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Home My WebLink About2005-058 .' RESOLUTION NO. 2005-58 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 III 21 III 22 III 23 III 24 III 25 26 27 28 III RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO. 3 OF CONTRACT 02-658 WITH THE COUNTY OF SAN BERNARDINO FOR COLA INCREASES TO THE HEAD STARTIPRESCHOOL STAFF BUDGET FOR FY 2004-2005 AT DELMANN HEIGHTS COMMUNITY CENTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized to execute Amendment No. 3 of Contract No. 02-658 for Delegation of Activities with the County of San Bernardino Preschool Services Department, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length, and the Director of Parks, Recreation and Community Services Department is hereby authorized to increase the COLA wages and related budget line items in the amount of $3,876 with the Head Start/Preschool Program for FY 2004-2005 at the Delmann Heights Community Center. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the Office of the City Clerk within 120 days following effective date ofthe Resolution. III III 2005-58 .' RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO. 3 OF CONTRACT 02-658 WITH THE COUNTY OF 2 SAN BERNARDINO FOR COLA INCREASES TO THE HEAD START/PRESCHOOL 3 STAFF BUDGET FOR FY 2004-2005 AT DELMANN HEIGHTS COMMUNITY CENTER. 4: 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a ioint regular Meeting, thereof, held on the 7th day of March , 2005, by the following vote to wit: COUNCIL MEMBERS AYES ESTRADA x LONGVILLE x MC GINNIS x DERRY X KELLEY x JOHNSON x MCCAMMACK x NAYS ABSTAIN ABSENT ~ahll!JOJtkJ b1/ J1~~1~~~~. :h-~ The foregoing resolution is hereby ai#roved this""'f day of March' 'f1100!. Approved as to form And Legal content: James F. Penman City Attorney Byt- '7 t^- . FAS - New Vendor Code Dept. Contract Number ~ Change SANBERN772A SC A 02-658 A-3 Cancel County Department Dept. Orgn. Contractor's License No. Preschool Services Department County Department Contract Representative Telephone Total Contract Amount Margie Donahue (909) 387-2444 $817,336 Contract Type D Revenue [Xl Encumbered 0 Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2002 June 30, 2005 $265,905 $3,876 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount RSC HPS 150 , 300 3252 , $3.876 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount . Fund Dept. Organization Appr. ObjlRev Source GRC/PROJ/JOB No. Amount , Project Name Estimated Payment Total by Fiscal Year FY Amount lID FY Amount liD PSD - Delegate Agency 04/05 $3,876 I - - Food Service Agreement - - - - Contract Type 2(b) FOR COUNTY USE ONL Y ORIGII~AL . f7 County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation Address hereinafter called DELEGATE AGENCY (DELEGATE) 547 N. Sierra Way San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOllOWS: Amendment No.3 It is hereby agreed to amend Contract #02-658 between the County of San Bernardino and City of San Bernardino Parks & Recreation as follows: Page 1 of 3 .. l . Section VI. Fiscal Provisions Amend Paragraphs A, B. and C., to read as follows: A. The maximum amount of reimbursement under this Contract shall not exceed $817,336 including the original contract amount and all subsequent amendments, and shall be subject to the availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegate's services and expenses incurred in the performance hereof, including travel and per diem. Ori inal Contract Amendment 1 - COLA Amendment 1 Amendment 2 Amendment 3 - COLA Maximum Reimbursement #02.658 Ci of San Bernardino Parks & Recreation $ 265,905 Jul 1, 2002 throu h June 30, 2003 $ 8,491 Jul 1, 2002 throu h June 30, 2003 $ 268,732 Jul 1,2003 throu h June 30,2004 $ 270,332 Jul 1, 2004 throu h June 30, 2005 $ 3,876 Jul 1, 2004 throu h June 30, 2005 $ 817,336 B. The Delegate will contribute $181,882 to the program funds. Such contributions shall be in cash or in-kind in the amount of $181 ,882. Ori inal Contract Amendment 1 - COLA Amendment 1 Amendment 2 Amendment 3 - COLA Maximum Reimbursement $ 58,048 $ 2,123 $ 60,171 $ 60,571 $ 969 $ 181,882 IN-KIND Jul 1, 2002 throu h June 30, 2003 Jul 1, 2002 throu h June 30, 2003 Jul 1, 2003 throu h June 30, 2004 Jul 1, 2004 throu h June 30, 2005 Jul 1, 2004 throu h June 30, 2005 C. The County agrees to reimburse the Delegate for