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HomeMy WebLinkAbout1986-008 ,- ,~ , 1 RESOLUTION NUMBER 86-8 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE I EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE :l I CITY OF SAN BERNARDINO AND INLAND COUNTIES REGIONAL CENTER, INCORPORATED. 41 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 5 ! 1 BERNARDINO AS FOLLOWS: ! 6 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized 7 1 and directed to execute, on behalf of said City, an agreement for Community 8 Development Block Grant funding with Inland Counties Regional Center, !J Incorporated, a copy of which agreement is annexed hereto as Exhibit "I" and 10 11 12 13 14 is incorporated herein by reference as though fully set forth at length. The agreement provides for the granting of Community Development Block Grant funds in the following amount of $50,000.00. I HEREBY CERTIFY that the foreoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a rAgll) Ar meeting 15 thereof, held on the 6th day of .JAnllAry , 1986, by the following vote, 16 to wit: 17 18 AYES: Councilmen Reillv. Marks. Ouie!. Frazier. 19 Strickler 201 21 NAYES: None ABSENT: Council Members Estrada. Hernandez 22 23 24: I I 25 ~ k22' 'Wh~ ,''l~ / City Clerk 26 27 28 The foregoing resolution is hereby approved this leA. ' day 2 of J anuary , 1986. , ;} 4 5 <- . Mayor, City Bernardino G Approved as to form: 7. /rlIt~;pt-O~ 8 ity Attorney !J 400L 10 11 12 13, 14 15 Hi 17 18 19 20 21 22 23 24 251 2G 27 I 2S' :1 " - ] A G R E E MEN T 2 3 4 THIS AGREEMENT is entered into effective as of July 1 5 1985, at San Bernardino, California, between the CITY OF SAN BERNARDINO, a 6 municipal corporation, referred to as "City", and Inland Countif>s Rf>gioo~l Cot 7 a nonprofit community service organization, referred to as "Subrecipient". 8 City and Subrecipient agree as follows: 9 1. Recitals. ]0 (a) Subrecipient has requested financial assistance from City for 1] fiscal year 1985/1986 from funds available through a community development 12 block grant from the United States of America to City. ]3 (b) Subrecipient represents that the expenditures authorized by ]4 this Agreement are for valid community development purposes, in accordance 15 with federal law and regulations, and that all funds granted under this 16 Agreement will be used for no purpose other than those purposes specifically ]7 authorized. The specific purposes and scope of services of this particular ]8 grant are set forth in Exhibit "A", attached hereto and incorporated into this 19 Agreement as though fully set forth herein. 20 2. Payments. City shall reimburse Subrecipient for allowable costs 2] incurred under the scope of this Agreement and applicable Federal regulations, 22 which have not been paid for or reimbursed in any other manner or by any other 23 Agency. Reimbursement will be made at least on a monthly basis, with the 24 total of all such reimbursements not to exceed $ 50.000 25 3. Term. This Agreement shall commence July 1, 1985, and terminate 26 June 30, 1986. 27 4. Use of Funds; Budget; Travel Limitation. The funds paid to 28 it Subrecipient used by solely for purposes set forth in shall be the ] Paragraph l(b) of this Agreement, and in accordance with the program budget 2 submitted by Subrecipient to the Redevelopment Agency of the City of San 3 Bernardino, a copy of which is attached to this Agreement as Exhibit "B". 4 This budget shall list all sources of funding for the program covered by this 5 Agreement, whether from State, Federal, local or private sources, and shall 6 identify which sources are paying for which specific portions of the program, 7 by line-item, to the extent practicable. No travel expenses for out-of-state 8 travel shall be included in this program unless specifically listed in the 9 budget as submi tted and approved, and all travel expenses to be funded from ]0 ]] ]2 ]3 ]4 ]5 ]6 ]7 ]8 19 20 2] 22 23 24 25 26 27 28 funds provided hereunder shall be specifically identified as travel expense, which shall be negotiated between Agency and Subrecipient in the budget. Any travel expenses incurred by Subrecipient above the budgeted amount or for out-of-town travel shall not be eligible for reimbursement unless the prior written approval of the Executive Director of the Redevelopment Agency of the City of San Bernardino, or his or her designee, has been obtained. Funds shall be used for purposes authorized by the Community Development Block Grant program only, and no portion of the funds granted hereby shall be used for any purpose not specifically authorized by this agreement. Only net payroll shall be periodically reimbursed by City as an allowable