HomeMy WebLinkAbout1991-462
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RESOLUTION NO. 91-462
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF AN AGREEMENT WITH JUNIOR UNIVERSITY, INC., OF
SOUTHERN CALIFORNIA FOR THE PROMOTION OF ARTS AND CULTURE.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1.
The Mayor of the City of San Bernardino is
7 hereby authorized and directed to execute on behalf of said
8 City an Agreement with Junior University, Inc., a copy of
9 which is attached hereto, marked Exhibit "A" and incorporated
10 herein by reference as fully as though set forth at length.
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SECTION 2.
The authorization to execute the above-
12 referenced agreement is rescinded if the parties to the
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agreement fail to execute it within sixty (60) days of the
passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the city of San
Bernardino at a
regular
meeting thereof, held on the
18th day of
wit:
November
, 1991, by the following vote, to
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 EXECUTION OF AN AGREEMENT WITH JUNIOR UNIVERSITY, INC., FOR
THE PROMOTION OF ARTS AND CULTURE.
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Q~Ci~
The foregoing resolution is hereby approved this
day of November , 1991.
Approved as to
form and legal content:
JAMES F. PENMAN
City Attorney
BY:
v~
20th
/--
olcomb (Mayor
Bernardino
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RES. NO. 91-462
AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City" and
Junior University, Inc., a non-profit organization, referred
to as "Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial
assistance from city for the fiscal year 1991-92, in order to
assist in defraying the expense of certain concerts, shows,
festivals or events or activities sponsored by Organization as
set forth in Organization's grant proposal (hereinafter "the
proposal") approved by the Fine Arts Commission of the city,
a copy of which proposal is on file in the Office of Cultural
Affairs. The terms of the proposal are incorporated herein by
reference and shall govern the uses of the funds provided
herein. The financial assistance provided for in this
agreement is made on a one-time only basis, and receipt of
said funds shall not imply a continuing obligation of the City
beyond the terms of this Agreement.
B. The expenditure is for a valid municipal
pUblic purpose, to wit: for the promotion of art appreciation
in San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the City
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Finance Director, City shall pay to Organization from the
budget for the 1991-92 fiscal year, the total sum of nine
thousand seven hundred fifty dollars, to cover the costs per
the Fine Arts grant application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in Paragraph
1 and in strict compliance with the provisions set forth in
the proposal. No deviation from the proposal shall be made
without the express approval of the City of San Bernardino.
Said funds shall be expended by June 30, 1992, and any
unexpended funds shall be returned to city by organization.
4. Accountinq. At such time or times as may be
requested by the city Administrator or Director of Finance of
City, Organization shall submit to the city Administrator,
with a copy to the Director of Finance and the San Bernardino
Fine Arts Commission, an accounting of the proposed and actual
expenditures of all revenues accruing to the Organization for
the fiscal year ending June 30, 1992. Financial records shall
be maintained in accordance with generally accepting
accounting principles by Organization in such a manner as to
permit City to easily trace the expenditures of the funds.
All books and records of Organization are to be kept open for
inspection at any time during the business day by the city or
its officers or agents.
5. Hold Harmless. Organization covenants and agrees
to defend, indemnify, and hold harmless the city and its
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employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses however
occurring, or damages arising or growing out of the use or
receipt of the funds paid hereunder and all operations under
this agreement. Payments hereunder are made with the
understanding that the City is not involved in the performance
of services or other activities of organization. Organization
and its employees and agents are independent contractors and
are not employees or agents of the City in performing said
services.
6. Termination. city shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written notice
to organization and this agreement shall terminate ten days
after the mailing of such notice. In the event this Agreement
is terminated for reasons of improper use of funds or use of
funds for any purpose other than those authorized, any
unexpended portion of the funds provided by city shall be
returned to City. In addition, Organization shall reimburse
to City any funds expended which were used for any purposes
other than those authorized under this Agreement.
7. Assiqnment. Organization shall not assign its
interest in this Agreement without the prior written approval
of city.
