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Home My WebLink About17-Finance CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Barbara Pachon, Director of Finance Dept: Finance Co.. ,-"..,'IL Subject: Authorize the Director of Finance to amend the FY 01-02 budget to move $265,000 originally budgeted in Non- Departmental (acct #001-092-5197) to the appropriate City Department budget for costs that were scheduled to be shifted from EDA to the City. Date: January 17,2002 Synopsis of Previous Council action: July 9, 2001 Resolution 2001-228 adopted (approving FY 2001-02 Final Budget and establishing the FY 2001-02 Appropriation Limit). Recommended motion: Authorize the Director of Finance to amend the FY 2001-2002 Adopted Budget as follows: Increase Facilities (account 001-321-5507) $45,000; increase Parks (account 001-382-5506) $8,000; increase Mayor (account 001-012-5505) $50,000; increase Police (account 001-220-5181) $84,000; and increase Cable TV (account number 107-261-5181) $78,000 and do a corresponding budget decrease from the Non- Departmental budget in account number 001-092-5197 as outlined in the staff report. I ~dcLc,/~~,- , / Signature Contact person: Barbara Pachon, Director of Finance Phone: ext. 5242 Supporting data attached: Ward: FUNDING REQUIREMENTS: Amount: Net Cost -0- Source: (Acct. No.) Various Deoartment Accounts Finance: $J, :. Descrioti~ ~,~ ' . '/i!~/0~ c,:; c. : ~ Council Notes: <<ILl II);r Agenda Item No. /7 CITY OF SAN BERNARDINO -REOUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT To authorize the Director of Finaoce to amend the FY 01-02 budget to move $265,000 originally budgeted in Non-Departmental (account number 001-092-5197) to the appropriate City Department budget for costs that were scheduled to be shifted from EDA to the City. BACKGROUND As part of the budget deliberations in FY 1999-2000, the Agency and City agreed to a compromise plan to transition approximately $1.8 million of costs being paid at that time by the Agency to the City over a three-year period. The Mayor and Council approved this plan as part of the FY 1999-2000 budget adoption. Since the adoption of the above plao, both the City aod Agency have been implementing the plao as part of their annual budget process. FY 2001-2002 was the final year of this three-year traosition p1ao with the remaining amount (approximately $628,700) being moved over to the City. Included in the final traosition year, was $443,000 of salary/operational costs for the mall security program at the Carousel Mall. After review of the current EDA mall security program it was determined there were various program issues that precluded the City from picking up this $443,000 of costs. Over the last several months Gary Van Osdel, EDA Executive Director aod Fred Wilson, City Administrator have worked to identify alternative options for transferring the remaining $443,000 costs from the Agency to the City. Below is a list of alternative items that they have agreed to in lieu ofthe City picking up $443,000 of mall security costs. . Metrolink security and landscape maintenaoce costs - $53,000 . 1999 South Valle COP Issue Debt Payment - $178,000 . Marketing/promotional budget - $50,000 . Lease payment for property located at 5055 N. Hallmark Parkway - $84,000 . Space Rental for Telecommunications - $78,000 Since the alternative costs equal $443,000, the same as the mall security costs, there will not be aoy net impact to the Agency or City for this chaoge. FINANCIAL IMP ACT In May/June, 2001, when the City FY 2001-2002 budget was put together, the details of the final cost traosfers between the City aod Agency was not yet worked out. Due to this, it was decided in the City budget to budget the funds needed for the additional costs in the Non-Departmental budget (account number 001-092-5197). Once all the details were worked out a budget amendment would then be done as needed. Based upon the agreement now reached between the Agency and City the following Department budgets need to be increased with a corresponding decrease in the Non-Departmental budget (account number 001-092-5197). There is no financial impact to the City's budget for this amendment since the budget increases and decreases net out to zero. Item Description Responsible Department Budl!:et Chanl!:e Amt. Account Number Metrolink Security Facilities $ 45,000 001-321-5507 Metrolink Laodscape Parks 8,000 001-382-5506 Marketing Mayor 50,000 001-012-5505 Lease Property Police 84,000 001-220-5181 Lease Property Cable TV 78,000 107-261-5181 Costs from EDA Non-Dept. (265.000) 001-092-5197 Total $ 0 The remaining funds budgeted in the Non-Departmental budget (account number 001-092-5197) will be used to pay for the balaoce of the expenditures that were traosferred over to the City from the Agency which include the South Valle COP costs aod the Radisson TOT payments. RECOMMENDATION Authorize the Director of Finaoce to amend the FY 2001-2002 Adopted Budget as follows: increase Facilities (account 