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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
File: 6.14-7264
OR\G\NAL
Subject: Authorization for the Director of
Development Services to Execute Change
Order No. One to contract with Essex
Construction, Inc. for the Upgrade of
Playground Equipment and Surfacing at
Fourteen (14) Park Sites project, per Plan No.
10595.
Dept: Development Services
Date: January 27, 2004
MCC Date February 17, 2004
Synopsis of Previous Council Action:
5/06/02
Council tabled item recommending award of a purchase order to Heisler Landscape and
General Engineering & Dave Bang Associates, Inc. for the installation of play
equipment and surfacing at (II) park locations in accordance with bid specifications
F-2-035.
5/20/02
Council rejected all bids and rebid the project as a public projects contract.
3/03/03 Adopted Resolution awarding Public Works contract to Essex Construction, Inc. for the
Upgrade of Playground Equipment and Surfacing at Fourteen (14) Park Sites project,
per Plan No. 10595.
Recommended Motion:
Authorize the Director of Development Services to execute Change Order No. One in the amount
$11,942.23 to contract with Essex Construction, Inc. for the Upgrade of Playground Equipment
and Surfacing at Fourteen (14) Park Sites project, per Plan No. 10595. ~
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Contact person: Michael Grubbs, Acting City Engineer
Phone:
5179
Supporting data attached: Staff Report and CCO #1
Ward: I, 3, 4, 5, 6 & 7
FUNDING REQUIREMENTS:
Amount:
$11,942.23
Source:
Acct. No. 243-363-5504-7264
Finance:
;;;;')7trZ"'Ooill<
Acct, Description:
Council Notes:
cJ/17/0Lf
Agenda Item No. / ()
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorization for the Director of Development Services to Execute Change Order No. One to
contract with Essex Construction, Inc. for the Upgrade of Playground Equipment and
Surfacing at Fourteen (14) Park Sites project, per Plan No. 10595.
Background:
On March 3, 2003, a contract in the amount of $641,100.00 was awarded to Essex
Construction, Inc. for the Upgrade of Playground Equipment and Surfacing Material at
Fourteen (14) Park Sites per Plan No. 10595.
Once work was initiated, it was determined that specific additional tasks, as described in the
attached change order, were necessary to complete the upgrade of the playground equipment.
The Director of Parks and Recreation, Lemuel Randolph, has reviewed this change order and
recommends its approval.
Financial Impact:
The initial contract cost for this project was $641,100.00. The requested Change Order No.
One increased initial construction costs by $11,942.23. The total construction cost is as
follows:
Original Contract Amount $ 641.100.00
Contract Change Order No. 1 $ 11,942.23
Revised Contract Amount $ 653,042,23
Contract Change Order No. One for the amount of $11,942.23 represents 1.86% percent of
the original contract amount. The amount of this change order is less than the contingencies
approved for this project in the amount of $34,100.00.
Recommendation:
Authorize the Director of Development Services to execute Change Order No. One in the
amount of $11,942.23 to contract with Essex Construction, Inc. for the Upgrade of Playground
Equipment and Surfacing Material at Fourteen (14) Park Sites project, per Plan No. 10595.
2
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DEVELOPMENT SERVICES DEPARTMENT
300 North "0" . San Bernardino. CA 92418-0001
Public Works/Engineering 909.384.5111. Fax: 909.384.5155
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CONTRACT CHANGE ORDER NO. ONE
FILE NO. 6.14.-7264
W.O. No. 7264
DATE: January 27, 2004
PROJECT:
UPGRADE OF PLAYGROUND EQUIPMENT AND SURFACING AT
FOURTEEN (14) PARK SITES
TO:
ESSEX CONSTRUCTION, INC.
9920 LA CIENEGA BLVD #704
INGLEWOOD, CA 90301
GENTLEMEN:
You are hereby notified of changes to the following items in your contract:
CHANGES FINAL UNIT DESCRIPTION OF CHANGES UNIT COST
QTY. PRICE
Removal of three (3) large footings to
Item NO.1. 1 complete excavation at Ann Shirrells Park. $ 162.55 $ 162.55
Removal of fifteen (15) large footings to
Item NO.2. 1 complete excavation at Nicholson Park. $ 894.02 $ 894.02
Job postponed while City moved
Item No.3. 1 underground utilities at Nunez Park. $ 975.30 $ 975.30
Extra work for large size playground (wood
Item NO.4. 1 chips) at Spiecher Park. $3,922.25 $ 3,922.25
Delay due to lack of water at Blair Park.