8.
Insurance.
Organization shall take out and
of this Agreement such public
maintain
dur ing the
life
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liability and property damage insurance as shall insure city,
its elective and appointive boards, commissions, officers,
agents and employees, permittee and its agents performing acts
covered by this Agreement from claims for damages for personal
injury, including death, as well as from claims for property
damage which may arise from Organization's or its agents'
operations hereunder, whether such operations be by
Organization or its agents or by anyone directly or indirectly
employed by either organization or its agents, and the amounts
of such insurance shall be as follows:
(a) Public Liability Insurance. In an amount
not less than $100,000 for injuries, including, but not
limited to, death, to anyone person, and subject to the same
limit for each person, in an amount not less than $100,000 on
account of anyone occurrence;
(b) Property Damage Insurance. In an amount of
not less than $50,000 for damage to the property of each
person on account of anyone occurrence.
(c) Workers Compensation. Organization shall
provide workers compensation insurance in the amount required
by state law if the funds provided hereunder are to be paid as
salary to any employee of organization. Organization shall
require that all rights of subrogation under such policy of
workers compensation insurance shall be waived as to City.
City shall be set forth as an additional named
insured in each policy of insurance provided hereunder.
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9.
Obliqation.
Organization hereby covenants that
it has taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding obligation
of the organization.
10. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to city:
As to Organization:
city Administrator
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92401
Junior University, Inc.
Attn: Jeff A. Grande
P.O. Box 6471
San Bernardino, CA 92324
11. Entire Aqreement.
This Agreement and any
documents or instruments attached hereto or referred to herein
integrate all terms and conditions mentioned herein or
incidental hereto, and supersede all negotiations and prior
writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions of
this Agreement, and any such document or instrument, the terms
and conditions of this Agreement shall prevail.
12. Non-Discrimination.
Organization agrees that
for the term of this Agreement it shall not discriminate in
employment,
recruitment,
practices,
hiring,
admission
advertising or in any other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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1
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND JUNIOR
2 UNIVERSITY, INC.
CITY OF
/
I
Mayor
DEe 2:. 1991
ATTEST: ~ ~ I]-</'~~~
'ty Clerk "\..-_. .-(j
ORGANIZATION
Approved as to form
and legal content:
k~~~
JAMES F. PENMAN
City Attorney
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}'-
C'~Z/t.,,-,,-
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.
,
~ity of San Berndrdino
Fine Arts Commis;icn .
Orsanization Grant ApOAlcation F
For Perform; n9 !\rts arm "
"',
,
~age" 1
" ',If".:"
t
1. Applicant Organization (Name Address.
etc.) .
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11. Contact Person Jeff A. Grande
Title General M"r. Phone 796-0661
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!II. Program Category Under Which Support
1S Requested: Theater '
Junior University, Inc.
P.O. Box 6471
San Bernardino, CA 92412
IV.
Period of Support Requested
Phone (714)889~0833
CA State Non-Profit 10 '#0496913~U60S
Number of Years in Existence z
~"n T1
tart ng
thru December 1991
Ending
:
V. Summary of Category Descriptions
Please see attached
c;
---
programJpro;ect: 18.000
VI.
Estimated number 0 persons expected to bene"it -rom t~'s
a) Number of persons by paid attendance: 16.100
b) Number of persons by free or complimentary admission:
VII. Need Statement:
';';0
Please see attached
VIII. Intended Results:
Please see attached
B.
I nd i rect Cas ts
TOTAL DIRECT CaS75
TOTAL PROJECT COSTS
2.000.00
OaDO
77'.150.00
9.050.00
86,200.00
Actual ~ost Recent Estimated This
Fiscal Period Fiscal Period
S 80.719.70 S Rn 700 00
S 75.399.37 S 76 4';0 00
mTAL
S
S
S
S
S
S
S
S
CO TS OF PROJECT
73.325.00
500.00
1.325.00
0.00
X.