cost. Any amounts withheld by Subrecipient from an employee's pay for taxes, social security, or other withholding and not immediately paid over to another entity, shall not be included as wages or expenses eligible for reimbursement as an allowable cost until such time as the withheld taxes, social security, or other withholdings are actually paid over to the entity entitled to such payment. Upon such payment and the submission of evidence of such payment to the Redevelopment Agency, such expenses shall be regarded as allowable cost, and City shall reimburse Subrecipient for such obligation. A variation in the itemization of costs, as set forth in the proposed budget submitted to City, not to exceed -2- 1 10% as to any particular line item, shall be allowed, provided the prior 2 written approval of the Executive Director of the Redevelopment Agency of the 3 City of San Bernardino is obtained, it being understood that the total amount 4 of the grant shall not be varied thereby. At the end of the term, all 5 unexpended funds shall be returned to the City by Subrecipient. The parties 6 intend that grant funds be utilized within the time period covered by this 7 Agreement, and any funds not used shall revert to the City. No reserve for 8 the future shall be established with the funds except as may be authorized to 9 meet commitments made for services provided during the period of this 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Agreement, but not yet paid for at the conclusion of this Agreement. 5. Accounting. Prior to the final payment under this Agreement, and at such other times as may be requested by the Executive Director of the Redevelopment Agency of the City of San Bernardino, Subrecipient shall submit to the Executive Director an accounting of the proposed and actual expenditures of all revenues accruing to the organization for the fiscal year ending June 30, 1986. Financial records shall be maintained by Subrecipient in accordance with generally accepted accounting principles, in a manner which permits City to trace the expenditures of funds to source documentation. All books and records of Subrecipient are to be kept open for inspection at any time during the business day by the City, its officers or agents, and by any representative of the United States of America authorized to audit Community Development Block Grant programs. Standards for financial management systems and financial reporting requirements established by Attachment "F" and Attachment "G" of Office of Management and Budget Circular No. A-110 shall be fully complied with by Subrecipient. Subrecipient acknowledges that the funds privded are federal funds. Subrecipient I s financial management system shall provide for accurate, current and complete disclosure of the financial results of each program sponsored by this Agreement. It is the responsibility of -3- ] Subrecipient to adequately safeguard all assets of the program, and 2 Subrecipient shall assure that they are used solely for authorized purposes. 3 6. Services Available to Residents; Monitoring and Reporting Program 4 Performance. The services of Subrecipient shall be made available to 5 residents and inhabitants of the City of San Bernardino unless otherwise noted 6 in Exhibit "A". No person shall be denied service because of race, color, 7 national origin, creed, sex, marital status, or physical handicapp. 8 Subrecipient shall comply with Affirmative Action guidelines in its employment 9 practices. Subrecipient shall also monitor the program's activities and ]0 submit written reports quarterly, or more often if requested, to the Executive ]] Director of the Redevelopment Agency of the City of San Bernardino, in ]2 accordance with Attachment "R", Office of Management and Budget Circular No. ]3 A-llO. Failure to provide such quarterly performance reports may prevent the ]4 processing by City of Subrecipient I s requests for reimbursement, and may ]5 ]6 ]7 ]8 ]9 20 2] 22 23 24 25 26 regulations, 27 penalties, sanctions or other disciplinary actions to be applied for 28 justify temporary withholding as provided for in Paragraph 11 hereof. 