authorized expenditures. The reimbursement will be based on the attached Program Budget (Attachment B) and unit costs as defined in Paragraph D of this Section. The Delegate will submit to the County statements that are sufficient to support payment under the County's accounting procedures established or approved by the County's Controller. Within thirty (30) days, the County will approve or disapprove payment of the statements. In no event, will the Delegate receive reimbursement exceeding $817,336, except if it has received prior written authorization from the County, which shall be incorporated into and attached to this agreement. ATTACHMENT B: Attachment B, "DA - SB Parks FY 2004-2005 Revised Budget" is added to the Program Budget. Page 2 of 3 All other terms and conditions in this contract remain in full force and effect. :OUNTYOFZ;~ _ Bill Postmus, Chairman, Board of Supervisors By ~ (Print or type name of person signing contract) By Title Dated upervisors emardino. Dated Mayor 3~g_(J?rintorTYpe) Address 547 N. Sierra Way San Bernardino, CA 92410 Date ~ Roberta York. Director Date 3-1'1 ~ Juli Auditor/Controller-Recorder Use Onl Page 3 of 3 ATTACHMENT B S8 City-Parks-DA DA - SB Parks FY 2004-2005 Revised Budget (Funded Slots: 60 Federal Part-Day Slots) Federal Head Start, State Preschool & USDA Nutrition GAel Descriotion Budget Funds A. Personnel A01 Program Managers & Content Area Experts 25,475 A02 Teachers/Infant Toddler Teachers 88,092 A05 Teacher Aides & Other Education Personnel 37,326 A14 Clerical Personnel 15,504 A17 Maintenance Personnel 6,355 Total Personnel 172,752 B. Fringe Benefits B01 Social Security(FICA), State Disability, Unemployment 6,477 B02 Health/Dental/Life insurance 42,527 B03 Retirement 9,035 B04 Other Fringe 2,505 Total Fringe Benefits 60,544 E. Supplies E01 Office Supplies 2,485 E02 Child and Family Service Supplies 2,480 E03 Food Services Supplies 2,200 E04 Other Supplies Total Supplies 7,165 F. Contractual F04 Child Transportation Services 1,200 F08 Other Contracts Total Supplies 1,200 H. Other H17 Other 621 Total Other 621 Sub Total 242,282 Food Program 28,050 Grand Total Budget 270,3321 In-Kind Match Required 67,58311 COLA Total Budget FY 20()4.()5 FY 2004-05 842 26,317 1,676 89,768 737 38,063 311 15,815 101 6,456 3,667 176,419 139 6,616 - 42,527 17 9,052 53 2,558 209 60,753 - 2,485 - 2,480 - 2,200 - - - 7,165 - 1,200 - - - 1,200 - 621 - 621 3,876 246,158 - 28,050 I 3.876 274.208 9691 68.5521 ~,- REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO' COUNTY, CALIFORNIA AND RECORD Oi= ACTION April 5, 2005 FROM: RON GRIFFIN, INTERIM DIRECTOR PRESCHOOL SERVICES DEPARTMENT SUBJECT: AMENDMENTS TO CONTRACTS FOR DELEGATION OF ACTIVITIES AND FOOD SERVICES RECOMMENDATION: Approve Agreement No. 02-656 A.3 to contracts between the County of San Bernardino (Preschool Services Department) and the following agencies, increasing the total contract amounts by $38,171, from $5,778,983 to a total of $5,817,154 to provide Delegation of Activities and Food Services for the Head Start/State Preschool Program through June 30, 2005. Contract Agency Contract Contract Contract Requested Total Amount Amount Amount Increase Contract FY 02/03 FY 03/04 . FY 04-05 FY04-05 Amount & COLA for FY 02103 02-656 A-3 Colton Joint $1,190,818 $1,236,217 $1,123,970 $28,614 $3,579,619 Unified School Distlict 02-657 A-3 Needles $ 493,719 $ 467,954 $ 452,845 $ 5,681 $1,420,199 Unified School District . 02-658 A-3 CItY of San $ 265,905 $ 277 ,223 $ 270,332 $ 3,876 $ 817,336 Bernardino Parks & ReCreation .. Total $1,950,442 $1,981,394 $1,847,147 $38,171 $5,817,154 BACKGROUND: Preschool Services Departme'nt (PSD) operates the Head Start/State Preschool Program in the County of San Bernardino. The Department provides comprehensive child development services to eligible low-income families both directly and through contracts with Board approved Delegate Agencies (DAs). DAsare public or private non-profit organizations or agencies to which PSD, as a Head Start grantee, has delegated all or part of its responsibility for operating a Head Start Program. The DAs provide administration services such as preparation of reports required by the Federal funding source, facilities, and food. services including breakfast, lunch and snacks for the Head Start/State Preschool Program in their