HomeMy WebLinkAbout1986-008
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RESOLUTION NUMBER 86-8
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE
I EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE
:l I CITY OF SAN BERNARDINO AND INLAND COUNTIES REGIONAL CENTER, INCORPORATED.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
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1 BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
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1 and directed to execute, on behalf of said City, an agreement for Community
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Development Block Grant funding with Inland Counties Regional Center,
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Incorporated, a copy of which agreement is annexed hereto as Exhibit "I" and
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is incorporated herein by reference as though fully set forth at length. The
agreement provides for the granting of Community Development Block Grant funds
in the following amount of $50,000.00.
I HEREBY CERTIFY that the foreoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a rAgll) Ar meeting
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thereof, held on the 6th day of
.JAnllAry , 1986, by the following vote,
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to wit:
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AYES:
Councilmen Reillv. Marks. Ouie!. Frazier.
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Strickler
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NAYES:
None
ABSENT:
Council Members Estrada. Hernandez
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~ k22'
'Wh~ ,''l~
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City Clerk
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The foregoing resolution is hereby approved this leA. ' day
2 of J
anuary
, 1986.
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. Mayor, City
Bernardino
G Approved as to form:
7. /rlIt~;pt-O~
8 ity Attorney
!J 400L
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A G R E E MEN T
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THIS AGREEMENT is entered into effective as of
July 1
5 1985, at San Bernardino, California, between the CITY OF SAN BERNARDINO, a
6 municipal corporation, referred to as "City", and Inland Countif>s Rf>gioo~l Cot
7 a nonprofit community service organization, referred to as "Subrecipient".
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City and Subrecipient agree as follows:
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1. Recitals.
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(a) Subrecipient has requested financial assistance from City for
1] fiscal year 1985/1986 from funds available through a community development
12 block grant from the United States of America to City.
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(b) Subrecipient represents that the expenditures authorized by
]4 this Agreement are for valid community development purposes, in accordance
15 with federal law and regulations, and that all funds granted under this
16 Agreement will be used for no purpose other than those purposes specifically
]7 authorized. The specific purposes and scope of services of this particular
]8 grant are set forth in Exhibit "A", attached hereto and incorporated into this
19 Agreement as though fully set forth herein.
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2. Payments.
City shall reimburse Subrecipient for allowable costs
2] incurred under the scope of this Agreement and applicable Federal regulations,
22 which have not been paid for or reimbursed in any other manner or by any other
23 Agency.
Reimbursement will be made at least on a monthly basis, with the
24 total of all such reimbursements not to exceed $ 50.000
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3. Term. This Agreement shall commence July 1, 1985, and terminate
26 June 30, 1986.
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4. Use of Funds; Budget; Travel Limitation.
The funds paid to
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it
Subrecipient
used
by
solely
for
purposes
set
forth
in
shall
be
the
] Paragraph l(b) of this Agreement, and in accordance with the program budget
2 submitted by Subrecipient to the Redevelopment Agency of the City of San
3 Bernardino, a copy of which is attached to this Agreement as Exhibit "B".
4 This budget shall list all sources of funding for the program covered by this
5 Agreement, whether from State, Federal, local or private sources, and shall
6 identify which sources are paying for which specific portions of the program,
7 by line-item, to the extent practicable. No travel expenses for out-of-state
8 travel shall be included in this program unless specifically listed in the
9 budget as submi tted and approved, and all travel expenses to be funded from
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funds provided hereunder shall be specifically identified as travel expense,
which shall be negotiated between Agency and Subrecipient in the budget. Any
travel expenses incurred by Subrecipient above the budgeted amount or for
out-of-town travel shall not be eligible for reimbursement unless the prior
written approval of the Executive Director of the Redevelopment Agency of the
City of San Bernardino, or his or her designee, has been obtained.
