HomeMy WebLinkAbout2005-109
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1 RESOLUTION NO. 2005-109
2 A RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AN AGREEMENT
WITH ESSEX ORANGESHOW COMMERCE CENTER LLC FOR LANDSCAPE
3 MAINTENANCE SERVICES FOR CITY IMPOSED LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT NO. 1038 (PARCEL MAP NO. 16222).
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5 Be it resolved by the Mayor and Common Council of the City of San Bernardino
6 as follows:
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8 SECTION 1. The Mayor ofthe City of San Bernardino is hereby authorized and directed
9 to execute on behalf of said City the Agreement Between the City of San Bernardino and Essex
10 Orangeshow Commerce Center LLC for Landscape Maintenance Services for City hnposed
11 Landscape Maintenance Assessment District No. 1038 (parcel Map 16222), a copy of which is
12 attached and incorporated herein as Exhibit I.
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14 SECTION 2. The authorization to execute the above-referenced Agreement is rescinded if the
15 parties to the Agreement fail to execute it within sixty (60) days of the passage of this Resolution.
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HElcj [EssexLMDAgmt.Reso] 1
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1 A RESOLUTION OFTHE CITY OF SAN BERNARDINO APPROVING AN AGREEMENT
WITH ESSEX ORANGESHOW COMMERCE CENTER LLC FOR LANDSCAPE
2 MAINTENANCE SERVICES FOR CITY IMPOSED LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT NO. 1038 (PARCEL MAP NO. 16222)
3
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
joint
5 Common Council of the City of San Bernardino at a regular meeting thereof, held on the 2nt1ay
6 of May
, 2005, by the following vote, to wit:
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8 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
9 ESTRADA X
10 LONGVILLE ---X.-
11 MCGINNIS X
12 DERRY X
13 KELLEY X
14 JOHNSON X
15 MC CAMMACK X
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17
Q~h.C0ut-L
Racnel Clark, City Clerk
The foregoing Resolution is hereby approved this '!II.. day of May , 2005.
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I VALLES,
or of the City of San Bernardino
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24 Approved as to form
and legal content:
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26 JAMES F. PENMAN
City Attorney
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City of S~n Rp.rnar~ino
City Clerk's Office
300 North "D" Street, 2nd Fl
San Bernardino. CA 92418
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LARRY WALKER
Auditor/Controller - Recorder
P Counter
DocH: 2005 - 0377075
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5/26/2005
2:36 PM
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Tilles: 1 Pages: 12
Fees 0.ee
Taxes €I.e0
Other 0.ee
PAID $121.121121
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SPACE A.:JVE Fat REG- ~ .. UIE OILY
AGREEMENT
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THIS COlIER SHEEr AIXIED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
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2005-109
ORIGINAL
Exhibit 1
AGREEMENT BETWEEN THE CITY OF SAN
BERNARDINO AND ESSEX ORANGESHOW
COMMERCE CENTER LLC FOR
LANDSCAPE MAINTENANCE SERVICES
FOR CITY IMPOSED LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT
NO. 1038 (PARCEL MAP 16222)
THIS AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND ESSEX
ORANGESHOW COMMERCE CENTER LLC FOR LANDSCAPE MAINTENANCE
SERVICES FOR CITY IMPOSED LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT NO. 1038 (pARCEL MAP 16222, recorded in Book 205 of Parcel Maps, Pages 19-
22 Records of San Bernardino County Recorder's Office) (the "Maintenance Agreement") is
dated as of .:s -, I , 2005, and evidences the agreement of ESSEX ORANGESHOW
COMMERCE CENTER LLC, a California Limited Liability Company (the "Property Owner"),
as the owner of certain properties within the boundaries of the City of San Bernardino
Assessment District No. 1038 (referred to herein as either "AD No. 1038" or the "Landscape
District") which properties that are the subject of this Maintenance Agreement (the "Property")
are shown in Exhibit "A" attached hereto, and the CITY OF SAN BERNARDINO, a municipal
corporation and charter city of the State ofCalifomia (the "City).
