HomeMy WebLinkAbout07-15-1987 Minutes
City of San Bernardino, California
July 15, 1987
This is the time and place set for an Adjourned Regu-
lar Meeting of the Mayor and Common Council of the City of
San Bernardino at their Adjourned Regular Meeting held at
8: 13 a.m., on Monday, July 13, 1987, in the Management
Information Center (MIC), Sixth Floor, City Hall, 300
North "0" Street, San Bernardino, California.
The City Clerk has caused to be posted the Notice of
Adjournment of said meeting held at 8:13 a.m., on Monday,
July 13, 1987, and has on file in the Office of the City
Clerk, an Affidavit of said posting together with a copy
of said Order which was posted at 9:00 a.m., Tuesday, July
14, 1987, in a conspicuous place on the door of the place
at which the meeting of July 13, 1987, was held.
The Adjourned Regular Meeting of the Mayor and Common
Council of the City of San Bernardino was called to order
by Mayor wilcox at 3:25 p.m., Wednesday, July 15, 1987, in
the Management Information Center (MIC), Sixth Floor, City
Hall, 300 North "D" Street, San Bernardino, California.
ROLL CALL
Roll Call was taken by Deputy Ci ty Clerk Reese with
the following being present: Mayor Wilcox; Council Mem-
bers Reilly, Flores, Maudsley, Minor, Pope-Ludlam, Miller;
City Attorney Penman, Deputy City Clerk Reese, City Admin-
istrator Schweitzer. Absent: Council Member Estrada.
1987-88 BUDGET HEARING - CONTINUED FROM
This is the time and place continued to
ation of the 1987-88 Budget.
JULY 13, 1987
for consider-
(1)
Deputy City Administrator Robbins presented a chart
outlining staff recommendations of suggested cuts to help
provide a balanced budget. These suggestions were as
follows:
1. Adopt 4% cuts as presented in June 26, 1987,
computer run.
2. Adopt fee
Departments (Building
as presented).
increases schedules in Development
and Safety, Planning and Engineering
3. Reduce liability Fund by $300,000.
4. Reduce Data Processing Fund expenditures by
$162,100.
5.
$300,000.
Reduce
Police
Department
expenditures
by
6. Add $25,000 to Library Fund transfer.
7. Add $352,000 to Fire Department budget.
8. Maintain a vacancy factor equivalent to $108,400
per month in all general fund or general fund supported
accounts for one year (excludes promotions and transfers.)
Mr. Robbins explained that in order for the Library
to receive State funding, it has to receive an equivalent
amount of what it had last year, plus an additional $1.00,
in local revenue.
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7/15/87
The Mayor and Council indicated
the Library Budget, and stated they
branches closed.
the i r concern
did not want
over
any
City Administrator Schweitzer stated he would have
the Library Budget brought back to the Council with re-
vised figures, to conform with Council guidelines.
Deputy City Administrator
chart which indicated a reserve
of the proposed 1987-88 Budget.
Robbins showed a second
of $516,554, which is 1%
City Administrator explained that is a very low
amount, as the City should maintain a 4% reserve, which
would be $2,000,000.
CITY ATTORNEY PENMAN EXCUSED
At 3:42 p.m., City Attorney Penman left the Council
Meeting and was replaced by Assistant City Attorney Brue.
City Administrator Schweitzer explained the Police
Department Proposed Budget, which is $330,000 above last
year. $700,000 is included for salary provisions of Char-
ter Section 186, and $133,000 for expanded programs. The
suggested cut of $300,000 would sti 11 leave the budget
figure $30,000 over last year's budget. The total Police
Budget is approximately $18,000,000.
Warren Knudson, Director of Finance, answered ques-
tions regarding the purchasing of Police vehicles, stating
that they have to be ordered in January or February be-
cause of the factory's production schedule. He also
stated that replacement of cars is based on maintenance
costs or damage factors, rather than mileage. Mr. Knudson
stated that with the patrol cars now on order and those on
hand at the Central Garage, it may not be necessary to
order new ones in 1988-89.
The Council indicated an interest in having a cost
analysis provided as to how much is saved by ordering
Police vehicles so far in advance vs. the deduction of
savings by having them sitting in the City Yard for so
long before they are used.
There are presently a total of 93 cars in the Police
Department, 53 of which are patrol cars.
City Administrator Schweitzer answered questions
regarding cutting line items, stating he would prefer
having Department Heads present while making such cuts.
