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CITY OF SAN BERARDINO - REQUEST ~~i;COUNCIL ACTION
From: John P. Murphy, Purchasing Manager
Subject: Annualj Uniform Rental Service
Dept: Purchasing
Date: June 14, 1995
Bid: F-96-02
Synopsis of Previous Council action:
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None
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Recommended motion:
Adopt Resolution
John P. Murph
Contact person:
John P. Murphy, Purchasing Manager
Phone:
384-5085
Supporting data attached:
Yes
Ward:
NjA
FUNDING REQUIREMENTS:
Amount: $152.521. 20
Source: (Acct. No.1 001-122-5171
Acct. Oescri tion General
Finance:
Council Notes:
R-es
CJ5-d3'1
75-0262
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C'ITV OF SANBER.RDINO - REQUEST~R COUNCIL ACTION
STAFF REPORT
F-96-02
The proposed contract is for uniform service for approximately 344 designated
City employees. In addition, the proposed contract includes service for shop
towels, dust cloths, seat covers and fender covers.
Specifications were published
companies. Bids were publicly
following is a detailed summary
and furnished to area uniform service
opened and declared June 13, 1995. The
of bids received.
Note: Total price of contract is based on the following requirements.
344 Employees (pants & shirts) - 5 changes per week
20 Employees (coveralls) - 5 changes per week
5 Lab coats per week
350 Shop towels per week
10 Dust cloths per week
2 Seat covers per week
3 Fender covers per week
Line
Item
Total Bid /Three Years
Description Welch's Angelica Prudential
Shirt 72,446.40 67,080.00 77,812.80
Trousers 75,129.60 72,446.40 85,862.40
Coveralls 9,516.00 9,516.00 10,140.00
Lab Coat 475.80 538.20 468.00
Shop Towel 2,730.00 2,184.00 2,184.00
Dust Cloth 546.00 468.00 156.00
Seat Cover 162.24 115.44 124.80
Fender Cover 243.36 173.16 187.20
TOT,AL: $161,249.40 152,521. 20 176,935.20
I-A
I-B
I-C
1-0
II-A
II-B
II-C
II-D
Angelica is the lowest and most responsible bidder for the furnishing and
delivery of a three (3) year contract for uniform rental service. They have
been providing this service to the City for over ten years. It is interesting
to point out that the cost of this service has been constantly declining.
They were providing rental uniforms (shirts and trousers) at over eighty
cents a change when they began. Our last contract was awarded at sixty-five
cents per change. This contract, bid on a three year basis will cost the city
fifty-two cents per change.
Specifications as been have been reviewed and the recommended vendor meets
requirements. The Purchasing Manager recommends the bid of Angelica Rental
Services Group for award of a three (3) year contract. The funding for the
first year is in the 1995/96 budget per department.
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Finance Director
. Murphy,
asing Manager
75-0264
.
.
C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
FINANCE DEPARTMENT
TO: Shauna Clark, City Administrator
FROM: John P. Murphy
DATE: July 10, 1995
SUBJECT: Uniform Contract
COPIES:
Barbara Pachon, Finance Director
The following list is the estimated breakdown of employees using
the Uniform Service by Department. This was the list used in
bidding for a uniform contract. Each Department budgets and pays
for their own uniform rental. The contractor submits his invoice
directly to the individual department for approval and payment. The
employees receiving uniforms include both full time and part time.
Uniforms are billed by the number of changes per employee. An
asterisk indicates general fund departments.
Facilities Management
Fire Department
Cemetery
Central Garage
Traffic Signals
Public Works
Public Services-Refuse
Public Services-street
Public Services-street Sweeping
Park & Recreation
Facilities-Parking Control
Central Stores
Total
89*
3*
3
28
4
18*
118
28*
8
43*
6
2*
344
The actual number of changes billed will vary with employee turn
overs and employee vacations. There are 183 general fund employees
listed above which is 53.2% of the total. Although the Council
agenda indicated a $152,521.20 cost to the General Fund,
approximately $71,379.92 of this will be paid by non-General Fund
departments such as Refuse. This amount is for three years and
assumes the full five uniform changes per employee per week.
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7-/0-95: