HomeMy WebLinkAbout1990-434
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RESOLUTION NO.
90 -L/3L/
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2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SEQUOIA PACIFIC SYSTEMS
3 CORPORATION RELATING TO ELECTION SUPPLIES AND SERVICES FOR THE
PRII1ARY MUNICIPAL ELECTION TO BE HELD ON 11ARCH 5, 1991.
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BE IT RESOLVED EY THE MAYOR AND COI1MON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1.
The Mayor of the City of San Bernardino is
7 hereby authorized and directed to execute on behalf of said City
8 an agreement with Sequoia Pacific Systems Corporation relating to
9 election supplies and services for the Primary Municipal Election
10 to be held on March 5, 1991, a copy of which is attached hereto,
11 marked Exhibit "A" and incorporated herein by reference as fully
12 as set forth at length.
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SECTION 2.
The authorization to execute the above-
14 referenced agreement is rescinded if the parties to the agreement
15 fail to execute it within sixty (60) days of the passage of this
16 resolution.
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'. RESO Ai.YfHORIZING EXEC'JTION OF AN AGREEMENT WITH SEQJOIA PACIFIC
SYSTEMS CJRPO~TION
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I hereby certify that the foregoing resolution was duly
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adopted by the Mayor and Common Council of the City of San
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./1P~~a/1 meeting thereof,
day 0 f t.ff t7ZA/!~tI!J< ../, 1990, by the
Bernardino at a/an
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.5110
held on the
5 following vote, to wit:
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NAYS:
ABSTAIN:
Council Members:
AYES:
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V'
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ESTRADA
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REILLY
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FLORES
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MAUDSLEY
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MINOR
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POPE-LUDLAM
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MILLER
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C{~~-
City Clerk
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The foregoing resolution is hereby approved this u~ day
'-/JL)7-"f!..nzH~
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of
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and legal content:
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JAMES F. PENMAN
City Attorney
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By."," ~ '
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AGREEMENT
(Election Supplies and Services)
THIS AGREEMENT is made and entered into this
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. day of
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1990, by and between the CITY OF SAN
BERNARDINO, a municipal corporation, hereinafter referred to as
"City", and SEQUOIA PACIFIC SYSTEMS CORPORATION, a Delaware
corporation, referred to as "Contractor".
The parties agree as follows:
1. Rec,itals.
(a) The Mayor and Common Council desire to enter into
an agreement to procure election supplies and services for the
Primary Municipal Election (hereafter the "election") to be held
on March 5, 1991, in the City of San Bernardino.
(b) Contractor is in the business of furnishing
election supplies and services and has offered to furnish
supplies and services upon the terms stated in this agreement.
2. City agrees to purchase certain election supplies and
services required for the election from the Contractor at the
prices upon the terms stated in this agreement at a cost not to
exceed $36,000.00.
Contractor agrees to prepare and furnish
necessary supplies and services in sufficient time to enable City
to comply with all requirements of the California Elections Code,
the California Government Code, the Constitution of the State of
California, the Charter of the City of San Bernardino, and the
San Bernardino Municipal Code.
3. Uni t prices shall be as set forth in Contractor's
attached proposal, marked Exhibit "B".
The required quantities
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Exhibit "A"
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the total number of
ascertained. Actual
of supplies shall be determined after
registered voters in the City has been
quantities required may vary from those
in
the
estimated
proposal.
4. In addition to the supplies and basic services set forth
in Exhibit "B", Contractor will, at no additional charge, furnish
the following special services, if and when requested by the City
Clerk of City:
(a) Provide a detailed calendar of election events,
setting out dates and requirements of the California Elections
Code.
(b) Conduct election officers' instruction classes as
required by Elections Code.
(c) Package official ballots, precinct supplies,
indexes, rosters and other necessary materials for delivery to
polling places.
(d) Provide a qualified computer operator on election
day for ballot tabulation.
(e) Provide back-up election program and counting
equipment.
(f) Provide all materials (logs, seals, procedures,
etc.) necessary for the central counting center.
5. Payment for all supplies and services shall be made upon
a bill or claim filed by Contractor with City Clerk' s office.
The bill or claim shall show the quantity and character of each
supply and service furnished and the sum payable computed at the
appropriate unit price. The bill or claim may be filed at any
time after all of the particular supply or service has been
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, correct, she
shall refer it to the Finance Department for
The City Clerk shall verify the claim.
If it is
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3 payment.
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Contractor agrees that it will place on file with the
5 City Clerk of City, within ten days after the execution of this
6 agreement, a corporation surety bond or an irrevocable instrument
7 of credit in a form satisfactory to the City Attorney, in the
8 amount of $15,000.00 to guarantee the performance of the work
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contracted to be performed.
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I IN ~lITNESS WHEREOF, the parties hereto have executed this
I agreemene on ehe day and year fir'e above wrieeen.
I ATTES'r:
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i Q-u:JV!1. I ~.,.vr\"~
:1 CITY CLE' 0
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CITY OF SAN
BERNARDIN9/
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By //'
W-:; R. cHol~ofnb, Mayor of" the
City of San Bernardino
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SEQUOIA PACIFIC SYSTEMS
CORPORATION
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(1 Ii ~ '
"L, ,)Cl11Sl
de.5 'avi, Vice
cfEiil'eral Manager,
Division
President,
Elections
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By
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Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
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Sequoia Pacific Systems Corporation
Elcl'lIofl Sen ILl.::-- 1)1\'1"1011
October 3, 1990
R.adwl Krasney
City Clerk
Citv of San ~erndrdino rstimated costs
primary Municipal Election - March 5, 1991
67,000
78,000
IOO
5,000
500
500
42,000
Official DATAVOTE Hallots - 5 Hallot types $7,240.00
(Includes 56,900 Precinct Ballots, 9,500
Absentee, 400 test and 200 Duplicate Ballots,)
Sample Ballot Booklets - 5 Ha110t types
(Does not include cost for candidate
statements. Estimated cost for City wide
candidate statement is $585.00 each.
Min. of 4, English)
8,580.00
Set of Precinct Supplies
4,750.00
Sets of Absentee Envelopes and Instructions
3,200.00
UA'I'AVOTE Ballot Punch Rental
2,500.00
Clamp on Lamps for Voting Booths
750.00
Secrecy Envelope RenLal
550.00
Election Officer Training Class
500.00
DATAVOTE Ual10t counting Eupipment Rental,
Software programming and Support Services
4,000.00
Sub-Total
Sales Tax (6 3/4%)
Estimated Freight
$32,070,00
2,164.73
500'-00
"(If,,) ,.~<f; :,(-(
L~"~;Y' ~d bert .
Vice president, General ~anager
111.<11 :'<"nh .-\mtcN'n K"aLl. exete" Call1ornlH 93221 209-592-2191
TOTAL
$34,734.73
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EXHIBIT "B"