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Home My WebLink About2005-126 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 , RESOLUTION NO. 2005-126 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE POLICE DEPARTMENT TO SUBMIT A COPS 2005 TECHNOLOGY GRANT APPLICATION AND ADMINISTER THE AWARDED GRANT FUNDS IN ACCORDANCE WITH THE GRANT EXPENDITURE PLAN. SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby authorize the Police Department to submit a COPS 2005 Technology Grant and expend the $493,322 in awarded grant funds as outlined in the attached Expenditure Plan submitted by the Chief of Police (Exhibit "A"). III III III III III III III III III 17 McCAMMACK 18 19 20 21 22 23 24 25 26 27 28 . 1 2 3 4 5 6 7 8 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE POLICE DEPARTMENT TO SUBMIT A COPS 2005 TECHNOLOGY GRANT APPLICATION AND ADMINISTER THE AWARDED GRANT FUNDS IN ACCORDANCE WITH THE GRANT EXPENDITURE PLAN. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and joint Common Council of the City of San Bernardino at a regular meeting thereof, held on May , 2005, by the following vote, to wit: the 16th day of 9 Council Members Abstain Absent Aves Navs 10 11 12 13 14 15 16 JOHNSON x ESTRADA LONGVILLE x x McGINNIS DERRY x KELLEY x x x ~le(f~ The foregoing resolution is hereby approved this I! Ii da Approved as to form and legal content: James F. Penman, City Attorney ,2005. ullith Valles, Mayor City of San Bernardino EXHIBIT _" COPS 2005 Technology Grant Grant Expenditure Narrative Mobile Data Computers for Police Motorcvcles Phase II of the Mobile Data Computer (MDC) project will begin to place MDC's in police motorcycles. MDC's will improve the efficiency of motor officers by providing voiceless communications to/from police dispatch as well as access to automated law enforcement databases. The following items combine to form one functioning Police Motorcycle Mobile Data Computing device for a total of $12,554: . Miscellaneous MDC Wiring Kit Panasonic Laptop Computer Docking Station Motorola VRM850 Radio Modem MDC Hardware Installation $ 74 $7,060 $1,200 $2,920 $1,300 $75,324 . . . . Total Project Cost Replacement SWAT Truck Conversion With FY 2005 Homeland Security Grant funds the police department is providing a new 2005 Freightliner MT55 chassis with a 218 inch wheel base and a 22 foot step van body to serve as the foundation vehicle for the new SWAT truck. To function in the field with our existing 39 foot Bluebird command post bus, Mattman Specialty Vehicles of San Diego, California, will provide conversion construction services to tailor the chassis and vehicle body so that it can serve as a Police SWAT vehicle. Total Conversion Cost $125,000 HNT Throw Phone and Control Console The San Bernardino Police Department Hostage Negotiation Team (HNT) has a 5 year old emergency negotiations "throw phone" system that is used 12-18 times per year at crisis situations throughout the city. The team has a 25 year old back-up telephone that regularly fails and has become very difficult to repair. The team needs to have a secondary/back-up telephone available at all events. Failure of the primary telephone at anytime during a crisis negotiation incident could result in the death of an innocent person, suspect, 0 r 0 fficer. This new phone will become the primary communications device. The existing primary telephone will become the new back-up device and the aging back-up telephone will be retired. Total Item Cost Panasonic MDWD MDC Extenders $6,500 The Police Department uses Mobile Data Computers (MDC) in every black-and- white patrol sedan for a variety of communications, dispatch, and enforcement tasks. The Police Department wishes to prepare for the release of the San Bernardino County Sheriffs Department's "In-Field" fingerprint project. To collect in-field fingerprints for suspect identification, a removal device is needed so that collection and review can be done away from the patrol car. This purchase will place approximately 35 devices in the hands of patrol officers. Officers will be able to access communications, dispatch, registration, and wanted person information up to 300 feet away from their patrol car. They will be able to collect in-field fingerprint data and transmit it to the Sheriffs Department for in-field identification. This enforcement tool will greatly enhance our patrol officers' ability to apprehend dangerous subjects to attempt to deceive officers by providing false identities. Total Item Cost $92,750 Motorola XTS 5000 Portable Radios Uniformed patrol officers are using portable hand-held radios that have been out of production for over 10 years. The lack of parts availability means that over 50 portable radios have been placed out of service because they can not be repaired. These seven replacement portable radios will replace seven Motorola STX 821 portable radios that are already out of service. The remaining broken out-of-service radios will still need to be replaced. The Police Department is working on a replacement program that will fit into their budget. Total Item Cost $24,458 S02.11b Wireless MDC Remote Network The Police Department has equipped all black-and-white patrol sedans with 802.11 B wireless networking equipment to connect to the Police Station network. This access will enable officers to upload reports and download a variety of different time sensitive patrol bulletins from their vehicle. The purchase of equipment for ten remote network sites will enable the Police Department to provide this same type of wireless networking access from all five of the department's district offices and a group of selected City owned facilities at strategic locations around the city. Wireless access will save time driving to and from patrol beats in the field and will provide much more timely access to patrol bulletins like daily "Stolen Vehicle Hot Sheets" and "All Points Bulletins." Total Item Cost $100,000 COPPS..