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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
. From: James Funk, Director Subject: Authorization for the Director of Development
Services to Execute Change Order No. Two to
Dept: Development Services Contract with Elite Bobcat Service, Inc. for
Tippecanoe A venue Widening (Phase III) and
Date: August 2, 2005 Harriman Place (Phase III), per plan No. 10373B.
File No. 1. 7246-B MCC Date: August 15, 2005
Synopsis of Previous Council Action:
7/15/02 Allocation of $1,981.728 in the 2002/03 Capital Improvement Program (CIP) for acquisition, and realignment
Rosewood Drive (Laurelwood Dr) (Account No.242-362-5504-7246).
9/17/01 Authorization to execute Agreement with John Egan & Associates, Inc. for Civil Engineering Services for the
realignment of Laurelwood Dr. from Tippecanoe Ave. to Orchard Dr.
9/09/02 Resolution awarding public works contract to Matich Corporation, for Laurelwood Drive realignment between
Tippecanoe Avenue and Orchard Drive (Phase I), per Plan No. 10373
03/17/03 Authorized execution of Change Order No. One to contract with Matich Corporation for Laurelwood Drive
realignment between Tippecanoe Avenue and Orchard Drive (Phase I) per Plan No. 10373.
06/16/03 Authorized execution of Change Orders No. Two and No. Three to contract with Matich Corporation for
Laurelwood Drive realignment between Tippecanoe Avenue and Orchard Drive (Phase I) per Plan No. 10373, and
authorized the Finance Director to amend the FY 2002/03 Budget.
06/16/03 Rejected all bids for Underground (Dry) Utilities along the Laurelwood Drive Realignment per Plan No. 10682.
07/07/03 Adopted resolution awarding contract to Holland-Lowe Construction, Inc. for Tippecanoe Avenue Widening and
Laurelwood Drive (Phase II) per Plan No. 103 73A and authorize the Finance Director to budget funds for this project.
01120/04 Adopted resolution awarding contract to Elite Bobcat Services, Inc. for Widening of Tippecanoe Avenue and
Harriman Place (Phase III) per Plan No.1 03 73 B.
05/16/05 Authorize the Director of Development Services to execute Change Order No. One in the amount of $32,799.42
to contract with Elite Bobcat Services, Inc. for Tippecanoe Avenue Widening (Phase III) and Harriman Place (Phase III),
per Plan No.1 0373B
.
Recommended Motion:
Authorize the Director of Development Services to execute Change Order No. Two in the amount of
529,265.37 to contract with Elite Bobcat Services, Inc. for Tippecanoe Avenue Widening (Phase III) and
Harriman Place (Phase III), per Plan No. 103 73B. ~ f" ~
-17 Ja~es Funk
Contact
Person:
Mike Grubbs, Eng. Mgr.lField Engineer
Phone:
5179
Supporting data attached:
Staff Report, CCO #2
Ward:
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FUNDING
REQUIREMENTS:
Amount: 29.265.37
Source:
(Ace!. No.)
129-367-5504-7377 & 242-362-5504-7377
Acct. Description: SS 04-114 Phase 1\1 Tippecanoe Av & Harriman PI
Finance:
Council Notes:
.
Agenda Item No.
17
8/15105'
Agenda Item No.
.
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Authorization for the Director of Development Services to Execute Change Order No. Two to Contract with
Elite Bobcat Services, Inc. for Tippecanoe A venue Widening (Phase III) and Harriman Place (Phase III), per
Plan No. 103738.
Back2round:
On February 2, 2004, the Mayor and Common Council awarded a contract in the amount of $544,388.05 to
Elite Bobcat Services, Inc. for Tippecanoe A venue Widening (Phase III) and Harriman Place (Phase III).
Change Order No. One was approved on May 16,2005, in the amount of $32,799.42. The work involved in
this change order consisted of relocation of landscape irrigation on Tippecanoe A venue, bus stop electrical,
interconnect, and an irrigation controller. Also, the contractor was requested to pump and backfill an
abandoned septic tank. Further, the existing subgrade on Harriman Place and Tippecanoe Avenue was found
to be unstable. It was necessary to add an additional layer of the geo-grid fabric to provide a stable structural
section.
In addition, Change Order No. One compensated the contractor for demobilizing during the November and
December 2004 holiday shopping season to reduce the congestion in this area.
. nally, Change Order No. One compensated the contractors for delays in acquisition of right-of-way from
In-N-Out Burger.
This Change Order No. Two in the total amount of$29,265.37 consists of the following changes:
I. West of the Harriman Place improvements project exists 94 linear feet to which the sidewalk
improvements were not complete. The installation of the sidewalk will complete the path of travel for
pedestrians along Harriman Place.
