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Home My WebLink About39-Human Resources . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION e . From: LINN LIVINGSTON Subject: RECLASSIFY POSITION OF ONE (1) ACCOUNT CLERK III TO POSITION OF ADMINISTRATIVE ANALYST II AND ADJUST THE SALARY FOR THE POSITION OF POLICE RECORDS SUPERVISOR IN THE POLICE DEPARTMENT M/CC Meeting Date:Sept 6, 2005 Dept: HUMAN RESOURCES Date: AUGUST 16, 2005 Synopsis of Previous Council Action: On August 22, 2005, the Personnel Committee recommended this item for approval. Recommended Motion: 1 Reclassify position of one (1) Account Clerk III, Range 1348, $2,518-$3,061/month to position of Administrative Analyst II, Range 4449, $4,167-$5,065/month. 2. Adjust the salary for the position of Police Records Supervisor from Range 2368, $2,782-$3,382/month to Range 2400, $3,264-$3,967/month. 3 Authorize the Human Resources Department t,o update Resolution Nps. 6413 and 9724410 -oj ~~ act;o", ~ ~alq[ 11 !2 caJt Signature Contact person: Phone: Supporting data attached: Ward: FUNDING REQUIREMENTS. Amount: $9,900 001-210-XXXX Source: (Acct. No.) (Acct. Description) Salaries & Benefits Finance: Council Notes. Age"'a lIem "7 L~' D5" e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Reclassify position of one (I) Account Clerk III to position of Administrative Analyst II and provide a salary adjustment for the position of Police Records Supervisor in the Police Department. Backl!round: The Police Department has an annual budget of over $51.5 million and has relied on the assigned Police Captain to project costs, research contracts and amendments, review monthly financial reports, prepare mid-year budget analysis, and administer the department's budget. Due to the complexity of the budget, it is advantageous to the Department to have continuity in the position assigned to this function. The Police Department has and will continue to have significant turnover in the safety classifications, which have traditionally performed the fiscallbudget function. It is desired to give responsibility for the budget to a civilian classification. . Reclassification The creation of an Administrative Analyst II position is a necessary component in transitioning the current department organization of utilizing a Police Safety employee to the recommended civilian position. This reclassification will allow the department to better function and provide support to the administrative staff in the Police Department. The current position of Account Clerk III assigned to budget/purchasing has evolved beyond the current job description. The employee is currently performing a variety of professional and technical analytical functions and continues to provide the additional support needed to maintain daily operations. Her knowledge and abilities have and continue to be an asset to the department. The proposed Administrative Analyst II position will assume responsibility for' . The preparation of annual certification reports for asset forfeiture spending Detailed staff reports Maintaining contracts Forecasting and reconcilIng multiple expenditures and revenue accounts Benefit analysis Compiling statistical data for presentation to PolIce and other City Department staff members Analyzing the mId-year reports Assisting in the preparation of the Police Department's annual budget . . . . . . . . . . e We are recommending that the position of one (I) Account Clerk III be reclassified to the position of Administrative Analyst II in the Police Department to more accurately reflect the scope of duties. The incumbent will underfill this position for one year at the Administrative Analyst I classification. This classification is an existing classification with the City Upon the completion of one year with a satisfactory or better evaluation, the incumbent will automatically be appointed to the Administrative Analyst II position. Salarv Adjustment As part of the recently negotiated Mid-Management contract, the City agreed to conduct