HomeMy WebLinkAbout2005-131
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NOTE: SEE COMPANION RESOLUTION NO. 2005-130
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RESOLUTION NO. 2005-131
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO: 1) AMENDING THE 2004-2005
CONSOLIDATED ANNUAL PLAN AND APPROVING HOME 2001-2004
ALLOCATIONS IN THE AMOUNT OF 55,750,000 AS DETAILED AND
OUTLINED IN ATTACHMENT III; 2) AUTHORIZING AND
DIRECTING STAFF TO PREPARE THE APPROPRIATE CONTRACTS
BETWEEN THE REDEVELOPMENT AGENCY AND ORGANIZATIONS
AS SPECIFIED IN ATTACHMENT III AND DIRECT STAFF TO
RETURN TO THE MAYOR AND COMMON COUNCIL FOR
APPROVAL
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WHEREAS, the City of San Bernardino is an entitlement City and eligible to participate
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in Title II of the Cranston-Gonzalez National Affordable Housing Act (HOME) for Program
10 Year 2005-2006; and
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WHEREAS, the HOME Program is the largest Federal block grant to State and loe
12 governments designed exclusively to create and to preserve affordable housing for low-incom
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households; and
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WHEREAS, the Mayor and Cornmon Council desire to amend the 2004-2005 Actio
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Plan to allocate HOME 2001-2004 unused funds per Attachment III to the May 16,2005 Sta
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NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND ORDERED
BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, AS
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19 FOLLOWS:
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Section 1. That the Mayor and Common Council hereby approve amending the 2004
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2005 Action Plan to allocate 2001-2004 HOME funds.
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Section 2. That the Mayor and Common Council approve the appropriation of HOM
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funds to organizations detailed in Attachment III of the Staff Report.
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1 Section 3 That the Mayor and Common Council authorize and direct the Executiv
2 Director or hislher designee to prepare the appropriate Contracts with said organizations
3 detailed in Attachment III of the Staff Report and to submit said Contracts to the Communit
4 Development Commission for approval of said Contracts.
5 Section 4. This Resolution shall take effect upon its adoption and execution in th
6 manner as required by the City Charter.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO: 1) AMENDING THE 2004-2005
CONSOLIDATED ANNUAL PLAN AND APPROVING HOME 2001-2004
ALLOCATIONS IN THE AMOUNT OF $5,750,000 AS DETAILED AND
OUTLINED IN ATTACHMENT III; 2) AUTHORIZING AND
DIRECTING STAFF TO PREPARE THE APPROPRIATE CONTRACTS
BETWEEN THE REDEVELOPMENT AGENCY AND ORGANIZATIONS
AS SPECIFIED IN ATTACHMENT III AND DIRECT STAFF TO
RETURN TO THE MAYOR AND COMMON COUNCIL FOR
APPROVAL
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I HEREBY CERTIFY that the foregoing Resoll!ti<?n was duly adopted by the Mayor and
J olnt
Common Council of the City of San Bernardino at a regular meeting thereof, held on the
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9 16th day of
May
, 2005, by the following vote to wit:
10 Council Members:
Abstain
Absent
Aves
Navs
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ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
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16 MC CAMMACK
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18 RacDeI G. Clark, City Clerk
19 The foregoing resolution is hereby approved this I!-&- da of May
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,2005.
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22 Approved as to form and Legal Content:
23 By: ~pi
Special ~r-
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alles, Mayor
of San Bernardino
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ATTACHMENT I
FY 2005/2006 COMMUNITY DEVELOPMENT BLOCK GRANT
CDCAC AND STAFF RECOMMENDATIONS
A. Public Service Prol!rams/Activitv Name-CDCAC Recommendations
1. AI-Shifa Clinic, Inc.
2. ASA Learning Center
3. Asian-American Resource Center
4. Assistance League of San Bernardino
5. Boys & Girls Club of San Bernardino
6. Central City Lutheran Mission
7. Foothill Aids Project
8. Frazee Community Center
9. Highland Senior Center
10. Home of Neighborly Service, Inc.
II. Legal Aid Society of San Bernardino
12. Libreria Del Pueblo, Inc.
13. Mary's Mercy Center
14. Miracle Center Communities Ministries
15. New House, Inc.
16. Option House, Inc.
17. San Bernardino Sexual Assault Services
18. San Bernardino YMCA
19 . Victory Resource Center
20. YWCA of San Bernardino
Amount
$16,000
$15,000
$15,000
$16,000
$15,000
$15,000
$10,000
$16,000
$15,000
$15,500
$15,500
$15,000
$15,500
$15,000
$15,000
$15,000
$15,000
$15,000
$15,500
$15.000
$300.000
SUB-TOTAL
B.
1.
2.
3.
General Proposed Proiects-Citv/EDA Recommendations
City Code Enforcement
City Fire Department Leases
Business Assistance (EDA)
a. Small Business Development Corporation (SBDC)
b. National Development Corporation (NDC)
c. Community Investment Corporation (CIC)
Fair Housing (Mandatory) (EDA)
Section 108 Loan Guarantee (Arden Guthrie and Mercado Santa Fe Project)
Administration (EDA)
Amonnt
$2,250,300
$497,500
$20,000
$50,000
$25,000
$45,000
$500,000
$364.634
4.
5.
6.
SUB-TOTAL
TOTAL
$3.752.434
$4.052.434
C. Reprol!ramminl! of 2003 - 2005 CDBG Funds
Funds to be reprogrammed or transferred from the following projects: Adopt-A-Bike ($9,376);
Convention Visitors Bureau ($13,340); Community Against Drugs ($7,500); Elder Citizens Protection
($10,000); Traffic Signals 6th & "F" Street ($30,000); Unappropriated Funds ($241,794); and Street
Improvements ($229,386) for a total of$541,397.
The $541,397 CDBG funds are to be reallocated as follows: YWCA renovation and recreation program
($250,000); City Code Compliance (Demolition) ($254,697); and City Fire Apparatus ($36,700).
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ATTACHMENT III
RECOMMENDED HOME APPROPRIATIONS
1. Land Acquisition - HOME Funds will be utilized for the potential acquisition of various
parcels throughout the City. Acquired parcels will be used for new affordable housing
projects, (such as: Meadowbrook and Walnut Neighborhoods) and other projects as they are
identified. Staff recommends that $1,000,000 be allocated.
2. AHEPA - (Proposed location: South side of Gilbert Street, one block West of Waterman
Avenue). AHEPA National Housing Corporation is proposing to construct ninety (90) units
for very low-income seniors. AHEP A is requesting $700,000 to be used for on and off site
improvements. AHEPA will receive a $13 million 202 grant from HUD.
3. Lutheran Senior Housing - (Location: 50 unit senior complex at 2355 North Osbun Road).
This project involves the conversion of an existing hydro heating system to a "forced-air"
heating system. The existing system causes several problems, primarily that the heater must
run on high temperatures at all times to produce the heat for the radiator. This constant
"high" heat causes the water heaters to wear out. Maintenance costs for this organization run
very high. Lutheran Senior Housing is requesting $250,000.
