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HomeMy WebLinkAbout07-11-1989 Minutes . . . r City of San Bernardino, California July 11, 1989 This is the time and place set for reconvening an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino. An Adjourned Regular Meeting held at 4:07 p.m., Monday, July 10, 1989, was recessed at 6:00 p.m., to Tuesday, July 11, 1989, at 9:00 a.m, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The Adjourned Regular Meeting of the Mayor Council reconvened at 9:00 a.m., Tuesday, July 11, Council Chambers of City Hall, 300 North "D" Bernardino, California. and Common 1989, in the Street, San INVOCATION The Invocation was given by Phil Arvizo, Executive Assistant to the Council. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Craig Graves, City Treasurer. ROLL CALL Roll Call was taken by the City Clerk with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Flores, Maudsley, Pope-Ludlam, Miller; Deputy City Attorney Barlow, City Clerk Clark, City Administrator Julian. Absent: Council Member Minor. PUBLIC COMMENTS There were no public comments under the Public Comments portion of the agenda. BUDGET - FISCAL YEAR 1989-90 City Administrator Julian gave introductory remarks about the proposed budget for 1989-90 as amended in accordance with comments and suggestions made by the Mayor and Common Council at the last budget hearing. The total amount of the budget is $61,834,383 and the funds available are adequate to sustain basic services and to maintain backup support for City activities at their present levels. Mayor Holcomb presented his desire for further study of some of the requests from the various departments for additional personnel and expanded programs that have been cut from the final budget. He urged the Council to consider a session for reviewing and considering these requests for possible inclusion at a later date. - 1 - July 11, 1989 . . The City Administrator included in narratives responding to questions raised Council at the time of reviewing the proposed issues addressed by staff were as follows: the budget packet by the Mayor and budget. The basic 1. PERS health insurance 2. Fire insurance - City Hall and Central City Mall 3. Fees for street cuts 4. Increase in City Attorney personnel costs 5. Vehicle pool charges 6. Copy machine charges 7. Garage charges 8. Traffic systems fees/signals 9. Additional clerical support/pool concept 10. Postal and Utility Payment Center (City Treasurer) Pers Health Insurance Finance Director Andrew Green spoke regarding the City's health insurance program and addressed the question of the City generating revenue by having other businesses share in the City's health insurance program. Mr. Green stated that the City's contract with PERS would prohibit this and recommended that no changes in the health insurance program be made at this time. . Fire Insurance - City Hall and Central City Mall It was found that the fire insurance account in Risk Management can be reduced by $35,000 due to a duplication in the City Hall and Central City Mall accounts. The Civic Center Bond issue requires that the insurance payment be budgeted in the City Hall and Central City Mall budgets. Therefore upon receipt of the billing for fire insurance the proportionate share will be charged to the City Hall and Central City Mall budgets. COpy Charqes Finance Director Andy Green stated that the City has approximately 25 copy machines under maintenance agreements. These agreements consist of a flat charge plus a per copy charge for maintenance. The average cost per copy for maintenance is four cents. The total number of copies for fiscal year 1988/89 is 882,000. The various departments have been charged the 4.5 cents per copy and approximately $40,000 has been collected. This equates to a deficit of $12,100 which has been absorbed by the general fund. The Finance Director recommended that a limit be set on the number of copies that can be produced on floor copy machines and that other copying be done by the Print Shop which in turn would be allowed to purchase a high speed heavy duty copier. Andy Green regarding the contracts. answered questions purchase of copy regarding his proposal and machines and maintenance . - 2 - July 11, 1989 . . . y The Council discussed the volume of paper that flows through City Hall on an annual basis. Council Member Estrada made a motion, seconded by Member Flores and unanimously carried, that the issue charges be referred to the Ways and Means Committee. Council of copy street Cut Permits Mayor Holcomb urged the Council to establish a premium or higher fee for daytime street cut permits on busy streets. The intent behind this recommendation was to discourage utility companies from utility cuts on major thoroughfares during peak traffic times as the utility cuts contributed to traffic congestion. Manuel Moreno, Jr., Superintendent of the Public Services Department, answered questions regarding the proposed peak time differential for street cut fees. He explained that in many instances utility companies are cutting into an easement that they already have the right to use. The Superintendent of Public research this issue and bring a Council on August 7, 1989. Services stated he would report before the Mayor and City Attornev's Office Personnel Increases A