Item NO.5. 1 $ 325.10 $ 325.10
Work postponed due to flooding at
Item NO.6. 1 Seccombe Lake Park. $3,901.20 $ 3,901.20
Extra work to move wood mulch at
Item NO.7. 1 Seccombe Lake Park. $ 975.30 $ 975.30
Item NO.8. 1 Extra work to excavate area at Blair Park. $ 786.51 $ 786.51
Net Amount Contract Change Order Number One: $11,942.23
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Change Order No. One
UPGRADE OF PLAYGROUND EQUIPMENT AND SURFACING MATERIAL AT FOURTEEN (14)
PARK SITES
FILE NO. 6.14. -7264
JANUARY 27, 2004
Page 2 of 3
JUSTIFICATION:
Item No.1. During excavation of sand area at Anne Shirrells Park for new playground, three (3)
large concrete footings were discovered by contractor. These footings were not
identified in the plans and specifications. Extra work is for the excavation and
removal of these footings by the contractor.
Item No.2. Extra Work A: While digging the footings for new play equipment at Nicholson Park,
the contractor hit an unmarked water line and an unmarked electrical conduit. These
lines did not appear on any existing blueprints and park personnel were unaware of
their existence and, therefore, could not mark them. Work was stopped while City
crews made necessary repairs.
Extra Work B: During excavation of sand play area at Nicholson Park, the
contractor discovered fifteen (15) large concrete footings. These footings were not
identified in the plans and specifications. Extra work is for excavation and removal of
these footings.
Item No.3. Extra Work: During excavation of sand play area at Nunez Park, the contractor
uncovered an unmarked water mainline. This did not appear on any blueprints of the
park. Work by the contractor was stopped while City crews relocated water line
outside the project.
Item NO.4. Extra Work: During installation of safety surfacing (wood fiber), it was discovered
that due to the unusual shape of the play area, the amount of safety surfacing
material was inadequate. Extra installation of surfacing material is necessary in order
to meet safety compliance regulations.
Item No.5. Extra Work: During installation of play equipment, the contractor experienced a
delay while waiting for City crews to repair water line and provide water to contractor
for mixing the concrete required for footings. Extra work is to compensate contractor
for the delay.
Item No.6. Extra Work: During construction of a new playground at Seccombe Lake Park, the
play area was flooded by the irrigation system. Work was delayed for two (2) days
while City crews resolved the irrigation problem. Extra work is to compensate
contractor for mobilization and delay of work crews for the project.
Item No.7. Extra Work: During placement of safety surfacing at Seccombe Lake Park
playground, contractor was unable to deliver wood mulch directly into play area.
Contractor's crew was required to relocate wood mulch by hand. Extra work was
required to complete safety surfacing.
Item No.8. Extra Work: During construction of curbing around play area at Blair Park, the use
zone was enlarged. The contractor was required to do additional excavation for
placement of safety surfacing material. Extra work is to cover additional costs.
SUMMARY OF CONTRACT COSTS:
The estimated revised contract cost is as follows:
Original bid amount................................ .......... ..... ...... ...... .... .......................... .... .... ..$ 641,100.00
Contract Change Order No. One.................................................................................$ 11,942.23
Revised Construction Contract Cost................... ................ ..... ...... .... ..... ......................$ 653,042.23
2
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Change Order No. One
UPGRADE OF PLAYGROUND EQUIPMENT AND SURFACING MATERIAL AT FOURTEEN (14)
PARK SITES
FILE NO. 6.14. -7264
JANUARY 27, 2004
Page 2 of3
The cost of this change order represents an increase of 1.86% percent of the contract amount.
ESSEX CONSTRUCTION, INC.
