HomeMy WebLinkAbout27-Facilities Management
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Authorization to execute Change Order No. Three to
Dept: Facilities Management contract with Eberhardt Construction, Inc. for changes in the
scope of work at Fire Station #232.
Date: July 22, 2005
MICC Meetin~ Date:
Au~ust 1, 2005
Synopsis of Previous Council Action:
3-16-04 2004-78 Resolution awarding a contract to Eberhardt Construction, Inc. for construction of
Verdemont Fire Station # 232 (GB04-02) per plan no. I0808A.
9-07 -04 Approved Authorization to execute Change Order Number One for removal of unforseen site
conditions.
1-10-05 Approved Authorization to execute Change Order Number Two for three changes in the scope
of work.
Recommended Motion:
That the Director of Facilities Management be authorized to execute Change Order No. Three to
contract with Eberhardt Construction, Inc. for changes in the scope of work at Fire Station #232 in the
amount of $59,273.83.
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. James W. Sharer
Director of Facilities Mana ement
Phone: 384-5244
Contact person:
James Sharer
Supporting data attached: Staff Report
Ward(s):
5
FUNDING REQUIREMENTS:
Amount: $59,273.83
Source: :
211-377-5504-7451
Barbara Pachon
Director of Finance
Council Notes:
IM~
Agenda Item No. 17
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Authorization to execute Change Order No. Three to contract with Eberhardt
Construction, Inc. for changes in the scope of work at Fire Station #232.
BACKGROUND
On March 16,2004, a contract was issued to Eberhardt Construction, Inc. in the amount
of $2,223,000, for the construction of Fire Station #232 in the Verdemont Area. After the
start of this project, the following changes to the scope needed to be made:
Change Order Number One: Removal of pre-existing condition
Change Order Number One was to remove a building foundation that was uncovered on
the site. Council approved this action on September 7, 2004.
Change Order Number Two: Three changes in Scope
Change Order Number Two was to have the Water Dept perform the street connections
rather than the contractor, install an on-site dry-well drainage system, and delete
landscaping that was to be placed on the county service road for Cable Creek.
This Change Order is to approve field instructions given to the contractor to keep the
project moving along. These twenty-six items were reviewed by the contractor, the
architect and Facilities Management before authorization to proceed was given.
Item: Change to Contract Amount
1. Room 119 casework changes $534.75
2. Room 109 add duplex and coaxial $2,930.69
cable
3. Add dryer clean-out 5353.05
4. Delete washer/dryer and installation ($1,797.00)
5. Provide slot channel drain $552.00
6. Room 131 icemaker utilities
$487.11
. 7. Add fencing $1,460.50
8. Paint fencing $345.00
9. Restroom towel dispenser revision ($74.00)
10. Add MOSCAD antenna mast $2,130.97
11. Add plywood service walkway $1,466.25
12. Add ceiling access panels $197.21
13. Paint access panels $97.75
14. Bathroom faucet revision ($690.00)
15. Palm Ave street revisions $15,955.80
16. Catch basin fossil filter $910.80
17. Subgrade termite control $764.65
18. Palm Ave traffic control $662.50
19. Rear curb & gutter resurveying $800.00
20. Palm A ve surveying $1000.00
21. Framing change order $2057.35
22. Welding change order $287.50
23. Escape route change order $333.50
. 24. Concrete Cost increase $27,773.99
25. Green fascia paint $297.85
26. Electrical to water heater $435.61
Total Change to Contract Amount:
$59,273.83
These changes were not identified prior to the start of construction and the costs are
consistent with the Standard Specifications for Public Works Projects (Greenbook). Staff
recommends approval of this change order.
This will close the contract for the construction of Fire Station 232. There is still an
outstanding issue with the architect, WLC, OVer the costs to rebid the station in
November of 2003. Staff along with the City Attorney's Office are in the process of
resolving this issue, which currently stands at $64,000.00.
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SUMMARY OF COSTS
The revised project costs are as follows:
Item
Construction Cost
Change Order No. One
Change Order No. Two
Change Order No. Three
Revised Total
Cost Percent
$2,223,000.00 100.0%
22,892.66 1.0%
13,667.20 0.6%
59,273.83 2.7%
$2,318,833.69 104.3%
FINANCIAL IMPACT
There is sufficient funding for this project in Account No. 211-377-5504-7451 -
Verdemont Fire Station, to cover this change order.
RECOMMENDATION
That the Director of Facilities Management be authorized to execute Change Order No. Three to
The contract with Eberhardt Construction, Inc. for changes in the scope of work at Fire
Station #232 in the amount of$59,273.83.