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Home My WebLink About29-Parks & Rec r I . ...; ! .. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $197,446 FROM SAN BERNARDINO COUNTY DEPARTMENT OF AGING AND ADULT SERVICES FOR THE ADMINISTRATION OF THE SENIOR NUTRITION PROGRAM. From: Lemuel P. Randolph, Director Dept: Parks, Recreation & Community Services Dept. Date: January 27, 2004 0 RIG I N A L MICC Meeting Date: Feb. 2, 2004 Synopsis of Previous Council Action: June 3, 2002 - Mayor and Council approved Resolution 2002-152 authorizing the Department to apply for and administer the grant. This program's operations have been approved by Council since 1977. January 27, 2004 - Heard by Grant Ad Hoc Committee and recommended for approval. Recommended Motion: Adopt Resolution Contact person: Walt Bratton Phone: 384-5031 Supporting data attached Staff Report, Reso., & contract Ward: City-wide FUNDING REQUIREMENTS: Amount: None; Grant Revenue $197,446 Source: (Acct. No.) (Arrt n~~('rirtif"ln) Finance: Council Notes: ~ .j;!:: 'L(XJ<.{ -'{ '-I ~ J..} ,..} Olj Agenda Item No. " .. CI'TY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Resolution of the City of San Bernardino authorizing the Mayor of the City of San Bernardino or her designee to apply for and administer a grant in the amount of $197,446 from San Bernardino County Department of Aging and Adult Services for the administration of the Senior Nutrition Pro gram. Back!!:round: The Parks, Recreation and Community Services Department has provided nutrition services to seniors for 26 years, During fiscal year 2002-03, the Senior Nutrition Program served over 70,000 total meals for a daily average of 280 meals to 7 nutrition sites. This program celebrated its 26'h Anniversary, July 21-25, 2003. The Grant proposal due date is February 12,2004. See attached Budget Summary to include Exhibit "B" and Attachment "E". Through effective staffing and efficiency improvements the program cost has been reduced from $586,446 in the 2001 - 2004 funding cycle to $448,191 in the 2004 - 2007 funding cycle. The department has agreed, through the suggestion of the Grants Ad Hoc Committee, that a participation survey will be implemented at the 7 existing sites to determine if the needs of the community are being met. Additionally in the Senior Nutrition Program's last grant funding cycle 2001 - 2004, it was decided by the Department of Aging and Adult Services (DAAS) and the Parks, Recreation & Community Services Department to close the Nicholson Community Center Senior Nutrition program site due to the low number of meals being served. Served meals averaged 6 per day. Financial Impact: The Senior Nutrition Program is financially supported by a combination of grants, donations, and USDA reimbursements, and requires no direct support from the City's general fund. The 2004- 2005 Senior Nutrition grant is $197,446, which consists of $37,677 non-match USDA funds, $49,669 Realignment Funds (county grant), and $110,100 Federal Nutrition Funds (county grant). This entire nutrition service budget is derived from the following sources: $448,191 GrantlUSDA Funds Total salaries & wages funded by DAAS contract. In-kind match from the City of San Bernardino (includes building space, utilities, Senior Supervisor & staff time) Grand Total Revenue and Expenditures $197,446 $132,784 $118,011 The In-Kind match is included within the existing operations budget for the division. Recommendation: This program provides a vital service to Senior Citizens 60 years and over, and it is recommended that the Resolution be approved so that services may continue for fiscal year 2004- 2005. - . ,. e e e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RES!bOJPV RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MA YOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $197,446 FROM SAN BERNARDINO COUNTY DEPARTMENT OF AGING AND ADULT SERVICES FOR THE ADMINISTRATION OF THE SENIOR NUTRITION PROGRAM. