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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Larry R. Pitzer, Fire Chief
Subject:
Resolution authorizing the Purchasing Manager to
issue a purchase order to Allstar Fire Equipment,
Inc. in the amount of $25,689.76, L.N. Curtis &
Sons in the amount of $68,031.21, and Motorola in
the amount of $59,977.38.
Dept: Fire
ORIGINAL
Date: December 19,2003
MC/C Meeting Date:
January 20, 2004
Synopsis of Previous Council Action:
06/1 0/03
Grants Committee Meeting-Item recommended for approval.
07/07/03
Resolution #2003-187 authorization to participate in the FY 2003 State Homeland Security
Grant Program Part I and Part II.
07/07/03
Resolution #2003-146 authorizing the Purchasing Manager to issue an annual purchase order
to Allstar Fire Equipment for fire safety clothing.
RECOMMENDATION:
Adopt resolution.
Contact Person: Larry R. Pitzer, Fire Chief
Phone: 384-5286
Supporting data attached: Staff Report and Resolution
Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
Allstar Fire Equipment. Inc. $25,689.76
Amount:
LN Curtis & Sons $68,031.21
Amount:
Motorola $59,977.38
Source:
(Acct. No.) 123-708-XXXX
(Acct. Descriotion)Federal & State Program-
Homeland Security Grant
Finance:
Council Notes:
JI ).IJ/fJ,/
Agenda Item NO.~~
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STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager to issue a purchase order to Allstar Fire
Equipment, Inc. in the amount of $25,689.76, L.N. Curtis & Sons in the amount of $68,031.21,
and Motorola in the amount of $59,977.38.
BACKGROUND
On June 10,2003, the Grant Ad Hoc Committee recommended that the FY 2003 State Homeland
Security Grant Program (SHSGP) Part I and Part II be approved and submit a request to the
Mayor and Common Council to ratify the grant participation submittal.
On July 7, 2003, the Mayor and Common Council approved resolution #2003-187 ratifying
participation in the FY 2003 SHSGP Part I and Part II to purchase fIrst responder equipment. The
FY 2003 SHSGP grant seeks to progressively build toward enhancing the capabilities of state
and local fIrst responders by allowing for the purchase of equipment to enhance homeland
security.
The Fire Department is requesting authorization to purchase turnout coats and pants, self-
contained breathing apparatus (SCBA), and radios with SHSG Part II funds (attachment A).
This funding will assist fIrst responders with equipment necessary to address our city's security
measures during an incident involving weapons of mass destruction as well as daily emergency
activity.
On July 7, 2003, the Mayor and Common Council approved resolution #2003-146 authorizing
the Purchasing Manager to issue an annual purchase order to Allstar Fire Equipment, Inc. under
request for quote #F 04-008 for the purchase of protective clothing for structural fuefIghting. In
accordance with the City of San Bernardino Municipal Code Section 3.04.01OB (2) exemption
procedures, we recommend that Allstar Fire Equipment, Inc. be issued a purchase order in the
amount of $25,689.76 for 25 sets of turnout coats and turnout pants.
L.N. Curtis & Sons is the sole distributor of Survivair SCBAs in the Southern California area.
Survivair is not the only manufacturer of breathing devices; however, Survivair is the exclusive
brand used by the Fire Department, which provides standardization for this critical equipment.
SCBAs provide the user with breathable air regardless of the atmosphere, give respiratory
protection in smoke, toxic fumes, and oxygen deficient environments. These breathing apparatus
have served the Fire Department well by providing respiratory protection for employees to use in
atmospheres that are immediately dangerous to life and health. The Fire Department is
requesting that a "selective source" purchase order be issued to L.N. Curtis & Sons in the
amount of $68,031.21 for 17 SCBAs (attachment C).