THE PROPERTY OWNER AND THE CITY HEREBY AGREE AS FOLLOWS:
Section 1. Obligations of ProDertv Owner. (a) This Maintenance Agreement is
entered into between the parties pursuant to the provisions of City of San Bernardino Municipal
Code Chapter 12.90 and other applicable law, including without limitation, Streets and
Highways Code Section 22500, et sea., for the purpose of providing for the private maintenance
and operation of AD No. 1038. Exhibit "A" as attached hereto illustrates the entire boundaries
of AD No. 1038 and includes therein a notation of the areas thereof that are the subject of this
Maintenance Agreement which are intended to be maintained by the Property Owner (the
"Property Owner Maintenance Areas").
(b) The Property Owner shall grant to the City a landscape easement in accordance
with Municipal Code Chapter 12.90 for the Property Owner Maintenance Areas,
to include the full width of landscaping from the public street hardscape, whether
a curb or sidewalk as set forth in the Engineer's Report for the formation of AD
No. 1038.
(c) In the event the Property Owner does not grant the required landscaping
easements for the land within the intended Property Owner Maintenance Area,
then the City shall maintain such areas and armually collect the full amount of the
necessary armual assessments in accordance with the provisions of Municipal
Code Chapter 12.90 and as provided in the Engineer's Report and the formation
documents for AD No. 1038.
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(d)
(e)
To the extent that the Property Owner complies with the requirements of this
Maintenance Agreement, including the minimum landscape maintenance
standards as set forth in Exhibit "B" as attached hereto, AD No. 1038 shall be
considered to be a "default assessment district" for which the City shall forbear
the collection of assessments for the Property Owner Maintenance Areas but
solely with respect to landscape maintenance costs as set forth in the Engineer's
Report. The City agrees to forbear the collection of such assessments for the
landscape maintenance costs for the Property Owner Maintenance Areas during
the period of time that the Property Owner complies with the provisions of this
Maintenance Agreement. Notwithstanding the foregoing, the City shall not
forbear the collection of the first year assessments for AD No. 1038, and the
Property Owner shall pay the City the first year assessments for AD No. 1038,
which the City shall collect and hold in reserve until such time as this
Maintenance Agreement is terminated, at which time the City may apply such
reserve to the costs of AD No. 1038. Upon a default by the Property Owner of
any obligation incurred pursuant to this Maintenance Agreement and termination
of this Maintenance Agreement by the City, the City shall consider the Property
Owner Maintenance Areas to be treated the same as any other property within the
other landscape maintenance assessment districts in the City for which an annual
assessment is collected by the City to pay for the landscape maintenance services
performed by the City. Such assessment amount as may then be collected by the
City shall be in an amount to payor reimburse the City for all costs incurred by
the City resulting from the default by the Property Owner, including the costs of
the annual maintenance of the landscaping and administration and collection of
assessments related to AD No. 1038 during the year in which the default occurs
and in each subsequent year thereafter.
Beginning with the second year assessments and during the remaining term(s) of
this Maintenance Agreement, the City shall not forbear the collection, and
Property Owner shall pay City the annual assessments of AD No. 1038
attributable to the costs of Weekly Inspections, Annual Assessment Engineering,
and Outside Department Services (collectively the "Administrative Costs") which
are described in the Engineer's Report and the formation documents for AD No.
1038.
Section 2. Landscape Maintenance. (a) The Property Owner recognizes that the City
has initiated and completed proceedings to form a landscape maintenance assessment district for
the purposes set forth in Section 2(b) below for the maintenance and servicing of public
landscaping improvements on the Property situated within AD No. 1038 as permitted pursuant to
Municipal Code Chapter 12.90. So long as this Maintenance Agreement is in full force and
effect, the Property Owner shall be required to pay on the annual property tax bill all other costs
of AD No. 1038 which are allocable to the Property Owner Maintenance Area with respect to
Administrative Costs as determined in the Engineer's Report.
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(b) Within the Property Owner Maintenance Areas and so long as AD No. 1038
remains in full force and effect, the Landscape District and the special assessments as may
hereafter be collected by the City each fiscal year may provide for the following improvements:
(i) the maintenance and servicing by the City of any common area planting of
landscaping within the AD No. 1038 which are of benefit to the Property as
approved by the City and installed within AD No. 1038 pursuant to the
Engineer's Report and the formation documents for AD No. 1038. As used
herein, the words "maintenance and servicing" mean and refer to the furnishing of
services and materials for the ordinary and usual maintenance and operation of
the landscaping installed by the Property Owner in the Assessment District Areas
as more specifically set forth in Exhibit "B"; and
(ii) incidental costs associated with the maintenance and servlcmg described in
subparagraph (i), above, including the costs of collection of the assessments as set
forth in the Engineer's report and the formation documents for AD No. 1038.
