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HomeMy WebLinkAbout06-13-1983 Minutes . . City of San Bernardino, California II June 13, 1983 This is the time and place heretofore set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at their Regular Meeting held Monday, June 6, 1983, at 9:00 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The City Clerk has caused to be posted the Order of Adjourn- ment of said meeting held Monday, June 6, 1983, at 9:00 a.m., and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said Order which was posted on Friday, June 10, 1983, at 11:00 a.m., in the Convention Center, 303 North "E" Street, San Bernardino, California. . The Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor Pro Tempore Strickler at 2:00 p.m., in the California Room of the Con- vention Center, 303 North "E" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the Acting City Clerk with the follow- ing being present: Mayor Pro Tempore Strickler; Council Members Reilly, Hernandez, Quiel, Frazier, Strickler; Acting City Clerk Currey, City Administrator Matzer. Absent: Mayor Holcomb; Coun- cil Members Castaneda, Marks; City Attorney Prince. PARK AND RECREATION BUDGET Annie Ramos, Director of Park and Recreation, presented a list of programs that are funded through the Park and Recreation Department that would be eliminated and reduced if there is a reduction in part time funds. She explained that the programs are cost effective and would not exist if attendance of the pro- grams is below operating costs. Dan ROdriguez, Park Superintendent, reported on the mainte- nance costs for little league ball fields and answered questions of the Council. . COUNCIL MEMBER CASTANEDA ARRIVED At 2:10 p.m., Council Member Castaneda arrived at the Council Meeting. The Council discussed pinpointing where the costs are going to each field. Council Member Quiel made a motion, seconded by Council Mem- ber Hernandez and unanimously carried, to establish an accounting procedure for each little league ballfield to jefine all costs in- volved in maintaining the youth sports fields. Council Member Quiel made a motion, seconded by Council Mem- ber Castaneda and unanimously carried, that the little league costs be put back into the Park and Recreation budget tentatively. John Kramer, Recreation Superintendent, answered questions regarding the part-time salary breakdown and the eliminated and reduced programs. He explained the costs of several programs that would be eliminated and that the Tiny Tots programs can be con- tracted out. . The Council discussed looking at each program to see if they are cost effective and then deciding which program to cut. . . . The Director of Park and Recreation stated that all the pro- grams are cost effective but if any programs have to be cut, the ones amounting to under $1.00 for each individual attending the program be kept and the programs amounting to over $1.00 should be looked into. COUNCIL MEMBER MARKS ARRIVED At 3:05 p.m., Council Member Marks arrived at the Council Meeting. Council Member Quiel made a motion, seconded by Council Mem- ber Reilly, to adopt the proposed program eliminating the 21 pro- grams and the reduced programs 1 through 10 as submitted by the Park and Recreation Department. The Council discussed the motion. John Kramer, Recreation Superintendent, answered questions of the Council regarding the cost of restoring programs 5, 6, and 7 which pertain to the Center for Individuals With Disabilities. . Council Member Marks made a substitute motion, seconded by Council Member Hernandez, to approve the plans of the Park and Recreation Department to eliminate the 21 programs and the reduced ten programs as presented, with the exception that the funding in the amount of $4,129 be restored to Community Centers, $16,000 be restored to Summer Playgrounds program, and $4,000 be restored to programs 5, 6, and 7 relating to the Center for Individuals With Disabilities. The Council discussed the motion. The Recreation Superintendent answered questions of the Council regarding the Community Centers. . Council Member Quiel made a substitute motion, seconded by Council Member Reilly, that the programs proposed to be eliminated be approved, that reduced programs 1 and 2 (Community Centers and Swim Pools) be approved, program 3 (Summer Playgrounds) be reduced from 20 sites to 12 sites, program 4 (Senior Exercise) remain as proposed and programs 5, 6, and 7 (Center for Individuals With Disabilities) be restored with a direction to Council Member Marks to work out some cost savings, and programs 8, 9, and 10 (excur- sions, girls softball and Cajon High School program) be approved as proposed. The Council discussed keeping these programs and funding them through the savings from the merger of the Human Services Department and the Park and Recreation Department. John Kramer, Recreation Superintendent, answered further questions regarding the programs. A discussion ensued regarding the amount of savings that would come from the merger of the Human Services Department and the Park and Recreation Department. . The substitute motion made by Council Member Quiel and seconded by Council Member Reilly