The Fire Department is requesting.a "selective source" purchase order for Motorola because of
the necessity to standardize all radio equipment to achieve communication between Dispatch and
all field units. The City has always purchased the Fire Department's radios directly from
T
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Motorola because the radios are programmed with Smart-Net which integrates with the system
and no other distributors are able to provide them. In addition, Motorola has the technology
which allows the department to organiie and connect any radio or other communication device
used at the incident scene to any other user, support group, or organization. The user can
instantly deliver critical infonnation to field personnel, eliminating or minimizing
communications hindrance when time is most critical. Fire is requesting that a purchase order be
issued to Motorola in the amount of$59,977.38 for 14 XTS5000 portable radios (attachment D).
In accordance with the City of San Bernardino Municipal Code Section 3.04.010B (3)
purchasing procedures, we recommend that L.N. Curtis & Sons and Motorola be issued a
"selective source" purchase order. Staff has evaluated the quotes submitted by L.N. Curtis &
Sons and Motorola and find that they meet the required specifications. The SHSGP Part II grant
allows the City to purchase SCBAs and radios to meet the department needs for standardization.
FINANCIAL IMP ACT
There is no impact to the General Fund. The equipment being requested has been approved by
SHSGP and the total dollar amounts as indicated above for each vendor is available for purchase
utilizing the SHSGP Part II grant funds, account nnmbers l23-708-XXXX.
RECOMMENDATION
Adopt resolution.
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Attachment DAD
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Attachment "B"
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ALLST AR FIRE EQUIPMENT, INC
12328 Lower Azusa Road
Arcadia, California 91006
Phone (626) 652-0900
Fax: (626) 652-0919
SALES QUOTE
Date: November 17, 2003
To: San Bernardino City FD
Atto: BUI Keith
Fax: 909.384.SZ81
Per your request, we are pltased '0 quote on the following:
DESCRIPTION E EXTENSION
2S ea Lion/Bodyguard Brass Fusion lsodri Turnout Coat per Ora SS81.2S $14,S31.2
County Spec. with 3" Lime/Yellow Letters Sewn to Upper
Back to Read "BOO"
2S ea LIoDlBodypard Brass Fusion lsodri Turnout Pants, Per $372.43 $9,310.7
OranSe County Spec
TERMS: NET 30
rOB: DuUaIlIon
DELlVEKY: 75 to 90 .,a
QaolCd By:
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Attachment "e"
ESTABLISHED
1929
fllligi" ..,....111
EMfRGENe\' tQWPMIENT AND $EItYICIE
'800 PERALTA $T. - OAKLAND, CA 94607.1603
(510) 83$-5111 (800) ~.3556
FAX (510) 839-5325
QUOTATION
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TO:
11/19/03
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City of San Bernardino F.D.
Attn: Alan Duggan
Hieh1and. CA
Net 30
F.O..
Destination
ox. 8-10 weeks after receipt of order
.
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LN. C""" and $GM_ ".. .t.., M\S QWMf~tftd IilIe 10 tit ....._..
until 'uItr........ In ..... "...., 9f "" I St.... of A.....~
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U TIS AND SONS
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PRICE
TOTAL
QUANTm' CATALOG NO
OESCRIPTtON
Thank you for your request \0 quote. We are pleased \0
offer as per your fonn attached.
Tfyon need more infonnation. have 8 question. or would
like \0 pllK:e an order. please contact
Kea Perry (kperry@..C.....COID) or
JiID Reiae (jreiaC@laeartia._> at
800-443-3556 or Fax at 510-839-5325
(OAKSaIes@lncurtis_com)
(www.Jncurtis.com)
..oUR PRICES INCLUDE TRANSPORTA nON TO VnlJ1I DESTINA nQN..
Note: "Quotation Valid Until February IS. 2004 ,.