comparison of the 1988/89 and 1989/90 personnel services categories for the City Attorney's Office revealed an increase of $149,557. Dennis Barlow, Senior Assistant City Attorney, explained the benefits of having attorneys on staff to handle litigation as opposed to paying $150 hour for outside counsel. He also answered questions regarding attendance of Deputy City Attorneys at commission and committee meetings. Vehicle Pool The Mayor and Common Council had expressed concern with how the vehicle pool charges are covered in the proposed budget. The Finance Director reported that an analysis and review of the vehicle pool will be conducted by the City Administrator's Office with input from Public Works, Garage and Finance. City Administrator Julian answered questions regarding the vehicle pool concept and charges back to the departments. The City Clerk answered questions regarding the vehicles that had belonged to the License Division which were turned over to the pool. - 3 - July 11, 1989 , ,."i . Garaqe Charqes The City Administrator spoke regarding the need to review the entire garage operation as an issue separate from the vehicle pool. An analysis will be conducted by staff and a report will come back to the Council on October 2, 1989. Traffic Svstems Fee It has been determined that revenue from Traffic Systems Fees can be used to fund existing as well as new traffic system construction of improvement projects. However, Traffic Systems Fee revenue can not be used to finance maintenance of existing signals. The proposed 89/90 budget allocates $215,000 to be used in the general fund to offset expenditures for traffic system improvements. If the $215,000 is not transferred to the general fund, additional costs would be necessary, resulting in less traffic system improvements than in prior years. Roger Hardgrave, Director of Public Works/City Engineer, answered questions and stated that the fee for each single family residence is $12 per trip based on ten trips per day. There is also a fee on commercial development. Mayor Holcomb suggested that the budgeted have been underestimated and that Mr. Hardgrave at his projections. revenue figures take another look . COUNCIL MEMBER POPE-LUDLAM EXCUSED Council Member Pope-Ludlam left the Council Meeting. Additional Clerical Support - Buildinq and Safetv The Mayor and Council had expressed a need to enhance clerical support in certain departments, particularly Building and Safety. Most departments have requested funding for temporary services to offset vacation and other leave requests of regular full time clerical staff. Collectively, the temporary services line item requests total $88,000 for fiscal year 1989/90. The Finance Department recommended that the funds be used instead to establish a clerical pool of three full time clerk typist positions. The positions would be administered through the City Administrator's Office and serve to fill clerical needs of the departments on a temporary as needed basis. The positions would be dedicated to the following departments when their services would not be used for temporary clerical needs: 1. Building and Safety 2. Fire Department 3. Finance and City Treasurer . The Mayor and Council discussed the clerical needs of the Police Department and Building and Safety Department. - 4 - July 11, 1989 . . . I ......" _. Council Member Reilly made a motion, seconded by Council Member Flores and unanimously carried, that another clerical position be added to the Building and Safety Code Enforcement Section. Postal and Utilitv pavment Collection Center City Treasurer Craig Graves presented a memorandum dated July 7, 1989, regarding the Postal and Utility Payment Center presently located in the Public Enterprise Center at 1505 W. Highland Avenue. The memorandum gave the history of the center and explained the costs involved in operation of the center. The Postal and Utility Payment Center, which provides services to an economically impacted area of the community, will cost $58,569 to operate in FY 89-90, and will bring in approximately $17,000 in revenue. City Treasurer Graves answered Council and also suggested the new project as an alternative location. questions of the Mayor and Base Line Shopping center The City Treasurer agreed to explore all options in terms of ways to reduce operating costs of the center. RES. 89-245 - RESOLUTION OF THE CITY OF ARDINO APPROVING AND ADOPTING THE FINAL SAID CITY FOR THE FISCAL YEAR 1989-90. SAN BERN- BUDGET OF ( 1 ) The City Clerk read the title of the resolution. Council Member Estrada made a motion, seconded Member Miller and unanimously carried, that further the resolution be waived and said resolution adopted. by Council reading of Resolution No. 89-245 was adopted by the fOllowing vote: Ayes: Council Members Estrada, Reilly, Flores, Maudsley, Miller. Noes: None. Absent: Council Members Minor, Pope-Ludlam. ADJOURNMENT The Mayor and Council tentatively agreed to meeting in the first week in August to discuss that are presently unfunded. hold a Council bUdget requests ( 3 ) At 11:10 a.m., Council Member Estrada made a motion, seconded by Council Member Flores and unanimously carried, that the meeting adjourn until Monday, July 17,1989, at 9:00 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ~4./L'h4'/~U/ ./ Ci ty Clerk - 5 - July 11, 1989