a compensation study for the position of Police Records Supervisor Human Resources surveyed several agencies including: Ontario, Redlands, Pomona, Riverside, Fullerton, and Fairfield to compare the duties and salaries of the Police Records Supervisor. Based on surveys of comparable agencies with like positions, we are recommending adjusting the salary for Police Records Supervisor to be competitive with the current job market. (See attached salary survey) Financial Impact: The additional annual salary and benefits cost to reclassify the Account Clerk III to the Administrative Analyst II is $16.700. This position will be underfilled in FY 2005-06 with an estimated cost of$9,900. Budgeted Account Clerk III Salary $36,700 Benefits 8,000 Total Cost $44,700 Proposed Administrative Analyst II Salary $51,300 Benefits 10,1 00 Total Cost $61,400 Employees in the Police Records Supervisor classification will be placed in the monthly salary step closest to their current salary step resulting in a minimal increase to the FY 2005-06 budget. This will be funded by personnel savings in the Police Department. Recommendation: I Reclassify position of one (1) Account Clerk III, Range 1348, $2,518-$3,0611month to position of Administrative Analyst II, Range 4449, $4,167-$5,065Imonth. Adjust the salary for the position of Police Records Supervisor from Range 2368, $2,782- $3,382/month to Range 2400, S3,264-3,967/rnonth. Authorize the Human Resources Department to update Resolution Nos. 6413 and 97-244 to reflect these actions. 2. 3 HR/ Agenda Items:SR.Police.Admin.Analyst.2005 . Sl'ec'iali1.ed E nfOloet1'len\ a\.llealJ ~ IntelligBnco Investigations speeia\'\Z.ed Cr\nles lRAl 1.0. aure3U f'ropertY San Befnafdif'\a\iCe Department 1able of organization senior SBcretary Execu\lve Omcer f'IOPef\'J Crimes CIIIP Clime AnalysiS MsiSlanl Chief ~ ~ PaIIO\ cap\ain palrol Executive OffIcer lNalcl, comtnand lraffiC Jail f\~l M3l1agemenl 5AI'lCI\TT In\elna\ "flairs Ois\ticl commands CfR\1 I\UXi\i3ry Re5Durces Mministralive Cal'\ain ReCOlds Bulea\J Dispa\ch f'eISonne\ & ltainiO\l Range Fmancia\ unit Satl \3emardino Police oepartmeol 8_11-05 . RocorOll Bureau ReCOrds Manager ,') Reoords S\lpe('l\SOf ,4) Record!; 1ec\ln,cian ,25) RocotOS ,eo\1 1ra\nee ,7) police 1l'llflscrlbel'S ,2) ielep\10lle Opera\OI p.d{f\\n Clett. II,') . Mtnin istrati\le ser\iiCeS /lo.dmin'sttatil/e ~ ~. p\Spatctl CO{f\{f\\lOica\,Ons Mllr ,I) O\Sps\c\l SUP" ,5) Oispa\cnel'S I & II ,'2.5) Pllrsonnel & '{raining Lieulenan\ ,1) cSO Sll\lefoliSOI ,1) p-1 {1) CSO " ,3) ;.O{f\\n\s\ta\i\le C\ell\ 1\\ ,'2.) financla\ unit pa~rol\' I\ceoofl\ Clef'" III ,I) Budge\ _ i'lccouo\ Clett. 1\\ ,1) Na{{f\S . i'lCCoun\ C\er\l.l\ ,'2.) Ran\lef(\lls\ed1) san ae",ard\lIO pol\C8 oepal\{f\en\ 12-\6-04 e e proposed j\dministrati\Je sef\/ices "'dministr3t~ ~) . ------------ RecordS Bureau RecOfds ""aIIager (t) Records Sl.Ipef'l\sor (4) Records 1echn\Clao (25) Records 1 ec\11r3inee (7) police 1r30scribeo; (2) 1'6o;Onnel &. 1rainin9 Liel.l\enanH~ ) ~ financIal Unit CSO supePliSor tt) payro" _ Jl,ccounl CleO<. 1\1 tt) p_~ tt) Budge\ e\._31.- jl,dlT\inis\rative cSO II t'.>) }\lIalYs\ II (1) Jl,drninlstr3t\\le CierI( )11 1.2) Naf{\'lS _ Accoun\ C\e!\< \I t2) \ Rangernas\er t 1) 1e1el'OOOll operator Jl,drniO Cler\< II (1) \ Dispatch COlT\rnl.lnica\iOflS tI/Igr (1) OiSpa\ch SU?\I (5) Qispalchers' s. II (25) San Bernardino police Oejlar\rnen\ 8_n-05 e - --.----- Classification Study' Police Records Supervisor ~ - Aoency Title Low Salarv Hioh Salary -~-~-- ~ -- - --- City of Fairfield Records Assistant II $ 3,000 $ 3,646 City of Ontario Police Records Supervisor $ 3,071 $ 3,732 City of Fullerton Police Records Shift Leader $ 3,193 $ 4,075 City of Redlands Police Records Supervisor $ 3,~32 $ 4,125 City of Pomona Police Records Shift Super $ 3,247 $ 3,946 City of Riverside Police Records Info SUfler $ 3,510 $ 4,265 - --.-- Average Salary $ 3,209 $ 3,965 City of San Bernardino Police Records Supervisor $ 2,782 $ 3.382 Recommended Salarv Rance 2400 $ 3.264 $ 3,967 e .