that the programs proposed to be eliminated be approved, that reduced programs 1 and 2 be ap- proved, program 3 be reduced from 20 sites to 12 sites, program 4 remain as proposed, and programs 5, 6, and 7 be restored with a direction to Council Member Marks to work out some cost savings, and programs 8, 9, and 10 be approved as proposed, carried by the following vote: Ayes: Council Members Castaneda, Reilly, Quiel, Strickler. Noes: Council Members Hernandez, Marks, Frazier. Absent: None. - 2 - 6/13/83 . . . Council Member Castaneda made a motion, seconded by Council Member Reilly, that any savings from the merger of the Human Ser- vices Department and the Park and Recreation Department be applied to bring these programs back so that they can be funded. City Administrator Matzer answered questions regarding the amount of savings that would come from the merger. Council Member Reilly withdrew his second to the motion. Council Member Marks made a motion, seconded by Council Mem- ber Castaneda, that the previous motion on the eliminated and re- duced programs in the Park and Recreation budget be reconsidered. The motion carried by the following vote: Ayes: Members Castaneda, Reilly, Hernandez, Marks, Frazier, Noes: Council Member Quiel. Absent: None. Council Strickler. . Council Member Marks made a motion, seconded by Council Mem- ber Castaneda, that of the proposed savings from the merger of the Human Services Department and the Park and Recreation Department, the full amount as indicated of the part-time salaries of $36,000 be restored to the After School playgrounds, $2,000 to the Blair Tiny Tot program, $2,000 to the Delmann Heights Tiny Tot program, $4,335 to the Johnson Hall Tiny Tot program, that the Summer Play- ground program be restored to the full amount of $35,500, and $4,000 associated with the Center for Individuals With Disabilities (reduced programs 5, 6, and 7) be restored. The Council discussed the motion. Council Member Quiel urged the Council to stay with the original motion. Council Member Hernandez made a substitute motion, seconded by Council Member Castaneda, that it is not the intent of this Council to cut any of the funding to the Community Centers. It was suggested that any savings from the merger of the Human Services Department and the Park and Recreation Department not be considered in any of the Park and Recreation programs and to go ahead and include the Community Centers in the Park and Rec- reation budget. . The Council agreed to withdraw all motions and seconds to the motions on the floor. Council Member Marks made a motion, seconded by Council Mem- ber Castaneda, that the $36,000 be restored to the After School Playground program, $2,000 be restored to the Blair Tiny Tot pro- gram, $2,000 be restored to the Delmann Heights Tiny Tot program, $4,335 to the Johnson Hall Tiny Tot program, $4,129 proposed to be reduced from the Community Centers be restored at full level as requested, and that the Summer Playgrounds program be restored at $35,500 and $4,000 associated with C.I.D. in programs 5, 6, and 7 in total be restored. The motion carried by the following vote: Ayes: Members Castaneda, Reilly, Hernandez, Marks, Frazier. Council Members Quiel, Strickler. Absent: None. Council Noes: NEW BUSINESS ITEM - CITY NURSERY Council Member Quiel made a motion, seconded by Council Mem- ber Hernandez and unanimously carried, that a new business item regarding the City nursery be heard. . Annie Ramos, Director of Parks and Recreation, answered ques- tions of the Council regarding the operation of the City nursery and the inventory of the nursery at this time. - 3 - 6/13/83 . . COUNCIL MEMBER CASTANEDA EXCUSED At 4:15 p.m., Council Member Castaneda was excused from the Council Meeting. COUNCIL MEMBER MARKS EXCUSED At 4:16 p.m., Council Member Marks was excused from the Coun- ~ cil Meeting. After discussion, Council Member Hernandez made a motion, seconded by Council Member Quiel and unanimously carried, to re- affirm the previous action regarding the City nursery. COUNCIL MEMBERS CASTANEDA AND MARKS RETURNED At 4:20 p.m., Council Members Castaneda and Marks returned to the Council Meeting. John Kramer, Recreation Superintendent, answered questions of the Council regarding the Johnson Hall operations and the Boys Club. NEW BUSINESS ITEM - PERSONNEL ACTIONS Council Member Strickler presented personnel actions submitted by the Park and Recreation Department through the City Administrator that required Council action. . Council Member Hernandez made a motion, seconded by Council Member Quiel and unanimously carried, that the new business item regarding personnel actions in the Park and Recreation Department be heard. PERSONNEL ACTIONS - LIFEGUARDS Council Member Castaneda made a motion, seconded by Council Member Quiel and unanimously carried, to approve the following personnel actions for the Park and Recreation Department: John A. Wesling - Supervisor Lifeguard Effective June 21, 1983 Ruby Cortinas-Wright - Senior Lifeguard Effective May 28, 1983 John Rudningen - Senior Lifeguard Effective July 6, 1983 Carolyn Garcia - Supervisor Lifeguard Effective June 20, 1983 . Paul Soto - Lifeguard Effective June 