()nline SARA Software This software package will enable the Police Department to store data on open and completed "Community Policing Projects" in a centralized database that all officers can access on a citywide basis. Officers from the five district offices can see all of the open and completed projects in their districts and can cross reference projects with similar community based projects in other districts. Today there is no central storage database that can house this kind of valuable service information. Enabling officers to see the status of other projects and track solutions used by others to solve community-policing issues will greatly enhance the problem solution process in the Patrol Division. Total Item Cost $3,500 Color Laser Printers The Police Department headquarters is over 80,000 s quare feet ins ize. Two existing three-year old color laser printers support all of the color printing needs of the organization. One of the two existing color laser printers has suffered a variety of long outages because of major component failures. A rapid increase in access to statewide mugs hot databases has generated a tremendous need for more reliable color printing because detectives now can generate electronic photo line-ups on most of their felony cases. Additionally, the Police Department now produces a variety of strategic administrative and budgetary documents that make use of color graphics, photographs, and color charts. The current printers can not keep up with the demand for timely high quality color printing. Total Item Cost $4,390 Document Imaaina Scanners The Police Department owns a FileNET document imaging system. Currently, all enforcement documents are scanned into the system. Current expansion projects include enabling the Internal Affairs Unit to scan and store their confidential investigative reports. The Police Department desires to start scanning the large volume of payroll, purchasing, and accounts payable documents that the Financial Unit processes. Additionally, our Personnel & Training Unit desires to start scanning all recruitment, background, hiring, and training information now maintained in file cabinets. T he Police Department is equivalent to a 500 employee, 45 million dollar a year corporation. Improving the ability to locate payroll, purchasing, and accounts payable documents will enable the Police Department to better respond to all of the different budgetary demands that are placed on the agency. These two devices include all of the necessary software components and hardware devices needed to enable both units to begin scanning their documents. Total Item Cost $11,400 Electronic Citation Devices The Police Department started a pilot program in 2004 to test electronic citation writing devices in the Traffic Bureau. The pilot started with two devices. Data entry has become easier because staff can read the citations much easier. The San Bernardino Superior Court reports that the electronic citations have also eased many of the problems that they face with manual entry of our citation data. Currently the device vendor is developing a n electronic court upload program. This will enable our court to automatically upload citation data cutting processing time massively. This enhancement project will provide each motorcycle enforcement officer with an electronic citation device. Electronically processing the 6500 citations written by motorcycle officers will cut hundreds of hours of processing time each year; thereby, enabling Records staff and court personnel to focus more time on other enforce menU records issues. Total Item Cost $50,000 COPS 2005 Technology Grant Line Item Expenditure Plan ACCOUNT OBJECT & TITLE 5111 Misc. MDC parts and wiring TOTAL MAINTENANCE & OPERATION 5505 MDC installation by County Comm. - 6 @ $1,300 5505 Converting/equipping a replacement SWAT van TOTAL CONTRACTUAL SERVICES 5703 Motorola XTS 5000 hand ie-talkie portable radios - 7 @ $3,494 ea. 5703 HNT throw phone and primary control console 5704 MDCs for Police Motor units - 6 @ $7,060 ea. 5704 Motorcycle VRM850 modems - 6 @ $2,920 ea. 5704 MDC mounts - 6 @ $1,200 ea. 5704 802.11 B wireless MDC network extension sites - 10 @ $10,000 ea. 5704 Panasonic MDWD MDC extenders - 35 @ $2,650 5704 COPPS-Online SARA software 5704 Color laser printers - 2 @ $2,195 ea. 5704 Document imaging scanners - 2 @ $5,700 ea. 5704 Electronic citation devices -10 @ $5,000 ea. TOTAL CAPITAL OUTLAY TOTAL PROPOSED $ $ 444 444 $ 7,800 125,000 $132,800 $ 24,458 6,500 42,360 17,520 7,200 100,000 92,750 3,500 4,390 11 ,400 50.000 $360,078 $493,322