001-321-5507) $45,000; increase Parks (account 001-382-5506) $8,000; increase Mayor (account 001-012-5505) $50,000; increase Police (account 001-220- 5181) $84,000; and increase Cable TV (account number 107-261-5181) $78,000 aod do a corresponding budget decrease from the Non-Departmental budget in account number 001-092- 5197 as outlined in the staff report. AllzZ0h lV\e~~ 5 ECONOMUCDEVELOPMENTAGENCY of the City of San Bernardino MEMORANDUM TO: Mayor Valles FROM: Gary Van Osdel, Executive Director SUBJECT: BUDGET REDUCTIONS FISCAL YEAR 1999-2000 DATE: March 30, 1999 COPIES: Fred Wilson Unless directed by you to the contrary, it is our intent to finalize the Agency's proposed 1999-2000 budget based upon the CitylEDA budget compromise presented at the Budget Workshop on March 2, 1999. Namely, we intend to reduce the annual cost to the Agency associated with funding the Master Service Agreements/City Obligations by $600,000 to a total of$I,199,225 for the fiscal year. To simplify our budget process, we will move all of the Master Service Agreements/City Obligations into one budget line item account. This budget line item account in the amount of $1,199,225 will then be comprised of expenditures that will be paid directly to the City and expenditures that will be paid directly by the Agency to other vendors on behalf of the City. Of course, in order to complete this process, we will need an indication from the City as to which line item expenditures it will absorb this first year. As indicated, and based upon the compromise reached between the Agency and the City, the Agency will reduce the Master Service Agreements/City Obligations by $600,000 in fiscal year 1999-2000, by an additional $600,000 in fiscal year 2000-2001 and by an additional $599,225 in fiscal year 2001-2002. We believe that following this scenario the Agency may have a net surplus in the fiscal year 2001-2002, which will then be shared with the City (25%). At such time that the Agency has a net surplus and shares this surplus with the City, it is our preference to show any share of the net revenues with the City as a one line item expenditure not tied to a specific City department or function. For your i rmation, I have attached a copy of the Master Service Agreements/City Obliga' s from tax increment funds. If you have any questions, please let me know. 7fi /9_~V Osdel Ex~~L"" L~ - ~ ~ ",- ~ : :: \;/ [.s" - - ~ ~ APR 0 2 i:l::l:l c;:~:~~:= 0;: THE MAYOR T Master Service Agreements/City Obligations (Tax Increment) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Council Office Assistant Council Offices Planning Code Enforcement Traffic Model Affirmative Action Safety Officer City Clerk Five Level Parking Maintenance Chairperson's Office Chairperson's Office Additional CVB (TOT commitment) Mall Security Guards Radisson (TOT commitment) 201 Securityo- "n',~~~ IfL';' '::.J 'Le/) Parking Lot Maint/Bond Payment City Attorney Legal Services Total $60,000 32,000 203,600 142,000 26,000 8,000 5,000 7,000 60,000 20,000 34,000 250,000 512,525 125,000 19,600 158,100 136.400 1.799.225 H- }+C'-L.J, Mei~ + Ii CITY OF SAN BERNARDINO CITY ADMINISTRATOR'S OFFICE INTEROFFICE MEMORANDUM TO: Gary Van osPI, EDA Executive Director Fred WiISOif'\tt Administrator Carousel Mall Security - Alternative Obligations FROM: SUBJECT: DATE: November 28,2001 COPIES: Barbara Pachon; Barbara Lindseth Thank you for your memo of November 5, 2001, outlining alternatives to transferring $443,000 in mall security costs from the Agency to the City. As you have suggested, in lieu of funding mall security we will agree to absorb the following expenses that total the same amount. Please note that the proposed list of items has been modified to reflect the lease of the 5055 N. Hallmark Parkway property: 1. Metrolink security and landscape maintenance - $53,000: The City will reimburse the Agency for any costs to date upon receipt of an invoice and appropriate back-up documentation, and then begin directly paying for these costs. 2. City of San Bernardino 1999 South Valle COP Issue - $178,000: The City will reimburse the Agency annually upon receipt of an invoice and appropriate back-up documentation. 3. Marketing/promotional budget (June Durr) - $50,000: The City will reimburse the Agency for any costs to date upon receipt of an invoice and appropriate back-up documentation, and then begin directly paying for these costs. 4. Lease of Agency property located at 5055 N. Hallmark Parkway - $84,000: The City will pay the Agency annually upon receipt of an invoice. 5. Telecommunications space rent - $78,000: The City will pay the Agency annually upon receipt of an IllVOlce. The above-listed obligations total $443,000. It is our understanding that if mall security costs should exceed $443,000, the excess costs will be absorbed by the Agency. Conversely, if security costs are lower, the Agency will retain this savings. I believe that this will settle the matter for this fiscal year. cc: Lemuel Randolph June Durr Frank Keller 1