The Mayor and Council discussed the Police Pistol
Range, the costs for its use by citizens and profession-
als, and maintaining a high safety factor.
The Mayor and Council also discussed their top prior-
i ty of prov id ing the necessary emergency serv ices to the
citizens.
Deputy City Administrator Robbins answered questions
regarding refunds made by Building and Safety Department.
City Administrator Schweitzer stated that there is
$146,695 for training in the proposed 1987-88 Budget, and
of that $111,600 is allocated for Police Department train-
ing.
The Mayor and Council discussed various training
programs in the Police Department.
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7/15/87
City Administrator Schweitzer referred to
Retreat at which the Mayor and Council had
priority to training.
the Council
given high
Mayor Wilcox emphasized the need for adequate train-
ing for City employees.
City Administrator Schweitzer answered questions
regarding what percentage of the budget should be used for
training, stating that 1/2 of 1% of the approximately
$40,000,000 payroll would be $200,000. He suggested that
an additional $50,000 be allocated for training.
City Administrator Schweitzer answered questions
regarding the Meetings and Conferences Budget items and
stated that some of the conferences are occurring in the
month of July and registrations should be submitted. He
requested permission to approve such registrations. He
stated he had only been approving the Police Post Reim-
bursed Training and the Fire School, because it takes 18
months to get in the Emmitsburg Fire School.
The Mayor and Council discussed the proposed budget
allocation for Meetings and Conferences as follows:
1987-88
PROPOSED MEETINGS AND CONFERENCES
GENERAL FUND
Department
Mayor
Council
City Clerk
City Treasurer
Attorney
City Administrator
Personnel
Finance
Planning
Building & Safety
Fire
Police
Engineering
Garage
Public Buildings
Parks, Rec. & Comm.Ser.
Public Services-Street
Risk Management
Emergency Services
TOTAL
The Council indicated their
proposed Meetings and Conferences
level, with the following change:
to $3,100 - making a new total of
in a savings of $13,712.
Budget
1986-87
Proposed
1987-88
$ 6,915
60,238
1,000
1,515
7,780
3,500
1,500
2,000
1,700
1,330
2,300
13,255
2,817
-0-
635
-0-
660
1,879
600
$ 7,120
53,238
1,650
2,095
8,111
6,200
750
2,150
3,100
1,081
2,608
26,618
3,350
300
250
3,155
860
1,200
9XJXJ
$109,624
$124,736
approval of keeping the
Budget at last year's
Increase Planning item
$111,024. This results
It was determined to reduce the Police Training Bud-
get from $111,600 to $100,000 and to combine the savings
of $11,600 with the savings of $13,712 from Meetings and
Conferences, for a total of $25,312, to be used for Train-
ing for other departments throughout the City.
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7/15/87
In discussing the addition of $352,000 to the Fire
Department Budget, it was suggested that the addition
remain at the $300,000 level, and $52,000 be deleted.
City Administrator Schweitzer stated that Fire Chief
Newcombe had stated earlier that his Department could
function within the $300,000 level, by leaving a fire
fighter position vacant.
The Mayor and Council discussed the security arrange-
ment at Seccombe Lake Park.
The Mayor and Council discussed the pistol Range and
the fees charged to pr i va te ci ti zens and law enforcement
officers for its use.
Director of Finance Knudson answered questions, stat-
ing that fees collected for the pistol range for the ma-
jority of last year was $2,794.
City Administrator Schweitzer answered questions
regarding the street sweeping program, and recommended the
formation of an assessment district, with a charge of
$0.50 per month per household, which could provide funds
to bring the service back to twice a month and buy needed
equipment.
The Council discussed the possible need for addition-
al jaws of life equipment for use by the Fire Department.
Mayor Wilcox stated that this type of equipment is
often donated by civic groups when they are made aware of
the need.
A phone call to Fire Chief Newcombe provided the
information that the Fire Department has two jaws of life
machines, one at the Main Station and the other at Station
Four, which is located at 2641 North E Street. Both are
available to surrounding communities as needed. Chief
Newcombe felt that two are sufficient.
City Administrator Schweitzer agreed
Chief Burnett and City Librarian Whitney
budgets at the meeting of July 20, 1987.
to have Police
present rev i sed
ADJOURNMENT
At 5: 08 p.m.,
seconded by Council
that the meeting be
Council Member Flores made a motion,
Member Minor and unanimously carried,
adjourned.
/J/fJ~ ~
'Deputy C'ty Clerk
NO. of hrs.: l~
No. of items: 1
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7/15/87