Funds
shall be used for purposes authorized by the Community Development Block Grant
program only, and no portion of the funds granted hereby shall be used for any
purpose not specifically authorized by this agreement. Only net payroll shall
be periodically reimbursed by City as an allowable cost. Any amounts withheld
by Subrecipient from an employee's pay for taxes, social security, or other
withholding and not immediately paid over to another entity, shall not be
included as wages or expenses eligible for reimbursement as an allowable cost
until such time as the withheld taxes, social security, or other withholdings
are actually paid over to the entity entitled to such payment.
Upon such
payment and the submission of evidence of such payment to the Redevelopment
Agency, such expenses shall be regarded as allowable cost, and City shall
reimburse Subrecipient for such obligation. A variation in the itemization of
costs, as set forth in the proposed budget submitted to City, not to exceed
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1 10% as to any particular line item, shall be allowed, provided the prior
2 written approval of the Executive Director of the Redevelopment Agency of the
3 City of San Bernardino is obtained, it being understood that the total amount
4 of the grant shall not be varied thereby. At the end of the term, all
5 unexpended funds shall be returned to the City by Subrecipient. The parties
6 intend that grant funds be utilized within the time period covered by this
7 Agreement, and any funds not used shall revert to the City. No reserve for
8 the future shall be established with the funds except as may be authorized to
9 meet commitments made for services provided during the period of this
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Agreement, but not yet paid for at the conclusion of this Agreement.
5. Accounting. Prior to the final payment under this Agreement, and
at such other times as may be requested by the Executive Director of the
Redevelopment Agency of the City of San Bernardino, Subrecipient shall submit
to the Executive Director an accounting of the proposed and actual
expenditures of all revenues accruing to the organization for the fiscal year
ending June 30, 1986. Financial records shall be maintained by Subrecipient
in accordance with generally accepted accounting principles, in a manner which
permits City to trace the expenditures of funds to source documentation. All
books and records of Subrecipient are to be kept open for inspection at any
time during the business day by the City, its officers or agents, and by any
representative of the United States of America authorized to audit Community
Development Block Grant programs. Standards for financial management systems
and financial reporting requirements established by Attachment "F" and
Attachment "G" of Office of Management and Budget Circular No. A-110 shall be
fully complied with by Subrecipient. Subrecipient acknowledges that the funds
privded are federal funds.
Subrecipient I s financial management system shall
provide for accurate, current and complete disclosure of the financial results
of each program sponsored by this Agreement.
It is the responsibility of
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] Subrecipient to adequately safeguard all assets of the program, and
2 Subrecipient shall assure that they are used solely for authorized purposes.
3 6. Services Available to Residents; Monitoring and Reporting Program
4 Performance. The services of Subrecipient shall be made available to
5 residents and inhabitants of the City of San Bernardino unless otherwise noted
6 in Exhibit "A". No person shall be denied service because of race, color,
7 national origin, creed, sex, marital status, or physical handicapp.
8 Subrecipient shall comply with Affirmative Action guidelines in its employment
9 practices. Subrecipient shall also monitor the program's activities and
]0 submit written reports quarterly, or more often if requested, to the Executive
]] Director of the Redevelopment Agency of the City of San Bernardino, in
]2 accordance with Attachment "R", Office of Management and Budget Circular No.
]3 A-llO. Failure to provide such quarterly performance reports may prevent the
]4 processing by City of Subrecipient I s requests for reimbursement, and may
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26 regulations,
27 penalties, sanctions or other disciplinary actions to be applied for
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justify temporary withholding as provided for in Paragraph 11 hereof.
7. Procurement Practices. Subrecipient shall comply
with
procurement procedures and guidelines established by Attachment "0" to Office
of Management and Budget Circular No. A-I02, "Procurement Standards". In
addition to the specific requirements of Attachment "0" to Circular No. A-I02,
Subrecipient shall maintain a code or standards of conduct which shall govern
the performance of its officers, employees or agents in contracting with and
expending the Federal grant funds made available to Subrecipient under this
Agreement. Subrecipient's officers, employees or agents shall neither solicit
nor accept gratuities, favors, or anything of monetary value from contractors
or potential contractors.