2. On Harriman Place an existing sewer lateral trench became saturated and the trench collapsed. The
sewer trench backfill had to be removed and re-compacted to provide a firm, unyielding base for paving.
3. The approved plans indicated only one manhole to be raised to finish grade. During construction, it was
determined that it was necessary to raise two manholes.
4. It was necessary to install a tramc advisory sign for northbound tramc.
5. During installation of the median island curbs, it was necessary to cut the asphalt back to accommodate
the concrete forms. This asphalt patch was not included in the project bid.
6. Prior to placing the final asphalt lift on Tippecanoe Avenue, it was determined that the existing pavement
. had a low area in one of the lanes. The low area had to be filled with asphalt prior to installation of the
final asphalt cap. The final asphalt cap had been planned to be completed in Phase II, however its
installation had to be deferred to this phase in order to allow time for completion of underground (dry)
utility project in Harriman Place and Tippecanoe Avenue.
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08/04/2005 10:32 AM
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report (Continued)
. 'hase III is the final phase of the Harriman Place realignment and Tippecanoe Improvement project. The
work on this project is 100% complete and approval of this change order will allow staff to close out the
project.
Financiallmoact:
The required project funding is as follows:
Original bid amount............................................................................ $
Contract Change Order No. One................................................................ $
Contract Change Order No. Two............................................................... $
Revised Construction Contract Cost......................................................... $
544,388.05
32,799.42
29,265.3 7
606,452,84
Sufficient funds are available in Account No. 242-362-5504-7377 to cover the cost of this change order.
Recommendation:
Authorize the Director of Development Services to execute Change Order No. Two in the amount of
$29,265.37 to contract with Elite Bobcat Services, Inc. for Tippecanoe Avenue Widening (Phase III) and
Harriman Place (Phase Ill), per Plan No. 10373B.
.
e
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08/02/2005 6:23 PM
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FILE NO. 1. 7246-B
PROJECT:
TO:
GENTLEMEN:
DEVELOPMENT SERVICES DEPARTMENT
300 North "D" Street. San Bernardino' CA 92418-0001
Planning & Building 909.384.5057 . Fax: 909.384.5080
Public Works/Engineering 909.384.5111 . Fax: 909.384.5155
www.sbcity.org
,..
CONTRACT CHANGE ORDER NO. TWO
W.O. # 7377
DATE: AUGUST 15, 2005
TIPPECANOE A VENUE WIDENING (PHASE III) HARRIMAN PLACE
(PHASE III)
ELITE BOBCAT SERVICE, INC.
1320 E. Sixth Street, Ste. 100
Corona, CA 92879
. You are hereby compensated for performing the additional work as follows:
.
94 L.F. of Sidewalk
I West of the Harriman Place Improvement Project, there exists an area which the sidewalk
improvements were not complete. The installation of the sidewalk will complete the path
of travel for edestrians alon Harriman Place.
Repair Sewer Lateral Trench
An existing sewer lateral trench became saturated during the heavy rainstorm and
subse uentl failed. It was necessar to re air the trench rior to lacin A.C. avement.
2-1
2-2
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Change Order No. Two
TIPPECANOE A VENUE WIDENING (PHASE Ill) HARRIMAN PLACE (PHASE Ill)
Page 2 of 2
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Raise Sewer Manhole
It was necessary to raise an additional sewer manhole to grade. The manhole was nor
shown on the a roved lans.
Install Double Posted Traffic Sign
The traffic advisory sign for northbound traffic was not included in the bid schedule.
2-4
2-5
Complete A.C. Slot Patch
The project included the installation of a median island. It is necessary to cut back the
A.C. pavement to accommodate the placement of form boards. This slot must then be
re aved with A.C.
Additional A.C. Pavement
During the final paving. it was determined that there was invert in the existing pavement
on Tippecanoe. A leveling course was placed to correct this situation. Additionally. the
A. C. cap for Phase II was not completed. due to installation of dry utilities. This A. C.
ca was included in Phase III.
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SUMMARY OF CONTRACT COSTS:
The estimated revised contract cost is as follows:
Original bid amount.............................................................................. $
Contract Change Order No. One................................................................ $
Contract Change Order No. Two................................................................ $
Revised Construction Contract Cost....................................................... ..... $
544,388.05
32,799.42
29,265.37
606,452.84
Additional time to complete contract due to this change order.............................. 60 days
This change order represents 5.3 % of the original contract amount.
ELITE BOBCAT SERVICE, INC.
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
Accepted
By:
By:
Title:
JAMES FUNK
Director of Development Services
Date:
Date:
APPROV AL BY CITY COUNCIL
Item No.
Approval Date: August 15. 2005
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