The URL can be used to link to this page

Home My WebLink About2005-140 . . . . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2005-140 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO.1 TO THE SENIOR NUTRITION CONTRACT NO. 04- 886 BETWEEN THE CITY OF SAN BERNARDINO AND COUNTY OF SAN BERNARDINO DEPARTMENT OF AGING AND ADULT SERVICES (DAAS) FOR SENIOR NUTRITION SERVICES. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby authorizes the Mayor or her designee to execute Amendment No. I to the Senior Nutrition Contract No. 04-886 with the County of San Bernardino Department of Aging and Adult Services (DAAS) to amend Section III Contractor General Responsibilities Paragraph V and Paragraph A and D, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization to execute the above referenced amendment is rescinded if the parties to the amendment fail to execute it within one hundred twenty (120) days of the passage of this resolution. III III III III III III III III . . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO.1 TO THE SENIOR NUTRITION CONTRACT NO. 04- 886 BETWEEN THE CITY OF SAN BERNARDINO AND COUNTY OF SAN BERNARDINO DEPARTMENT OF AGING AND ADULT SERVICES (DAAS) FOR SENIOR NUTRITION SERVICES. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint reguladieeting thereof, held on the 6th June , 2005, by the following vote, to wit: day of NAYS ABSTAIN ABSENT Council Members: AYES ESTRADA x: LONGVILLE X MCGINNIS X DERRY X KELLEY X - JOHNSON X MCCAMMACK X ~_h~ Rachel G. Clark, City Clerk i 2005. The foregoing resolution is hereby approved thi day of .Tune Approved as to Form and legal content: JAMES F. PENMAN, City Attorney .l~ 1- r REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION June 21, 2005 FROM: MARY R. SAWICKI, Director Department of Aging and Adult Services "ECEIVEO-Cf'r'f el.:ERI( SEN. JlI"'TI~Y :dfRVICES SUBJECT: AMENDMENTS TO CONTRACTS WITH PROVIDERS RECOMMENDATION: Approve Amendment No. 1 to Contracts with the following agencies, increasing the total combined contract amount by $12,350, from $220,551 to $232,901 to continue to provide senior nutrition services through June 30, 2005: ' Contract Number 04.813 A-1 04-886 A-1, Aqencv City of Montclair City of San Bernardino Current Contract Amount $40,822 $179,729 $220,551 Increase FY 04/05 Amendment $9,000 $3,350 $12,350 Total Contract Amount $49,822 $183,079 $232,901 Total BACKGROUND INFORMATION: On March 22, 1972, President Nixon signed into law the Nutrition Program for the Elderly Act, establishing the Senior Nutrition Program as part of the Older Americans Act (OM). This legislation created the congregate and home-delivered nutrition programs. These programs provide nourishing meals, nutrition education and counseling to people 60 years of age or older and their spouses. Since 1978, thE! Department of Aging and Adult Services (DMS) has operated Senior Nutrition Programs for the County of San Bernardino. Senior Nutrition Services are procured through a formal procurement process. On December 16, 2003, the Board of Supervisors (BaS) approved and authorized the release of a Request for Proposals (RFP) to procure congregate and home delivered nutrition services. As a result of this procurement and a subsequent solicitation, the Cities of Montclair and San Bernardino and six other agencies were awarded contracts. Each agency providing meals for the Senior Nutrition Program is eligible to participate in the Nutrition Services Incentive Program (NSIP) from the Administration on Aging, previously funded through the United States Department of Agriculture reimbursement. NSIP funds were incorporated into each contract based on the number of meals served in the prior fiscal year. Recently, the State received additional One-Time-Only NSIP funds for FY 04/05 from the Administration on Aging to distribute to nutrition services providers for purchasing food. San Bernardino County was awarded $72,819 of these additional funds for FY 04/05. Page 1 of 2 cc: DAAS-Dalton wi agree Contractor clo Dept wi agree IDS wi agree Auditor-Valdez wi agree Risk Management DAAS-Sawicki County Counsel-Chu Seniors Affair Comm. C/o Dept HSS Contracts-Ciabattini HSS Finance-Hallen' CAO-Mon1S. File wi agree