Summary 0 Estimated Costs:
A. Direct Costs
Salaries ~ ~aoes
Supplies & Materials
Travel
Fixed Assests/Rentals or Leases
Fees & ather
X.
Organization Anticipated Funding/Expenses:
A. Expenses
B. Revenues. Grants, Contributions, etc.
Xl.
Total
NOTE:
-
Amount Requested From San Bernardino
Amount Requested S
Plus total revenues, S
grants, contributions,etc.
Must equal total project S
costs above.
City Fine ~rts
9.750.00
76.450.00
86.200.00
Co~ission:
,'(10,;,.:'.\
...>....< .
i '. ':': '.,,: :-::'.:~.L"Fr~:~:(li~
~:~: e se::::::~jb~lf'i~~i';<~~ ~
, , ' ":j~~,',<;;Ii1"!>l't~ik.~ * '-\ e,'J
>:';~,.' y <.... .~.~:~.j-~\';.:~',:'~.;,~<:,:,:~:;:I \
XII.
CERTIFICATIQN: '
Project Offlcer Jeff' Grande
Pllone Number VT4 0661
\
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V. Summary of Project Description
We are requesting additional support for our 1991 theater programs which include
our summer production of "The Adventures of Huck Finn" and our winter production
of "A Christmas Carol". Due to the general economic downturn and the impact of
year round school on our paid attendance we anticipate a loss of ticket revenue for
the year of approximatly $7,000.00. We have been able to hold the year to date
expenditures to within $100.00 of the budget. As we approach our production of "A
Christmas Carol" we are faced with a new challange. As you are no doubt aware, the
fee structure at the Sturges Performing Arts. Center has been increased and the
rehearsal discount for non-profit groups has been eliminated. This has resulted in
an increase of over $3,000.00 in our rental fees for this facility. Therefore, we are
requesting assistance from the San Bernardino City Fine Arts Commission to offset
our cost in renting the Sturges Center ($4,750.00) and our cost in hiring an orchestra
for our summer production ($5,000.00). This much needed assistance will help us to
avoid depleting our cash reserves and enable us to continue to provide wholesome,
family theatre for our community.
VII. Need Statement
Junior University's community theater productions meet four basic needs; 1. We
provide a forum for approximatly 300 local youths and adults to perform in an
educational environment under professional direction in the areas of music, drama,
dance and stagecraft. 2. We provide the City of San Bernardino and the surrounding
communities of the Inland Empire a quality theatrical production unique only to
Junior University. 3. We provide wholesome entertainment specifically designed to
encourage family attendance.. 4. We will provide this entertainment at a reasonable
cost of admission ($12.00 per Family).
VIII. Intended Results
Junior University's intended result is to enhance the cultural arts of the San
Bernardino area by offering low cost, live musical theater that is suitable for children
and family audiences. In our two productions, over 16,000 local audience members
will enjoy the special magic that has made Junior University a family tradition for 29
years.
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IX. Detail of Budget Line Items
Page 3
1991 Junior University Budget
========================================================================
Category
1990 Budget 1990 Act. 1991 Budget'91 to date
------------------------------------------------------------------------
SUMMER
------------------------------------------------------------------------
PRODUCTION STAFF
Composer $5,500.00 $5,500.00 $5,500.00 $5,500.00
Director $1,000.00 $1,000.00 $1,000.00 $1,000.00 .
