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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director
(ORiGiNAL
Subject:
Resolution ratifying the issuance of two Purchase
Orders to Koston Construction for construction
services to rebuild the O'Grady/Gurule Concession
Stand in Speicher Park in the City of San Bernardino.
Dept: Facilities Management
Date: December 17,2003
MlCC Meetin!: Date:
January 20, 2004
Synopsis of Previous Council Action:
None
Recommended Motion:
1. Adopt Resolution, and
2. Authorize the Director of Finance to amend the FY 2003/04 Adopted Budget and increase account
# 629-453-5162 by $92,900 and revenue account # 629-000-4924 by $92,900 to reflect the
insurance reimbursement to be received.
Contact person: James Sharer
James W. Sharer
Director of Facilities Mana ement
Phone: 384-5244
Supporting data attached: Staff Report, Resolution
Ward(s):
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FUNDING REQUIREMENTS: Amount: $102,936.45
Source: :
629-453-5162
Li'bm'YC",,&-~
Barbara Pa on
Director of Finance
Council Notes:
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Agenda Item No. J1)
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution ratifying the issuance of two Purchase Orders to Koston Construction for construction
services to rebuild the O'Grady/Gurule Concession Stand in Speicher Park in the City of San
Bernardino.
BACKGROUND
The O'Grady/Gurule Concession Stand is located in the baseball fields of Speicher Park, located
at Arden A venue and Pacific Street, and is used by the Highland Little League under an
agreement with the Parks, Recreation and Community Services Department. On October 6, 2003,
the Concession Stand was reported to be on fire at 5 :30 am. Fire staff responded and put the fire
out, which was determined to be arson.
The building is fully insured by the City through Commonwealth Insurance. Staff met with the
insurance adjuster, Koston Construction, and the Director of Parks and Recreation to determine
the scope of the loss and the timeline for repair. It was determined that the electrical work was
the most critical component, since Little League season was still open. Commonwealth
authorized Koston Construction of San Bernardino to replace the burned out electrical system for
an estimated cost of $44,137.83. The next phase, which was the repair of the building, would be
sent to bid and then awarded. Purchase Order # 997341 was issued to Koston Construction in the
amount of$44,137.83, on an emergency basis.
A job walk was held at the site on October 28, 2003, and was attended by six contractors. The
scope of work was developed by the insurance company, who also handled the job walk. Five
bids were received by the insurance adjuster, and it was determined that Koston Construction of
San Bernardino submitted the most complete low bid. Upon approval by the Insurance company,
Purchase Order # 997411 was issued by the City to Koston Construction in the amount of
$54,521.84, on an emergency basis.
The demolition work started in November and a number of change orders have been issued to
date. The change orders deal with unforseen issues that arose after the demolition began. These
include a termite infested wall, additional demolition for an illegal ceiling, installation of fire
stops in the attic space, and changing from wood to stainless steel tables in the kitchen. The
change orders to Purchase Order # 997411 total $4,276.78, making the Purchase Order total
$58,798.62
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To expedite this work, the City issued Purchase Orders to Koston Construction of San
Bernardino and will be reimbursed by the insurance company upon completion of the work. The
City does have a deductible of $1 0,000.00 that will come from the Liability Claims Fund.
FINANCIAL IMPACT
The total cost is $102,936.45. The City of San Bernardino is insured with a deductible amount of
$10,000.00 for claims. The deductible will come from the Liability Claims Fund, account # 629-
453-5162. The remaining $92,936.45 will be reimbursed to the City from the City's property
. .
Insurance carner.
RECOMMENDATION
Adopt Resolution, and authorize the Director of Finance to amend the FY 2003/04 Adopted
Budget and increase account # 629-453-5162 by $92,900 and revenue account # 629-000-4924
by $92,900 to reflect the insurance reimbursement to be received.
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RESOLUTION NO. t <<J) \p V
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO RATIFYING THE ISSUANCE OF TWO PURCHASE ORDERS T
KOSTON CONSTRUCTION FOR CONSTRUCTION SERVICES TO REBUILD TH
O'GRADY IGURULE CONCESSION STAND IN SPEICHER PARK.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. Kaston Construction was issued Purchase Order # 997341 for $44,137.83
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to install a new electrical service at the O'Grady IGurule Concession Stand in Speicher Park a
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Arden Avenue and Pacific Street in the City of San Bernardino, on an emergency basis after a fire 0
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II
October 6, 2003.
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SECTION 2. Kaston Construction was the lowest responsive bidder for constructio
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services to rebuild the O'Grady I Gurule Concession Stand in the City of San Bernardino. Purchas
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Order # 997411 was awarded to said contractor on an emergency basis, in the total amount 0
$58,798.62
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SECTION 3. The Mayor and Common Council hereby ratify the issuance of Purchase
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Orders # 997341 and # 997411.
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Ylo 2-D
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO RATIFYING THE ISSUANCE OF TWO PURCHASE ORDERS T
KOSTON CONSTRUCTION FOR CONSTRUCTION SERVICES TO REBUILD TH
O'GRADY/GURULE CONCESSION STAND IN SPEICHER PARK.
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5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof,
6 held on the day of , 2004, by the following vote, to wit:
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9 Council Members:
10 ESTRADA
11 LONGVlLLI::
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MCGINNIS
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DERRY
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S LJ ARE
_5 ANDERSON
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17 McCAMMACK
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AYES
NAYS
ABSTAIN
ABSENT
City Clerk
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The foregoing resolution is hereby approved this
day of
,2004.
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Judith Vlllles, Mayor
City of San Bernardino
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Approved as to form and legal content:
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es F. Penman, City Attorney