4. Mary's Mercy Center - (Proposed location: 641 Roberds Avenue). A proposed Men's
Transitional Housing project is the construction of a building with a total of nine (9)
bedrooms. Proposed project will also have a recreation room, laundry room, kitchen and
dining room, and office space. The total project cost is estimated at $ 701,290. Mary's
Mercy is requesting $300,000.
5. Mortgage Assistance Program - (Administered by Agency). The Mortgage Assistance
Program provides up to a 20% down payment loans to buyers whose income does not exceed
the 80% of Area Median Income (AMI). Qualified homebuyers must attend 16 hours of
homebuyer education and purchase their first home within the City limits. Staff recommends
that $800,000 be allocated.
6. Neighborhood Housing Services of the Inland Empire (NHSIE) - (HOME Loan Pool
Fund). HOME funds will be used to leverage NHS' Revolving Loan Pool that is strictly
targeted to fund primary mortgages for low-income families that are at 80% or below Area
Median Income (AMI). Standard loan underwriting guidelines will be adhered to as well as
HOME federal guidelines. This will allow for more families or individuals to purchase
homes within the City. NHS' loan fund is funded at $1.5 million per year. This program
year, a total of eight (8) families have been able to benefit from this program. Staff
recommends that $1 million be allocated.
7. St. Bernardine's Senior Housing - (Location: 550 West 5th Street). St. Bemardine's Plaza
is requesting additional grant funding in the amount of $400,000 for the provision of exterior
painting, installation of exterior security lighting, and the construction of thirty-five (35)
carport spaces. During program year 2004-2005, HOME Funds assisted St. Bemardine's
with the installation of elevators. The existing Agreement that St. Bemardine's has with the
Agency will be amended to incorporate the additional HOME allocation of $400,000.
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8. TELACU - (Proposed location: 49th Street), This project involves the disposition and
development of eleven (11) Agency owned lots by TELACU, Project involves the
construction of eleven (11) new single-family lower income and market rate homes, The
total project costs are estimated at $3 million, Staff recommends that $550,000 be al10cated
to be used for down payment assistance to qualified buyers,
9, Casa Ramona, Inc. - (proposed location: 1519 West 8th Street) This project is the proposed
renovation of Casa Ramona's forty-four (44) unit Senior Complex, commonly known as
Ramona Senior Complex, constructed in 1996, The property site is in need of renovation that
includes: instal1ation of a drive thru gate, instal1ation of asphalt/slurry; instal1ation of fencing
and the instal1ation of landscaping. A total of $50,000 of Federal HOME funds will be
al1ocated.
TOTAL RECOMMENDED ALLOCATION
1. Acquisition $1,000,000
2. AHEPA $700,000
3, Lutheran Senior Housing $250,000
4, Mary's Mercy Center $300,000
5, Mortgage Assistance Program $800,000
6, Neighborhood Housing Services of the Inland Empire, Inc, (NHSIE) $1,000,000
7, St Bemardine's Senior Housing $400,000
8, TELACU $550,000
9, Casa Ramona, Inc, t50 000
TOTAL $5.050.000
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At 2005-131
CnBG SUBRECIPIENT AGREEMENT
(Public Services Program)
between
THE CITY OF SAN BERNARDINO
and
NEW HOUSE, INC.
2005-131
TABLE OF CONTENTS
OPERATIVE PROVISIONS.........................................................................................................................................1
1. Scope of Services .................................. ......................... ................... ...... ......... ................... ............. ............... 1
2. Time of Performance.............................. ......... ..................... ....... ........ ......... ........................ ...........................1
3. Compensation and Method ofPayment...........................................................................................................1
4. Compliance with Laws and Assurances ..........................................................................................................2
5. Affirmative Action........................... ....................................... ............ ...... .............................. .......... ....... .......2
6. Discrimination ...... ... ..... .... .... ...... ........ .......... ....... .... ..... ...... ......... ..... ...... .... ..... ..... ...... ....... ....... ....... ... ... ....... ... 2
7. Accounting......................................................................... .............................. ..... .................... ...... ................2
8. Budget Section. ................................................................................... ........ ...... ........... ...... .............. ...............3
9 . Non-Expendable Property ................................................................... .......... ...... ........... .................................3
10. Expendable Personal Property.............................................. ........... ...................................... ................... .......3
11. Purchase or Lease of Non-Expendable Property or Equipment ......................................................................3
12. Changes in Grant Allocation ...........................................................................................................................3
13. Revenue Disclosure Requirement............................................................... ...... ...... ..... ....... .......... ......... .........4
14. Joint Funding ................................................................................. ..... .......... ....... ..... ..... ........ ......... .......... .......4
15 . Notices...................................................................................................................... .......................................4
16. Assignment..... ..... ..... .... .... .... ...... .... .... ......... ..... ... ............... .... ..... ...... .......... ..... ....... .... .... ..... ....... ....................5
17. Tennination and Tennination Costs ................................................................................................................5
18. Program Income.............................. ............................................................ ...... ...... .................. ............... ....... 6
19. Reversion of Assets ..... .............................................................................. .............. .......... .................. ...... ......6
20. Fiscal Limitations......................................................................................... ............. ...................................... 6
21. Use of Funds for Entertainment, Meals or Gifts..............................................................................................7
22. Release, Indemnification, and Hold Harmless................................................................................................. 7
23. Insurance Requirements.......................................................................................... .................... .................... 7
24. Conflict of Interest..................................................................... .......... ......... ............. ......................................9
25. Budget Modifications........................................................................................... ...... ......................... ............9
26. Time of Performance Modifications......................................................................................... ....................... 9
27. Independent Contractor................................................................................................ .................................10
28. Amendments; Variations.............................................................................. ............. ....................................10
29. Purchase and Invoice Deadlines ....................................................................................................................10
30. Acquisition of Supplies and Equipment ........................................................................................................1 0
31. Program Monitoring ......................................................................................................................................1 0
32. Monthly Progress Reports .............................................................................................................................11
33. Use of Funds................................ ................................................................... ...... ....... ........ ......................... .11
34. Religious Proselytizing or Political Activities...............................................................................................11
35. Audits...................... ..................................................................................... ...... ....... ............. ......... ......... ..... 12
36. Counterparts............ .............. ................................................ ................... ............. ..................... .................. .13
37. Status of the Subrecipient..............................................................................................................................13
38. Legal Proceedings.. ............. ..... .......................................................... ......... ............ .............. ...... .......... ....... .13
39. Exhibits.... ... ............. .... .... ....... ... ..... .......... .................. .... ...... ...... .... ..... ..... .... ...... ....... ...... ... ... ...... ..... ...... .......13
EXHIBIT 1
EXHIBIT 2
EXHIBIT 3
EXHIBIT 4
EXHIBIT 5
EXHIBIT 6
EXHIBIT 7
EXHIBIT 8
EXHIBIT 9
EXHIBIT 10
Project Activity/Description
Budget Summary
Budget Justification - Part I (Service/Supplies)
Budget Justification - Part II (Personnel)
Maintenance and Operation Commitment
Schedule of Payments /Request for Reimbursement Only
Insurance Inventory
Income Qualification Statement
Certification
CDBG Compliance Report
2005-131
AGREEMENT
This Agreement is entered into this 151 day of July, 2005, by and between the City of San
Bernardino, a municipal corporation, hereinafter referred to as the "City" and New House, Inc.,
hereinafter referred to as the "Subrecipient."