7. Procurement Practices. Subrecipient shall comply with procurement procedures and guidelines established by Attachment "0" to Office of Management and Budget Circular No. A-I02, "Procurement Standards". In addition to the specific requirements of Attachment "0" to Circular No. A-I02, Subrecipient shall maintain a code or standards of conduct which shall govern the performance of its officers, employees or agents in contracting with and expending the Federal grant funds made available to Subrecipient under this Agreement. Subrecipient's officers, employees or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or potential contractors. To the extent permissible by State law, rules, and the standards adopted Subrecipient provide for by shall violations of such standards by either the Subrecipient's officers, employees -4- 1 or agents J or by contractors or their agents. Subrecipient shall provide a 2 copy of the code or standards adopted to City forthwith. All procurement 3 transactions without regard to dollar value shall be conducted in a manner so 4 as to provide maximum open and free competition. The Subrecipient shall be 5 alert to organizational conflicts of interest or non-competitive practices 6 among contractors which may restrict or eliminate competition or otherwise 7 restrain trade. Subrecipient agrees to adhere to the procurement rules 8 specified in Office of Management and Budget Circular No. A-l02 Attachment "0" 9 in its expenditure of all funds received under this Agreement. 10 8. Anti-Kick Back Provisions; Equal Employment Opportunity. All 11 contract for construction or repair using funds provided under this Agreement 12 shall include a provision for compliance with the Copeland "Anti-Kick Back" 13 Act 08.U.S.C. 874) as supplemented in Department of Labor Regulations (29 14 CFR, Part 3). This act provides that each contractor or subgrantee shall be 15 prohibited 16 17 18 suspected 19 $10,000.00 20 21 22 from inducing, by any means, any person employed in the construction, completion or repair of public work, to give up any part of the compensation to which he is otherwise entitled. Subrecipient shall report all or reported violations to City. All contracts in excess of entered into by Subrecipient using funds provided under this Agreement shall contain a provision requiring compliance with Equal Employment Opportunity provisions established by Executive Order #11246 as amended. 9. Prevailing Wage Requirement. Any construction contracts awarded 23 by Subrecipient us~ng funds provided under this Agreement in excess of 24 $2,000.00 shall include a provision for compliance with the Davis-Bacon Act 25 (40.U.S.C. 276a to 276a-7) and as supplemented by Department of Labor 26 Regulations (29CFR) . Under this act, contractors shall be required to pay 27 28 wages to laborers and mechanics at a rate not less than the minimum wages specified 1n a wage determination made by the Secretary of Labor. In -5- r--~- ] 2 3 4 5 6 7 addition, contractors shall be required to pay wages not less often than once a week. Subrecipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. Subrecipient shall report all suspected or reported violations to City. 10. Approval of City of any Charges; Use of Program Income. City 8 reserves the right to require Subrecipient to obtain the prior written 9 approval of City of any charges or fees to be charged by Subrecipient for 10 services provided under this Agreement, and of any rules and regulations 11 governing the provision of services hereunder. Program income represents 12 gross income earned by the Subrecipient from the Federally supported 13 activities. Such earnings exclude interest earned on advances and may ]4 include, but will not be limited to, income from service fees, sale of ]5 conunodities, usage and rental fees. These funds shall be used first for 16 e ligib Ie program activities, before requests for reimbursement, or sha 11 be ]7 remitted to the City. Subrecipient shall remit all unspent program income to ]8 the City within thirty (30) days subsequent to the end of the program year 19 (June 30, 1986). Interes t earned on funds advanced under the Agreement shall 20 be paid to the City. 2] 11. Temporary Withholding. The Executive Director of the 22 Redevelopment Agency of the City of San Bernardino is authorized to 23 temporarily withhold the payment of funds to Subrecipient when the Executive 24 Director determines that any violation of this Agreement has occurred. Funds 25 shall be withheld until the violation is corrected to the satisfaction of the 26 Executive Director or of the Mayor and Common Council. Subrecipient shall 27 have the right to be heard by the Mayor and Common Council if Subrecipient 28 maintains no violation of the Agreement has occurred, which hearing shall be -6- 1 held within 45 days after the funds have first been withheld, provided 2 Subrecipient requests such hearing within 15 days after such first withholding. 