14.0 COMPLETION OF QUOTE:
When no manufacturer is specified, vendor must indicate brand of manufacturer being bid. When brand
or manufacturer is specified, vendor may bid substitute items as equals, except those items marked "NO
SUBSTITUTE". Vendor must be able to justifY any substitute item by submitting samples when called
for. The County reserves the exclusive right to accept or reject any item. If there is a discrepancy
between brand or manufacturer number and item description, the description will be controlling. Changes
in packaging will not be authorized unless so indicated when proposal is submitted. Bidder shall
complete quote by filling in on each item quoted: brand name, product number and manufacturer. If
bidding "As Specified", indicate so, with an "NS". Indicate if there is a minimum quantity required with
order.
Proposals not bearing the signature of an authorized company officer or agent will be deemed non-
responsive and will not be accepted.
Incomplete proposals will not be accepted.
15.0 JURY TRIAL WAIVER:
Vendor and County hereby waive their respective right to trial by jury of any cause of action. claim.
counterclaim or cross-complaint in any action proceeding and/or hearing brought by either Vendor
against County or County against Vendor on any matter whatsoever arising out of, or in any way
connected with this contract. the relationship of Vendor and County, or any claim or injury or damage, or
the enforcement of any remedy under any law, stature, or regulation, emergency or otherwise, now or
hereafter in effect.
16.0 DISPUTES RELATING TO PROPOSAL PROCESS AND AWARD
In the event a dispute arises concerning the proposal process or award of the contract, the party wishing
resolution of the dispute shall submit a request in writing to the Director of Purchasing. Vendor may
appeal the recommended award or denial of award, provided the following stipulations are met:
a. Appeal must be in writing.
b. Must be submitted within ten (10) calendar days of the date of the recommended award or
denial of award letters, as applicable.
An appeal of a denial of award can only be brought on the following grounds:
a. Failure of the County to follow the selection procedures and adhere to requirements specified
in the RFP or any addenda or amendments.
b. There has been a violation of conflict of interest as provided by California Government Code
Section 87100 et seq.
c. A violation of State or Federal law.
Appeals will not be accepted for any other reasons than those stated above. All appeals must be sent to:
Aurelio De La Torre, Director
County of San Bernardino - Purchasing Department
. General Services'Building
777 E. Rialto Avenue
San Bernardino, CA 92415-0760
17.0 IMPROPER CONSIDERATION:
Vendor shall not offer (either directly or through an intermediary) any improper consideration such as, but
not limited to, cash, discounts, service, the provision of travel or entertainment, or any items of value to
any officer, employee or agent of the County in an attempt to secure favorable treatment regarding the
award of this proposal.
The County, by written notice, may immediately terminate any contract resulting from this proposal
process if it determines that any improper consideration as described in the preceding paragraph was
offered to any officer, employee or agent of the County with respect to the proposal and award process.
This prohibition shall apply to any amendment, extension or evaluation process once a contract has been
awarded.
Vendor shall immediately report any attempt by a County officer, employee or agent to solicit (either
directly or through an intermediary) improper consideration from Vendor. The report shall be made to
the supervisor or manager charged with supervision of the employee or to the County Administrative
Office.
In the event of a termination under this provision, the County is entitled to pursue any available legal
remedies.
18.0 INACCURACIES OR MISREPRESENTATIONS:
If in the course of the RFP process or in the administration of a resulting contract, County determines that
Vendor has made a material misstatement or misrepresentation or that materially inaccurate information
has been provided to County, Vendor may be terminated from the RFP process or in the event a contract
has been awarded, the contract may be immediately terminated.
19.0 EMPLOYMENT OF FORMER COUNTY OFFICIALS:
Provide information on former County of San Bernardino administrative officials (as defined below) who
are employed by or represent your business. The information provided must include a list of former
county administrative officials who terminated county employment within the last five years and who are
now officers, principals, partners, associates or members of the business. Should also include the
employment and/or representative capacity and the dates these individuals began employment with or
representation of your business. For purposes of this section, "county administrative official" is defined
as a member of the Board of Supervisors or such officer's staff, County Administrative Officer or
member of such officer's staff, county department or group head, assistant department or group head, or
any employee in the Exempt Group, Management Unit or Safety Management Unit.
Failure to provide this information may result in the response to the Request for Proposal being deemed
non-responsive.
20.0 TERMINATION CLAUSE:
a. In the event the County exercises the right to terminate the contract for dissatisfaction, the County
will give the Contractor three (3) days written notice of such termination.
b. The County of San Bernardino and the Vendor each reserve the right to cancel, for any reason, all or
portion of the services covered by this contract. To exercise this right, a thirty- (30) day written notice
must be given.
21.0 INDEMNIFICATION AND INSURANCE REQUIREMENTS
A. Indemnification
The VENDOR agrees to indemnify, defend and hold harmless the COUNTY and its authorized officers,
employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability
arising out of this Agreement from any cause whatsoever, including the acts, errors or omissions of any
person and for any costs or expenses incurred by the COUNTY on account of any claim therefore, except
where such indemnification is prohibited by law.
B. Insurance
Without in any way affecting the indemnity herein provided and in addition thereto, the VENDOR shall
secure and maintain throughout the Agreement the following types of insurance with limits as shown:
1) Workers' Compensation - A program of Workers' Compensation insurance or a State-approved Self-
Insurance Program in an amount and form to meet all applicable requirements of the Labor Code of the
State of California, including Employer's Liability with $250,000 limits, covering all persons providing
services on behalf of the Contractor and all risks to such persons under this Agreement.
If Contractor has no employees, it may certify or warrant to County that it does not currently have any
employees or individuals who are defmed as "employees" under the Labor Code and the requirement for
Worker's Compensation coverage will be waived by the County's Risk Manager.
With respect to Contractors that are non-profit corporations organized under California or Federal law,
volunteers for such entities are required to be covered by Worker's Compensation insurance. If the
County's Risk Manager determines that there is no reasonably priced coverage for volunteers, evidence of
participation in a volunteer insurance program may be substituted.
2) Comprehensive General and Automobile Liability Insurance - This coverage to include contractual
coverage and automobile liability coverage for owned, hired and non-o\Vned vehicles. The policy shall
have combined single limits for bodily injury and property damage of not less than one million dollars
($1,000,000).
C. Additional Named Insured
All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability
policies shall contain additional endorsements naming the COUNTY and its officers, employees, agents
and volunteers as additional named insured with respect to liabilities arising out of the performance of
services hereunder.
D. Waiver of Subrol!ation Ril!hts
The VENDOR shall require the carriers of the above required coverage's to waive all rights of
subrogation against the COUNTY, its officers, employees, agents, volunteers, vendors, and subcontractor.
E. Policies Primary and Non-Contributorv
All policies required above are to be primary and non-contributory with any insurance or self-insurance
programs carried or administered by the COUNTY.
F. Proof of Coveral!e
The VENDOR shall immediately furnish certificates of insurance to the COUNTY Department
administering the Agreement evidencing the insurance coverage, including the endorsements above
required, prior to the commencement of performance of services hereunder, which certificates shall
provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the
Department. VENDOR shall maintain such insurance from the time VENDOR commences performance
of services hereunder until the completion of such services. Within sixty- (60) days of the commencement
of this Agreement, the VENDOR shall furnish certified copies of the policies and all endorsements.
G. Insnrance Review
The above insurance requirements are subject to periodic review by the COUNTY. The County's Risk
Manager is authorized, but not required, to reduce or waive any of the above insurance requirements
whenever the Risk Manager determines that any of the above insurance is not available, is unreasonably
priced, or is not needed to protect the interests of the COUNTY. In addition, if the Risk Manager
determines that heretofore, unreasonably priced or unavailable types of insurance coverage or coverage
limits become reasonably priced or available, the Risk Manager is authorized but not required, to change
the above insurance requirements, to require additional types of insurance coverage or higher coverage
limits, provided that any such change is reasonable in light of past claims against the COUNTY, inflation,
or any other item reasonably related to the County's risk.
Any such reduction or waiver for the entire term of the Agreement and any change requiring additional
types of insurance coverage or higher
22.0 PARTICIPATION:
The County desires that Municipalities, School Districts, and other Tax Districts within the County of San
Bernardmo requiring Gasoline and Diesel Fuel may at their option and through the County Purchasing Agent,
avail themselves of the contract resulting form this proposal. Upon notice, in writing, the Seller agrees to the
extension of the terms of a resultant contract with such Governmental bodies as though they have been
expressly identified in this bid, with the provision that:
(a) Such Governmental Body does not have and will not have in force any other contract for like
purchases.
(b) Such Governmental body does not have under consideration for award any other bids or
quotations for like purchases.
(c) Such Governmental body shall make purchases directly through the vendor; make ,payment
directly to the vendor, The County will not be liable for any such purchase made between the
seller and another Governmental body who avails themselves of this contract.
Vendor is to notify, in writing, the County Purchasing Agent whenever another local government agency
participates in the County contract.
23.0 PURCHASE ORDER ADDRESS:
If purchase orders are to be sent to an address other than that filled in by the vendor on the first page of
this proposal, the vendor shall show on the following blank lines the address to which resultant orders
from this proposal should be sent:
24.0 SPECIAL INTRUCTlONS:
If the proposer is not a refiner, to be considered for award, all responders must have a contract or letter of
commitment from a refiner to assure uninterrupted source of supply to the County. All qualifying suppliers
are subject to inspection of facilities by the County.
Upon award of contract, successful supplier will be required to meet with the Fleet Management Department
appointed authority to discuss any issues or requirements regarding delivery to various fueling sites in the
County. Once delivery policy has been established to provide the proper level of service to the County,
supplier assumes fun responsibility for' making such information available to all current and subsequent
delivery personnel. (Employees and/or contract personnel).
Proposed suppliers shall comply with all Internal Revenue Service and the State Board of Equalization
requirements. A copy of a valid Vendor Fuel Use Permit, Broker Motor Fuel Tax Permit, Reseller's
Permit must be included in your proposal. The successful supplier must provide the Purchasing
Department with a valid I. R. S. form 637 prior to award of contract.