20, 1983 Carey A. Weaver - Lifeguard Effective June 20, 1983 Craig D. Smith - Lifeguard Effective June 20, 1983 Roy F. Ramirez - Lifeguard Effective June 20, 1983 Henry R. Rager - Lifeguard Effective June 20, 1983 Kimberly J. Mucho - Lifeguard Effective June 20, 1983 PUBLIC WORKS BUDGET Roger Hardgrave, Director of Public Works/City Engineer, pre- sented the budget for the Public Works Department. He stated that three positions in his department would not be filled which would ~ bring a savings to $96,000. The Council discussed the positions of Civil Engineering Associate, Real Property Specialist and Survey Engineer II. COUNCIL MEMBER QUIEL EXCUSED At 4:28 p.m., Council Member Quiel cil Meeting. was excused from the Coun- - 4 - 6/13/83 . . . . . . After discussion, Council Member Marks made a motion, seconded. by Council Member Reilly and unanimously carried, that the Public Works/Engineering Division be permitted to substitute the Junior Engineer Aide vacant position for the identified Survey Engineer II filled position in terms of coming up with budget cuts and that this be implemented in such a way that the $90,000 target for the Engineering Division be met. The Council discussed the position of Assistant City Engineer. The Public Works Director stressed the need of filling this position and answered questions of the Council. SPECIAL GAS TAX FUND - ENGINEERING DIVISION The Director of Public Works/City Engineer presented the bud- get for the Special Gas Tax Fund. STREET CONSTRUCTION FUND The budget for the Street Construction Fund was presented by the Public Works Director/City Engineer. Roger Hardgrave, Director of Public Works/City Engineer, an- swered questions of the Council justifying the Del Rosa Avenue ex- tension and the 40th Street widening. He stated that FAU funds have been allocated for these projects and that FAU funds can only be used for construction, not repair. He further stated that the funds are allocated on a priority basis. The Council discussed the funding of the Street Construction fund by Caltrans, SanBag and other agencies. The Public Works Director stated that the Del Rosa extension and the 40th Street widening projects are a priority matter. The Council questioned the projects that were listed on a priority basis last year that were not included on this year's priority list. It was suggested that the Capital Improvement Program be re- viewed to determine which direction should be taken on how the funds should be spent; on major improvements or street repair. The Public Works Director answered further questions of the Council regarding streets that are in need of repair. It was suggested that street repairs be financed with the FAU funds allocated for the widening of 40th Street if they can legally do so as it would cost more later on if the streets are not repaired now. Council Member Marks made a motion, seconded by Council Mem- ber Hernandez and unanimously carried, to direct the Public Works Director to prepare a spending plan for the amount of money in- dicated in Account 422 (40th Street widening) and 421 (Del Rosa Avenue extension) for spending that amount of money on street im- provements in the City according to the legislation setting up the use of that money and to bring back a recommendation to the Council in a prioritized manner and bring back a justification for not just the 40th Street project but also the Del Rosa project. SEWER LINE CONSTRUCTION FUND Roger Hardgrave, Director of Public Works/City Engineer, pre- sented the Sewer Line Construction fund budget and stated that it will be presented at the next Council meeting for adoption. STORM DRAIN CONSTRUCTION FUND The Director of Public Works/City Engineer presented and ex- plained the Storm Drain Construction Fund budget. RECESS MEETING At 5:15 p.m., Council Member Strickler made a motion, seconded by Council Member Marks and unanimously carried, that the meeting recess to 2:00 p.m., on Tuesday, June 14, 1983, in the California Room of the Convention Center, 303 North "E" Street, San Bernardino, California. - 5 - 6/13/83 J . . . RECONVENE MEETING At 2:02 p.m., on Tuesday, June 14, 1983, the Adjourned Regular Meeting of the ~'ayor ano Co~.Y.\on Council of the City of San Bernar- dino of the City of San Bernan".j.nn reconveneo in the Convenb.on Center, 303 Norih "E" Street, San Bernardino, California. ROLL CALL Roll Call was taken by the Deputy City Clerk with the follow- ing being present: Mayor Pro Tempore Strickler; Council Members Reilly, Hernandez, Marks, Quiel, Frazier, Strickler, Deputy City Clerk Reese, City Administrator Matzer. Absent: Mayor Holcomb, Council Member Castaneda, City Attorney Prince. BUDGET HEARING - PUBLIC BUILDINGS Wayne Overstreet, Director of Public Buildings, was present to answer questions and explain the custodial and maintenance services at four recreation centers: Delmann Heights, Mill School, Lytle Creek Park and Rudy Hernandez Center, which are presently having five day a week maintenance service. If the proposed budget cuts are made, the service will be reduced to three days a week. To restore custodial and maintenance service to the five day level, $17,619 would be required, $6,013 of