Record of Action of the Board of Supervisors Agreement No. 04-813 A-1 o. 04-886 A-1 MOTION NDAR) SORS ARDINO AYE SECOND 4 5 BY jrh ITEM 071 AMENDMENTS TO CONTRACTS WITH SENIOR NUTRITION SERVICES PROVIDERS June 21, 2005 Page 2 of 2 On May 10, 2005, the BOS approved amendments to six of the eight senior nutrition services providers awarding an aggregate increase of $60,469 in One-Time-Only NSIP funds for FY 0405. The City of Montclair and the City of San Bernardino required additional time to obtain approvals and signatures. Approval of these amendments will award thEl City of Montclair and the City of San BElrnardino an , ' aggregate increase of $12,350, from $220,551 to $232,901 in One-Time-Oniy NSIP funds to provide congregate and home delivered meals to seniors for FY 04/05. Contractor performance is measured by reviewing the required monthly reports and semi-annual site visits by County staff to monitor contract compliance, fiscal and program eiements. These contractors are in contract compliance and have met performance standards. REVIEW AND APPROVAL BY OTHERS: This action has beEln recommended by the Senior Affairs Commission on February 16, 2005. These amendments have been reviewed by HSS Contracts (Lori Ciabattini, Contracts Manager, 388-0253) on April 21, 2005; and the Office of County Counsel (Phebe W. Chu, Deputy County Counsel, 387-4725) on April 26, 2005. The item has been reviewed by HSS Finance (John Hallen, Administrative Analyst, 388-0330) on June 9, 2005 and the County Administrative Office (Gary Morris, Administrative Analyst, 388-0356) on June 8, 2005. FINANCIAL IMPACT: Approval of these amendments will increase the total combined contract amount by $12,350, from $220,551 to $232,901. One-Time-Only NSIP funds of $12,350 are funded by the Administration on Aging through the State. Federal and State revenues fund $188,401. Total local share of $44,500 is budgeted in the HSS administrative budget and is funded 100% with Realignment revenues. Adequate appropriations and revenues of $232,901 have been included in the DMS FY 04/05 budget. There is no additional local cost. Cost Reduction Review: The County Administrative Office has reviewed this agenda item and recommends this action because the request involves funds awarded by the California Department of Aging and is not subject to state budget reductions. SUPERVISORIAL DISTRICT{S): All PRESENTER: Mary R. Sawicki, Director, Department of Aging & Adult Services, (909) 891-3917 ! if i< I t:. ,:"" '; (."> ' :.. \~- '",., ' '-t. .'.;.-,-., " ..:. ' ........" ;.: .~ ORIGINAL Line New Vendor Code Dept. Contract Number I- SC A X Change CITYOFS772 OOA - 04-886 A-1 Cancel County Department Dept. Orgn. Contractor's License No. o.ging and Adult Services OOA NUT County Department Contract Representative Telephone Total Contract Amount Regina Dalton 388-0241 $183,079 o Revenue [Xl Encumbered Contract Type o Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount Sept. 1, 2004 June 30, 2005 $179,729 $3,350 2 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount AAF OOA NUT , 200 2445 , NC1SBY05 $3,350 Fund Dept. Organization Appr Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year Senior Nutrition Services FY Amount 110 FY Amount 110 Congregate Nutrition 04/05 $3,350 I - - Services - - FOR COUNTY USE ONL Y ~ County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, Department of Aging and Adult Services, hereinafter called the County, and Name City of San Bernardino Address hereinafter called Contractor 547 North Sierra Way San Bernardino, CA 92410-4816 Phone Birth Date (909) 384-5030 FederallD No. or Social Security No. IT IS HEREBY AGREED AS FOllOWS: Amendment No.1 It is hereby agreed to amend Contract No. 04-886 as follows: III. CONTRACTOR GENERAL RESPONSIBILITIES Paragraph V to read as amended: V. If the amount available to Contractor under this Contract, as specified in Section V, Paragraph A, exceeds $100,000, Contractor agrees to comply with the Clean Air Act (42 USC 7606), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738 and Environmental Protection Agency regulations (40 CFR, Part 15). Page 1012 " 1I. FISCAL PROVISIONS Paragraph A to read as amended: A. The maximum amount of funds