respective areas. (The DAs served approximately 406 children during FY 02103 and 03/04, and will continue to serve approximately 406 children in FY 04/05.) cc: Preschool Services-Donahue w/agree. Contractor c/o Preschool Services w/agree. Auditor- w/agree. IDS w/agree. HSS-.Haugan, Ciabattinl, Hallen County Counsel- Surber HSS/CAO- Morris Preschool Services- Griffin File- Preschool Services w/agree. Record of Action of the Board of Supervisors Agreement No. 02-656 A-3 BY DATED: NT CALENDAR) ISORS ARDINO AYE SECOND 4 5 MOTION er ITEM 032 ... ,....,. , .. April 5, 2005 Page 3 of 3 HSS staff monitors Contractor performance twice annually in the area of fiscal and progr.am in order to measure compliance with the Head Start Performance Standards. In addition, PSD and other staff provide technical assistance as necessary. REVIEW AND APPROVAL BY OTHERS: These amendments have been reviewed by HSS Contracts (Lori Ciabattini, Administrative Supervisor, 388-0253) on January 25, 2005 and the Office of County Counsel (Julie Surber, Deputy County :Collnstll, '.387-4.1)19) on February 2, 2005. This item has been reviewed by HSS Finance (John Hallen, Administrative Analyst, 388- 0330) on March 24, 2005 and the County Administrative Office (Gary Morris, Administrative Analyst, 388-0356) on March 21, 2005. FINANCIAL IMPACT: Approval of these amendments wtll increase the maximum amount of reimbursement under these contracts as follows: Agency Contract Contract Contract Requested Total Contract Amount Amount Amount COLA Amount FY 02103 FY 03/04 FY 04/05 Increase & COLA for FY 02/03 Colton Joint Unified $1,190,818 $1,236,217 $1,123,970 $28,614 $3,579.619 School District . Needles Unified School $ 493,719 $ 467,954 $ 452,845 $ 5,681 $1,420,199 District City of San Bernardino $ 265,905 $ 277,223 $ 270,332 $ 3,876 $ 817,336 Parks & Recreation Total $1,950,442 $1,981,394 $1,847,147 $38,171 $5,817,154 The Delegate Agency portion of the Contract for the San Bernardino City Parks & Recreation Department is 90% Federally funded through the Department of Health and' Human Services/Administration for Children and Families and 10% State funded through the Department of Education. The Delegate Agency portion of the Contracts for Colton and Needles School Districts is 73% Federally funded through the Department of Health and Human Services/Administration for Children and Families, and is 27% State funded through the Department of Education. The Food Services portion of the Contracts for San Bernardino City Parks & Recreation Department, and the Colton and Needles School Districts is 93% Federally funded by the Child and Adult Care Food Program (administered through the State of Califomia, Department of Education), and is 7% funded through the State's Department of Education/Nutrition Services Division. Adequate revenue and appropriations are included in PSD's FY 04/05 proposed budget and will result in no local cost to the County. Funding is expected to continue at the current level for these Contracts in FY 04/05 and subsequent years. The agreements are 100% Federally and State funded. There is no iocal County cost. Cost Reduction Review: The County Administrative Office has reviewed this agenda item and recommends this action because the program is fully funded by Federal and State revenue sources that are not in jeopardy in FY 04/05. SUPERVISORIAL DISTRICTS: First and Fifth PRESENTER: 2355 Ron Griffin, Interim Director, Preschool Services Department, (909) 387- ; / PRESCHOOL SERVICES DEPARTMENT OF SAN BERNARDINO COUNTY 250 SOUTH LENA ROAD SAN BERNARDINO, CALIFORNIA 92408 (909) 387-2355 DECLARATION OF INTENT The Citv of San Bernardino Parks, Recreation and Communitv Services Department intends to be delegate to Preschool Services Department of San Bernardino County for the purpose of conducting a Head Start/State Preschool program for the 2005-2006 program year. The above named agency also agrees, by this intent, to comply with Federal, State, and Preschool Services Department Guidelines and Special Conditions. '. The above named agency further understands that this Declaration of Intent can be terminated by giving Preschool Services Department ninety days notice prior to September 1, 2005. By: r- ~ / ~~/!~~ AUTHo'RIZED OFFiCiAL Date: 3 - 21- DS- CITY OF SAN BERNARDINO Agency: HEAD START PRESCHOOL PROGRAM