To the extent permissible by State law, rules, and
the
standards
adopted
Subrecipient
provide
for
by
shall
violations of such standards by either the Subrecipient's officers, employees
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1 or agents J or by contractors or their agents.
Subrecipient shall provide a
2 copy of the code or standards adopted to City forthwith. All procurement
3 transactions without regard to dollar value shall be conducted in a manner so
4 as to provide maximum open and free competition. The Subrecipient shall be
5 alert to organizational conflicts of interest or non-competitive practices
6 among contractors which may restrict or eliminate competition or otherwise
7 restrain trade. Subrecipient agrees to adhere to the procurement rules
8 specified in Office of Management and Budget Circular No. A-l02 Attachment "0"
9 in its expenditure of all funds received under this Agreement.
10 8. Anti-Kick Back Provisions; Equal Employment Opportunity. All
11 contract for construction or repair using funds provided under this Agreement
12 shall include a provision for compliance with the Copeland "Anti-Kick Back"
13 Act 08.U.S.C. 874) as supplemented in Department of Labor Regulations (29
14 CFR, Part 3). This act provides that each contractor or subgrantee shall be
15 prohibited
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18 suspected
19 $10,000.00
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from
inducing,
by
any
means,
any
person
employed
in
the
construction, completion or repair of public work, to give up any part of the
compensation to which he is otherwise entitled. Subrecipient shall report all
or
reported
violations
to
City.
All
contracts
in
excess
of
entered
into
by
Subrecipient
using
funds
provided
under
this
Agreement shall contain a provision requiring compliance with Equal Employment
Opportunity provisions established by Executive Order #11246 as amended.
9.
Prevailing Wage Requirement.
Any
construction
contracts
awarded
23 by Subrecipient us~ng funds provided under this Agreement in excess of
24 $2,000.00 shall include a provision for compliance with the Davis-Bacon Act
25 (40.U.S.C. 276a to 276a-7) and as supplemented by Department of Labor
26 Regulations (29CFR) . Under this act, contractors shall be required to pay
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wages to laborers and mechanics at
a rate not
less than the minimum wages
specified 1n a wage determination
made by
the Secretary of Labor. In
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addition, contractors shall be required to pay wages not less often than once
a week. Subrecipient shall place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation and the
award of a contract shall be conditioned upon the acceptance of the wage
determination. Subrecipient shall report all suspected or reported violations
to City.
10. Approval of City of any Charges; Use of Program Income.
City
8 reserves the right to require Subrecipient to obtain the prior written
9 approval of City of any charges or fees to be charged by Subrecipient for
10 services provided under this Agreement, and of any rules and regulations
11 governing the provision of services hereunder. Program income represents
12 gross income earned by the Subrecipient from the Federally supported
13 activities. Such earnings exclude interest earned on advances and may
]4 include, but will not be limited to, income from service fees, sale of
]5 conunodities, usage and rental fees. These funds shall be used first for
16 e ligib Ie program activities, before requests for reimbursement, or sha 11 be
]7 remitted to the City. Subrecipient shall remit all unspent program income to
]8 the City within thirty (30) days subsequent to the end of the program year
19 (June 30, 1986). Interes t earned on funds advanced under the Agreement shall
20 be paid to the City.
2] 11. Temporary Withholding. The Executive Director of the
22 Redevelopment Agency of the City of San Bernardino is authorized to
23 temporarily withhold the payment of funds to Subrecipient when the Executive
24 Director determines that any violation of this Agreement has occurred. Funds
25 shall be withheld until the violation is corrected to the satisfaction of the
26 Executive Director or of the Mayor and Common Council. Subrecipient shall
27 have the right to be heard by the Mayor and Common Council if Subrecipient
28 maintains no violation of the Agreement has occurred, which hearing shall be
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1 held within 45 days after the funds have first been withheld, provided
2 Subrecipient requests such hearing within 15 days after such first withholding.
3 12. Records Retention. Financial records, supporting documents,
4 statistical records, and all other records pertaining to the use of the funds
5 provided under this Agreement shall be retained by Subrecipient for a period
6 of three (3) years, at a minimum, and in the event of litigation, claim or
7 audit, the records shall be retained until all litigation, claims, and audit
8 findings involving the records, have been fully resolved. Records for
9 non-expendable property acquired with federal funds provided under this
10 Agreement shall be retained for three (3) years after the final disposition of
11 such property.