WITNESSETH
WHEREAS, the City has entered into a contract with the United States of America through
its Department of Housing and Urban Development (HUD) to execute the City's Community
Development Block Grant (CDBG) Program under the Housing and Community Development Act
of 1974, as amended, hereinafter called the "Act;" and
WHEREAS, the City and the Subrecipient have an interest in providing necessary services to
and enhancement of the quality of life of its citizens; and
WHEREAS, the City and the Subrecipient recognize that the project herein is eligible under
HUD regulations; and
WHEREAS, the City and the Subrecipient desire to cooperate in the implementation of the
program by reason of experience, preparation, organization, staffing, and facilities to provide
services for the benefit of low- and moderate-income persons.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the
mutual benefits to be derived therefrom, the parties agree as follows:
OPERATIVE PROVISIONS
1. Scope of Services
The Subrecipient shall perform all the services described in the Project Description and
Scope of Services set forth on Exhibit "1" to this Agreement a copy of which is attached
hereto and incorporated herein by this reference.
2. Time of Performance
Said services of the Subrecipient are to commence on July 1, 2005, and shall be completed
no later than June 30, 2006.
3. Compensation and Method ofPavrnent
For performance of such services, the City shall pay the Subrecipient an amount of money
not to exceed Fifteen Thousand Dollars ($15,000.00) which the Mayor and Common
Council approved as part of the Fiscal Year 2005/2006 CDBG budget. Said payment shall
constitute full and complete compensation for performance by the Subrecipient of the
Services under this Agreement. Method of payment shall be in the form of a Request for
Reimbursement in accordance with the terms and conditions set forth on Exhibit "6" to this
Agreement, a copy of which is attached hereto and incorporated herein by this reference. All
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2005-131
Requests for Reimbursement shall be submitted on a monthly basis in accordance with HUD
regulations "Audit Ready." The Redevelopment Agency ofthe City of San Bernardino (the
"Agency") on behalf of the City, will reimburse the Subrecipient one-twelfth (1/12) of total
allocation beginning the month of July 2005. Verifiable supporting documentation of
expenditures for services rendered, plus proof of payment all acceptable to the City in the
sole discretion of the City shall be submitted prior to any payment by the City to the
Subrecipient. Supporting statements shall give the total of said monthly expenses and shall
also itemize the same in detail conforming to the Budget Summary set forth on Exhibit "2".
After timely receipt of each supporting statement, the City will draw a warrant within thirty
(30) days in favor of the Subrecipient for the total amount of the Request for Reimbursement
approved by the City. The City will reject and return reimbursement requests not properly
and/or completely submitted.
4. Compliance with Laws and Assurances
The Subrecipient hereby assures and certifies that it has complied and will continue to
comply with the Act and all applicable federal, state, and local laws, ordinances, regulations,
policies, guidelines, and requirements as they relate to acceptance and use of federal funds
for this federally-assisted program. This Agreement is subject to all such laws, ordinances,
regulations, policies and guidelines, including, without limitation, the Act; Title 24, Code of
Federal Regulations, Part 85; Title 24, Code of Regulations, Part 570; and U.S. Office of
Management and Budget Circulars applicable including, without limitation, A-87, A-95, A-
110, A-122 and A-128.
5. Affirmative Action
The Subrecipient shall make every effort to ensure that all projects funded wholly or in part
by HUD CDBG funds shall provide equal employment and career advancement opportunities
for minorities and women. In addition, the Subrecipient shall make every effort to employ
residents of the area and shall keep a record of the positions that have been created directly or
as a result of this program.
6. Discrimination
No person shall, on the grounds of race, sex, creed, color, religion or national origin, be
excluded from participating in, be refused the benefits of, or otherwise be subjected to
discrimination in any activities, programs, or employment supported by this Agreement.
7. Accounting
The Subrecipient shall establish and maintain on a current basis a adequate accrual
accounting system in accordance with generally accepted accounting principles, practices,
and standards.
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2005-131
8. Budget Section
No more than the amounts specified in the Budget Justification set forth on Exhibits "3" and
"4," shall be spent for the separate cost categories specified in Budget Summary set forth on
Exhibit 2, without prior written approval of the Executive Director (the "Director") of the
Agency, the Administrator of the CDBG Program, or his/her Designee.
9. Non-Expendable Property
A record shall be maintained by the Subrecipient for each item of nonexpendable property
acquired for this program with HOO CDBG funds. This record shall be provided to the City
as well as being available for inspection and audit upon reasonable notice by the City at the
request of the City. Non-expendable property means tangible personal property having a
useful life of more than one (1) year and an acquisition cost of Three Hundred Dollars
($300.00) or more per unit. The Subrecipient shall not purchase or agree to purchase non-
expendable property without the prior written approval from the Director or his/her designee.
Upon completion or early termination of this Agreement, the City reserves the right to
determine the final disposition of said non-expendable property acquired for this program
and HUD CDBG funds in compliance with applicable laws and regulations. Said disposition
may include, but is not limited to, the City taking possession of said non-expendable
property.
10. Expendable Personal Property
Expendable personal property refers to all tangible personal property other than non-
expendable personal property. The Subrecipient shall not purchase or agree to purchase
expendable personal property with a unit value of Three Hundred Dollars ($300.00) or more
per unit without the prior written approval of the Director or his/her designee.
11. Purchase or Lease of Non-Expendable Property or Equipment
The Subrecipient shall obtain three documented bids prior to purchasing or leasing any non-
expendable personal property or equipment over Three Hundred Dollars ($300.00) in unit
value as approved in the Budget set forth on Exhibit "3." The Subrecipient shall purchase or
lease from the lowest responsive and responsible bidder. All equipment that has a purchase
or lease price of over Fifty Dollars ($50.00) in unit value and life expectancy of more than
one (1) year shall be properly identified and inventoried and shall be charged at its actual
price, deducting all cash discounts, rebates and allowances received by the Subrecipient.
This inventory shall be provided to the City as well as being available for inspection and
audit upon reasonable notice by the City at the request of the City.
12. Changes in Grant Allocation
The City reserves the right to reduce the grant allocation when the City's fiscal monitoring
indicates that the Subrecipient's rate of expenditure will result in unspent funds at the end of
the program year. Changes in the grant allocation will be done after consultation with the
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2005-131
Subrecipient. Such changes shall be incorporated into this Agreement by written
amendments.
13. Revenue Disclosure Requirement
By its execution of this Agreement, the Subrecipient certifies that it has previously filed with
the Agency, a written statement listing all revenue received, or expected to be received, by
the Subrecipient from federal, state, city and county, and from other governmental agencies,
and applied or expected to offset, in whole or in part, any of the costs incurred by the
Subrecipient in conducting current or prospective projects or business activities, including,
but not limited to, the project or business activity which is the subject of this Agreement.