Section 3. Termination Right bv City. (a) The City shall have the right to terminate
this Maintenance Agreement in the event the Property Owner fails to adequately perform the
maintenance or the furnishing of services described in Section I(d) and Exhibit "B", as
determined by the City Engineer or his/her designee, at his/her sole discretion, within the
Property Owner Maintenance Areas or any portion thereof following at least thirty (30) days'
prior written notice of the City to the Property Owner, ordering the Property Owner to perform
the maintenance or furnishing of services described in such notice, as required by this
Maintenance Agreement. Upon the expiration of such 30-day notice and cure period, in the event
the Property Owner has not cured the default, the City shall have the right at any time thereafter
to terminate this Maintenance Agreement effective upon the receipt of notice of termination by
the Property Owner. Any such termination of this Maintenance Agreement must be approved
pursuant to the official action of the Mayor and Common Council at a duly held and noticed
public meeting, wherein the Mayor and Common Council shall be presented with the facts and
circumstances of any alleged default together with any recommendations for the termination of
this Maintenance Agreement. It shall be sufficient for purposes hereof that the action of the
Mayor and Common Council shall be to declare a default hereunder by the Property Owner, and
upon the expiration of the applicable notice period without an adequate cure having been
completed, no further official action shall be required by the Mayor and Common Council for
such termination to be effective. Upon the termination of this Maintenance Agreement by the
City, the City shall thereupon no longer deem any portion of AD No. 1038 to be a "default
assessment district" as to the Property and the City shall undertake the regular periodic
landscape maintenance and collect the annual landscape maintenance amounts against the
Property in the same manner as with other properties within the other landscape maintenance
assessment districts in the City.
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(b) The sole right of the Property Owner to contest any determination by the City for
the termination of this Maintenance Agreement shall be to appear before the Mayor and
Common Council at the public meeting at which time it is proposed for the Mayor and Common
Council to take official action with respect to such termination. The Property Owner agrees not
to file any court action or to seek any judicial relief from any such determination of the City to
terminate this Maintenance Agreement or for any interpretation of this Maintenance Agreement.
(c) Unless waived by the City at its sole discretion, the Property Owner shall only be
permitted to have one (1) default determined by the Mayor and Common Council pursuant to
this Maintenance Agreement which may be cured by the Property Owner. Upon the occurrence
of a second default hereunder, regardless of whether the prior default was cured by the Property
Owner as may be determined by the Mayor and Common Council, this Maintenance Agreement
shall terminate immediately upon the official action of the Mayor and Common Council
determining such second default and calling for the immediate termination of this Maintenance
Agreement.
Section 4. Notices and Communications Between the Parties. (a) Any and all notices,
demands or communications submitted by either party to another party pursuant to or as required
by this Maintenance Agreement shall be proper if in writing and dispatched by messenger for
immediate personal delivery, or by registered or certified United States mail, postage prepaid,
return receipt requested, or transmitted by FAX and confirmed by the sender by First Class
United States Mail postage prepaid or by personal delivery and in each case, addressed to the
principal office of the parties, as applicable, as designated below.
To City:
City of San Bernardino
City Engineer
City Hall, Third Floor
300 North "D" Street
San Bernardino, CA 92418
To Property
Owner:
Essex Orange Show Commerce Center LLC
3146 RedhilI Avenue, Suite 150
Costa Mesa, CA 92626
(b) Such written notices, demands and communications may be sent in the same manner to such
other addresses as either party may from time to time designate as provided in this Section. Any
such notice, demand or communication shall be deemed to be received by the addressee,
regardless of whether or when any return receipt is received by the sender on the date set forth
on such return receipt, on the day that it is dispatched by messenger for immediate personal
delivery, the date sent by FAX and confirmed by First Class United States Mail or two (2)
calendar days after it is placed in the United States Mail or personal delivery as heretofore
provided.
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Section 5. Accentance of Assessment Lien. The Property Owner for itself and its
successors and assigns hereby acknowledges and consents to the collection of any special
assessments as may hereafter be collected by the City under this Maintenance Agreement, at the
same time and in the same manner as County of San Bemardino general property taxes are
collected against real property, and all the laws providing for the collection and enforcement of
County of San Bernardino property taxes shall apply to the collection and enforcement of any
such assessments.
