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HomeMy WebLinkAbout2005-052 , -~ ( RESOLUTION NO. 2005-52 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING A PURCHASE ORDER BE AWARDED TO GUZMAN CONSTRUCTION FOR THE REPAIR OF POTHOLES WITHIN THE CITY OF SAN BERNARDINO, EXEMPTING THE AWARD FROM THE CITY'S PURCHASING REQUIREMENTS AND AUTHORIZE AN INCREASE TO THE PURCHASE ORDER TO MATICH CORPORATION FOR THE PURCHASE OF MATERIALS USED FOR ROADWAY PAVEMENT REHABILITATION. SECTION 1. That Guzman Construction provides services for roadway pothole repair; pursuant to that the Purchasing Manager is hereby authorized to award a purchase order to Guzman Construction for roadway pothole repair in the total amount not to exceed $125,000.00. SECTION 2. That the Mayor and Common Council exempt the award of a purchase order to Guzman Construction from the City's purchasing requirements pursuant to Municipal Code Section 3.04.010, B.3 Purchases approved bv the Mavor and Common Council for the reasons stated in the attached staff report. SECTION 3. That Matich Corporation provides asphalt materials for City street repairs; pursuant to this determination the Purchasing Manager is hereby authorized to increase purchase order 205419 to Matich Corporation by $50,000 for a combined total amount of $187,866. SECTION 4. The Purchase Orders to Guzman Construction and Matich Corporation shall reference this Resolution No. 2005-~; and its attached staff report. SECTION 5. The authorization to execute the above referenced Purchase Orders is rescinded if not issued within sixty (60) days of the passage of this resolution. /II /II /II , 2005-52 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING A PURCHASE ORDER BE AWARDED TO GUZMAN CONSTRUCTION FOR THE REPAIR OF 2 POTHOLES WITHIN THE CITY OF SAN BERNARDINO, EXEMPTING THE AWARD FROM THE CITY'S PURCHASING REQUIREMENTS AND AUTHORIZE AN INCREASE TO THE 3 PURCHASE ORDER TO MATICH CORPORATION FOR THE PURCHASE OF MA TERlALS USED FOR ROADWAY PAVEMENT REHABILITATION. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a i oint regular meeting thereof, held 7 on the 22nd day of February , 2005, by the following vote, to wit: NAYS ABSTAIN ABSENT 18 19 20 21 22 23 ~h,~ Rac el G. Clark, City Clerk The foregoing Resolution is hereby approved this ,2005. I VALLES, Mayor of San Bernardino Approved as to form and 24 legal content: 25 26 By: 27 28 Jll,..u (,.rU..I"J c..-s4 'V"l J ~6:} , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Award of a purchase order in the amount of $125,000 to Guzman Construction for the repair of potholes within the City of San Bernardino and authorize an increase in the amount of $50,000 to the purchase order to Matich Corporation for the purchase of materials used for roadway pavement rehabilitation. Background: Potholes have been an ongoing problem in the City but the recent rainstorms have exacerbated the problem to the point where assistance is needed in repairing the streets where potholes have developed and continue to develop. While City crews have been assigned to pothole repairs, it has become difficult to make timely repairs given the miles of streets within the City as well as delays attributed to weather conditions. To date, over 12,000 potholes of various sizes have been repaired but many more still exist. Consequently, staff has solicited quotes from seven contractors to perform pothole repairs. Three quotes, based on one crew and the daily rate, were received as follows: Company Location Dailv Bid Guzman Construction Barron Cleaning International Pavement Solutions City of San Bernardino City of Alhambra City of Mentone $1,289.00 $1,400.00 $1,800.00 Guzman Construction submitted the lowest quote and can also provide two crews, one with a roller and roller operator, the other with a portable compactor. The crew with the portable compactor can be utilized to perform routine pothole repairs (the same as our crews are doing), but the crew with the roller can be assigned to repair severely distressed areas of the roadway by removing the deteriorated section, squaring the edges, placing the hot mix and rolling it out. In other words, this crew would be addressing small sections of the streets that will most likely produce potholes in the near future. Funding in the amount of $175,000 has been identified that can be used for contract pothole repairs. The majority of the funds will be used to pay for the contract labor ($125,000) and the rest to pay for asphalt ($50,000). The contractor will obtain the asphalt through the asphalt vendor we use since our prices are much less than what Guzman Construction would charge. At the daily rate Guzman has quoted, factored by two crews and given the amount available to fund the contract, the two contract crews will be repairing potholes for a period of about 8 weeks. The $50,000 in materials will provide for approximately 1,700 tons of asphalt. It was previously stated at the last City Council meeting that our City crews will make pothole repairs through the entire City within 8 weeks and this statement still holds true, however, potholes are continuing to develop on streets after repairs have been made. < The use of contract forces will provide an opportunity to respond to complaints more promptly, expedite repairs and go back to streets where new potholes have developed. On average, we field 4, two-man pothole repair crews. The number of crews varies since we are also performing our mill and overlay program in order not to fall behind in this important pavement rehabilitation program. Adding the 2 contract crews means we will have an average of 6 pothole repair crews. Financial Impact: Funds are available from several existing capital improvement projects for pothole repairs. In the Y. cent Sales Tax Fund there is a total of $102,000 available. There is $52,000 in account number 129-367-5504-7156 (SS04-13, Various StreeUSafety Improvements) and $50,000 in account number 129-367-5504-7357 (SS04-54, Street Repairs at Various Locations). In the Gas Tax Fund there is $73,000 that is available to be transferred to pothole repair from account 126-369-5504-7345 (SS04-35, Misc. EDA Street Projects). After transferring $73,000 there will be a remaining available balance of $100,000 for SS04- 35, which is sufficient funding for the work that can be completed in FY 04-05. If additional funding is needed for the project in order to complete it, additional funds will be added to the project as part of the FY 05-06 CIP/Budget process. The above funds identified for pothole repair total $175,000, which is sufficient to cover the costs of Guzman Construction and Matich Corporation as outlined in the staff report. Recommendation: 1. Adopt resolution. 2. Authorize the Director of Finance to amend the FY 04-05 budget by transferring $73,000 from account number 126-369-5504-7345 to account number 126-369-5504- 7156 for pothole repair as outlined in the staff report.