3 12. Records Retention. Financial records, supporting documents, 4 statistical records, and all other records pertaining to the use of the funds 5 provided under this Agreement shall be retained by Subrecipient for a period 6 of three (3) years, at a minimum, and in the event of litigation, claim or 7 audit, the records shall be retained until all litigation, claims, and audit 8 findings involving the records, have been fully resolved. Records for 9 non-expendable property acquired with federal funds provided under this 10 Agreement shall be retained for three (3) years after the final disposition of 11 such property. 12 13. Property Management Standards. Non-expendable personal property, 13 for the purposes of this Agreement, is defined as tangible personal property, 14 purchased in whole or in part with Federal funds, which has useful life of 15 more than one (1) year and an acquisition cost of three hundred dollars 16 ($300.00) or more per unit. Real property means land, including land 17 improvements, structures and thereto, excluding movable appurtenances 18 machinery and equipment. Non-expendable personal property and real property 19 20 21 22 23 24 25 26 27 28 purchased with or improved by funds provided under this Agreement shall be subject to the property management standards specified in Attachment "N" of Office of Management and Budget Circular No. A-I02, "Property Management Standards". 14. Termination for Cause. City reserves the right to terminate this Agreement and any and all grants and future payments under this Agreement in whole or in part at any time before the date of completion of this Agreement whenever City determines that the Subrecipient has failed to comply with the conditions of this Agreement. In the event City seeks to terminate this Agreement for cause, City shall promptly notify the Subrecipient in writing of -7- 1 the proposed termination and the reasons therefore, together with the proposed 2 effective date. Subrecipient shall be given an opportunity to appear before 3 the Mayor and Common Council at the time at which the Mayor and Common Council 4 are to consider such recommended termination, and shall be given a reasonable 5 opportunity to show cause why, if any exists, the Agreement should not be 6 7 terminated for cause. Upon determination by this Mayor and Common Council that the contract should be terminated for cause, notice thereof, inc luding 8 reasons for the determination, shall promptly be given to Subrecipient, 9 together with information as to the effective date of the termination. The 10 determination of the Mayor and Common Council as to cause shall be final. 11 12 13 14 15 16 of partial terminations, the portion to be terminated. 17 18 19 20 21 22 harmless the City 23 charges, 24 occurring, or damages, 25 funds paid under this Agreement and all operations under this Agreement. 26 27 not involved in the performance of services or other activities of 28 Subrecipient. 15. City Subrecipient may terminate Termination for Convenience. or this Agreement in whole or in part provided both parties agree that the continuation of the project would not produce beneficial results commensurate with further expenditure of funds. In such event, the parties shall agree upon the termination conditions, including the effective date and, in the case The Subrecipient shall not incur new obligations for the terminated portion after the effective date and shall cancel as many outstanding obligations as possible. City shall allow Subrecipient full credit for the City's share of the non-cancellable obligations properly incurred by the Subrecipient prior to termination. 16. Sub recipient indemnify save and Hold Harmless. to agrees expenses and its employees (including counsel from liabilities and all and agents fees), suits losses, however or aris ing or growing out of the of or receipt of use Payments under this Agreement are made with the understanding that the City is Subrecipient its independent and employees and agents are -8- ] contractors and not employees or agents of City. 2 17. Amendment. This Agreement may be amended or modified only by 3 written agreement signed by both parties, and failure on the part of either 4 party to enforce any provision of this Agreement shall not be construed as a 5 waiver of the right to compel enforcement of any provision or provisions. 6 18. Assignment. This Agreement shall not be assigned by Subrecipient 7 without the prior written consent of City. 8 19. Notices. All notices herein required shall be in writing and 9 delivered in person or sent by certified mail, postage prepaid, addressed as ]0 follows: 11 As to City: As to Subrecipient: ]2 Inland Counties Regional Center 814 North Arrowhead Road San Bernardino, CA 92408 13 Executive Director, Redevelopment Agency of the City of San Bernardino City Hall, Third Floor Rm. 320 300 North "D" Street San Bernardino, Calif. 