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Home My WebLink About09-City Administrator .' ... . . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: City Administrator's Office Subject: Set a public hearing to consider a resolution adjusting various fees From: Fred Wilson, City Administrator Date: December 22, 2003 t(Q)~Y Synopsis of Previous Council Action: August 4, 2003 - Council adopts Resolution 2003-211 adjusting various fees. Recommended motion: That the Mayor and Common Council set a public hearing for Tuesday, January 20, 2004, at 4:00 p.m. in the City Hall Council Chambers to consider adjusting various fees. Signature Contact person: Lori Sassoon Phone: 384-5122 Supporting data attached: Staff report Ward: All FUNDING REQUIREMENTS: Amount: Additional revenue in an amount to be determined Source: (Ace!. No.) Various (Ace!. Description) Various Finance: Council Notes: Agenda Item No. ---!1---- 1/5/D1 ..,. STAFF REPORT Subiect: Resolution of the Mayor and Common Council adjusting various fees. Back2round and Overview: Fees for service, otherwise called user fees, must be calculated by determining the actual cost of the services provided. The last comprehensive user fee update was approved by the Mayor and Council in August 2003. At that time, several additional fee adjustments and potential new fees were also deferred for further study. In light of the State's budget situation and the anticipated General Fund budget deficit for FY 2004-05, all departments were asked to again evaluate their user fee schedules and provide information concerning potential fee updates. Included in these proposals are several fee adjustments that were previously presented to the Ways and Means Committee in September of2002. The various proposals have since been discussed with the working group of Councilmembers that has been working with the Mayor and staff to address the FY 2004-05 budget situation. As you may recall, User Fees cannot exceed the cost of providing the given service. At this time, departments are completing the cost analysis worksheets with information regarding each service for which a fee is charged, including the classifications of any employees involved, the amount of staff time involved in providing the service, and other related costs for materials, supplies, equipment, utilities, etc. Information regarding hourly salary and benefit rates will also be included in the worksheets. Formulas will then be used to calculate the department overhead rate. The citywide administrative rate for each department will be applied to the subtotal of costs for each fee. This process will result in the determination of the total service cost per unit. Generally, each department's recommended fees are based on this service cost per unit; certain charges, such as fines, are not required to be based on the cost of service. Staff is also gathering information concerning comparable fees in neighboring jurisdictions, and that information will be included on the worksheets. At this time, although the cost analysis worksheets are not yet finalized, a draft summary of the proposed fee changes is attached. For each department, the draft summary lists all of the fee changes and new fees. The next step in this process is to conduct a public hearing, at which the Mayor and Council will consider a master fee resolution that incorporates all these revised fees along with other fees that remain unchanged. At the same time, language from the previous master fee resolution will be clarified as needed. At the conclusion of the public hearing, the Mayor and Council may adopt the various fees. Financial Impact: If the proposed fee adjustments are approved, potential revenue increases will be associated with each fee change. Departments are currently completing estimates ..... regarding these potential revenue impacts, and that information will be provided prior to the public hearing. Recommendation: That the Mayor and Common Council set a public hearing for Tuesday, January 20, 2004, at 4:00 p.m. in the City Hall Council Chambers to consider adjusting various fees. I - .... !. . . . . SUMMARY OF PROPOSED USER FEES ADJUSTMENTS Updated 01105/2004 8:06 AM ANIMAL CONTROL Adoptions Vaccinations Board Apprehension Fees (altered and unaltered animals) Dog License (altered and unaltered animals) Cat License (voluntary; altered and unaltered animals) CITY CLERK Business registration processing fee - new applications Business registration processing fee - renewal applications DEVELOPMENT SERVICES Public Convenience or Necessity Determination (PCN) Surface Mining and Reclamation Act '(SMARA) Inspections Mitigation Monitoring of Projects Street Vacation Fee Traffic Study Report Review Fee (TSRRF) Design Studies, Sewer and Hydrology NPDES Water Quality Management Plan FACILITIES MANAGEMENT Abstract Fee Administrative Fee (Handicapped) Copy Fee Partial Payment Fee FIRE DEPARTMENT Archival Fees (Permits & Applications) Archival Fees (Plan Sheets) Archival Fees (Miscellaneous Documents) Business Occupancy Inspection Fee Emergency Medical Services - ALS Emergency Medical Services - BLS POLICE DEPARTMENT Criminal Police Report Traffic Police Report Tow Release Revise alarm ordinance; increase fines REPLACEMENT PAGE ITEM #9 01/05/03 " OFFICE OF THE CITY CLERK RACHEL G. CLARK, CM.C. - CITY CLERK 300 North "D" Street. San Bernardino. CA92418-0001 909.384.5002. Fax: 909.384.5158 www.ci.san.bernardino.ca.us '" January 6, 2004 Mr. Mark Sheppard, Staff Vice President Business Industry Association of Southern California, Inc. Baldy View Chapter 8711 Monroe Court, Suite B Rancho Cucamonga, CA 91730 Dear Mr. Sheppard: As you requested, this letter is to inform you that the City of San Bernardino will hold a public hearing on Tuesday, January 20, 2004, at 4 p.m. in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, to consider adjusting various fees. If you have any questions or need additional information relative to the public hearing, please contact Lori Sassoon, Assistant to the City Administrator, at (909) 384-5122. Sincerely, (, . .:., U~,<...Jc__ ~{U-"-- J Rachel G. Clark, CMC City Clerk RGC:lls cc: Lori Sassoon, Assistant to the City Administrator Huston T. Carlyle, Jr., Senior Assistant City Attorney -qtq /I~/{)L{ CITY OF SAN BERNARDINO ADOPTED SHARED VALVES: Integrity. Accountability. Respect for Human ... CITY OF SAN BERNARDINO CITY CLERK'S OFFICE 300 North "D" Street, San Bernardino, California 92418 Phone: (909) 384-5002/5102 . Fax: (909) 384-5158 w DATE: TO: FAX: FROM: TOTAL PAGES: (including cover) MESSAGE: FAX TRANSMITTAL SHEET 1/6/04 Mark Sheppard, BIA, Baldy View Chapter 948-9631 Linda Sutherland, Deputy City Clerk 2 Notification of public hearing on Tuesday, January 20, 2004, at 4 p.m. to consider adjusting various fees. Hard copy to follow.