12 13. Property Management Standards. Non-expendable personal property,
13 for the purposes of this Agreement, is defined as tangible personal property,
14 purchased in whole or in part with Federal funds, which has useful life of
15 more than one (1) year and an acquisition cost of three hundred dollars
16 ($300.00) or more per unit. Real property means land, including land
17 improvements,
structures and
thereto,
excluding movable
appurtenances
18 machinery and equipment. Non-expendable personal property and real property
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purchased with or improved by funds provided under this Agreement shall be
subject to the property management standards specified in Attachment "N" of
Office of Management and Budget Circular No. A-I02, "Property Management
Standards".
14. Termination for Cause. City reserves the right to terminate this
Agreement and any and all grants and future payments under this Agreement in
whole or in part at any time before the date of completion of this Agreement
whenever City determines that the Subrecipient has failed to comply with the
conditions of this Agreement.
In the event City seeks to terminate this
Agreement for cause, City shall promptly notify the Subrecipient in writing of
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1 the proposed termination and the reasons therefore, together with the proposed
2 effective date. Subrecipient shall be given an opportunity to appear before
3 the Mayor and Common Council at the time at which the Mayor and Common Council
4 are to consider such recommended termination, and shall be given a reasonable
5 opportunity to show cause why, if any exists, the Agreement should not be
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terminated for cause.
Upon determination by this Mayor and Common Council
that the contract should be terminated for cause, notice thereof, inc luding
8 reasons for the determination, shall promptly be given to Subrecipient,
9 together with information as to the effective date of the termination. The
10 determination of the Mayor and Common Council as to cause shall be final.
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16 of partial terminations, the portion to be terminated.
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22 harmless the City
23 charges,
24 occurring, or damages,
25 funds paid under this Agreement and all operations under this Agreement.
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27 not involved in the performance of services or other activities of
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15.
City
Subrecipient may
terminate
Termination for Convenience.
or
this Agreement in whole or in part provided both parties agree that the
continuation of the project would not produce beneficial results commensurate
with further expenditure of funds. In such event, the parties shall agree
upon the termination conditions, including the effective date and, in the case
The Subrecipient shall
not incur new obligations for the terminated portion after the effective date
and shall cancel as many outstanding obligations as possible. City shall
allow Subrecipient full credit for the City's share of the non-cancellable
obligations properly incurred by the Subrecipient prior to termination.
16.
Sub recipient
indemnify
save
and
Hold
Harmless.
to
agrees
expenses
and its employees
(including counsel
from
liabilities
and
all
and agents
fees),
suits
losses,
however
or
aris ing or growing out of the
of or receipt of
use
Payments under this Agreement are made with the understanding that the City is
Subrecipient
its
independent
and
employees
and
agents
are
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] contractors and not employees or agents of City.
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17. Amendment.
This Agreement may be amended or modified only by
3 written agreement signed by both parties, and failure on the part of either
4 party to enforce any provision of this Agreement shall not be construed as a
5 waiver of the right to compel enforcement of any provision or provisions.
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18. Assignment. This Agreement shall not be assigned by Subrecipient
7 without the prior written consent of City.
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19. Notices.
All notices herein required shall be in writing and
9 delivered in person or sent by certified mail, postage prepaid, addressed as
]0 follows:
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As to City:
As to Subrecipient:
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Inland Counties Regional
Center
814 North Arrowhead Road
San Bernardino, CA 92408
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Executive Director,
Redevelopment Agency of the
City of San Bernardino
City Hall, Third Floor Rm. 320
300 North "D" Street
San Bernardino, Calif. 92418
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20. Evidence of Authority.