The successful supplier will provide the County Fleet Management Department's Fuel and Security
Office with a contact individual (s) name, address and phone number which will be valid 24 hours a day,
7 days a week. In cases of emergency, that contact, or his appointed stand.in must be available to
respond with authority to the needs of the County.
SPECIFICATIONS
CARB DIESEL
ASTM TEST
PROPERTY SPECIFICATIONS METHOD
ASTM Color max 3.0 0-1500
Gravity, .API min 30 0-287
Viscosity, CST@ 100. F 2.0-4.25 0445
Viscosity, SSU @ 100. F 32.6-40 0-2161
Haze rating @ 70 · F max 11
(CPC scale)
Distillation, · F 0-86
50 % Recovery Report
90% Recovery 540-640
EP max 700
Flash Point, PMCC · F mix 140 0-93
Sulfur, PPM max 500 0-2622
Corrosion, 3 hrs. @ 212. F max 2 0-130
Pour Point, · F 0-97
APR 15 - SEP 14 max +15
SEP 15-APR 14 max 0
Carbon Residue, 10% Btms. ,% max 0.20 0-189
ASH % max 0.01 0-482
Cetane No. min 40 0-613
Cetane Index min 442 0-976
BS&W, Vol. % max 0.05 0-1796
Aromatics, Vol. % Reporf 0-51864
PRODUCT MUST BE IN COMPLIANCE WITH ALL CALIFORNIA AIR RESOURCES BOARD AND THE MOJAVE
DESERT POLLUTION DISTRICT REQUIREMENTS IN. EFFECT AT TIME OF DELIVERY.
1 Colonial Pipeline Company (CPC) haze rating system.
2 If Cetane index is below 44, an amount of Cetane improver will be added to assure a minimum Cetane number of 40.
3 Aromatics will average approximately 20 vol. 'Yo.
4 D-5186 (SFC) is primary method. D1319 (FIA) can be substituted.
APPENDIX A
Page 1 of3
SPECIFICATIONS
UNLEADED REGULAR GASOLINE
ASTM TEST
PROPERTY SPECIFICATIONS METHOD
Color undyed
Gravity, 0 API Report 0-287
Corrosion, 3 hrs. @ 1220 F max 1 0-130
Doctor Neg.5 0-235
Sulfur, PPM max 300 0-2622
ASTM Gum, Washed, mg/100 ml max 4 0-381
Unwashed, mg/100 ml max 10 0-381
ASTM Oxid. Stab., minutes min 240 0-525
Or UOP Induction, minutes min 300
Phosphorus, gm/gal. max 0.005 03231
Bromine No. (So. CA only) max 286 0-1159
Octane
RM Report 0-2699
MM min 82.0 0-2700
(R+M)/2 min 87.0
Benzene, wt. % max 5 0-3606
Appearance clear & bright 0-4176
Detergent 7
Seasonal Control - ASTM Volatility Class
A B C 0 E
RVP, PSIs max 7.8- 10.0 11.5 13.5 15.0 0-323
Temp., 0 F
@ V/L = 20 min 140 133 124 116 105
-Pipeline Requirement is 7.7 psi.
Distillation OF
10% Evap. max 158 149 140 131 122 0-86
50% Evap. 170-250 170-245 170-240 170-235 170-230
90% Evap. max 374 374 365 365 365
EP max 437 437 437 437 437
Residue, vol% max 2 2 2 2 2
5 Or mercaptan sulfur 20 ppm max by ASTM Test method 0-3227
S Legal maximum 30.
7 For California rack sales, CARB-certified detergent additive, at a CARB-specified dosage, is added.
S Instructions for summer season vapor pressure gasoline deliveries (inClUding transition periods) will be issued annually
by the Terminals group on or before February 1.
APPENDIX A
Page 2 of3
SPECIFICA nONS
UNLEADED PREMIUM GASOLINE
PROPERTY
Color
Gravity, 0 API
Corrosion, 3 hrs. @ 1220 F
Doctor
Sulfur, PPM
ASTM Gum, Washed, mg/100 ml
Unwashed, mg/100 ml
ASTM Oxid. Stab., minutes
Or UOP Induction, minutes
Phosphorus, gm/gal.
Bromine No. (So. CA only)
Octane
RM
MM
(R+M)/2
Benzene, wt. %
Appearance
Detergent
Seasonal Control - ASTM Volatility Class
SPECIFICATIONS
max
undyed
Report
1
Neg.9
300
4
10
240
300
0.005
28'0
ASTM TEST
METHOD
0-287
0-130
0-235
0-2622
0-381
0-381
0-525
03231
0-1159 .
0-2699
0-2700
0-3606
0-4176
A B C 0 E
RVP, PSI12 max 7.8* 10.0 11.5 13.5 15.0 0-323
Temp., 0 F
@ V/L = 20 min 140 133 124 116 105
*Pipeline Requirement is 7.7 psi.
Distillation of
10% Evap. max
50% Evap.
90% Evap. max
EP max
Residue, vol% max
158
170-250
374
437
2
max
max
max
min
min
max
max
min
min
max
Report
82.0
91.0
5
clear & bright
11
122 0-86
170-230
365
437
2
9 Or mercaptan sulfur 20 ppm max by ASTM Test method D-3227
10 legal maximum 30.
11 For California rack sales, CARB-certified detergent additive, at a CARB-specified dosage. is added.
12 Instructions for summer season vapor pressure gasoline deliveries (inCluding transition periodS) will be issued annually
by the Terminals group on or before February 1.
149
170-245
374
437
2
140
170-240
365
437
2
131
170-235
365
437
2
APPENDIX A
Page 3 00
LOCATIO:ol
FuEL TYPE
CAPACITY/GALLONS
NEEDLES SERVICE CENTER UNLEADED - 1 Nozzle
5 AIRPORT ROAD DIESEL
NEEDLES
760/326-4117
AGST- Trusco, Dispensers- Fill-Rite (Single Hose), Balanced System
10,000
10,000
WEST VALLEY SERVICE CENTER
12672 4 TH. STREET
RANCHO CUCMONGA
909- 463-5127
UST- Joor, Dispensers- Bennett, Twin (Two Dispensers) Balanced System,
Veeder-Root UST Tank Monitoring System
PREMIUM - 2 Nozzles
UNLEADED - 2 Nozzles
DIESEL
12,000
20,000
12,000
BARSTOW SERVICE CENTER
1140 WEST MAIN STREET
BARSTOW
760/256-5895
UST- unknown manufacture, Dispensers- Gilbarco, (One Twin & One Single Dispenser), Balanced System,
Veeder-Root UST Tank Monitoring System
PREMlUM-I Nozzle
UNLEADED - 2 Nozzles
DIESEL
7,500
10,000
7,500
CALICO GHOST TOWN UNLEADED - I Nozzle 500
INTERSTATE 15/
GHOST TOWN ROAD
YERMO
760/254-2122
AGST- Convault, Dispenser- Fill-Rite (Single Hose), Balanced System
GLEN HELEN REGIONAL PARK UNLEADED - I Nozzle 500
2555 GLEN HELEN PARKWAY DIESEL 500
SAN BERNARDINO
909- 880-2522
AGST- Trusco, Dispenser- Fill-rite, (Single Hose), Balanced System
MOABI REGIONAL PARK UNLEADED - I Nozzle 1,000
INTERSTATE 15/ DIESEL 1,000
PARK MOABI ROAD
NEEDLES
760/326-3831
AGST- Convault, Dispenser- Fill-Rite, (Single Hose), Balanced System
PRADO REGIONAL PARK UNLEADED -I Nozzle 1,500
16700 SOUTH EUCLID AVE. DIESEL 1,500
CHINO
909- 597-4260
AGST- Hoover, Dispenser- Fill-Rite, (Single Hose), Balanced System
APPENDIX B
Page 3 of4
LOCATION
FUEL TYPE
CAPACITY/GALLONS
YUCAIPA REGIONAL PARK UNLEADED - I Nozzle 500
33900 OAK GLEN ROAD DIESEL 500
YUCAIPA
909- 790-3127
AGST - Trusco, Dispenser- Fill-Rite, (Single Hose), Balanced System
TRONA ROAD YARD DIESEL 1,000
80311 TRONA ROAD
TRONA, CA. 93562
AGST - Goodspeed, Gravity Feed (no pump)
APPENDIX B
Page 4 014
LOCATION
BIG BEAR SHERIFF
477 SUMMIT BLVD
BIG BEAR
FONTANA SHERIFF
17780 ARROW BLVD
FONTANA
GLEN HELEN SHERIFF
18000 WEST INSTUTION ROAD
DEVORE
MORONGO SHERIFF
6527 WHITE FEATHER RD.
JOSHUA TREE
TWIN PEAKS SHERIFF
26010 HWY 189
Twin Peaks
APPLE VALLEY RD. YD.
1923 JOSHUA RD.
Apple Valley
BALDY MESA RD. YD.
12397 SYCAMORE ST.
Victorville
BARSTOW RD. YD.
29802 HIGHWAY 58
Barstow
CHINO RD. YD.
7000 MERRILL AVE
Chino,
CRESTLlNE RD. YD.
23188 Crest Forest Drive
Crestline
RUNNING SPRING RD. YD.