CONTRACTOR
Accepted
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Recommend Approval
By:
By:
JAMES FUNK
Director of Development Services
Title:
Date:
Date:
CITY OF SAN BERNARDINO
PARKS, RECREATION & COMMUNITY
SERVICES
Recommend Approval
Approved By Mayor and Connnon Council
Item No.
By:
LEMUEL P. RANDOLPH
Title: Director of Parks, Recreation &
Community Services
Approval Date: February 17,2004
Date:
3
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ESSEX Construction. Inc.
License. # 788200
CHANGE ORDER # 101036.04
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John T. Tucker / Park Maintenance Supervisor
SITE NAME ANN SHIRRELLS
RE EXTRA WORK Removal of three large footings to complete excavation.
5/22/03
Based on Section 6-1.05 of Specification, EXTRA WORK AND MARKUP
DESCRIPTION < .....~.... ........
.. .. ..... ....
TOTAL COST OF SUBCONTRACTOR CHANGE ORDER $140.74
(Per attached breakdown)
10% OVERHEAD (Change Order Under $5,000.00) $14.07
SUBTOTAL $154.81
5% BOND AND INSURANCE $7.74
TOTAL COST J162.55
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ESSEX Construction. Inc.
License. # 788200
CHANGE ORDER # 101036.03
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John T. Tucker / Park Maintenance Supervisor
SITE NAME NICHOLSON PARK
RE EXTRA WORK "A" Work postponed because the City crew was repairing broken
5/22/03 unmarked water and electrical lines.
RE EXTRA WORK "B" Footings found in play area. Removed 15 large footings to
5/22/03 complete excavation.
Based on Section 6-1.05 of Specification, EXTRA WORK AND MARKUP
.
DESCRIPTION .' EXTM EXTRA
... I.. WORK uA'fo . WORK "8"
... . . .' ... ....... ~
TOTAL COST OF SUBCONTRACTOR CHANGE ORDER $633.31 $140.74
(Per attached breakdowns)
10% OVERHEAD (Change Order Under $5,000.00) $633.33 $14.07
SUBTOTAL $696.64 $154.81
5% BOND AND INSURANCE $34.83 $7.74
TOTAL COST $731.47 $162.55
TOTAL COST .$894.02
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l2/18/2003 THU 11:29 FAX
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laDZONE, INC
8801 Onyx Sttcet, Unit A
Rancho C......"""'8". CA 91730
Phone: (866)-6-Rubber I "ax: (909) 9~.7577
Toll (I"", : (800) 798-7750
www.flliDbowturfprocluclS.COm
RAINBOW
TURF 0
I\ODUCTSnI
DATE: 5-22-03
JOB NAME: SAN BERNARDINO PARK PROJECT
SITE NAME: NICHOLSON PARK
CHANGE ORDER # 101036.03 "B"
RE: BURIED FOOTING IN PLAY AREA-REMOVAL OF 15 FOOTINGS EXTRA
WORK
1 MEN X 2 HOURS X $58.64 PER HOUR =$117.28 X 20% = $140.74
MATERIALS
N/A
N/A
N1A
EQUIPMENT RENTAL
OTHER ITEMS AND EXPENDITURES
TOTAL COST WITH MARKUP = $140.74
TOTAL WITH 10% MARK UP = $154.81
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12/18/2003 THU 11:29 FAX
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License. # 788200
CHANGE ORDER # 101036.05
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John T. Tucker / Park Maintenance Supervisor
SITE NAME NUNEZ
RE EXTRA WORK Job postponed while City moved underground utilities.
7/01/03
Based on Section 6-1.05 of Specification, EXTRA WORK AND MARKUP
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DESCRIPTION. .'.... ....... ..... ...... ..,....'.'..
TOTAL COST OF SUBCONTRACTOR CHANGE $844.42
ORDER (Per attached breakdown)
10% OVERHEAD (Change Order Under $5,000.00) $84.44
SUBTOTAL $928.86
5% BOND AND INSURANCE $46.44
TOTAL COST J975.30
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ESSEX Construction. Inc.
License. # 788200
CHANGE ORDER # 101036.01
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John T. Tucker / Park Maintenance Supervisor
SITE NAME SPIECHER PARK
RE EXTRA WORK EXTRA WORK for larger size playground (wood chips).