Such statement shall reflect the name and a description of such project, the dollar amount of
funding provided, or to be provided, by each and every governmental agency to each such
project or business activity, and the full name and address of each such governmental agency.
During the term of this Agreement, the Subrecipient shall prepare and file a similar written
statement each time it receives funding from any governmental agency which is additional to
that revenue disclosed in the Subrecipient's initial revenue disclosure statement hereunder.
Such statement shall be filed with the Agency, within fifteen (15) calendar days following
receipt of such additional funding. The Subrecipient shall make available for inspection and
audit by the City's and Agency's representatives, upon request, at any time or times during
the duration of this Agreement and during a period of five (5) years thereafter, all of its books
and records relating to the operation by it of each project or business activity which is funded
in whole or in part with governmental monies, whether or not such monies are received
through the City. All such books and records shall be maintained by the Subrecipient at their
designated business location. Failure to comply with the requirements of this section of the
Agreement shall constitute a material breach of this Agreement upon which the City may,
among its other remedies, and without limitation, cancel, terminate, or suspend this
Agreement.
14. Joint Funding
For programs in which there are sources of funds from the private sector in addition to HUD
CDBG funds, the Subrecipient shall provide proof of such funding. The City shall not pay
for any services provided by the Subrecipient which are funded by other sources. All
restrictions and/or requirements provided in this Agreement relative to accounting,
budgeting, and reporting, apply to the total program regardless of funding sources.
15. Notices
All notices herein required shall be in writing. Notices shall be sent by prepaid First Class
Mail to the following Address:
To the City:
Economic Development Agency
Attn: Deputy Director/Director
201 North "E" Street, Suite 301
San Bernardino, California 92401
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2005-131
To the Subrecipient: Pat Sutay, Interim Director
New House, Inc.
2075 North Arrowhead Avenue
San Bernardino, CA 92374
16. Assignment
This Agreement is not assignable by the Subrecipient without the express prior written
consent of the City, which consent shall be given in the City's sole discretion. Any attempt
by the Subrecipient to assign any performance of the terms of this Agreement shall be null
and void and shall constitute a material breach of this Agreement upon which the City may,
among its other remedies, and without limitation, cancel, terminate or suspend this
Agreement.
17. Termination and Termination Costs
(a) This Agreement may be terminated at any time by any party upon giving its thirty
(30) day notice in writing to the other party. The Director or his/her designee is
hereby empowered to give said notice, subject to ratification by the Mayor and
Common Council. Further, the City may immediately terminate this Agreement upon
the termination, suspension, discontinuation or substantial reduction in HUD CDBG
funding for the Agreement activity. Further, and not withstanding any other
provision of this Agreement, if the Subrecipient materially fails to comply with any
term of this Agreement, or the award the subject of this Agreement, whether stated in
a federal statute or regulation, an assurance, in a state plan or obligation, a notice of
award, or elsewhere, the awarding agency or city may take anyone or more of the
following actions, as appropriate in the circumstances:
(i) Temporarily withhold cash payments pending correction of the deficiency by
the Subrecipient or more severe enforcement action by the awarding agency;
(ii) Disallow (that is, deny both use of funds and matching credit for) all or part of
the cost of the activity or action not in compliance;
(iii) Wholly or partly suspend or terminate the current award for the City's or the
Subrecipient's program;
(iv) Withhold further awards for the Program; or
(v) Take other remedies that may be legally available.
Further, and notwithstanding any other provision of this Agreement, the award may be
terminated for convenience in accordance with Title 24, Code of Federal Regulations, Part
85.44.
(b) Costs of the Subrecipient resulting from obligations incurred by the Subrecipient
during a suspension or after termination of this Agreement are not allowable unless
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2005-131
the City expressly authorizes them in the Notice of Suspension or Termination or
subsequently. Other Subrecipient costs during suspension or after termination which
are necessary and not reasonably avoidable are allowed if:
(i) The costs result from obligations which were properly incurred by the
Subrecipient before the effective date of suspension or termination, are not in
anticipation of it, and, in the case ofa termination, are noncancellable; and
(ii) The costs would be allowable if the award were not suspended or expired
normally at the end of the funding period in which the termination takes
effect.
(c) All subrecipients receiving CDBG funds will be required to cooperate and work in
collaboration with City departments, to include but not limited to: Police Department,
Fire Department and Code Compliance in an effort to promote the well-being of
citizens and aid in reducing crime, blight and unsafe conditions. Also, subrecipients
may be required from time to time to attend meetings to be held at the Agency.
Failure to cooperate may result in the termination of this Agreement in accordance
with Section 17. Termination and Termination Costs, Recital (a) of this Agreement.
18. Program Income
Any and all program income (as defined at Title 24, Code of Federal Regulations, Part
570.500(a)) received by the Subrecipient during the term of this Agreement shall be
immediately returned to the City. Any and all program income on hand with the
Subrecipient at the time of the expiration of this Agreement, or received by the Subrecipient
after the expiration of this Agreement, shall be paid to the City pursuant to the provisions of
paragraph 19 of this Agreement.
19. Reversion of Assets
Upon the expiration or termination of this Agreement, for any reason whatsoever, the
Subrecipient shall forthwith transfer to the City, any CDBG funds on hand at the time of such
expiration or termination and any accounts receivable attributable to the use of CDBG funds
including, without limitation, program income. Further, any real property under the control
of the Subrecipient that was acquired or improved in whole or in part with CDBG funds in
excess of $25,000 shall either be: (a) used to meet one of the national objectives set forth in
Title 24, Code of Regulations, Section 570.208, or any successor statute, until five (5) years
after the expiration or termination of this Agreement, or for such longer period of time as
determined to be appropriate by the City in its sole discretion; or (b) disposed of in a manner
that results in the City being reimbursed in the amount of the current fair market value of real
property less any portion of the value attributable to expenditures of non-CDBG funds for
acquisition of, or improvement to, such real property.
20. Fiscal Limitations
HUD may in the future place programmatic or fiscal limitation(s) on CDBG funds not
presently anticipated. Accordingly, the City reserves the right to revise this Agreement in
6
2005-131
order to take account of actions affecting HUD program funding. In the event of funding
reduction, the City may reduce the budget of this Agreement as a whole or as to cost
category, and may, at its sole discretion, limit the Subrecipient's authority to commit and
spend funds. Where HUD has directed or requested the City to implement a reduction in
funding, with respect to funding for this Agreement, the Director or hislher designee may act
for the City in implementing and effecting such a reduction and in revising the Agreement
for such purpose. The Director or hislher designee may act for the City in suspending the
operation of this Agreement for up to sixty (60) days, upon three (3) days written notice to
the Subrecipient of hislher intention to so act. In no event, however, shall any revision made
by the City affect expenditures and legally binding commitments made by the Subrecipient
before it received notice of such revision, provided that such amounts have been committed
in good faith and are otherwise allowable and that such commitments are consistent with
HUD cash withdrawal guidelines.