Subrecipient shall provide to City
evidence in the form of a certified copy of minutes of the governing body of
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Subrecipient, or other adequate proof, that this Agreement has been approved
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in all its detai 1 by the governing body of Subrecipient, that the perS"on( s)
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executing it are authorized to act on behalf of Subrecipient, and that this
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Agreement is a binding obligation on Subrecipient.
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IN WITNESS WHEREOF. the parties hereto have executed this Agreement
2 on the day and year first hereinabove written.
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4 ATTEST:
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6 /' City Clerk
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Approved as to legal form:
13 It
h: 1)
. City Attorney
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June/1985
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SAN BERNARDINO:
BY:
BY:
SCOPE OF SERVICES
Funding for two added staff members has allowed the counselor to keep their
caseload ratio at 60 infants to one counselor rather than the 120:1 ratio.
This more manageable number of clients bas enabled the counselors to visit
their families far more frequently. This bas become increasingly necessary
with the number of very medically fragile infants we are now being asked to
follow. The families contact us much more often and the counselors are
required to provide a grest deal of crisis intervention. Early and intensive
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intervention has helped to cut down on the need for re-hospitslization and
enhanced the parents ability to provide special care needs. This support
not only helps to alleviate the high stress/anxiety level for the families
but is a valuable deterant for probable abuse/neglect.
We are also providing short term respite care for the infants to allow
parents to spend some time away from this very demanding responsibility.
This in turn strengthens the parent's relationship and their coping resources.
This type of support has proven to be very powerful in preventing abuse/neglect.
EXHIBIT "A"
Thus far we have had only two cases of suspected. neglect and no cases of
abuse in our client population. We feel strongly that this is due to
our intensive level of intervention and services.
The additional staff has made it possible for the counselors to attend
and be more involved in infant discharge planning at the hospitals. In
addition, the counselors are now meeting the parents before the infant
goes home in order to provide support, planning, and coordination of care.
This makes them more available to the families when problems occur such
as a malfunction of equipment, a medication problem, or the need to
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c01lllllunicate with their physician. This ability to be more intensely
involved has agai~ enhanced our ability to provide QUALITY follow-up
and intervention services for these infants.
Referrals to the program have increased through physician and parent
satisfaction with our highly raised level of involvement. We have in~
eluded some of the results of our parent satisfaction survey in
_ Appendix E.
TO CONTINUE THIS QUALITY SERVICE OUR AGENCY IS ASKING FOR A C.D.B.G.
GRANT IN THE AHOID:T OF $50,000. OUR AGENCY WILL COl>'TRIBUTE $55,206
FOR THE SAME PROJECT.
\
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FIND AT -ll.ISK INFJ..'>'! PROJECT
FOR PREVENTION OF CHILD ABUSE/NEGLECT
IN SAN BERNARDINO CITY
A GRANT PROPOSAL
SUBMITTED TO:
REDEVELOPMENT AGENCY
THIRD n.ooR, CITY HAU.
SAN BERNARDINO. CALIFORNIA
FOR FISCAL YEAR 1985-86
BY:
INLAND COUNTIES REGIONAL CD.'TER, INC., FIND PROGRAM
814 NORTH ARRO~'HEAD AVENUE:
SAN BERNARDINO, CALIFORNIA 92408
CONTACT PERSON: DARLD;E ROBINSON, M.S.
PREVENTION SERVICES COORDINATOR
FIND PROGRAM, I.C.D.D.S.
~. r~rW~" ~ ~
FEB 2n 1985
,(li,. .' ....... ..u...."y OF THE
CITY Of SAN BERNARDINO, CI\
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TABLE OF CONTENTS
I. Funding Request.................................................1
II.
F.
III.
IV.
A. Current Program Activities......................................l
B. Increase in Services, etc.,.....................................2
Project Description.............
..4
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A. Description of Agency...........................................4
B. Target Population...............................................4
C. Role of F.l.N.D. in Preventing Ahuse............................5
D. Goals and Objectives............ ........ ........... ........... ..6
E. Description of Serv1ces.........................................6
Monitoring and Evaluation.......................................7
Budget Proposal................................................. 8
A.
