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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Glenn Baude
Subject: A RESOLUTION OF THE
MAYOR AND COUNCIL
AUTHORIZING THE MAYOR TO
EXECUTE A PURCHASE
AGREEMENT WITH GTSI
CORPORATION FOR COMPUTER
EQUIPMENT TO OUTFIT CODE
COMPLIANCE VEHICLES WITH
FIELD OFFICES.
Dept: Code Compliance
Date: January 26, 2004
OR\G\NAL
MICC Meeting Date: 2/17/04
Synopsis of Previous Council Action:
December 15, 2003 City Council adopts resolution 2003 - 343 authorizing the Mayor to
enter into an agreement with the State of California Housing and Community
Development Department to receive grant funds and resolution 2003 - 344 authorizing
the purchase of twenty-five anti-graffiti and anti-litter cameras from grant funds.
Recommended Motion:
a
Signature
~~
Adopt Resolution
Contact person: r,IAnn Rl'I..rtA
Phone ::lR4_h?Oh
Supporting data attached:
yes
Ward All
Grant fund $96,999
FUNDING REQUIREMENTS: Amount: IS fund $7,862.82
(Acct. No.) 127-702-5702 Grant fund
(Acct. No.) 679-251-5705 IS Fund
Source:
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT
A resolution of the Mayor and Common Council authorizing the Mayor to execute a
purchase agreement with GTSI Corporation for computer equipment to outfit Code
Compliance vehicles with field offices.
BACKGROUND
The City of San Bernardino was selected by the State of California Housing and
Community Development Department to receive a grant for $179,998 under the Code
Enforcement Grant Program. The grant is restricted to capital expenditures and the
application had to be specific as to the items to be purchased. The Code Compliance
Department applied for three different purchases:
. Twenty Five anti-graffiti cameras
. Twenty-one laptop computers, wireless hardware,
vehicle mounting brackets for laptops and portable printers
(mobile field office)
. Six handy talkie radios
$76,081
$96,999
$6,918
On December 15,2003 Council approved the purchase of the twenty-five cameras funded
through the grant. We are now requesting authorization to purchase the computer
equipment for the mobile field offices. Request for bids were mailed to eight vendors,
the San Bernardino Chamber of Commerce, advertised in the Sun Newspaper, and placed
on the City Website. There were three responses:
Burtronics
Inland Computer
GTSI
no bid
no bid
$104,861.82
The laptops requested are Panasonic Toughbooks, which are specialized computers able
to take the day in and out wear and tear of use in the field. Panasonic only authorizes
certain vendors to sell these computers and there are no local vendors authorized. The
two local vendors submitting no bids were responding to the bid packet stating that they
could not able provide the computers. It is requested that the bid from GTSI Corp be
accepted.
Total cost for computer equipment to outfit the vehicles with field offices is $104,861.82.
The grant amount of $96,999 will be used along with $7,862.82 from Information
Services budget 679-251-5705.
FINANCIAL IMPACT
A total of $96,999 will come from grant funds (123-702-5702) an additional $7862.82
will be needed from Information Services computer replacement fund 679-251-5705.
I ~
RECOMMENDA nON
1. Adopt Resolution
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