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized to submit an application for and administer a grant in the amount of $197,446 from San Bernardino County Department of Aging and Adult Services for the administration of the Senior Nutrition Program. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the application is not submitted within 60 days following the effective date of this resolution. III III III III III III III III III !l tJ .29 ;L! 2-/Q fb : e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e e RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $197,446 FROM SAN BERNARDINO COUNTY DEPARTMENT OF AGING AND ADULT SERVICES FOR THE ADMINISTRATION OF THE SENIOR NUTRITION PROGRAM. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _ day of , 2004, by the following vote, to wit: Council Members: AYES ABSENT NAYS ABSTAIN ESTRADA LIEN LONGVILLE McGINNIS DERRY SUAREZ ANDERSON McCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2004. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney Bt-9~ e CITY OF SAN BERNARDINO EXHIBIT "B" BUDGET SUMMARY FISCAL YEAR 2004.2005 FY04-05 FUNDING EXPENDITURES REVENUES: Title III, Older Americans Act C-1 110,100 C-2 110,100 e U.S. Department of Agriculture C-1 37,677 C-2 37,677 Realignment Funds 49,669 TOTAL FUNDS AWARDED Other Funding TOTAL REVENUES: e 448,191 1197,446 I 250,745 448,191 : I BUDGET SUMMARY REQUEST FOR PROPOSAL ATTACHMENT E I NUTRITION SERVICES I CONGREGA TE SITES CJ HOME DELIVERED MEALS D EXPENDITURE CATEGORY Funding Match TOTAL I Less Match Cash In-Kind 1. PERSONNEL (Attach Schedule of Personnel) 149,989 30,611 180,600 2. STAFF TRAVEL 1,000 1,000 3. STAFF TRAINING 4. EQUIPMENT (Attach Schedule of Equipment) 10,000 10,000 5. CONSULTANTS 8,400 8,400 6. FOOD COSTS 127,200 1,700 128,900 7. CONSUMABLE SUPPLIES 16,000 16,000 8. INSURANCE 1,200 1,200 9. REPAIRS & MAINTENANCE 2,000 1,500 3,500 10. RENT/BUILDING SPACE 48,000 48,000 1. UTILITIES 30,000 30,000 12. VEHICLE OPERATIONS 8,391 5,000 13,391 13. VOLUNTEER EXPENSES 14. OTHER 7,200 7,200 Total Expenditure 330,180 118,011 448,191 LESS FUNDING 49,669 49,669 Non-Match USDA * 37,677 37,677 Non-Match Cash 118,011 118,011 Program Income 132,734 132,734 TOTAL FUNDING REQUEST 110,100 110,100 Prepared By: Phone No. Organization: Date: San Bernardino County - DAAS Form 312A Revised 01108/2001 tDBG funds, United Way funds, etc. 1 ATTACHMENT E : Budget In-Kind Narrative FOR REQUEST FOR PROPOSAL Provide information regarding specific in-kind to be used as match. Include site location, if applicable, descriptions, rates and other relevant information. The Total should equal the amount of in-kind reported as match on your budget summary. Description* Site/Location Rate Total In-Kind Match Personnel Coordinators 0 f Senior Nutrition Program 30% of Salary/Benefits 2,551 $30,611 Food Cost Donations 4,711 $56,530 Insurance 100 $1 ,200 pairs City Staff 125 $1,500 Rent / Building Space 600 W. 5th SI. /780 E. 21st SI. 4,000 $48,000 Utilities 600 W. 5th SI. / 780 E. 21st SI. 2,500 $30,000 .(Identify type of in-kind: rent, volunteer services, etc.) DATE OF SUBMISSION PROVIDER NAME San Bernardino County - DMS Form 332 Revised 01/08/2001 5 ~-- !~ - . M 0 0 0 0 0 0 0 0 0 Z CO CO V 0 V V V 0 0 0 .., V 0 0 0 C") 0 0 0 N N N LO 0 W N N ~ ~ ~ ~ ~ LO LO LO ~ ~ :tt a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> a> >- >- >- >- >- >- >- >- >- >- >- >- 0 0 0 0 0 0 0 0 0 0 0 0 .... 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. .... 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