which would tt be in the Recreation Electrical Account. John Kramer, Recreation Superintendent, Park and Recreation Department, answered questions about recreation programs and indicated that if budget cuts were made in maintenance for these recreation centers, certain programs would have to be eliminated. Wayne Overstreet, Director of Public Buildings, answered questions of the Council regarding the possibility of contracting out custodial and maintenance services as a way of saving money. He indicated that in the Convention Center, an analysis of such services showed that the City could provide cleaning and supplies for $68,000, while an outside contractor would charge $112,000 for the same services. COUNCIL MEMBER CASTANEDA ARRIVED At 2:10 p.m., Council Member Castaneda arrived at the Council Meeting. . The Director of Public Buildings continued answering questions of the Council relatinq to the contracting of custodial services, or having general office employees do some light office custodial work. It is his opinion that City forces can do a more efficient job for less money than an outside contractor. He also indicated that it would not be practical to have general employees of the City do their own custodial chores, and that good maintenance is essential to prevent deterioration of facilities. The present budget figure for custodial maintenance service is $615,400. The Director of Public Buildings answered questions of the Council regarding the possible relocation of certain recreation centers: Casa Ramona, Westside Drop-In Center and Johnson Hall. He suggested that one way to save money on maintenance would be to consolidate or eliminate programs. John Kramer, Recreation Superintendent, Park and Recreation Department, answered questions of the Council regarding maintenance at the recreation centers, and said that general employees do help by doing light cleaning chores, but felt the quality of the programs would be adversely affected if they were required to do general custodial work. The problem of safety and health problems created by a lack of sufficient custodial help was discussed and the ~ possibility of City liability in such a situation. Craig Graves, City Treasurer, answered questions of the Council regarding the Utility Collection Center at 1744 W. Highland Avenue. He was asked if these services could be conducted -6- 6/14/83 . . . at another location, possibly the Dorothy Inghram Library, or his office at City Hall. He stated that such a move to the Library could save money, but could create security problems. Moving to City Hall would require an additional staff member, and would not serve the needs of the people, who need this service in their neighborhood. Mr. Graves stated that the overhead costs of this operation are approximately $9,200. By moving to another location, there could be a savings of $7,000. The over-all cost of opera- ting this service is approximately $30,000. COUNCIL MEMBER MARKS EXCUSED At 2:47 p.m. Council Member Marks was excused from the Council Meeting. The Director of Public Buildings answered questions of the Council regarding the Boys Club. By Council consensus, $17,609 was restored to the 1983-84 budget, $11,606 for Public Buildings Part-time Custodial Account and $6,013 to Recreation Electrical Account. . The Director of Public Buildings spoke on the Parking and Business Improvement Fund and stated that the figure in the 1983- 84 budget should be adjusted from the recommended $43,945 to $29,845 because the Police Department has established a downtown beat, which has relieved his department of their protective sur- veillance program. This money is not part of the general fund. BUDGET HEARING - ELECTRICAL DIVISION Frank O'Brien, Superintendent, Electrical Division, was present to answer questions. He indicated that since all street lighting is mandated by public safety, in order to meet the re- quest that he reduce his 1983-84 budget by $55,000, he is recom- mending that two positions be eliminated, those of Electrical Supervisor ($29,000) and Electrical Specialist ($20,420). Other savings would be implemented through traffic signals upgrade. COUNCIL MEMBER CASTANEDA EXCUSED At 3:20 p.m. Council Member Castaneda was excused from the Council Meeting. The Superintendent, Electrical Division, answered questions of the Council pertaining to street lighting. . COUNCIL MEMBER CASTANEDA RETURNED At 3:24 p.m. Council Member Castaneda returned to the Council Meeting. A discussion ensued regarding the lights in ball parks and tennis courts which are left on after the activity is over. Wayne Overstreet, Director of Public Buildings, stated that new procedures are being established to control the effective use of lights at public sports facilities. Calls may be made to a dispatcher to inform the City of lights being left on, and the dispatcher will call the leader of the organization responsible for turning off the lights. Also, a slug operated system is be- ing installed at tennis courts. A memorandum from John Kramer, Park & Recreation Department, will be circulated to all City departments with the phone number of the dispatcher. RECONSIDER PREVIOUS ACTION - LIBRARY BUDGET Council