1920 WILDERNESS RD.
Running Springs
SAN BERNARDINO MAIN YARD
210 LENA ROAD
San Bernardino 2 Nozzles
BIG BEAR ROAD YARD
N/O HWY 38 and STANFIELD
CUTTOFF
BIG BEAR LAKE
ESTIMATED CONSUMPTION
EST. ANNUAL DELIVERY DIFFERENTIAL
US3l!e (Gallons) COST PER GALLON
93,526.5
rt
rt
74,895.0
7,227.0
rt
153,481.5
rt
81,396.0
rt
44,364.0
rt
80,652.0
rt
39,078.0
rt
32,979.0
rt
63,439.5
rt
13,381.5
rt
764,896.5
rt
15,723.0
rt
APPENDIX C
Page 1 of2
LOCATION
ESTIMATED COJ'iSUMPTION
EST. ANJ'iUAL DELIVERY DIFFERENTIAL
USAGE (GALLONS) COST PER GALLON
29 PALMS SERVICE CENTER
73663 MANANA DRIVE
lWENTY NINE PALMS
102,465.0 rt
NEEDLES SERVICE CENTER
5 AIRPORT ROAD
NEEDLES
68,604.0 rt
WEST VALLEY SERVICE CENTER
126724 TH. STREET
RANCHO CUCMONGA
298,894.5 rt
BARSTOW SERVICE CENTER
1140 WEST MAIN STREET
BARSTOW
98J42~ rt
CALICO GHOST TOWN
INTERSTATE 15/
GHOST TOWN ROAD
YERMO
3,162.0 rt
GLEN HELEN REGIONAL PARK
2555 GLEN HELEN PARKWAY
SAN BERNARDINO
MOABI REGIONAL PARK
INTERSTATE 15/
PARK MOABI ROAD
NEEDLES
9,288.0 rt
3,750.0 rt
PRADO REGIONAL PARK
16700 SOUTH EUCLID AVE.
CHINO
5,112.0 rt
YUCAIPA REGIONAL PARK
33900 OAK GLEN ROAD
YUCAIPA
4,077.0 rt
TRONA ROAD YARD
80311 TRONA ROAD
TRONA, CA. 93562
4,198.5 rt
Estimated Total Gallons
2,063,332.5
total
Discount OFF OPIS Daily Average, CARS DIESEL
Discount OFF OPIS Daily Average, UNLEADED REGULAR
Discount OFF OPIS Daily Average, UNLEADED PREMIUM
%
%
%
APPENDIX C
Page 2 of2
-.... .......... _............., ..........,u
...lLl ....U I ul'...."n.;;Jll'1U
'::II!I'::I ~l::f ( C:::bbb
r'.01
PURCHASING DEPARTMENT
Exhibit 2
COUNTY OF SAN BERNARDINO
INTERNAl. 8ERVICES GROUP
m East Rlallo Annue ' San Bernardino, CA 92415-0760 ' (909) 387-2060
Fax (909) 387-2666
AURELIO W. DE LA TORRE
Direclor
October 8, 2002
POMA Distributing Company
P.O. Box 5728
San Bemardino, CA 92412
Attn. Mike Poma, President
RE: RFP poll, "Gas and Diesel Fuel"
CoagratuIations! This letter is to advise you tbat, after a competitive ewluation ofbids, your
company bas bcco awarded the COIItlact fiom RFP P-8, "Gasoline and Diesel FuoI", lor San
Bernardino County. .
AI a result oftbis award, tbel shall be ordered on an "as needed" basis by the user departmear.s.
This contract shall OW'l"enllll OIl October 1 0, 2002 8Dd cxteAd through September 30, 2005.
All terms and conditions oftbe RFP will apply.
IfyOll have any llIJ~()Il$ reprding this award, please do IIOt l>~ to "O'ltaet me at (909) 387-
2464.
Sinccrel.y,
~tJ~
Bill D. BrocIc, C.P.M., AP.P.
Deputy PurM.., AaCDt
County of San BemardiDo
E-Man: bbRlck@pur.sbeouuLy.SOV
Ce. Auralio Dc La T~ Director -l'ur<'J.o,ing
1im FriadricbscD - Fleet MaIIapmaIt Fuel Superintend-
ax.
FIX
Post.it" Fax Note 7871
To
CoJDopL
Ph.....
JOHN F. M1CHAILSON .
Counly Admlnlstratl.e Offloer
Boord of Su""",loo",
BILL POST\olUS ... . . . . . . . . . . .. F11'l>! Dlelrlcl DI!NNlS HANSBIERGER . . . . . . .. third DISlrlet
JON O. MIKELS. . . . . . . . . . .. Second Ol.erlct FRED AGUIAR. . . .. . . . . . . . . ., FOUl'\h Ol.trlct
JERRY EAVES... .. .. . .. ...... F'ctIb Oklfrlol
.JMJ.I-..J~-G~~~ J.~'''IQ
~~ LU ~UKLMH~lNu
91219 387 2666
P.12I2
December 18, 2002
COUNTY OF SAN BERNAROINO
INTERNAL SERVICES GROUP
PURCHASING DEPARTMENT
777 East Rlall1l Avenue ' San Bernardino, CA 92415-0760 . (909) 387.2060
Fax (909) 3B7.2666
AURELIO W. DE LA TORRE
Director
Porna Distributing Company, Inc.
P.O. Box 5728
San Bernardino, CA 92412
Attn. Mike Porna -President
Re: Ultra Low Sulfur Diesel Fuel
This letter is in response to your letter dated December 10, 2002 regarding adding Ultra
Low Sulfur Diesel Fuel to San Bernardino County contract P-8.
The County agrees to this addition to the aro,ewentioned contnu:t. Per your letter, pricing
will be based on the daily OPIS average plus $.035 per gallon plus the delivery
differential. Delivery differentials will be determined fur each location based on the
amount offile! ordered and the distance to the ordering location. All standard terms and
conditions ofP-8 will apply to this addition.
Thank You fur your consistent and valuable support to the County's operations.
Sincerely,
~tJjt
Bill Brock, C.P .M., A.P.P.
Deputy Purohaaing Agent
County of San Bernardino
(909) 387-2464
e-mail: bbrock@SbCOWlty.gov
----......
JO~N F. M~C~At:!..$;)N
COll:1I'V :'\JI;lir.:$::'.~:;....,. C::i:.r.r
SQ.'acd ef ~U~l'",lltOtf'
;.l:...L ?CSTMUS . .. ... '.". .... first [)::('''101 :;.:;,fl:NfS t'iA!.J'sitEm..ii?i-\. ... ,.., !r'i:'d Oi$~:::::
.:ci\! O. r;;h<SLS, .... . ....... $a(:ond iJ.:t.:i:;'! :'"on:!!) A(.,;cJ!tc~.. ......... Pour-II Ci.$(t'l(rt
-.". ........ ............--,. .............c.>
-.lJ..J .....u ! ul".....nl"'1~11'1U
REQUEST FOR PROPOSAL
COUNTY OF SAN BERNARDINO
PURCHASING DEPARTMENT
MATERIALS OR SERVICES:
Gas and Diesel Fuel
To Be Delivered To: Various Locations
1.AII"-_ __ mllll bo ~ or_ In'" N.........
pormitIod. _..., bo_....... __ __ ..~,...,
................ lak by _ligning............
2._ -. or......... _.... 1I.........n.-OlIlICIIy asspooiliod,
..- ......,.,._.._... IorlJle_. rquoling.....her
... _. __ or_~, lho....................... ClIIIlIog
__...!lhon,orJII11jlCMI...aodi/llonllallon_lo....
...-.
3.Quala... _1Iorn~. __,,_in lOliI&opecifiod
_.
4. Each..._.... bo In........ __........wlIh..--_r
..._. _.... bo.- lor CounIJ """"-ingAgori. m E__
_... Son __... Cll1IZ41~ ...__nIM hour.od day
.....1Id _. ,lo"':h _ K'" bo .......,........ aod_.
5. r...ar....,Ia..,.arlllo____llaotallldln_
_ ........._ 10.11__...__. ...._dot
_.._In 11Io -....-. ap""" _.....
6. T_ar__3lI..,....__...bo....... ...._
7.AII~.......sIgoodwllhtlla___by., . ,,*_,
or......,...OllIIg__ 1Ir- ~"":"lI1lIIIbo_.
.. ~-llaIInIIaIr........,.... ......., hanln do nalln<l....
__Ta-
ll. No-"lor plICIing. "-- or....., __wil.. __,
...-.....-...-......-.
10. 'IlIarWdla_.__-'Ia-..lorr1ljacl.",oroll
.~ ...,...........IIIlIW- r 1IOI)-001S.'NhoIe.ar1DMiYeeny
;.I....~ In........
11. 'IlIoCounlJ___"",prtooiaonlr_ar__lDbo _ in
jllllglog."- or......, _... County ia nal.....,'" bound Ill-..llho
-q_.
12. SampIoo 01 llama, -1aCIIRd.1IIUII bo """_ f_ of __In tIla
CounIJ: aod 1110I daIInlrad by _, wi! upon ""1- bo ralumod.. ....tors
-
13.Io_oId-.. by..._.ItlaCaldy"_ _..,.......
lholllicloo or......_ _ _... ...,doduclflam ...pold_
....Iha _. or...,_........1ha _ "1UI'IIy.IJlmalllIIlor_
.....poIII,.od Iha,,- poId Iorlha Cllunlyar... ..._olIiN_ bo
~ .. MIha..-,g_..-poIII..IIIo__....-iamade.
14. CaaI..~_................, 0IIIl/0r ~... -. or _ lor
1IOIIlIaOy. _..... _..........-.... "farlha _..arlha_.
15. Tho___IhaCo""".._ _.IIa_,__,
---... _.,tb....-.IwmI8&&... ........,. ffan ~ 01..-, nIIIufO
~:M;j .jl:f ( dbbE> P . 1213
Exhibit 3
Proposal No. P-8
Pages
Bill Brock, C.P.M.. AP.P.
Deputy Purchasing Agent
(909) 387-2464
D CONDlnONS
IJlllind on _III 01_ 01 any oowlGhl. or uncopyrighled .........ian, _
_. poIonIod lJI...palonlad in._, anldo," appliance rumillled or_
undotlllio~.
16. 'ilia _will naI.._liabla...fllilu18ordNyln _._
IJIpnMIOed b,1IIa._.IJI_ar_.
17. CluoIoIiono_ouIijod.......... .1..,. limo WiIlin 60..,._
apaning ar.........- _....-.
1a.VariIy"""q_IIof....._,..,hay"'nnoIbo_..
--.....,--
18. Rt!TUlN 'MS SHEETWIETHER OR NOT YClU QUOTE A PRIl;E. . "'"
clonal q_._,...,.....;...._"""..mamay.. __...
maIng ....
20. _ poldlOl ~_Wlon" -"..... CounIy oIS..IIooT."~
lID -.pi _ ~T~Tl1L An -....CIIlIIaIIa Ia nal
""1_ _Iha 1I1ippOlg....... _Iha 0llIIIiG- as san IIImIIdno
CoIlIIIy, ao""" po....._.. oocapIod by'" _.. paaloI tIla-..
-.,..........-.