Nothing shall prevent the City from accelerating the foreclosure of any assessment lien and
independently pursuing judicial remedies for the enforcement of any assessment lien in the
manner as may be available to the City pursuant to the Municipal Code or other applicable
California law.
Section 6. Term of Agreement. This Maintenance Agreement shall remain in full
force and effect for an initial term of twenty (20) years. Thereafter, this Maintenance Agreement
shall automatically be extended for successive terms of ten (10) years each unless any party to
the Maintenance Agreement provides notice of termination at least thirty (30) days prior to the
end of that term.
Section 7. Amendment and Termination. Notwithstanding any other provision in
this Maintenance Agreement, (i) so long as Property Owner is the sole owner of the Property,
this Maintenance Agreement may be amended or terminated by the recordation of a written
instrument duly executed and acknowledged by the Property Owner and the City, and (ii)
following the first close of escrow for the sale of a lot or condominium in the Property by
Property Owner, this Maintenance Agreement may be amended or terminated by the recordation
of a written instrument duly executed and acknowledged by the City and two authorized officers
of the "Master Association" (as defined in Section 9 below) with such officers certif'ying that the
amendment or termination has been approved by at least sixty-seven percent (67%) of the voting
power of the Master Association and by Property Owner if Property Owner still owns any
portion of the Property.
Section 8 Covenant Running with the Land. The provisions of this Maintenance
Agreement shall run with the Property and any portion thereof or interest therein, and shall be
binding upon and inure to the benefit of all persons having or acquiring any interest in the
Property or any portion thereof, and their respective successive owners and assigns.
Section 9 Master Association. Property Owner has formed the Essex Orangeshow
Master Association, a California nonprofit mutual benefit corporation ("Master Association"), to
act as the master owners association for the Property. Notwithstanding the provisions of Section
8 above, from and after the first close of escrow for the sale of a lot or condominium in the
Property by Property Owner, the Master Association shall be responsible for the maintenance of
the Property Owner Maintenance Areas as required by this Maintenance Agreement.
HE[ cj[EssexlMDAgrmt.Apr28.Doc ]
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AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND ESSEX
ORANGESHOW COMMERCE CENTER LLC FOR LANDSCAPE MAINTENANCE
SERVICES FOR CITY IMPOSED LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT NO. 1038 (PARCEL MAP 16222)
THIS MAINTENANCE AGREEMENT is executed by the authorized officers of the
Property Owner and the City of San Bernardino and this Maintenance Agreement is effective as
of the date set forth in the introductory paragraph hereof.
ARDINO
Gc~h~
Rachel Clark, City Clerk
APPROVED AS TO FORM
AND LEGAL CONTENT:
JAMES F. PENMAN, City Attorney
Brr t l "--
[ACKNOWLEDGMENTS]
HE[ oj [EssexI.MDAgrmt.Apr28.Doc ]
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HE[cj[EssexLMDAgnnrApr28,Doc ]
EXHffiIT "A"
MAP ILLUSTRATING AREAS TO BE
MAINTAINED BY PROPERTY OWNER
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ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 1038
ORANGE SHOW ROAD AND ARROWHEAD A VENUE
LANDSCAPE MArNTENANCE ASSESSMENT DISTRlCT
IN THE CITY OF SAN BERNARDrNO. COUNTY OF SAN BERNARDrNO
Property Owner Maintenance Areas
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VICINITY MAP
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EXHffiIT "B"
PROPERTY OWNER MAINTENANCE STANDARDS
The Property Owner hereby agrees to maintain the landscaping improvements located within the
area identified more precisely in the drawing included in Exhibit "A" which areas are on or
adjacent to the Property of the Property Owner and located within the Property Owner
Maintenance Area. The Property Owner shall be solely responsible for all costs incurred in
fulfilling the obligations under this Maintenance Agreement and shall be solely responsible for
any injury, damage or loss to any person or other properties that occur within the Property
Owner Maintenance Area whether or not caused by or contributed to by the Property Owner so
long as this Maintenance Agreement is in effect.