21. Use of Funds for Entertainment, Meals or Gifts
The Subrecipient certifies and agrees that it shall not use funds provided through this
Agreement to pay for entertainment, meals, or gifts.
22. Release, Indemnification, and Hold Harmless
The Subrecipient shall defend (if requested by the City and the Agency), release, indemnify
and hold the City and Agency, their officers, officials, attorneys, agents, employees, and
volunteers, harmless from and against any loss, liability, claim, or damages that may arise or
result from activities of the Subrecipient, its officers, agents, and employees and, shall, at its
own costs, expense and risk, defend any and all legal proceedings that may be brought
against the City and Agency on any claim, demand, or alleged liability, and shall satisfy any
settlement or judgment that may be rendered against any of them arising or resulting from
activities of the Subrecipient, and shall assume liability for any and all direct expense
incurred in providing services pursuant to this Agreement and shall assume any and all
responsibilities for loss or damage resulting from negligence, injury, illness or disease arising
out of the provision of services. The Subrecipient, however, is obligated to promptly notify
the City and Agency in writing of any such loss or damage.
23. Insurance Requirements
The Subrecipient shall secure and maintain throughout the term of the Agreement the
following types of insurance with limits as shown:
a. Statutory Worker's Compensation Insurance. The Subrecipient shall require the
carriers of this coverage to waive all rights of subrogation against the City and
Agency, their officers, volunteers, employees, contractors and subcontractors. The
Subrecipient shall maintain all California statutory requirements of $ 1,000,000 limit.
b. Comprehensive General and Automobile Liability Insurance. The Subrecipient shall
obtain general liability insurance on a per occurrence basis with a combined single
limit of One Million Dollars ($1,000,000); and automobile liability insurance for
owned, hired and non-owned vehicles on a per occurrence basis with a combined
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2005-131
single limits of One Million Dollars ($1,000,000). Additional insured endorsements
are required for general and automobile liability policy coverage.
Additional insured shall be listed as:
The City and Agency, their officers, officials, attorneys, agents, employees and
volunteers.
c. Other Requirements and Acceptable Proof of Insurance.
1. All insurance coverage must be maintained throughout the duration of this
Agreement.
2. Insurance companies must have an A.M. Best Rating ofB+VII or better.
3. Policy deductibles must be stated for each coverage. Deductibles greater than
$5,000 must include a letter of credit.
4. Acceptable Proof of Insurance:
a. ACCORD Certificate of Insurance listing all coverage, limits,
deductibles and insurers; and blanket endorsements for .all applicable
coverage if agent has authority to issue it; or
b. Binders of insurance for all coverage. Agents must confirm that policy
endorsements have been ordered from the respective insurance
companies. Upon issuance, policy endorsements and a corresponding
Certificate of Insurance listing all insurers and coverage must be
submitted to the City and Agency.
NOTE: Insurance binders are only valid for 30 days and may need to be
reissued if the policy endorsements are still pending. Binders may be
issued for a maximum of three, thirty (30) day periods.
The Subrecipient shall furnish certified copies of all policies and endorsements to the City
and Agency, evidencing the insurance coverage above required, five business days prior to
the commencement of performance of services hereunder, which certificates shall provide
that such insurance shall not be terminated or expire without thirty (30) day prior written
notice to the City and Agency, and shall maintain such insurance from the time the
Subrecipient commences performance of services hereunder, until the completion of such
services. An "Insurance Inventory" in the form of which is attached hereto as Exhibit "7"
and incorporated herein by this reference, shall be completed by the Subrecipient and
approved by the City and Agency prior to the commencement of performance of services
hereunder.
All policies, with respect to the insurance coverage required above, except for the worker's
compensation coverage, shall contain additional insured endorsements naming the City and
Agency, and their officers, agents, employees and volunteers as additional name insured,
with respect to liabilities arising out of the performance of services hereunder.
8
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24. Conflict of Interest
The Subrecipient, its agents and employees shall comply with all applicable federal, state,
county and city laws and regulations governing conflict of interest. To this end, the
Subrecipient will make available or shall provide copies of all applicable federal, state,
county and city laws and regulations governing conflict of interest, to its agents and
employees, and shall furnish to the City and Agency, prior to execution of this Agreement, a
written list of all current or proposed subgrantees/subcontractors, vendors, and personal
service providers, including subsidiaries. This list may be limited to those
sub grantees/subcontractors, vendors or personal service providers, including subsidiaries -
which will receive Ten Thousand Dollars ($10,000) or more during the term of this
Agreement. Such list shall include the names, addresses, telephone numbers and
identification of principal parties and description of services to be provided. During term of
this Agreement, the Subrecipient shall notify the City and Agency in writing of any change in
the list within fifteen (15) days of any change.
25. Budget Modifications
The City may grant budget modifications to this Agreement for the movement of funds
within the budget categories identified in Exhibit "2" when such modifications:
a. Do not exceed $10,000 per budget cost category;
b. Are specifically requested by the City;
c. Do not alter the amount of compensation subject to or under this Agreement;
d. Will not change the project goals or scope of services;.
e. Are in the best interests of the City and the Subrecipient in performing the scope of
services under this Agreement; and
f. Related to salaries, are in accordance with applicable salary ordinances or laws.
26. Time of Performance Modifications
The City may grant time of performance modifications to this Agreement when such
modifications:
a. In aggregate do not exceed twelve (12) calendar months;
b. Are specifically requested by the City;
c. Will not change the project goals or scope of services;
d. Are in the best interest of the City and the Subrecipient in performing the scope of
services under this Agreement; and
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2005-131
e. Do not alter the amount of compensation under this Agreement.
27. Independent Contractor
The parties hereto in the performance of this Agreement will be acting in the independent
capacity and not as agents, employees, partners, joint ventures, or associates of one another.
The employees or agents of one party shall not be deemed or construed to be the agent or
employees of the other party for any purpose whatsoever.
28. Amendments: Variations
This writing with attachments, embodies the whole of the Agreement of the parties hereto.
There are no oral Agreements not contained herein. Except as herein provided, addition or
variation of the terms of this Agreement shall not be valid unless made in the form of a
written amendment to this Agreement formally approved and executed by all parties.
29. Purchase and Invoice Deadlines
Purchase of equipment and property, other than supplies, shall be completed before the last
three (3) months of the Agreement period and all equipment bills are to be paid before the
last two (2) months of this period. No property or equipment, other than supplies, may be
purchased during the final three (3) months of the Agreement. The Subrecipient shall
complete all purchases of supplies before the last two (2) months of the Agreement and shall
pay all supply bills before the final month of the Agreement. Invoices which have not been
received by the Agency within sixty (60) days after the Agreement termination date shall not
be honored. Exceptions to these limitations require prior written approval by the City and
Agency, or its designee.