21. Toba....-._..___..__V_~1aIIIIooI
ontUoinIhaPu",..,.,..o.,..b...;.a. ___IaCllll1llliwllh
___ 0nl0n11128,1137S. 118Z5.12131.12432, 1225ll. 1liIiI VII ollila
Civil Rlghla Ad.. _.Iha COIIomlo Fair .,.........1011I PraolIoa /Id., Equal
E>........._tOpportun1ly. San -CoImIJ Emarglng _1_
1!nIorpItIa.......... and -.1IPIIcoIlIo ,_, -.... CaunIJ-,
raguIalIonc, _ poIIclaa............... ........._l aod _"'_...
~,Inc:Iudmg""'and..'" _............... ....,.......
_.._and .....-..'""'..__tIlaCOl'lll11cl~
Agon:y oIIlaCal8lly"_ _no.. (SlIII)_.
22. ___by.............. _-..._IlIl'aIy_oI
~ CAL.OIIHA_NIllSHA,.....ostW'OO.
23.AAignmanlollla_bylho_IO_~_
bo __ by tIla 1'Il1dIaIIng.......
24. ""'....., W__labor .........10< public _ as. .,. ".ny
.................- by IIIlo ........... prapouI. punuanllll lite... I' _..
tIla ~Coclo 0I1ha _ oIC1111omia, __ ....u pay no__
-_III........
2S-_ar_YIlllrIignllln...... 0Ilti'1OI hi no COUIIly""",,-,
_ poolIIcn in h CaI8IIy__u-. 10_..,._01
,.,..._....,_........_.__any _IJII___
in_ in.., b_ .. .~hmllllo_lor"'-".
28.V._IIIl1lIIno-'lJIpnMdlng_oneou"".....-_
...,1loIIlIiIr1___CoalpamaIlon_'n__
Iha CouIOY's _ _loa ..............
IMPORTANT: Pl8ce Ii8flId I'fOI*IIIn envelope, .... envelope and __ proposal n_ on lIlDlde. ReIum _'10 the CounlY
Pwchalng Agent, 7T7 EI1It RI.... Avenua, SIllBamardlno, CA 92415-a7llO
PRICES QUOTED F.O.B. DESTINATION UNLESS OTHERWISE STATED.
The fallowing muat be .,.., In by tile -..... in SOl_Willi his pI'lIpo$Il:
lllIle (5.4~ 5. ~ Company
,
Deivery wil be rnede In ~ days Add....
Iillm racelpl~oI "ten.... noled.
CaGhDlecounl --~ fl.lI!'6iy
SIgned By ~_
.
~~&-
~ ZJp e:; ;q(;J-
V77~~1 ItdO?
....
..:1
:;'.:
',',;
:1
:;:j
:.,','
::, ~ i
:',1
',',1
:'1
:::
':1
,::i
.J
:-j
",I
:.1
"
>1
.1
:1
.::
"'i
:~
::1
:':1
~i
':'j
j
:.j
',1
';1
J
:1
..Jt-1,....-..)O-.:::ICJIO"+ .l"l-';Ql
9~9 387 2666
P.04
..
::'1:1 t...u t"'UI'<I",.HHo!Nu
ESTIMATED CONSUMPTION
EST. ANNUAL DELIVERY DIFFERENTIAL
US8l!e (G&JIODS) CQ~T lER GALLON
~ ,0'+"
LOCATION
BIG BEAR SHERIFF
477 SUMMIT BLVD
BIG BEAR
FONTANA SHERIFF
17780 ARROW BLVD
FOI'olT'ANA
GLEN HELEN SHERIFF
18000 WEST INSTUTlON ROAD
DEVORE
93,526.5
74,895.0
~ ' ad'f~
7227.0
_ ,O'i
MORONGO SHERIFF
6527 WHITE FEATHER RD.
JOSHUA TREE
TWIN PEAKS SHERIFF
26010 HWY 189
TWIn Peaks
153,481.5
~ .O'lJL..
81,396.0
_ ' 0It75'
APPLE VAllEV RD. Yo.
1923 JOSHUA RD.
Apple Valley
BALDY MESA RD. YD.
12397 SYCAMORE ST.
VictorvtJle
44,364.0
~ ,O'fo!'
eo,852.0
~ . ,0'1
BARSTOW RD. YD.
29802 HIGHWAY 58
Barstow
39,078.0
~ ,61
CHINO RD. YD.
7000 MERRILL AVE
China,
32,979.0
~ . fj3'
CREmINE RD. YD.
23188 Crest Forest Om
Crestline
_ . o.JJ+S'
~,439.5
RUNNING SPRING RD. YD.
1820 WILDERNESS RD.
Running Springs
SAN BERNARDINO MAIN YARD
210 LENA ROAD
San BemaR/ino 2 Nozzles
~ . 'd75'
13,381.5
. . 784,898.5
_ .O,,~
BIG BEAR ROAD YARD
NlO HWY 38 and STANFIELD
ClJTTOFF
BIG BEAR LAKE
15,723.0
~ . o"1i
APPENDIX C
Pagel on
'. :~:.
p{)(YI fr JAIl
.L"+."+.l ::Ie ....u r-Uto::I...NH:.INL:::l 909 387 2666 P.05
..Jnl"l WU c.tUU""t -- ----.
EST. ANNUAL DELIVERY DIFFERENTIAL
" < ,LOCATION; JT-8AGE lGALLONj} COST PER GA~
. ~. ~ .
':1 29 PALMS SERVICE CENTER 102,485.0 ~ ' 0''15'
..:,
" 73663 MANANA DRIVE
';'1 TWENlY NINE PALMS
.:.,
,::1 NEEDLES SERVICE CENTER 88,804.0 ~ ,of
'j
....
" 5 AIRPORT ROAD
.. ~I NEEOLES
:1
"
" WEST VALLEY SERVICE CENTER 298.894.5 ~ .031'"
"/
" 126724 TH. STREET
.';
.~l RANCHO CUCMONGA
,',j
"
.,' .Ot{
'j BARSTOW SERVICE CENTER 98,742.0 ~
"j 1140 WEST MAIN STREET
, BARSTOW
d
'/ . ?07.5
:'j CALICO GHOST TOWN 3,182.0 ~
INTERSTATE 15/
:J GHOST TOWN ROAD
"1 VERMO
:1 ~ . ~7'"
OJ GLEN HELEN REGIONAL PARK 9,288.0
:j 2555 GLEN HELEN PARKWAY
1 SAN BERNARDINO
! MOABI REGIONAL PARK 3,750.0 ~ 1~1J
INTERSTATE 15/
PARK MOABI ROAD
I NEEDLES
,PRADO REGIONAL PARI< 5.112.0 - ' Jf'lf
I 18700 SOUTH EUCUD AVE.
I CHINO
; . /57$"
! YUCAIPA REGIONAL PARK 4,077.0 ~
33900 OAK GLEN ROAD
YUCAIPA
TRONA ROAD YARD 4,188.5 f! . ;x;75"
80311 TRONA ROAD
TRONA. CA. 93562
Estimated Total Glllons 2,083,332.5 to1aI
Discount OFF OPIS Dally Average, CARS DIESEL
Discount OFF OPIS DaDy Average, UNLEADED REGULAR
Discount OFF OPIS Daily Average, UNLEADED PREMIUM
< .04S)4 s
(,,,,) <I .
(.0'> 4- 5
APPENDIXC
hie hU '
&~~
JHI'I-,,)IO-.::::roro4 14:41
~~ ~U ~U~CHR~INu
909 387 2666
P.0€>
p.o. ... 5J28
s., Ilomoniro. CA 824'2
I909J sn.lI441
December 10, 2002
Mr. Bill Brock
County of San Bernardino
Purchasing Department
777 East RialI'D Ave.
San Bernardino, Ca. 92415
Re: Emergency Fuel Services
Dear Mr. Brock:
With regards to our conversation last week regarding emergency fueling semces I am sending
you this letter.
Poma Distributing Company wishes to cODtinue to offer to the County semces over and above
the scope of the current contract. As a Ioca1 VllIIdor PllDia has several advantages that enable it
to assist the County in the event of an emergency. As disllUSSed these include but are not
limited to; on-site storage, proprilltaIy fleet of whicles, cardlock fueling stations, mobile
generators to power these f'acilities. During an emergency Poma can continue to provide
pnxluct to the County on a limited to full demand basis as determined by the loCation and
availability of pnxluct.
Most specifically, Porna has in its fleet several vell icles that are cspable of "Wet Hosing"
(vehicle I'D vehK:le fueling) your vehicles. Due to regulations this service is only available for
Diesel Fuel.
For this service Porna would cominue I'D charge the County the contract price for the product
and an additional sernce fee of $75 per hour, portal to portal, for the truck and driver. There
may be certain limitations that limit the availability of this service such as weather, road
condition, or fire. Cil'Cllll)StaDces at the time, of the emergency will dictate this availability and
vehicle access.
In the event ofan emergency the County should coutact a member of our management team to
coordinate this service. Our 2~ Dumber is (909) 877-2441 an emergency voice mailbox
will give the current contact number or the ability to leave a message.
Tfthere are any questions please call me directly.
ic oma, President
Poma Distributing Co., Inc.
,."tr/.' '..lItr F..", ~ .trl"..,. .." '0,.1".
...,,,, ........ _........... J.."'t'"'t.l.
.:1.0 .....1..J rU,",\".nH~ll'lU
~kl~ .:ll::l't ,,666
P.B7
P.O. Boo 57211
5M a..wdIno, CA 1lI/412
15llllllB77-2441
September S, 2002
Mr. Bill Brock, C.P.M., AP.P.
County of San Bernardino Purchasing
777 East Rialto Ave
San Bernardino, Ca. 92415-0760
Re: Proposal No. P-8
Dear Mr. Brock:
Thank you for the opportunity to bid on the fuel requirements for the County of San
Bernardino. Poma Distributing Company has been a long-term vendor to the County
and looks forward to continuing this relationship with this bid. A few items needed to
be clarified so I am attaching this letter with our proposal.
For deJivery of products into the high desert region oftbe County Poma will be
working with Goodspeed and Sons Distributing Company on this bid. Should Poma be
the successful bidder we would request to assign these delivery points to Goodspeed
for direct service.