The Property Owner shall maintain the landscaping improvements, including the irrigation
system, as required by this Maintenance Agreement in such condition that is comparable with
other quality landscaped public areas located within the City and free from any decaying plants
or dead or withering plants with all grass and other plantings and trees to be trimmed in an
acceptable manner and maintained in a healthy and vibrant condition. All grass areas shall be
mowed on a regular basis so that the condition and height of the grass areas are comparable to
other well maintained business park and industrial park sites in the region. Adequate soil and
plant nutrients shall be applied to all vegetation to ensure healthy plant growth and resistance to
heat, adverse weather conditions, insects and plant disease. All plantings shall be replaced and
the irrigation system shall be repaired and maintained at the sole cost and expense of the
Property Owner as frequently as necessary as shall be reasonably determined to ensure the visual
quality of the landscaping treatments. The Property Owner shall provide for adequate amounts
of irrigation water to be applied pursuant to an irrigation schedule and at times ofthe day and for
such durations to be determined based upon the season of the year. All weeds and other foreign
vegetation shall be removed so that such weeds and vegetation are not visible from public right-
of-way and are not allowed to remain so as to cause unsightly areas to develop or to allow such
weeds and vegetation to produce seeds that may infest other areas within AD No. 1038 and other
adjacent and surrounding areas.
The above-described maintenance of landscaping improvements shall at a minimum, comply
with the City's Standard Specifications for the maintenance of landscaping within the City's
Landscape Maintenance Assessment Districts on file in the Office of the City Engineer.
HE[ cj[EssexlMDAgrmt.Apr28.Doc ]
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CALIFORNIA
-
ALL-PURPOSE :~. '.. ;: , ..~', w,.;
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
COUNTY OF~ 80T"na,-J/A /) ()
On 5~/~OJ
ATE
before me .fA f::rt !//Y7, (!~ bf'-! /0 -/7) 'U ~ ,
I NAME, TITLE OF OFFICER - E.G., "JANE DOE, NOTARY PUBLIC.
personally appeared, ~r.tA:;1-; Yct...../ It J
personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s)
whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/
they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), orthe entity upon behalf of which the person(s) acted.
executed the instrument.
WITNESS my hand and official seal.
.. ~ - - - - -.
a"... . Shenl8 M. Cabello-Meter
~~ . COmm.II1321404 ie:
, NOTARY PUBLIC. CALJFORNIA >
__County -
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""" NOTARY PUBLIC SIGNATURE
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OPTIONAL INFORMATION
T1T1JlOR ""',",OOCUMENT%~::4YJWht:,&J~"",S. g fk'r
DATE OF DOCUMENT S // 0 J NUMBER OF PAGES R
SIGNER(S) OTHER THAN NAMED ABOVE
CALIFORNIA
eM; ALL-PURPOSE
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ACKNOWLEDGEMENT
STATE OF CALIFORNIA
COUNTY OF Or~ e.
On fi1~ /7J -;,.ooS-
DATE
before me,/Ven~ T ])dU1,'e/, ;J"'T,^r~ P"J;h'c-
NA . TITLE OF OFFICER - E.G.,. ANE DOE, NOTARY PUBLIC"
personally appeared, 1Bu,y'.....d D. mGt1"lA~S~
personally known to me (or proveel to fI'l8 em tl:>" h.."j", nf "~ti"f"f'to'Y QViEleRee} to be the person~
whose name~ iSfafe subscribed to the within instrument and acknowledged to me that hefsllef-
..tRey- executed the same in his/Ref/their authorized capacity{iesT;' and that by his/herltReir
signatureW on the instrument the personW, or the entity upon behalf of which the person~ acted.
executed the instrument.
WITNESS my hand and official seal.
{I WENDY J. DANIEL
_ -. Commllslon #1495757
~,.; Notary PublIc . Call1omla
j Orange county -
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~R"f PUBLIC SIGNATURE
(SEAL)
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OPTIONAL INFORMATION
TITLE OR TYPE OF DOCUMENT lc.,.,d'7~~ f11a." 11k..-:cz <ie.r-vi'U!!~ Jr9 reenoe...T
DATE OF DOCUMENT 5' 11/ /OS- NUMBER OF PAGES <J
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SIGNER(S) OTHER THAN NAMED ABOVE 'Ji:td.'fl-II" JI..'{. RAd,e/ CI...-~, "J''''''''''s F. Ikn"""''''