30. Acquisition of Supplies and Equipment
Following approval by the City for necessary supplies and equipment for Agreement
performance, the Subrecipient may purchase from a related agency/organization only if:
(a) Prior authorization is obtained in writing from the City;
(b) No more than charges for reimbursement costs are made and no less than minimum
specifications are met as provided in writing by the City;
(c) A community related benefit is derived from such the Subrecipient related
acquisition; and
(d) No conflict of interest or private gain accrues to the Subrecipient or its employees,
agents or officers.
31. Program Monitoring
The City will monitor the Subrecipient in the performance of this Agreement. The
Subrecipient shall maintain such property, personnel, financial and other records and
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2005-131
accounts as are considered necessary by HUD, and the City, to assure proper accounting for
all CDBG funds authorized under this Agreement. The Subrecipient will permit on-site
inspection by the City and Agency and HUD representatives, and ensure that its employees
and board members furnish such information, as in the judgment of the City and HUD, may
be relevant to a question of compliance with contractual conditions and HUD directives, or
the effectiveness, legality, and achievements of the program. All the Subrecipient records,
with the exception of confidential client information, shall be made available to
representatives of the City and appropriate federal agencies. The Subrecipient will maintain a
copy of the Income Qualification Statement in the form of which is attached hereto as
Exhibit "8" and incorporated herein by this reference, for each client served. The Director or
his/her designee will conduct periodic program progress reviews. These reviews will focus
on the extent to which the planned program has been implemented and measurable goals
achieved, the effectiveness of program management, and the impact of the program.
32. Monthly Progress Reports
By the fifth (5th) day of each month, the Subrecipient shall submit a Monthly Status Report
on the progress of the program to the Agency. This report shall conform to the HUD Direct
Benefit Form, in the form of which is attached hereto as Exhibit "9" and incorporated herein
by this reference. Totals should reflect monthly and cumulative data of all
persons/households assisted under this Agreement. A supporting narrative will also be
required, that describes in measurable terms, the accomplishments and activities attained
during the reporting month by the Subrecipient in meeting the goals described in Exhibit "1"
during the reporting month.
33. Use of Funds
Funds allocated pursuant to this Agreement shall be used exclusively for costs included in the
Subrecipient's program budget. Agreement funds shall not be used as security or to
guarantee payments for any non-program obligations, nor as loans for non-program
activities. All bank accounts for the Subrecipient shall be non-interest bearing.
34. Religious Proselytizing or Political Activities
The Subrecipient agrees that it will not perform or permit any religious proselytizing or
political activities in connection with the performance of this Agreement. Funds under this
Agreement will be used exclusively for performance of the services required under this
Agreement and no funds shall be used to promote any religious or political activities.
In addition to, and not in substitution for, other provisions of this Agreement regarding the
provision of public services with CDBG funds, pursuant to Title 1 of the Housing and
Community Development Act of 1974, as amended, and provided the Subrecipient is and has
qualified to participate in this Agreement as a religious or denominational institution or
organization or an organization operated for religious purposes which is supervised or
controlled by or in connection with a religious or denominational institution or organization,
the Subrecipient:
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2005-131
a. Represents that it is not, or may not be deemed to be, a religious or denominational
institution or organization or an organization operated for religious purposes which is
supervised or controlled by or in connection with a religious or denominational
institution or organization;
b. Agrees that, in connection with such public services:
(i) It will not discriminate against any employee or applicant for employment on
the basis of religion and will not limit employment or give preference in
employment to persons on the basis of religion;
(ii) It will not discriminate against any person applying for such public services on
the basis of religion and will not limit such services or give preference to
persons on the basis of religion;
(iii) It will provide no religious instruction or counseling, conduct no religious
worship or services, engage in no religious proselytizing, and exert no other
religious influence in the provision of such public services;
(iv) The funds received under this Agreement shall not be used to construct,
rehabilitate, or restore any facility which is owned by the Subrecipient and in
which the public services are to be provided; provided that, minor repairs may
be made if such repairs (1) are directly related to the public services, (2) are
located in a structure used exclusively for non-religious purposes, and (3)
constitute in dollar terms only a minor portion of the CDBG expenditure for the
public services.
35. Audits
The Subrecipient is required to arrange for an independent financial and compliance audit
annually for each fiscal year Federal funds are received under this Agreement. An audit may
also be conducted by Federal, State, or local funding source agencies as part of the City's
audit responsibilities. The results of the independent audit must be submitted to the City
within thirty (30) days of completion. Within thirty (30) days of the submittal of audit report,
the Subrecipient shall provide a written response to all conditions or findings reported in said
audit report. The response must examine each condition or finding and explain a proposed
resolution, including a schedule for correcting any deficiency, within six (6) months after
receipt of the audit report. The City and Agency, and its authorized representatives shall, at
all times, have access for the purpose of audit or inspection to any and all books, documents,
papers, records, property, and premises of the Subrecipient, whose staff will cooperate fully
with authorized auditors when they conduct audits and examinations of the Subrecipient's
program. If indications of misappropriation or misapplication of the funds of this Agreement
cause the City to require a special audit, the cost will be encumbered and deducted from this
Agreement budget. Should the special audit confirm misappropriation or misapplication of
funds, the Subrecipient shall reimburse the City.
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36. Countemarts
This Agreement may be executed in counterparts. When executed, each counterpart shall be
deemed an original, irrespective of date of execution. Said counterparts shall together
constitute one and the same Agreement.
37. Status of the Subrecipient
This Agreement shall not become effective until such time as the Director or hislher
Designee submits to the Subrecipient written notice that the Subrecipient is an, eligible
Subrecipient ("Eligible Subrecipient") as defined in Title 24, Code of Federal Regulations,
Section 570.204(c). The Subrecipient represents and warrants that once recognized as an
Eligible Subrecipient, it will take any and all necessary actions to remain an Eligible
Subrecipient. Further, in this regard, in the event the Subrecipient no longer qualifies as an
Eligible Subrecipient, it shall forthwith notify the City in writing of such lapse of
qualification.
38. Legal Proceedings
Should any legal proceedings be commenced to enforce, enjoin, or collect funds or otherwise
affect this agreement between the parties, it shall be filed in San Bernardino County Superior
Court. The prevailing party shall be entitled to recover its reasonable legal fees. The costs,
salary and expenses of the City Attorney and members of his office in enforcing this
Agreement on behalf of the City and Agency shall be considered as "legal fees" for the
purposes of this paragraph.
39. Exhibits
The Exhibits to this Agreement are an integral part of this agreement and have each been
incorporated herein. The Agreement shall not become effective until such time as the
Subrecipient has properly filled out and fully executed each exhibit to this Agreement, as
required, and the Director or his/her designee has reviewed and approved the form and
content of each exhibit.
IIII
IIII
IIII
IIII
IIII
IIII
IIII
13
2005-131
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and
year first written above.
CITY OF SAN BERNARDINO,
a municipal corporatiol1,
By:
Judith Val
City of
ATTEST:
By:~~h.~/
Rache Clark, City Clerk
Approved as to Form and Legal Content:
BYJEfftl:f2tl!;t)~
SUBRECIPIENT
New House, Inc.