Refiner Support: Attached is our letter from Valero indicating their support of this
contract for the contract period. At this time no refiner is in a position to offer pricing
support on gasoline based on a daily OPIS average. Suppog for gasoline is being
offered based on LA Spot Market. (~A#4,~--A'"Ji.)
OPIS Pricing Formula; There are several changes to the supply of gasoline that will
go into effect over the next year, specifically with the mandated removal ofMTBE
from fuels and the introduction of Ethanol as its replacement. This change in the
product will not happen all at the same time. Several suppliers are committed to
changing early in the year while others are slated to change toward the end of2003.
These cbanges could drastically alter the OPIS Average Price. The current OPIS
average for the Colton Rack is derived from 7 suppliers, 3 unbranded and 4 branded.
(copyanached) If this mix is altered over the next year it will change the economics of
the bid as it stands today. Though we have submitted our bid based on your request we
would stipulate here that any changes to the current OPIS report could prove harmful
to either party. Poroa Distributing Company wishes to wade with you to maintain a
fair and equitable contract for both Poma and the County. Should any changes hannful
to the well being of either party occur we wish to reserve the right to bring these to you
for discussion and possible change. Poma would also be open to looking at supplying
the County based on support offered through Valero based on daily LA Spot Market.
Delivery Differentials will remain fixed for a minimum of one-year.
.."I,i., ...Iif, I..,., 1..,ie..'1I ..1 '.,.ie.
"""' .....U o;.lC.IlC.I""t .1.........1.
~~ ~u ~U~CHRoJNU
909 38? 2666
P.08
Delivery to Sub-Agencies: Porna Distributing will offer to the other agencies of the
County like pricing based on volume, location and delivery size.
Tankwagon Delivery: For those locations not listed in the bid or for deliveries less
than 4500 galIons we have included the folIowing delivCl)1 differentials:
0-999 gallons
1000-2499
2500-4499
$.2075
$.1775
$.1475
Again thank you for this OpportUnity and we look forward to serving your fuel and
lubricant needs. Should you have any questions please call me at (909) 877-244 J x207
~
Michael Porna, President
Porna Distributing Co., Jnc.
,...,.,.. ..."ta '..1.. l.tr/"..,. ..t/lat'lli".
...,,,. .....- ...-......... ...........,....
-.JU ........ r....r-;;.....nM,:)J.I'(U
~Ia~ .:>l:f ( <!bbb
P.09
~..
Je!!!'!~
P.O. Iloz 5728
s.n-.CASIl412
19119Jen~1
September 5, 2002
Mr. Bill Brock, C.P.M., A.P.P.
County of San Bernardino Purchasing
777 East Rialto Ave
San Benwdino, Ca. 92415-0760
Re: Proposal No. P-8 based on LA Spot Pricing Fonnula
Dear Mr. Brock:
1 have prepared this alternate bid for your consideration. This bid is based on the
actual support we are receiving from Valero. With the uncertainty of gasoline pricing
during the next year I would think that this is a valuable alternative to the OPIS Daily
average.
J did some quick comparisons for you and would be happy to share other data at your
request
Date LA Spot Colton OPlS Difference
+.01s1n1 AVG
Sent 4, 2002
Unleaded .945 1.0313 (,0863)
Diesel .975 .9693 .0057
Ausrost A!S. -
Unleaded .9137 1.0143 (.1006)
Diesel .8368 .8536 (,0168)
Julv Aw
Unleaded .8834 .9878 (.1044)
---
Diesel .7540 .7505 .OO3S
June AVI!
Unleaded .9393 1.0097 (0704)
Diesel .7456 .7489 .0033
Please review the above alternative. I believe this otTers the County a much more
stable price platform and overall better pricing.
~
Michael Poma, President
Poma Distributing Co., Inc.
1.",,1., ...11" '..'11, 'd,/r..'. ..11 I.n;r.
~n'l -'IU c..1U"""-" J.~.~c:.
.;;JQ .....U rUro:;\,.,nM.::lJ.I'tU
j~j ~O( ~OOb ~.l~
ESTIMATED CONSUMPTION
EST. ANNUAL DELIVERY DIFFERENTIAL
Usaee (~IODS) COST PI:R GALL<m;
93,526.5 t ,0t/5
, .
LOCATION
BIG BEAR SHERIFF
4n SUMMIT BLVD
BIG BEAR
FONTANA SHERIFF
1nao ARROW BLVD
FONTANA
GLEN HELEN SHERIFF
18000 WEST INSTUTlON ROAD
DEVORE
MORONGO SHERIFF
8527 WHITE FEATHER RD.
JOSHUA TREE
TWIN PEAKS SHERIFF
26010 H\NY 189
Twin Peaks
APPLE VAllEY RD. YD.
1823 JOSHUA RD.
Apple Vaney
BALDY MESA RD. YD.
12397 SYCAMORE ST.
Vic:toIVDle
BARSTOW RD. YD.
28802 HIGHWAY 58
Barstow
39,078.0
74.895.0
7227.0
153,481.5
81,398.0
44,36"-0
80,652.0
CHINO RD. YD.
7000 MERRILL AVE
Chino.
32,878.0
CRESTLINE RD. YD.
23188 Crest Forest Drive
Crestline
63,439.5
RUNNING SPRING RD. YD.
1920WlLDERNESS RD.
Runnlng Springs
SAN BERNARDINO MAIN YARD
210 LENA ROAD
San BemaRllno 2 NoZZles
13,381.5
784,898.5
BIG BEAR ROAD YARD
NlO HWY 38 and STANFIELD
CUTTOFF
BIG BEAR LAJ<E
15,723.0
APPENDIX C
Pap 1 of2
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t .om
t ,Oe;
t ,Otf:!li
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IJAAlIJ J
LA- ..5ftr/ ; Daily Average, CARS OIESEL
LA .5jJO'/ ; Daffy Average, UNLEADED REGULAR
U Sib/"' i Daily Average, UNLEADED PREMIUM
APPENDIXC
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Porn a Distributing
Price After
Discount - Price Per
Location Unleaded Reg. Del Diff. Gallon Gallons
Big Bear Sheriff 0.9713 0.0450 1.0163 106,872.1 108,614.1152
Fontana Sheriff 0.9713 0.0245 0.9958 75,569.8 75,252.4068
Glen Helen Sheriff 0.9713 0.0900 1.0613 36,267.9 38,491.1223
Morengo Sheriff 0.9713 0.0439 1.0152 141,057.1 143,201.1679
Twin Peaks Sheriff 0.9713 0.0475 1.0188 66,882.9 68,140.2985
Apple Valley Road
Yard 0.9713 0.0450 1.0163 21,207.4 21.553.0806
Baldy Mesa Rd.
Yd. 0.9713 0.0400 1.0113 36,029.5 36,436.6334
Barstow Road Yard 0.9713 0.0400 1.0113 104,659.5 105,842.1524
Chino Road Yard 0.9713 0.0360 1. 0073 21,018.6 21,172.0358
Crestline Road
Yard 0.9713 0.0345 1.0058 40,574.6 40,809.8824
Running Springs 0.9713 0.1275 1.0988 0.0 0.0000
San Bernardino
Main 0.9713 0.0195 0.9908 1,140,612.6 1,130,118.9641
Big Bear Road
Yard 0.9713 0.0790 1.0503 0.0 0.0000
29 Palms Svc
Center 0.9713 0.0645 1.0358 37,517.7 38,860.8337
Needles Svc Center 0.9713 0.0800 1.0513 0.0 0.0000
West Valley Svc 0.9713 0.0219 0.9932 208,835.6 207,415.5179
Barstow Svc Center 0.9713 0.0400 1.0113 40,032.4 40,484.7661
Calico Ghost Town 0.9713 0.2075 1.\78 8 3,804.4 4,484.6267
Glen Helen Park 0.9713 0.2075 1.\78 8 4,205.6 4,957.5613
Moabi Park 0.9713 0.2075 1.\788 3,269.5 3,854.0866
Prado Park 0.9713 0.1575 1.\288 .4,828.7 5,450.6366
Yucaipa Park 0.9713 0.1575 1.\288 3,138.4 3,542.6259
Trona Road Yard 0.9713 0.2075 1.\78 8 0.0 0.0000
TOTAL 2,096,384.3
Porn a Distributing
Price After
Discount -
Unleaded Price Per
Location Premo Del Diff. Gallon Gallons
Big Bear Sheriff 0.9713 0.0450 1.0163 0.0 0.0000
Fontana Sheriff 0.97\3 0.0245 0.9958 0.0 0.0000
Glen Helen Sheriff 0.9713 0.0900 1.0613 0.0 0.0000
Morongo Sheriff 0.9713 0.0439 1.0152 n.o 0.0000
Twin Peaks Sheriff 0.9713 0.0475 1.0188 0.0 0.0000
Apple Valley Road
Yard 0.9713 0.0450 1.0163 o.n 0.0000
Baldy Mesa Rd.
Yd. 0.9713 0.0400 1.0113 0.0 0.0000
Barstow Road Yard 0.97\3 0.0400 1.01 \3 70.3 71. 0944
Chino Road Yard 0.97\3 0.0360 1.0073 n.o 0.0000
Crestline Road
Yard 0.9713 0.0345 1.0058 0.0 0.0000
Running Springs 0.9713 0.1275 1.0988 0.0 0.0000
San Bernardino
Main 0.9713 0.0195 0.9908 107,084.1 106,098.9263
Big Bear Road
Yard 0.9713 0.0790 1.0503 0.0 0.0000
29 Palms Svc
Center 0.9713 0.0645 1.0358 0.0 0.0000
Needles Svc Center 0.97 \3 0.0800 1.05\3 65,938.4 69,321.0399
West Valley Svc 0.97\3 0.0219 0.9932 40,725.9 40,448.9639
Barstow Svc Center 0.9713 0.0400 1.0 1\3 0.0 0.0000
Calico Ghost Town 0.97\3 0.2075 1.1788 0.0 0.0000
Glen Helen Park 0.9713 0.2075 1.1788 0.0 0.0000
Moabi Park 0.9713 0.2075 1.1788 0.0 0.0000
Prado Park 0.9713 0.1575 1.1288 0.0 0.0000
Yucaipa Park 0.9713 0.1575 1.1288 0.0 0.0000
Trona Road Yard 0.9713 0.2075 1.1788 0.0 0.0000
TOTAL
213,818.7 $
215,9411.112
Price After
Discount - Price Per
Location Diesel Del Diff. Gallon Gallons
Big Bear Sheriff 0.9643 0.0450 1.0093 19,147.0 19.325.0671
Fontana Sheriff 0.9643 0.0245 0.9888 17.254.2 17,060.9035
Glen Helen Sheriff 0.9643 0.0900 1.0543 0.0 . 0.0000
Morongo Sheriff 0.9643 0.0439 1.0082 33,874.2 34.151.9684
Twin Peaks Sheriff 0.9643 0.0475 1.0118 17.608.6 17,816.3815
Apple Valley Road
Yard 0.9643 0.0450 1.0093 28,810.8 29,078.7404
Baldy Mesa Rd.