8/01/03
Based on Section 6-1.05 of Specification, EXTRA WORK AND MARKUP
DESCRIPTION "". ., 'i ,
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TOTAL COST OF SUBCONTRACTOR CHANGE ORDER $3,395.89
(Per attached breakdown)
10% OVERHEAD (Change Order Under $5,000.00) $339.59
SUBTOTAL $3,735.48
5% BOND AND INSURANCE $186.77
TOTAL COST $3.922.25
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ESSEX Construction. Inc.
License. # 788200
CHANGE ORDER # 101036.06
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John T. Tucker / Park Maintenance Supervisor
SITE NAME BLAIR PARK
RE EXTRA WORK Delay due to lack of water.
8/14/03
Based on Section 6-1.05 of Specification, EXTRA WORK AND MARKUP
--cc .... ......
DESCRIPTION ....... TOTAl..
..... .........
TOTAl.. COST OF SUBCONTRACTOR CHANGE ORDER $281.47
(Per attached breakdown)
10% OVERHEAD (Change Order Under $5,000.00) $28.15
SUBTOTAL $309.62
5% BOND AND INSURANCE $15.48
TOTAL COST J325.10
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ESSEX Construction. Inc.
License. # 788200
CHANGE ORDER # 101036.02
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John T. Tucker / Park Maintenance Supervisor
SITE NAME SECCOMBE LAKE PARK
RE EXTRA WORK Work postponed due to flooding at site.
9/03/03
Based on Section 6-1.05 of Specification, EXTRA WORK AND MARKUP
.... . ... .....' i-..... ..........
DESCRIPTION
... .. .... .. .......
TOTAL COST OF SUBCONTRACTOR CHANGE ORDER $3,377.66
(Per attached breakdown)
10% OVERHEAD (Change Order Under $5,000.00) $337.77
SUBTOTAL $3,715.43
5% BOND AND INSURANCE $185.77
TOTAL COST J3,901.20
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CHANGE ORDER # 101036.07
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John 1. Tucker / Park Maintenance Supervisor
SITE NAME SECCOMBE LAKE PARK
RE EXTRA WORK Extra work to move wood mulch,
9/19/03
Based on Section 6-1,05 of Specification, EXTRA WORK AND MARKUP
DESCf\lPT10t<4 ." '. .... TOTAL
TOTAL COST OF SUBCONTRACTOR CHANGE ORDER $844,42
(Per attached breakdown)
10% OVERHEAD (Change Order Under $5,000.00) $84.44
SUBTOTAL $928.86
5% BOND AND INSURANCE $46,44
TOTAL COST J975.30
JO-J&1 SCL~l.
9920 La Cienega Blvd., Suite 704 E - Inglewood, CA 90301 -Tel (310) 670-0311 - Fax (310) 216-7589
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ESSEX Construction. Inc.
License. # 788200
CHANGE ORDER # 101036.08
DATE October 13, 2003
PROJECT Upgrade Playground Equipment and Surfacing at 14 Park
Sites
OWNER City of San Bernardino
ATTN Mr. John T. Tucker / Park Maintenance Supervisor
SITE NAME BLAIR PARK
RE EXTRA WORK Extra work to excavate area.
9/23/03
Based on Section 6-1.05 of Specification, EXTRA WORK AND MARKUP
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DESCRIPTION .. TOTAl.
TOTAL COST OF SUBCONTRACTOR CHANGE ORDER $680.96
(Per attached breakdown)
10% OVERHEAD (Change Order Under $5,000.00) $68.10
SUBTOTAL $749.06
5% BOND AND INSURANCE $37.45
TOTAL COST J786.51
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KIDZONE, INC.
8801 Onyx S=r, Unit A
Rancho Cucamonga. CA 91730
Phone: (866)-6--Rubber / Fax: (909) 987.7577
Toll Ftee: (800) 798.7750
'VIWW.rAhIbowturfprocuclS.com
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LABOR RATE BREAKDOWN
PREVAILING WAGE RATE
$30.08
$ 9.02
$10.52
$ 9.02
WORKMENS COMP
TAXES
OPERATING COST
$58.64
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