By: Q-Y.r.-
For New House, Inc. 1
14
2005-131
EXHmIT 1
City of San Bernardino
2005-2006 Community Development Block Grant Program
Project Proposal
PROJECT ACTIVITY TITLE: New House, Inc.- Children's Center Coordinator
NAME/ADDRESS OF THE SUBRECIPIENT AGENCY:
2075 N. ArJowhead Ave., San Bernardino CA 92405
New House, Inc.,
DATE ISSUED:
July 1,2005
_ Original
_X_Amendment # _1_
PROJECT/ACTIVITY DESCRIPTION
In an effort to provide a "whole family" recovery environment, the funds requested are to
be used to pay a portion of our Children's Center Coordinator's salary and benefits. Our
Children's Center Coordinator, Kelly Cima-Gonzales, supervises the Children's Center
staff to ensure the proper care is given to the children, creates monthly lesson plans that
focus on topics that improve the specific areas of developmental and behavioral
problems, as well as others, that the children of addicted parents come to us with. The
Children's Center Coordinator also runs the day to day operations of the Children's Center
ensuring the cleanliness, the safety, and the proper nutrition of the children at the Center.
Each child coming to the center will be assessed to address the set of specific life
problems that a child develops due to their parent's substance abuse. Referrals will be
provided as needed so that the needs will be addressed and the services will be provided
by the appr.opriate collaborating agency.
On average 300 children per year enter New House, Inc.'s Children's Center. These
children come with their parent into treatment from the City of San Bernardino where
35% of the city's population is on welfare cash aid. Our records show that 100% of these
children have been abused, neglected or have been at risk for abuse and neglect.
Substance abuse is the major influence on their perception of the world and on their
knowledge of how to respond to events and feelings. New House allows them to be
cared for in both a healthy home environment and an on site Children's Center. In these
surroundings, adults demonstrate appropriate responses to their complex needs and where
they are able to experience normal childhood activities such as; structured education and
play times with peers and children's center professionals, basic health and dental care,
appropriate forms of discipline and proper nutrition. In conjunction with providing the
healthy experiences listed, New House, Inc, would like to expand the on site services that
our Children's Center provides for the children and their families. Along with the Price
Parenting curriculum, the Children' Center provides a Shadowing Program for the
clients/parents so that they can observe the Children's Center staff demonstrating
appropriate discipline, appropriate responses to childhood situations and appropriate
1
2005-131
interaction with their child. The Children's Center Coordinatbr will also provide
individual Shadowing classes for those parents that are having a difficult time
appropriately parenting their child. The Children's Center Coordinator will keep progress
notes on the parents and children that are struggling with the transition, this provides the
counselors at the other sites with information they need to be aware of so that they too
can help the parent and child. While the recovering parents of the children at New
House, Inc. are required to participate in rigorous parenting programs and relapse
prevention education, the importance of teaching the children appropriate responses to
life's situations and exposing them to an alternative lifestyle that does not include
substance abuse cannot be underrated as an integral part of recovery services for the
wellness of the "whole family". Exposing the children to a more appropriate lifestyle
will give them something to look back on so that they may make better choices for
themselves as they grow up.
.
2
2005-131
EXHIBIT 2
City of San Bernardino
2004J2005 Community Block Development Block Grant Program
Project Proposal
PROJECT ACTIVITY TITLE:
New House, Inc. Children's Center Coordinator
NAME /ADDRESS OF SUB RECEIPIENT AGENCY:
New House. Inc.
2075 N. Arrowhead Ave., San Bernardino CA 92405
DATE ISSUED:
July 1, 2005
o Original
o Amendment # 1
BUDGET SUMMARY
COST CDBG SHARE OTHER SOURCES TOTAL
CATEGORY DOLLAR AMT DOLLAR AMOUNT DOLLARS
Personnel
A. Wages $ 15,000.00 $ 8,920.00 $ 23,920.00
B. Fringe Benefits
Consultant/Contract $ -
Services $ -
Travel $ -
Space Rental $ -
Consumable Supplies $ -
Rent, Lease or $ -
Purchase of Equipment $ -
Insurance $ - $ 1,800.00 $ 1,800.00
Other $ -
Total $ 15,000.00 $ 10,720.00 $ 25,720.00
2005-131
EXHIBIT 3
City of San Bernardino
2004-2005 Community Block Development Block Grant Program
Project Proposal
PROJECT ACTIVITY TITLE:
New House, Inc. Children's Center Coordinator
NAME IADDRESS OF SUB RECEIPIENT AGENCY:
New House. Inc.
2075 N. Arrowhead Ave., San Bernardino CA 92405
DATE ISSUED:
July 1, 2005
o Original
o Amendment # 1
BUDGET JUSTIFICATION - part 1
Description of Item and Basis for Valuation:
Budget Line Item #:
IValue In $
Note: Any budget line item other than salaries and fringe benefits should be detailed above.
A. Supplies and Service Costs:
Cost Category Total Cost CDBG Share
Space Rental $ 6,000.00 $ -
Utilites $ 1,500.00 $ -
Liability Insurance $ .2,000.00 $ -
Workers Comp $ 9,000.00 $ -
Other Insurance $ - $ -
Consultant Services $ - $ -
Travel $ - $ -
Supplies $ 8,000.00 $ -
Equipment $ 5,000.00 $ -
Other $ 10,000.00 $ -
Totals $ 41,500.00
2005-131
EXHIBIT 4
City of San Bernardino
2005-2006 Community Development Block Grant Program
Agreement
PROJECT ACTIVITY TITLE: NEW HOUSE, INC. CHILDREN'S CENTER COORDINATOR
NAME/ADDRESS OF SUB-RECIPIENT ORGANIZATION: NEW HODSE,INC.
2075 N ARROWHEAD AVE., SAN BERNARDINO CA 92405
DATE ISSUED: JULY L 2005
XOriginal
oAmendment #
BUDGET JUSTIFICATION - PART II
(Personnel)
A. WAGES (See details on attached Exhibit = Budget Justification, Part IIA)
POSITION/TITLE ACTUAL HOURLY NO. HOURS PER LENGTH OF YEARLY COST
RATE WEEK EMPLOYMENT
(SALARY)
Children's Center Coordinator $11.50 40 5 YEARS $23,920.00
SUBTOTAL $23,920.00
B. FRINGE BENEFITS (See details on attached Exhibit = Budget Justification, Part liB
^TYPE OF COST % OF SALARY CALCULATION YEARLY COST
MEDICALIDENT AL 8% $1,800.00
VACATION 4.0% $967.00
SICK 2.5% $598.00
SUBTOTAL $3365.00
TOTAL COST OF PARTS A & B $27,285.00
(Must equal the same as Budget Line Item #1 in Budget Summary)
P:\Fonns\Housmg Forms\CDBO Forms\200S-2006\CDBG Exhibits.doc
Rev. May 2003
2005-131
EXHIBIT 5
City of San Bernardino
Maintenance and Operation
2005-2006 Community Development Block Grant Program
Agreement
Project: New House, Inc. Children's Center Coordinator
Target Area: City of San Bernardino - Census Mav 56
Name and Address of Prospective Maintenance and Operation Entity: New
House. Inc., 2075 N. Arrowhead Ave., San Bernardino CA 92405
The governing body of the above public, Quasi-Public, or Non-Profit entity has the financial
capacity and is willing to assume the maintenance and operation responsibility and costs
associated with the indicated CDBG project. This body has reviewed Part 1/ of this form and to
the best of its ability has determined this budget to be a true and accurate estimate of the
annual Maintenance and Operation costs for the proposed project. The maintenance and
operation costs that will be considered are those authorized under 24 CFR 570.201 (e) and 24
CFR 570.206 (a)(4) while activities under 24 CFR 570.207(a)(2) classified as ineligible will
not be allowed. Examples of eligible cost are:
- Rental or Purchase of Equipment
- Insurance
- Utilities
- Office Supplies
- Rental and Maintenance of Office Space
- Staff Salary
It is understood that without a commitment for maintenance and operation, the indicated
project may not be considered for funding under the Community Development Block Grant
Program.