Yd. 0.9643 0.0400 1.0043 46.854.4 47.055.8739
Barstow Road Yard 0.9643 0.0400 1.0043 3,685.6 3,701.4481
Chino Road Yard 0.9643 0.0360 1.0003 16,298.0 16,302.8894
Crestline Road
Yard 0.9643 0.0345 0.9988 20,516.9 20,492.2797
Running Springs 0.9643 0.1275 1.0918 7,464.8 8.150.0686
San Bernardino
Main 0.9643 0.0195 0.9838 273,173.0 268,747.5974
Big Bear Road
Yard 0.9643 0.0790 1.0433 18,462.0 19,261.4046
29 Palms Svc
Center .0.9643 0.0645 1.0288 36,682.6 37,739.0589
Needles Svc Center 0.9643 0.0800 I. 0443 21,379.2 22,326.2986
West Valley Svc 0.9643 0.0219 0.9862 89,859.0 88,618.9458
Barstow Svc Center 0.9643 0.0400 1.0043 36,815.4 36,973.7062
Calico Ghost Town 0.9643 0.2075 1.1718 0.0 0.0000
Glen Helen Park 0.9643 0.2075 1.1718 5,083.3 5,956.6109
Moabi Park 0.9643 0.2075 1.1718 1,598.9 1,873.5910
Prado Park 0.9643 0.1575 1.l218 2,214.3 2,484.0017
Yucaipa Park 0.9643 0.1575 1.1218 2,083.5 2,337.2703
Trona Road Yard 0.9643 0.2075 1.1718 6,464.0 7,574.5152
Porn a Distributing
TOTAL
705,329.7 $
707,028.62
Reg. Unleaded
Premo Unleaded
Subtotal
$ 2.098,682.51
$ 215.940.02
~!!ilit~~~
Totals
Diesel
Total
$ 707.028.62
$ 3,021,651.15
Poma Distributing is the recommended Award winner due to proximity to fuel stations during emergency
operations.
Pom~l Distrihuting
Altcrmlti\'e Based on LA Spilt Marliet
Price After
Discount - Price Per
Location Unleaded Reg. Del Diff. Gallon Gallons
Big Bear Sheriff 0.9450 0.0450 0.9900 106,872.1 105,803.3790
Fontana Sheriff 0.9450 0.0245 0.9695 75,569.8 73,264.9211
Glen Helen Sheriff 0.9450 0.0900 1.0350 36,267.9 37,537.2765
Morongo Sheriff 0.9450 0.0439 0.9889 141,057.1 139,491.3662
Twin Peaks Sheriff 0.9450 0.0475 0.9925 66,882.9 66,381.2783
Apple Valley Road
Yard 0.9450 0.0450 0.9900 21,207.4 20,995.3260
Baldy Mesa Rd.
Yd. 0.9450 0.0400 0.9850 36,029.5 35,489.0575
Barstow Road Yard 0.9450 0.0400 0.9850 104,659.5 103,089.6075
Chino Road Yard 0.9450 0.0360 0.9810 21,018.6 20,619.2466
Crestline Road
Yard 0.9450 0.0345 0.9795 40,574.6 39,742.7717
Running Springs 0.9450 0.1275 1,0725 0.0 0.0000
San Bernardino
Main 0.9450 0.0195 0.9645 1,140,612.6 1,100,120.8527
Big Bear Road
Yard 0.9450 0.0790 1.0240 0.0 0.0000
29 Palms Svc
Center 0.9450 0.0645 1,0095 37,517.7 37,874.1182
Needles Svc Center 0.9450 0.0800 1,0250 0.0 0.0000
West Valley Svc 0.9450 0.0219 0.9669 208,835.6 201,923.1416
Barstow Svc Center 0.9450 0.0400 0.9850 40,032.4 39,431.9140
.
Calico Ghost Town 0.9450 0.2075 1.1525 3,804.4 4,384.5710
Glen Helen Park 0.9450 0.2075 1.1525 4,205.6 4,846.9540
Moabi Park 0.9450 0.2075 1.1525 3,269.5 3,768.0988
Prado Park 0.9450 0.1575 1.1 025 4,828.7 5,323.6418
Yucaipa Park 0.9450 0.1575 1.1 025 3,138.4 3,460.0860
Trona Road Yard 0.9450 0.2075 1.1525 0.0 0.0000
TOTAL 2,096,384.3 f'
Poma Distributing
Price After
Discount - Price Per
Location Diesel Del Diff. Gallon Gallons
Big Bear Sheriff 0.9750 0.0450 1.0200 19,147.0 19,529.9400
Fontana Sheriff 0.9750 0.0245 0.9995 17,254.2 17,245.5229
Glen Helen Sheriff 0.9750 0.0900 1.0650 0.0 . 0.0000
Morongo Sheriff 0.9750 0.0439 1.0189 33.874.2 34,514.4224
Twin Peaks Sheriff 0.9750 0.0475 1.0225 17.608.6 18,004.7935
Apple Valley Road
Yard 0.9750 0.0450 1.0200 28,810.8 29,387.0160
Baldy Mesa Rd.
Yd. 0.9750 0.0400 1.0150 46,854.4 47,557.2160
Barstow Road Yard 0.9750 0.0400 1.0150 3,685.6 3,740.8840
Chino Road Yard 0.9750 0.0360 1.0110 16,298.0 16,477.2780
Crestline Road
Yard 0.9750 0.0345 1.0095 20,516.9 20,711.8106
Running Springs 0.9750 0.1275 1.1 025 7,464.8 8,229.9420
San Bernardino
Main 0.9750 0.0195 0.9945 273,173.0 271,670.5485
Big Bear Road
Yard 0.9750 0.0790 1.0540 18,462.0 19,458.9480
29 Palms Svc
Center 0.9750 0.0645 . 1.0395 36,682.6 38,131.5627
Needles Svc Center 0.9750 0.0800 1.0550 21,379.2 22,555.0560
West Valley Svc 0.9750 0.0219 0.9969 89,859.0 89,580.4371
Barstow Svc Center 0.9750 0.0400 1.0150 36,815.4 37,367.6310
Calico Ghost Town 0.9750 0.2075 1.1825 0.0 0.0000
Glen Helen Park 0.9750 0.2075 1.1825 5,083.3 6,011.0023
Moabi Park 0.9750 0.2075 1.1825 1,598.9 1,890.6993
Prado Park 0.9750 0.1575 1.1325 2,214.3 2,507.6948
Yucaipa Park 0.9750 0.1575 1.1325 2,083.5 2,359.5638
Trona Road Yard 0.9750 0.2075 1.1825 6,464.0 7,643.6800
TOTAL
705,329.7 $
714,575.65
Reg Unleaded $
Diesel $
t
2,043,547.61
714,575.65
? 71;. 1?~.,1I
Falcon Fuels
Price After
Discount - Price Per
Location Unleaded Reg. Del. Diff. Gallon Gallons
Big Bear Sheriff 0.9874 0.0211 1.0085 106,872.1 107,780.5129
Fontana Sheriff 0.9874 0.0145 1.0019 75.569.8 75.713.3826
Glen Helen
Sheriff 0.9874 0.0397 1.0271 36.267.9 37,250.7601
Morongo Sheriff 0.9874 0.0291 1.0165 141,057.1 143.384.5422
Twin Peaks
Sheriff 0.9874 0.0281 1.0155 66,882.9 67,919.5850
Apple Valley
Road Yard 0.9874 0.0293 1.0167 21.207.4 21.561.5636
Baldy Mesa Rd.
Yd. 0.9874 0.0198 1. 0072 36,029.5 36,288.9124
Barstow Road
Yard 0.9874 0.0299 1.0173 104,659.5 106,470.1094
Chino Road
Yard 0.9874 0.0291 1.0165 21.018.6 21,365.4069
Crestline Road
Yard 0.9874 0.0159 1.0033 40.574.6 40,708.4460
Running Springs 0.9874 0.0917 1.0791 0.0 0.0000
San Bernardino
Main 0.9874 0.0098 0.9972 1,140,612.6 1,137,418.8847
Big Bear Road
Yard 0.9874 0.0239 1.0113 0.0 0.0000
29 Palms Svc
Center 0.9874 0.0364 1.0238 37.517.7 38,410.6213
Needles Svc
Center 0.9874 0.0643 1.0517 0.0 0.0000
West Valley Svc 0.9874 0.0139 1.0013 208,835.6 209,107.0863
Barstow Svc
Center 0.9874 0.0271 1.0145 40,032.4 40,612.8698
Calico Ghost
Town 0.9874 0.1979 1.1853 3,804.4 4,509.3553
Glen Helen Park 0.9874 0.1479 1.1353 4.205.6 4,774.6177
Moabi Park 0.9874 0.2979 1.2853 3,269.5 4,202.2884
Prado Park 0.9874 0.0917 1.0791 4,828.7 5,210.6502
Yucaipa Park 0.9874 0.1479 1.1353 3,138.4 3,563.0255
Trona Road
Yard 0.9874 0.2979 1.2853 0.0 0.0000
TOTAL
2,096,384.3 $ 2,106,252.62
falcoll fllels
Price After
Discount -
Unleaded Price Per
Location Premo Del. Diff. Gallon Gallons
Big Bear Sheriff 0.9624 0.0211 0.9835 0.0 0.0000
Fontana Sheriff 0.9624 0.0145 0.9769 0.0 0.0000
Glen Helen
Sheriff 0.9624 0.0397 !.O021 0.0 0.0000
Morongo Sheriff 0.9624 0.0291 0.9915 0.0 0.0000
Twin Peaks
Sheriff 0.9624 0.0281 0.9905 0.0 0.0000
Apple Valley
Road Yard 0.9624 0.0293 0.9917 0.0 0.0000
Baldy Mesa Rd.