Appendices
Agency Brochures
Eligibility Criteria
Data Collection r01~S
Parent Satisfaction Survey
B.
C.
D.
I. Funding Request
Inland Counties Regional Center is requesting continued funding through
a $50,000 Grant from the Community Development Block Grant Funds. Our
agency has already received this level of funding for the F.I.N.D.
Program for the fiscal years 1983-1984 and 1984-1985. The purpose of
the funding is to continue a caseload ratio within the program at the
highly effective level of 60 at-risk infants to one counselor. Without
such funding, the caseload ratio will return to the previous and less
effective 120 infants to one counselor level. This increased number
of clients yer counselor will again make it impossible to provide services
at the intensive level needed.
In the period of time we have received funding, very positive changes and
results have occured in our level of delivery of services and assistance
to the poor families living in San Bernardino and their fragile babies.
A. Current Program Activities
The program has accepted 239 cases since the beginning of our contract.
The services provided to these clients have included in depth: monitoring
o~ infant developmental progress, assessment of parent-infant bonding,
instruction and role modeling in enhancement of normal development, coordin-
ation of all medical services, and education necessary and relative to the
infants very specific needs. Contacts with these families by home visit
and telephone have exceeded expectations.~ In addition, we have had an increase
in the very medically fragile infant. The doctors at the intensive care
nurseries in our local hospitals are saving smaller infants who in turn have
many more medical problems and nursing care needs. These infants are going
home with portable oxygen equipment, intervenous feedings, suctioning
equipment, heart and respiration monitors and many medication needs. ~
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The parents are required to learn the special equipment needs and other
techniques for their infants survival. Needless to say, this puts a
special stress on the family and they are in great need of our counselors
support and instruction. We have had greatly increased contact with
other professionals and more intensive coordination with other service
agencies. Your past funding of our program has helped uS to respond to
the needs of these infants and their families. Continued funding will
help us to meet the challenge of these very medically fragile infants and
enable them to reach their maximum potential for a normal life. Again,
we are a~~1~g for your help to continue support for these special infants
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and their families.
B. Increase in Services due to Present Grant Fundin~
Funding for two added staff members has allowed the counselor to keep their
caseload ratio at 60 infants to one counselor rather than the 120:1 ratio.
This more manageable number of clients has enabled the counselors to visit
their families far more frequently. This has become increasingly necessary
with the number of very medically fragile infants we are now being asked to
follow. The families contact us much more often and the counselors are
:
required to provide a great deal of crisis intervention. Early and intensive
intervention has helped to cut down on the need for re-hospitalization and
enhanced the parents ability to provide special care needs. This support
not only helps to alleviate the high stress/anxiety level for the families
but is a valuable deterant for probable abuse/neglect.
We are also providing short term respite care for the infants to allow
parents to spend some time away from this very demanding responsibility.
This in turn strengthens the parent's relationship and their coping resources.
This type of support has proven to be very
powerful in preventing abuse/neglect.
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I
Thus far we have had only two cases of suspected. neglect and no cases of
abuse in our client population. We feel strongly that this is due to
our intensive level of intervention and services.
The additional staff has made it possible for the counselors to attend
and be more involved in infant discharge planning at the hospitals. In
addition, the counselors are now meeting the parents before the infant
goes home in order to provide support, planning, and coordination of care.
This makes them more available to the families when problems occur such
as a malfunction of equipment, a medication problem, or the need to
communicate with their physician. This ability to be more intensely
involved. has agai? enhanced our ability to provide QUALITY follow-up
and intervention services for these infants.
Referrals to the program have increased through physician and parent
satisfaction with our highly raised level of involvement. We have in~
cluded some of the results of our parent satisfaction survey in
- Appendix E.
TO CONTINUE THIS QUALITY SERVICE OUR AGENCY IS ASKING FOR A C.D.B.G.
GRANT IN THE AMOUNT OF $50,000. OUR AGENCY WILL CONTRIBUTE $55,206
FOR THE SAME PROJECT.
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