I' 1'_ t> 3 - .".s-
Signature
P:\Forms\Housing Fonns\CDBG Fonns\2005-2006\CDBG Exhibits.doc
Rev. May 2003
2005-131
EXHIBIT 6
City of San Bernardino
2005-2006 Community Development Block Grant Program
Agreement
PROJECT ACTIVITY TITLE: New House, Inc. - Children's Center Coordinator
NAME/ADDRESS OF SUB-RECIPIENT ORGANIZATION: New House, Inc
2075 N. Arrowhead Ave., San Bernardino CA 92405
DATE ISSUED: July 1,2005
X Original
o Amendment #
PROPOSED SCHEDULE OF PAYMENTS
(REQUEST FOR REIMBURSEMENT ONLY)
July 1 and 16 2005
August 1 and 16 2005
September 1 and 16 2005
October 1 and 16 2005
November 1 and 162005
December 1 and 16 2005
January 1 and 162006
February 1 and 162006
March 1 and 16 2006
April 1 and 16 2006
May 1 and 16 2006
June 1 and 16 2006
P:\F()flffi\Housing FormsVCDBG Forms\2005-2006\CDBG ExhIbits.doc Rev. May 2003
2005-131
EXHIBIT 7
City of San Bernardino
2005-2006 Community Development Block Grant Program
Agreement
Project Activity Title: New House Inc.. Children's Center Coordinator
o Original 0 Amendment #
INSURANCE INVENTORY
(See attached copy of Insurance Policy)
PRIMARY INSURANCE POLICY
Name of Insurance Company: Non profits Alliance of California
Effective Dates of Policy: February 13. 2005 throuQh February 13. 2005
(per occurrence policy)
Limits of Liability: Medical $10.000. General Liability: $3.000.000 General Liability.
Professional Liability $3.000.000. AQQreQate Liability $3.000.000
Deductibles Per
Occurrence: Q
EXCESS/UMBRELLA POLICY
Name of Insurance Company: N/A
Effective Dates: N/A
Limits of Liability: N/A
Underlying Coverage Limits: N/A
Name of Underlying Company: N/A
Endorsements Attached: N/A
(Name specific endorsements)
Additional Insured Endorsement Attached:
Certified Copy of Policy Attached:
Certificate of Insurance Attached:
DYes
DYes
X Yes
X No
X No
o No
2005-131
Nonprofits'
il)WN
Nonprofils' Insurance
Alliance of California
NONPROFITS' INSURANCE ALLIANCE OF CALIFORNIA
P.O. Box 8507, Santa Cruz, CA 95061
P: (800) 359-6422
F: (831) 459-0853
if)
Nonprofits' Insurance
Alliance of California
J. HEAD FOZ INStJW.<<:E .. A HEART FOR NQNnC.;IS
r COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS I
POLICY NUMBER: 2005-10653 -NPO
PRODUCER:
Slavin & Associates Insurance
10261-C Trademark Street
Rancho Cucamonga, CA 91729
RENEWAL OF NUMBER: 2004-10653 -NPO
NAME OF INSURED AND MAILING ADDRESS:
New House
2075 N. Arrowhead Ave.
San Bernardino, CA 92405
POLICY PERIOD:
FROM 02/13/2005 TO 02/13/2006
AT 12:01 A.M. STANDARD TIME AT YOUR MAILING ADDRESS SHOWN ABOVE
BUSINESS DESCRIPTION: Provides Assistance in Alcohol Recovery
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS
POLICY, WE AGREE WITH YOU TO PROVIDE THE COVERAGE AS STATED IN THIS POLICY.
LIMITS OF COVERAGE:
GENERAL AGGREGATE LIMIT (OTHER THAN PRODUCTS - COMPLETED OPERATIONS)
PRODUCTS - COMPLETED OPERATIONS AGGREGATE LIMIT .............................
PERSONAL AND ADVERTISING INJURY LIMIT ....................................................
EACH OCCURRENCE LIMIT ...................................................................................
FIRE DAMAGE LIMIT .............................................................................................
MEDICAL EXPENSE LIMIT ......................................................................................
ADDITIONAL COVERAGES:
SOCIAL SERVICE PROFESSIONAL LIABILITY
AGGREGATE LI MIT ........................................................................................
EACH OCCURRENCE LIMIT ............................................................................
$3,000,000
$3,000,000
$1,000,000
$1,000,000
$1 00,000 anyone fire
1 0,000 anyone person
$3,000,000
$1,000,000
CLASSIFICA TION(S)
SEE ATTACHED SUPPLEMENTAL DECLARATIONS SCHEDULE G
PREMIUM
$10,667
FORMS AND ENDORSEMENTS APPLICABLE TO THIS POLICY ARE INCLUDED IN COMMERCIAL LINES COMMMON POLICY DECLARATIONS
COUNTERSIGNED: 02/24/2005
BY
p~~ /12.
(AUTHORIZED REPRESENTATIVE)
THESE DECLARATIONS AND THE COMMON POLICY DECLARATIONS, IF APPLICABLE, TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE FORM(S)
AND FORMS AND ENDORSEMENTS, IF ANY,ISSUED TO FORM A PART THEREOF, COMPLETE THE AI!OVE NUMBERED POLICY.
NIAC - GL- NPO (01774)
2005-131
EXHIBIT 9
City of San Bernardino
2005-2006 Community Development Block Grant Program
Agreement
CERTIFICATION
Please complete the following certifications:
1. The information contained in this document is complete and accurate;
2. The proposed program/project described in this application meets one of the National
Objectives governing the use of Community Development Block Grant (CDBG) funds
(See Step 2 H);
3. The Sub-Recipient shall comply with all Federal and City policies and requirements
affecting the CDBG Program;
4. If the project is a facility, the sponsor shall maintain and operate the facility for its
approved use throughout its economic life; and
5. Sufficient funds are available from non-CDBG sources to complete the
program/project, as described, if CDBG funds are allocated to the Sub-Recipient.
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Signature of Authorized Sub Recipient Representative
Date
Pat Sutav. Executive Director. New House. Inc.
Name and title of the Sub recipient Representative
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