Yd. 0.9624 0.0198 0.9822 0.0 0.0000
Barstow Road
Yard 0.9624 0.0299 0.9923 70.3 69.7587
Chino Road
Yard 0.9624 0.0291 0.9915 0.0 0.0000
Crestline Road
Yard 0.9624 0.0159 0.9783 0.0 0.0000
Running Springs 0.9624 0.0917 1.0541 0.0 0.0000
San Bernardino
Main 0.9624 0.0098 0.9722 107,084.1 104,107.1620
Big Bear Road
Yard 0.9624 0.0239 0.9863 0.0 0.0000
29 Palms Svc
Center 0.9624 0.0364 0.9988 0.0 0.0000
Needles Svc
Center 0.9624 0.0643 1.0267 65,938.4 67,698.9553
West Valley Svc 0.9624 0.0139 0.9763 40,725.9 39,760.6962
Barstow Svc
Center 0.9624 0.0271 0.9895 0.0 0.0000
Calico Ghost
Town 0.9624 0.1979 1.1603 0.0 0.0000
Glen Helen Park 0.9624 0.1479 1.1103 0.0 0.0000
Moabi Park 0.9624 0.2979 1.2603 0.0 0.0000
Prado Park 0.9624 0.0917 1.0541 0.0 0.0000
Yucaipa Park 0.9624 0.1479 1.1103 0.0 0.0000
Trona Road
Yard 0.9624 0.2979 1.2603 0.0 0.0000
TOTAL 213,818.7. ,
Fulco" Fuels
Price After
Discount - Price Per
Location Diesel Del. Diff. Gallon Gallons
Big Bear Sheriff 0.9683 0.0211 0.9894 19,147.0 18.944.0418
Fontana Sheriff 0.9683 0.0145 0.9828 17.254.2 16.957.3786
Glen Helen
Sheriff 0.9683 0.0397 1.0080 0.0 0.0000
Morongo Sheriff 0.9683 0.0291 0.9974 33.874.2 33,786.1271
Twin Peaks
Sheriff 0.9683 0.0281 0.9964 17.608.6 17,545.2090
Apple Valley
Road Yard 0.9683 0.0293 0.9976 28,810.8 28,741.6541
Baldy Mcsa Rd.
Yd. 0.9683 0.0198 0.9881 46.854.4 46,296.8326
Barstow Road
Yard 0.9683 0.0299 0.9982 3,685.6 3,678.9659
Chino Road
Yard 0.9683 0.0291 0.9974 16,298.0 16,255.6252
Crestline Road
Yard 0.9683 0.0159 0.9842 20,516.9 20,192.7330
Running Springs 0.9683 0.0917 1.0600 7,464.8 7,912.6880
San Bernardino
Main 0.9683 0.0098 0.9781 273,173.0 267,190.5113
Big Bear Road
Yard 0.9683 0.0239 0.9922 18,462.0 18,317.9964
29 Palms Svc
Center 0.9683 0.0364 1.0047 36,682.6 36,855.0082
Needles Svc
Center 0.9683 0.0643 1.0326 21,379.2 22,076.1619
West Valley Svc 0.9683 0.0139 0.9822 89,859.0 88,259.5098
Barstow Svc
Center 0.9683 0.0271 0.9954 36,815.4 36,646.0492
Calico Ghost
Town 0.9683 0.1979 1.1662 0.0 0.0000
Glen Helen Park 0.9683 0.1479 1.1162 5,083.3 5,673.9795
Moabi Park 0.9683 0.2979 1.2662 1,598.9 2,024.5272
Prado Park 0.9683 0.0917 1.0600 2,214.3 2,347.1580
Yucaipa Park 0.9683 0.1479 1.1162 2,083.5 2,325.6027
Trona Road
Yard 0.9683 0.2979 1.2662 6,464.0 8,184.7168
TOTAL
705,329.7 S
700,212.48
Reg. Unleaded $ 2. 1U6,252.62
Premo Unle<lded $ 211,636.57
Snbtotal S 2,317,889.19
Totals Diesel $ 700,212.48
Total S 3,018,101.67
Reg Unleaded S 2,106,252.62
Diesel S 700,212.48
S 2,806,465.10
.
..
So. Counties Oil
Price After
Discount - P6ce Per
Location Unleaded Reg. Del. DilI. Gallon Gallons
Big Bear Sheriff 0.9960 0.0338 1.0298 106.872.1 110.056.8886
Fontana Sheriff 0.9960 0.0118 1.0078 75.569.8 76.159.2444
Glen Helen Sheriff 0.9960 0.1228 1.1188 36,267.9 40.576.5265
Morongo Sheriff 0.9960 0.0328 1.0288 141.057.1 145.119.5445
Twin Peaks Sheriff 0.9960 0.0878 1.0838 66.882.9 72.487.6870
Apple Valley Road
Yard 0.9960 0.0878 1.0838 21.207.4 22.984.5801
Baldy Mesa Rd. Yd. 0.9960 0.0228 1.0188 36,029.5 36,706.8546
Barstow Road Yard 0.9960 0.0328 1.0288 104,659.5 107,673.6936
Chino Road Yard 0.9960 0.0618 1.0638 21,018.6 22,359.5867
Crestline Road Yard 0.9960 0.0218 1.0118 40,574.6 41,296.7770
Running Springs 0.9960 0.2078 1.2038 0.0 0.0000
San Bernardino Main 0.9960 O.oJ08 1.0068 1,140,612.6 1,148,368.7657
Big Bear Road Yard 0.9960 0.0978 1.0938 0.0 0.0000
29 Palms Svc Center 0.9960 0.0358 1.0318 37.517.7 38,710.7629
Needles Svc Center 0.9960 0.0728 1.0688 0.0 0.0000
West Valley Svc 0.9960 0.0118 1.0018 208,835.6 210,464.5177
Barstow Svc Center 0.9960 0.0478 1.0438 40,032.4 41,785.8191
Calico Ghost Town 0.9960 0.9358 1.9318 3,804.4 7,349.3399
Glen Helen Park 0.9960 0.2728 1.2688 4,205.6 5,336.0653
Moabi Park 0.9960 0.9228 1.9188 3,269.5 6,273.5166
Prado Park 0.9960 0.1128 1.1088 4,828.7 5,354.0626
Yucaipa Park 0.9960 0.2728 1.2688 3,138.4 3,982.0019
Trona Road Yard 0.9960 0.4518 1.4538 0.0 0.0000
TOTAL
$ 2,143,046.23
So. Counties Oil
Price After
Discount -
Unleaded Price Per
Location Premo Del. Diff. Gallon Gallons
Big Bear Sheriff 0.9760 0.0338 1.0098 0.0 0.0000
Fontana Sheriff 0.9760 0.0118 0.9878 0.0 0.0000
Glen Helen Sheriff 0.9760 0.1228 1.0988 0.0 0.0000
Morongo Sheriff 0.9760 0.0328 1.0088 0.0 0.0000
Twin Peaks Sheriff 0.9760 0.0878 1.0638 0.0 0.0000
Apple Valley Road
Yard 0.9760 0.0878 1.0638 00 0.0000
Baldy Mesa Rd. Yd. 0.9760 0.0228 0.9988 0.0 0.0000
Barstow Road Yard 0.9760 0.0328 1.0088 70.3 70.9186
Chino Road Yard 0.9760 0.0678 1.0438 0.0 0.0000
Crestline Road Yard 0.9760 0.0218 0.9978 0.0 0.0000
Running Springs 0.9760 0.2078 1.1838 0.0 0.0000
San Bernardino Main 0.9760 0.0108 0.9868 107,084.1 105,670.5899
Big Bear Road Yard 0.9760 0.0978 1.0738 0.0 0.0000
29 Palms Svc Center 0.9760 0.0358 1.0118 0.0 0.0000
Needles Svc Center 0.9760 0.0728 1.0488 65,938.4 69,156.1939
West Valley Svc 0.9760 0.0118 0.9878 40,725.9 40,229.0440
Barstow Svc Center 0.9760 0.0478 1.0238 0.0 0.0000
Calico Ghost Town 0.9760 0.9358 1.9118 0.0 0.0000
Glen Helen Park 0.9760 0.2728 1.2488 0.0 0.0000
Moabi Park 0.9760 0.9228 1.8988 0.0 0.0000
Prado Park 0.9760 0.1128 1.0888 0.0 0.0000
Yucaipa Park 0.9760 0.2728 1.2488 0.0 0.0000
Trona Road Yard 0.9760 0.4578 1.4338 0.0 0.0000
TOTAL
$ 215,126.7S
So. Counties Oil
Price After
Discount - Price Per
Location Diesel Dcl. Diff. Gallon Gallons
Big Bear Sheriff 0.9615 0.0338 0.9953 .19.147.0 19.057.0091
Fontana Sheriff 0.9615 0.0118 0.9733 17.2542 16,793.4642
Glen Helen Sheriff 0.9615 0.1228 1.0843 0,0 0.0000
Morengo Sheriff 0.9615 0.0328 0.9943 33.874.2 33.681.1171
Twin Peaks Sheriff 0.9615 0.0878 1.0493 17.60X.6 IX.476.7040
Apple Valley Road .