92418 14 ]5 ]6 ]7 20. Evidence of Authority. Subrecipient shall provide to City evidence in the form of a certified copy of minutes of the governing body of ]8 Subrecipient, or other adequate proof, that this Agreement has been approved 19 in all its detai 1 by the governing body of Subrecipient, that the perS"on( s) 20 executing it are authorized to act on behalf of Subrecipient, and that this 2] Agreement is a binding obligation on Subrecipient. 22 23 24 25 26 27 28 -9- 1 IN WITNESS WHEREOF. the parties hereto have executed this Agreement 2 on the day and year first hereinabove written. 3 4 ATTEST: 5 h~~~ 6 /' City Clerk 7 8 9 10 11 12 Approved as to legal form: 13 It h: 1) . City Attorney 16 June/1985 17 977L 18 19 20 21 22 23 24 25 26 27 28 -10- SAN BERNARDINO: BY: BY: SCOPE OF SERVICES Funding for two added staff members has allowed the counselor to keep their caseload ratio at 60 infants to one counselor rather than the 120:1 ratio. This more manageable number of clients bas enabled the counselors to visit their families far more frequently. This bas become increasingly necessary with the number of very medically fragile infants we are now being asked to follow. The families contact us much more often and the counselors are required to provide a grest deal of crisis intervention. Early and intensive -'" intervention has helped to cut down on the need for re-hospitslization and enhanced the parents ability to provide special care needs. This support not only helps to alleviate the high stress/anxiety level for the families but is a valuable deterant for probable abuse/neglect. We are also providing short term respite care for the infants to allow parents to spend some time away from this very demanding responsibility. This in turn strengthens the parent's relationship and their coping resources. This type of support has proven to be very powerful in preventing abuse/neglect. EXHIBIT "A" Thus far we have had only two cases of suspected. neglect and no cases of abuse in our client population. We feel strongly that this is due to our intensive level of intervention and services. The additional staff has made it possible for the counselors to attend and be more involved in infant discharge planning at the hospitals. In addition, the counselors are now meeting the parents before the infant goes home in order to provide support, planning, and coordination of care. This makes them more available to the families when problems occur such as a malfunction of equipment, a medication problem, or the need to ~ c01lllllunicate with their physician. This ability to be more intensely involved has agai~ enhanced our ability to provide QUALITY follow-up and intervention services for these infants. Referrals to the program have increased through physician and parent satisfaction with our highly raised level of involvement. We have in~ eluded some of the results of our parent satisfaction survey in _ Appendix E. TO CONTINUE THIS QUALITY SERVICE OUR AGENCY IS ASKING FOR A C.D.B.G. GRANT IN THE AHOID:T OF $50,000. OUR AGENCY WILL COl>'TRIBUTE $55,206 FOR THE SAME PROJECT. \ Jj FIND AT -ll.ISK INFJ..'>'! PROJECT FOR PREVENTION OF CHILD ABUSE/NEGLECT IN SAN BERNARDINO CITY A GRANT PROPOSAL SUBMITTED TO: REDEVELOPMENT AGENCY THIRD n.ooR, CITY HAU. SAN BERNARDINO. CALIFORNIA FOR FISCAL YEAR 1985-86 BY: INLAND COUNTIES REGIONAL CD.'TER, INC., FIND PROGRAM 814 NORTH ARRO~'HEAD AVENUE: SAN BERNARDINO, CALIFORNIA 92408 CONTACT PERSON: DARLD;E ROBINSON, M.S. PREVENTION SERVICES COORDINATOR FIND PROGRAM, I.C.D.D.S. ~. r~rW~" ~ ~ FEB 2n 1985 ,(li,. .' ....... ..u...."y OF THE CITY Of SAN BERNARDINO, CI\ ~/ " TABLE OF CONTENTS I. Funding Request.................................................1 II. F. III. IV. A. Current Program Activities......................................l B. Increase in Services, etc.,.....................................2 Project Description............. ..4 .............................. A. Description of Agency...........................................4 B. Target Population...............................................4 C. Role of F.l.N.D. in Preventing Ahuse............................5 D. Goals and Objectives............ ........ ........... ........... ..6 E. Description of Serv1ces.........................................6 Monitoring and Evaluation.......................................7 Budget Proposal................................................. 