available under this Contract shall not exceed $183,079, and shall be subject to availability of funds from CDA. These funds are divided as follows: Original Contract Amount $179,729 $ 3,350 September 1, 2004 through June 30, 2005 Amendment NO.1 Increase for September 1, 2004 through June 30, 2005 Paragraph D to read as amended: D. Upon written demonstration of need by Contractor and at the option of County, up to 10% of the Title III funds may be advanced to Contractor by County upon approval of the Director of DAAS. Any such advance shall cause the amounts payable to Contractor in subsequent months to be reduced to the amount determined by dividing the balance left by the number of months remaining in the Contract term. No advance will increase the amount shown in Section V, Paragraph A. Attachment B. Budllet Summary: Replace Page 1 of 2 with Attachment B, Page 1 of 2, dated March 9, 2005. Attachment B-1. Budllet Line Items: Replace with Attachment B-1, dated March 9, 2005. All other terms and conditions of Contract No. 04-886, shall remain the same and are incorporated herein by this reference. This amendment shall become effective upon execution by both parties. COUNTY ~RN ~ Bill Postmus, Chairman, Board of Supervisors C' of S;m Bernardino (Print or Dated JUN 2 1 2005 By 22c JUD {ffr vtrtE'f N emuel P. Randolph (Print or type name of person signing contract) AYOR Title Director By (Print or Type) SIGNED AND DOCUMEN CHAIRMA [)Ju~tMtl Dated Address 547 North Sierra Way San Bernardino, CA 92410-4618 Date attini, HSS Contracts Unit Lo'l3-C6 Date Date Auditor/Controller-Recorder Use Onl Approved as to form and legal content. JAMES F. PENMAN City kttorney By: U~ 7-~ rJ Page 2 of 2 , . I BUDGET SUMMARY - ATTACHMENT B - MARCH 9,2005 CITY OF SAN BERNARDINO FISCAL YEAR 2004-2005 FY 04/05 FUNDING EXPENDITURES: 438,434 REVENUES: Title III, Older Americans Act C-1 C-2 101,101 $101,101 Nutrition Services Incentive program C-1 C-2 49,650 $49,650 Realignment Funds 45,000 195,751 I 16,083 179,6681 TOTAL FUNDS AWARDED Less amount awarded through the County PO process for the month of July 2004. TOTAL CONTRACT AMOUNT Other Funding 242,683 TOTAL REVENUES: 438,434 Page 1 of 2 SAN BERNARDINO COUNTY-DAAS Form 312A 02113/98 . . . BUDGET LINE ITEMS - ATTACHMENT B-1 - MARCH 9, 2005 FOR NUTRITION SERVICES FISCAL YEAR 2004-2005 CONcjrREGA TE SITES Cl 0 HOME DELIVERED MEALS C2 D EXPENDITURE CATEGORY Funding Match TOTAL Less Match Cash In-Kind** 1. PERSONNEL 145,512 52,526 198,038 2. STAFF TRAVEL - 3_ STAFF TRAINING 300 300 4_ EQUIPMENT - 5_ CONSULTANTS 6,587 6,587 6_ FOOD COSTS 104,829 1,600 106,429 7_ CONSUMABLE SUPPLIES 13,432 13,432 8_ INSURANCE 1,500 1,500 9_ REPAIRS & MAINTENANCE 3,000 3,000 10_ RENT /BUILDING SPACE 63,280 63,280 11. UTILITIES 35,249 35,249 12_ VEHICLE OPERATIONS 7,091 7,091 13_ VOLUNTEER EXPENSES - 14_ OTHER 3,528 3,528 Total Expenditure 280,751 - 157,683 438,434 Less Match Match Cash - CDBG - ECD - Match Cash - CDBG - DAAS - Match In-kind - Less Funding - Program Non Match NSIP - 61500 49,650 49,650 Non-Match Cash - Non-Match In-Kind - Realignment Funds 45,000 45,000 Program Income 85,000 85,000 TOTAL FUNDING REQUEST 101,101 - 157,683 258,784 Date of Submission - March 9,2005 PROVIDER NAME - City of San Bernardino INITIAL BUDGET D REVISED BUDGET ~ Page 1 of 2 SAN BERNARDINO COUNTY-DAAS Form 312A 02113/98 . . . . . . . BUDGET LINE ITEMS - ATTACHMENT B-1 - MARCH 9, 2005 FOR NUTRITION SERVICES FISCAL YEAR 2004-2005 COMjrREGATE SITES Cl D HOME DELIVERED MEALS C2 ~ EXPENDITURE CATEGORY Funding Match TOTAL Less Match Cash In-Kind** I. PERSONNEL - 2. STAFF TRAVEL - 3. STAFF TRAINING - 4. EQUIPMENT - 5. CONSULTANTS - 6. FOOD COSTS - 7. CONSUMABLE SUPPLIES - 8. INSURANCE - 9. REPAIRS & MAINTENANCE - 10. RENT jBUILDING SPACE - II. UTILITIES - 12. VEHICLE OPERATIONS - 13. VOLUNTEER EXPENSES - 14. OTHER - Total Expenditure - - - - Less Match Match Cash - Match In-Kind - - Less Funding - Program - Non Match USDA-l,OOO - Non Match Cash - Non Match Cash - Non Match In-Kind Program Income - TOTAL FUNDING REQUEST - - - - Date of Submission - March 9,2005 PROVIDER NAME - City of San Bernardino INITIAL BUDGET D REVISED BUDGET 0 Page 2 of 2 SAN BERNARDINO COUNTY-DAAS Form 312A 02113/98