Yard 0.9615 0.0878 1.0493 28.810.8 30.231.1724
Baldy Mesa Rd. Yd. 0.9615 0.0228 0.9843 46.X54.4 46,118.7859
Barstow Road Yard 0.9615 0.0328 0.9943 3.685.6 3,664.5921
Chino Road Yard 0.9615 0.0678 1.0293 16,298.0 16,775.5314
Crestline Road Yard 0.9615 0.0218 0.9833 20,516.9 20,174.2678
Running Springs 0.9615 0.2078 1.1693 7,464.8 8,728.5906
San Bernardino Main 0.9615 0.0108 0.9723 273,173.0 265,606.1079
Big Bear Road Yard 0.9615 0.0978 1.0593 18,462.0 19,556.7966
29 Palms Svc Center 0.9615 0.0358 0.9973 36,682.6 36,583.5570
Needles Svc Center 0.9615 0.0728 1.0343 21,379.2 22,112.5066
West Valley Svc 0.9615 0.0118 0.9733 89,859.0 87,459.7647
Barstow Svc Center 0.9615 0.0478 I. 0093 36,815.4 37,157.7832
Calico Ghost Town 0.9615 0.9358 1.8973 0.0 0.0000
Glen Helen Park 0.9615 0.2728 1.2343 5,083.3 6,274.3172
Moabi Park 0.9615 0.9228 1.8843 1,598.9 3,012.8073
Prado Park 0.9615 0.1128 1.0743 2,214.3 2,378.8225
Yucaipa Park 0.9615 0.2728 1.2343 2,083.5 2,571.6641
Trona Road Yard 0.9615 0.4578 1.4193 6,464.0 9,174.3552
TOTAL
705,329.7 $ 705,589.72
Reg. Unleaded $ 2,143,046,23
Premo Unleaded $ 215,126.75
Subtotal $ 2,358,172.98
Totals Diesel $ 705,589.72
Talal $ 3,063,762.70
Petro Diamond
Price After
Discount -
Unleaded Price Per
Location Reg. Del. Diff. Gallon Gallons
Big Bear Sheriff 0.9918 0.0228 1.0146 106.872.1 108.432.4327
Fontana Sheriff 0.9918 0.0124 1.0042 75,569.8 75,887.1932
Glen Helen Sheriff 0.9918 0.0365 1.0283 36,267.9 37,294.2816
Morongo Sheriff 0.9918 0.0298 1.0216 141,051.1 144,103.9334
Twin Peaks Sheriff 0.9918 0.0156 1.0074 66,882.9 67,377.8335
Apple Valley Road
Yard 0.9918 0.0210 1.0128 21,207.4 21,418.8547
Baldy Mesa Rd. Yd. 0.9918 0.0190 1.0108 36,029.5 36,418.6186
Barstow Road Yard 0.9918 0.0260 1.0178 104,659.5 106,522.4391
Chino Road Yard 0.9918 0.0147 1. 0065 21,018.6 21,155.2209
Crestline Road Yard 0.9918 0.0156 1.0074 40,574.6 40,874.8017
Running Springs 0.9918 0.0932 1.0850 0.0 0.0000
San Bernardino Main 0.9918 0.0124 1.0042 1,140,612.6 1,145,403.1729
Big Bear Road Yard 0.9918 0.0309 1.0227 0.0 0.0000
29 Palms Svc Center 0.9918 0.0350 1.0268 37,517.7 38,523.1744
Needles Svc Center 0.9918 0.0650 1.0568 0.0 0.0000
West Valley Svc 0.9918 0.0128 1.0046 208,835.6 209,796.2438
Barstow Svc Center 0.9918 0.0298 1.0216 40,032.4 40,897.0998
Calico Ghost Town 0.9918 0.5390 1.5308 3,804.4 5,823.7755
Glen Helen Park 0.9918 0.1103 !.l021 4,205.6 4,634.9918
Moabi Park 0.9918 0.3128 1.3046 3,269.5 4,265.3897
Prado Park 0.9918 0.0422 1.0340 4,828.7 4,992.8758
Yucaipa Park 0.9918 0.1192 1.1110 3,138.4 3,486.7624
Trona Road Yard 0.9918 0.4058 1.3976 0.0 0.0000
TOTAL
S 2,117,369.10
Petro Diamond
Price After
Discount - Price Per
Location Premium Del. Dilf. Gallon Gallons
Big Bear Sheriff 0.9668 0.0228 0.9896 0.0 0.0000
Fontana Sheriff 0.9668 0.0124 0.9792 0.0 0.0000
Glen Helen Sheriff 0.9668 0.0365 1.0033 0.0 0.0000
Morengo Sheriff 0.9668 0.0298 0.9966 0.0 0.0000
Twin Peaks Sheriff 0.9668 0.0156 0.9824 0.0 0.0000
Apple Valley Road
Yard 0.9668 0.0210 0.9878 0.0 0.0000
Baldy Mesa Rd. Yd. 0.9668 0.0190 0.9858 0.0 0.0000
Barstow Road Yard 0.9668 0.0260 0.9928 70.3 69.7938
Chino Road Yard 0.9668 0.0147 0.9815 0.0 0.0000
Crestline Road Yard 0.9668 0.0156 0.9824 0.0 0.0000
Running Springs 0.9668 0.0932 1.0600 0.0 0.0000
San Bernardino Main 0.9668 0.0124 0.9792 107,084.1 104,856.7507
Big Bear Road Yard 0.9668 0.0309 ll.9977 0.0 0.0000
29 Palms Svc Center 0.9668 0.0350 1.0018 0.0 0.0000
Needles Svc Center 0.9668 0.0650 1.0318 65,938.4 68,035.2411
West Valley Svc 0.9668 0.0128 0.9796 40,725.9 39,895.0916
Barstow Svc Center 0.9668 0.0298 0.9966 0.0 0.0000
Calico Ghost Town 0.9668 0.5390 1.5058 0.0 0.0000
Glen Helen Park 0.9668 0.1103 1.0771 0.0 0.0000
Moabi Park 0.9668 0.3128 1.2796 0.0 0.0000
Prado Park 0.9668 0.0422 I. 0090 0.0 0.0000
Yucaipa Park 0.9668 0.1192 1.0860 0.0 0.0000
Trona Road Yard 0.9668 0.4058 1.3 726 0.0 0.0000
TOTAL
..
$
212,856.88
-
.
Petro Diamond
, ..
I
Price After
Discount - Price Per
Location Diesel Del. Diff. Gallon Gallons
Big Bear Sheriff 0.9618 0.0228 0.9846 19.147.0 IU52.1362
Fontana Sheriff 0.9618 0.0124 0.9742 17.254.2 16.808.9929
Glen Helen Sheriff 0.9618 0.0365 0.9983 0.0 0.0000
Morongo Sheriff 0.9618 0.0298 0.9916 33.874.2 33,589.6567
Twin Peaks Sheriff 0.9618 0.0156 0.9774 17.608.6 17.210.6456
Apple Valley Road .
Yard 0.9618 0.0210 0.9828 28.810.8 28.315.2542
Baldy Mesa Rd. Yd. 0.9618 0.0190 0.9808 46.854.4 45,954.7955
Barstow Road Yard 0.9618 0.0260 0.987K 3,685.6 3,640.6357
Chino Road Yard 0.9618 0.0147 0.9765 16.298.0 15,914.9970
Crestline Road Yard 0.9618 0.0156 0.9774 20.516.9 20,053.2181
Running Springs 0.9618 0.0932 1.0550 7,464.8 7,875.3640
San Bernardino Main 0.9618 0.0124 0.9742 273,173.0 266,125.1366
Big Bear Road Yard 0.9618 0.0309 0.9927 18,462.0 18,327.2274
29 Palms Svc Center 0.9618 0.0350 0.9968 36,682.6 36,565.2157
Needles Svc Center 0.9618 0.0650 1.0268 21,379.2 21,952.1626
West Valley Svc 0.9618 0.0128 0.9746 89,859.0 87,576.5814
Barstow Svc Center 0.9618 0.0298 0.9916 36,815.4 36,506.1506
Calico Ghost Town 0.9618 0.5390 1.5008 0.0 0.0000
Glen Helen Park 0.9618 0.1103 1.0721 5,083.3 5,449.8059
Moabi Park 0.9618 0.3128 1.2746 1,598.9 2,037.9579
Prado Park 0.9618 0.0422 1.0040 2,214.3 2,223.1572
Yucaipa Park 0.9618 0.1192 1.0810 2,083.5 2,252.2635
Trona Road Yard 0.9618 0.4058 1.3676 6,464.0 8,840.1664
TOTAL 705,329.7~': :
Totals
Reg. Unleaded
Premo Unleaded
Subtotal
Diesel
Total
$ 2. tl7.369.10
$ 212,856.88
$ 2,330,225.98
;~i;H!l:[gll1_
$ 3,026,297.50
,
e
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t~\?'1
RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BER.~ARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO
POMA DISTRIBUTING FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL IN
4 PARTICIPATION WITH A CONTRACT BETWEEN POMA DISTRIBUTING AND THE
COUNTY OF SAN BERNARDINO.
5
BE IT RESOL VED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7
S
9
10
SECTION 1. As a result of Request For Proposal P-S, "Gasoline and Diesel Fuel," the
County of San Bernardino and Poma Distributing entered into a Purchase Order for the purchase of
gasoline and diesel fuel with an opportunity for municipalities to avail themselves of this
arrangement; pursuant to this determination, the Purchasing Manager is hereby authorized to issue
11
a Purchase Order to Poma Distributing for the purchase of gasoline and diesel fuel.
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13
14
15
16
17
and shall
SECTION 2. The Purchase Order shall reference this Resolution No. 2004
read, "Poma Distributing - purchasing gasoline and diesel fuel, P.O. Box No. _," and shall
incorporate the terms and conditions of the County of San Bernardino two page Purchase Order with
Poma Distributing and said Request For Proposal P-S, copies of which are on file in the City Clerk's
Office.
SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded
IS
if not issued within sixty (60) days of the passage of this resolution.
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/II
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/II
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1/1
e 27
/II
2S 12 0 . ZD
2/ /1/!Jf
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e
1 RESOLUTION OF THE MA YOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO
~ POMA DISTRIBUTING FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL IN
PARTICIPA TION WITH A CONTRACT BETWEEN POMA DISTRIBUTING AND THE
3 COUNTY OF SAN BERNARDINO.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof, held
6 on the day of
7 COUNCIL MEMBERS: AYES
8 ESTRADA
9 LONGVILLE
10 MCGINNIS
11 DERRY
12 SUAREZ
13 ANDERSON
e 14 MCCAMMACK
15
16
17
,2004, by the following vote, to wit:
NAYS
ABST ALl\! ABSENT
CITY CLERK
18
The foregoing Resolution is hereby approved this _ day of
,2004.
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20
21
JUDITH V ALLES, Mayor
City of San Bernardino
22
23 Approved as to
Form and legal content:
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27
28
James F. Penman, City Attorney