8 A. Appendices Agency Brochures Eligibility Criteria Data Collection r01~S Parent Satisfaction Survey B. C. D. I. Funding Request Inland Counties Regional Center is requesting continued funding through a $50,000 Grant from the Community Development Block Grant Funds. Our agency has already received this level of funding for the F.I.N.D. Program for the fiscal years 1983-1984 and 1984-1985. The purpose of the funding is to continue a caseload ratio within the program at the highly effective level of 60 at-risk infants to one counselor. Without such funding, the caseload ratio will return to the previous and less effective 120 infants to one counselor level. This increased number of clients yer counselor will again make it impossible to provide services at the intensive level needed. In the period of time we have received funding, very positive changes and results have occured in our level of delivery of services and assistance to the poor families living in San Bernardino and their fragile babies. A. Current Program Activities The program has accepted 239 cases since the beginning of our contract. The services provided to these clients have included in depth: monitoring o~ infant developmental progress, assessment of parent-infant bonding, instruction and role modeling in enhancement of normal development, coordin- ation of all medical services, and education necessary and relative to the infants very specific needs. Contacts with these families by home visit and telephone have exceeded expectations.~ In addition, we have had an increase in the very medically fragile infant. The doctors at the intensive care nurseries in our local hospitals are saving smaller infants who in turn have many more medical problems and nursing care needs. These infants are going home with portable oxygen equipment, intervenous feedings, suctioning equipment, heart and respiration monitors and many medication needs. ~ -~ I The parents are required to learn the special equipment needs and other techniques for their infants survival. Needless to say, this puts a special stress on the family and they are in great need of our counselors support and instruction. We have had greatly increased contact with other professionals and more intensive coordination with other service agencies. Your past funding of our program has helped uS to respond to the needs of these infants and their families. Continued funding will help us to meet the challenge of these very medically fragile infants and enable them to reach their maximum potential for a normal life. Again, we are a~~1~g for your help to continue support for these special infants " and their families. B. Increase in Services due to Present Grant Fundin~ Funding for two added staff members has allowed the counselor to keep their caseload ratio at 60 infants to one counselor rather than the 120:1 ratio. This more manageable number of clients has enabled the counselors to visit their families far more frequently. This has become increasingly necessary with the number of very medically fragile infants we are now being asked to follow. The families contact us much more often and the counselors are : required to provide a great deal of crisis intervention. Early and intensive intervention has helped to cut down on the need for re-hospitalization and enhanced the parents ability to provide special care needs. This support not only helps to alleviate the high stress/anxiety level for the families but is a valuable deterant for probable abuse/neglect. We are also providing short term respite care for the infants to allow parents to spend some time away from this very demanding responsibility. This in turn strengthens the parent's relationship and their coping resources. This type of support has proven to be very powerful in preventing abuse/neglect. -2- I Thus far we have had only two cases of suspected. neglect and no cases of abuse in our client population. We feel strongly that this is due to our intensive level of intervention and services. The additional staff has made it possible for the counselors to attend and be more involved in infant discharge planning at the hospitals. In addition, the counselors are now meeting the parents before the infant goes home in order to provide support, planning, and coordination of care. This makes them more available to the families when problems occur such as a malfunction of equipment, a medication problem, or the need to communicate with their physician. This ability to be more intensely involved. has agai? enhanced our ability to provide QUALITY follow-up and intervention services for these infants. Referrals to the program have increased through physician and parent satisfaction with our highly raised level of involvement. We have in~ cluded some of the results of our parent satisfaction survey in - Appendix E. TO CONTINUE THIS QUALITY SERVICE OUR AGENCY IS ASKING FOR A C.D.B.G. GRANT IN THE AMOUNT OF $50,000. OUR AGENCY WILL CONTRIBUTE $55,206 FOR THE SAME PROJECT. -3-