MemberCastaneda made a motion, seconded by Council Member Reilly and unanimously carried, to reconsider the hearing on the Library budget. . Steve Whitney, City Librarian, was present to answer questions of the Council and presented figures as to library costs. The five -7- 6/14/83 . . . City libraries circulate approximately 745,000 books a year as follows: Central Library circulates 240,000 books a year at a cost of $240,000, or $1.00 per unit; Coddington Branch circu- lates 120,000 books at a cost of $75,000 or 63~ per unit; Dorothy Inghram Branch circulates 30,000 books at a cost of $75,000 or $2.50 per unit; Rowe Branch circulates 310,000 books a year at a cost of $160,000, or 50~ a unit; and Villasenor Branch circulates 45,000 books a year at a cost of $85,000 or $1.90 per unit. COUNCIL MEMBER CASTANEDA EXCUSED At 3:30 p.m. Council Member Castaneda was excused from the Council Meeting. Mr. Whitney, City Librarian, indicated that the Central Library offers programs such as an Apple Computer Program, and that many people do research at the Library without checking out books. COUNCIL MEMBER CASTANEDA RETURNED At 3:35 p.m. Council Member Castaneda returned to the Council Meeting. . The City Librarian continued to answer questions of the Council. He said that the Library Board of Trustees is not recommending the closure of any library. No official action was taken. MEETING RECESSED At 3:45 p.m. the meeting was recessed for ten minutes. RECONVENE MEETING At 3:58 p.m. Mayor Pro Tempore Strickler called the meeting back to order. COUNCIL MEMBER CASTANEDA EXCUSED At 3:58 Council Member Castaneda was excused fro~ the Council Meeting. PRELIMINARY BUDGET ADOPTION Mayor Pro Tempore Strickler announced that the preliminary budget will be adopted at a public hearing at 2:30 p.m. on Tuesday, June 28, 1983. . Citizen Jim Lynas spoke briefly regarding City contracts, urging the City to include a provision for an automatic review procedure. BUDGET HEARING - PUBLIC WORKS Roger Hardgrave, Director, Public Works/City Engineer was present to answer questions of the Council. He presented a memorandum dated June 14, 1983, which explained the allocation of Federal-Aid Urban Funds for the current four-year funding cycle. There are six regulations that apply to the expenditure of FAU Funds for rehabilitating streets: 1. Must be for construction. 2. Must be on the Federal and Urban System. 3. Must be on Transportation Improvement Program. 4. Must be done by contract. 5. Must be done in accordance with recommendations of a soils report. 6. Must comply with Federal Highway Administration's criteria for construction. . Roger Hardgrave, Director of Public Works/City Engineer noted that the City and the County had agreed to cooperate in the com- pletion of Del Rosa Avenue as a major transportation element -8- 6/14/83 . . . between Third Street and 39th Street, and stated that the County had completed the last section of work which is their responsi- bility between Base Line Street and Pacific Street, and that the City has not yet completed that section between Ninth Street and Base Line Street for which it is responsible. Neither the City nor the County has adhered to the proposed time schedule for the completion of this work. The Council discussed their priorities for street improve- ments. It was pointed out that 40th Street between Kendall and the east line of the flood control channel should be widened, due to development in the State College area, but it was not included in the five year capital improvement program. Jim Smith, member of the San Bernardino Chamber of Commerce, spoke briefly on the need to bring new business and industry to this City and the obligation of the City to assist them by pro- viding easy access to the areas of development. He felt that the 40th Street problem was one that should be considered. COUNCIL MEMBER MARKS RETURNED At 4:47 p.m. Council Member Marks returned to the Council Meeting. . Roger Hardgrave, Director of Public Works/City Engineer, presented an alternate spending plan for rehabilitation of streets, with a total estimated amount of FAU Funds of $874,000. This plan includes 19 projects. Local agency matching funds of $142,500 will be required. It was suggested that Manuel P. Moreno, Jr., Superintendent of Public Services Division, provide a list of street needs priorities. No official action was taken as to the use of $872,750 of federal street construction funds. ADJOURNMENT Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried to schedule the next meeting of the Mayor and Common Council for 2:00 p.m., on Friday, June 17, 1983, in the California Room in the Convention Center, 303 North "E" Street, San Bernardino, California. . Council Member Quiel made a motion, seconded by Council Member strickler and unanimously carried to schedule another meeting at 1:00 p.m., on Saturday, June 18, 1983. At 5:14 p.m. Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, to adjourn the meeting to 2:00 p.m., on Friday, June 17, 1983, in the California Room in the Convention Center, 303 North "E" Street, San Bernardino, California. Approved the 5th of July, 1983. . Mayor of the City of San Bernardino -9- 6/14/83