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L.N. Curtis Sons
F~: 510-839-5325
BID REQUEST FORM
San Bernardino City Fire
3398 East Highland Ave
Highland, CA 92346
F~: 909-864-7259
Office: 909-384-5408
Item # Palts # Parts Descrlotion QuantTtV Unit Price Total
1 969011 Panther w/bell 17 Q'26"'- nn 1M>>. 00
2 X963700 Cornoass 17 @ 380.00 6460.00
3 X980641 Analotl Gauae 17 @ 76.00 1292.00
4 X965119 Buddv Breather 17 Ii! 171.00 3009.001
5 252053 Masks 202C lDlus HUD Small 2 @ 213.00 426.00
6 252040 Masks 202l lolus HUO Medium 7 Q 'I~.OO 1491.00
7 252042 Masks 202C lDIus HUD Laroe 8-"- .. 3.00- 1704.00
8 917133 Cvllnder ILuxferl 17 @ 602.00 10234.00
9 917131 Cvlinder fLuxferl 17 No Charge per Cyl.
hoarall
NOTE: Capt. DUII:,1IIl:
Thl. work. out to be $3714.00
Der unit, includinll a fre"
aOAre cylinder for each.
LOCATlIlll :
RX TIME 11/12 '03 16:43
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REso(c~lPl
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA1\'
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSl'E A
PURCHASE ORDER TO ALL STAR FIRE EQUIPMENT, INC. IN THE AMOUNT OF
$25,689.76, L.N. CURTIS & SONS IN THE AMOUNT OF 568,031.21, AND MOTOROLA
Il\' THE AMOUNT OF $59,977.38.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council authorize the Purchasing Manager to
issue a Purchase Order to Allstar Fire Equipment, Inc. for turnout coats and turnout pants
(Attachment B, attached and incorporated herein), for total amount not to exceed $25,689.76;
SECTION 2. That L.N. Curtis & Sons is the only distributor of Survivair breathing
apparatus in the Southern California area and currently all breathing apparatus used by the Fire
Department is the Survivair brand, and furthermore. that the National Institute for Occupational
Safety and Health does not allow for the integration of different brands of equipment, such as
regulators, face masks, etc.
SECTION 3. That the Mayor and Common Council authorize the Purchasing Manager to
issue a Purchase Order not to exceed $68,031.2] to L.N. Curtis & Sons, as a selected source
vendor for SCBAs (Attachment C, attached and incorporated herein);
SECTION 4. The award of this purchase order to L.N. Curtis & Sons is based upon
criteria set forth under the "selected source" purchasing procedures of the City of San Bernardino.
SECTION 5. That Motorola is the only distributor that programs the radios with Smart-
"'et. It is necessary to standardize all radio equipment to achieve communication between
Dispatch and all field units. This will assist in communicating with other individuals linked
without disruptions to nom1al operations. Motorola radios are compatible with the current system
being used by the Fire Department.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA:\
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
PURCHASE ORDER TO ALLSTAR FIRE EQUIPMENT, INC. IN THE AMOU'\'T OF
$25,689,76, LN, CURTIS & SONS IN THE AMOUNT OF $68,031.21, AND MOTOROLA
IN THE AMOUNT OF $59,977,38,
SECTION 6. That the Mayor and Common Council authorize the Purchasing Manager to
issue a Purchase Order not to exceed $59,977.38 to Motorola, as a selected source vendor for
XTS5000 portable radios (Attachment D, attached and incorporated herein);
SECTION 7. The award of this purchase order to Motorola is based upon criteria set
forth under the "selected source" purchasing procedures of the City of San Bernardino.
SECTION 8. The Allstar Fire Equipment. Inc., L.N. Curtis & Sons, and Motorola
Purchase Orders shall reference this Resolution;
SECTION 9. The authorization to execute the above referenced Purchase Orders is
rescinded if they are not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUl'\CIL OF THE CITY OF SA:'>
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSl'E A
PURCHASE ORDER TO ALLSTAR FIRE EQUIPMENT IN THE AMOUNT OF
$25,689.76, L.N. CURTIS & SONS IN THE AMOUNT OF $68,031.21, AND MOTOROLA
IN THE AMOUNT OF $59,977.38.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 2004, by the following vote, to wit:
Council Members
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
McGINNIS
DERRY
SUAREZ
ANDERSON
!\1cCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
.2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to form
and legal content:
James F. Penman
City Attorney
By:
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