Choreographer $900.00 $900.00 $900.00 $900.00
Production Assistant $250.00 $250.00 $250.00 $250.00
MUSIC/ORCHESTRA
Choral Director $500.00 $500.00 $500.00 $300.00
Conductor $400.00 $400.00 $400.00 $600.00
Rehearsal pianist $500.00 $1,000.00 $500.00 $575.00
Orchestra $6,000.00 $2,825.15 $5,000.00 $6,111. 28
SCENERY/TECHNICAL
Set Design/ Construction $19,000.00 $19,000.00 $19,000.00 $19,000.00
Costume Designer $750.00 $900.00 $750.00 $750.00
Costumes $2,500.00 $2,177.86 $2,250.00 $1,904.54
Make Up Designer $250.00 $250.00 $250.00 $250.00
Makeup $1,700.00 $1,932.68 $2,200.00 $2,040.54
Backstage Crew Chief $250.00 '$250.00 $250.00 $250.00
Props $1,000.00 $958.79 $250.00 $306.10
Equipment Rental $2,500.00 $2,500.00 $1,000.00 $1,496.58
Lighting Equipment Payment $0.00 $2,000.00 $2,000.00 $2,000.00
OTHER SHOW EXPENSES
Advertising and P.R. $1,300.00 $1,263.48 $1,400.00 $1,385.99
Security Guards $2,800.00 $2,732.00 $3,000.00 $2,384.00
Security (daytime) $750.00 $750.00 $750.00 $750.00
Hill Security $50.00 $22.93 $50.00 $0.00
Printing $4,750.00 $5,242.51 $5,500.00 $6,157.85
Portable Toilets $350.00 $522.01 $550.00 $491. 70
Sales Merch. (buttons) $750.00 $870.00 $800.00 $1,061. 53
Refreshment Costs $7,000.00 $6,252.78 $6,500.00 $6,209.53
Refreshment Equip. $0.00 $0.00 $100.00 $0.00
Cast Party Costs $450.00 $510.97 $550.00 $652.36
Cleanup Costs $500.00 $472.77 $500.00 $501. 98
Ticket Sale Prizes $600.00 $525.00 $600.00 $525.00
Advertising Sale Prizes $325.00 $476.00 $500.00 $500.00
Cast Fund Raiser $325.00 $206.90 $250.00 $356.40
Miscellaneous $325.00 $950.26 $300.00 $230.11
------------------------------------------------------------------------
SUBTOTAL
$63,275.00 $63,142.09 $63,350.00 $64,440.49
-- ....,..-.
IX, .Detail of Budget Line Items
Page 4
1991 Junior University Budget
------------------------------------------------------------------------
-------------------------------------------------------------------------
Category
1990 Budget 1990 Act. 1991 Budget'91 to date
------------------------------------------------------------------------
CHRISTMAS CAROL
------------------------------------------------------------------------
PRODUCTION STAFF
Composer $600.00 $600.00 $600.00 $0.00
Director $500.00 $500.00 $500.00 $0.00 .
Choreographer $450.00 $450.00 $450.00 $0.00
MUSIC/ORCHESTRA
Choral Director $250.00 $250.00 $250.00 $0.00
Rehearsal Pianist $250.00 $250.00 $250.00 $0.00
Orchestra $600.00 $600.00 $600.00 $0.00
piano Moving $150.00 $175.00 $175.00 $0.00
SCENERY/TECHNICAL
Scenic Designer/Painter $100.00 $100.00 $100.00 $0.00
Scenic Materials $250.00 $250.00 $200.00 $0.00
Technical Director $250.00 $250.00 $250.00 $0.00
Stage Manager $100.00 $100.00 $100.00 $0.00
Costume Designer $375.00 $375.00 $375.00 $0.00
Costumes $1,000.00 $1,000.00 $750.00 $0.00
Props $0.00 $120.00 $125.00 $0.00
Truck Rental $0.00 $175.00 $200.00 $0.00
OTHER SHOW EXPENSES
Sturges Rental $1,700.00 $1,700.00 $4,750.00 $0.00
Sturges Technicians $400.00 $400.00 $300.00 $0.00
Printing $500.00 $500.00 $700.00 $0.00
Advertising / PR $0.00 $0.00 $500.00 $0.00
Cast Party / Drinks $125.00 $125.00 $200.00 $0.00
Cast Fund Raiser $0.00 $0.00 $200.00 $0.00
Ticket Sales Prizes $0.00 $0.00 $50.00 $0.00
Refreshment Costs $0.00 $0.00 $200.00 $0.00
Miscellaneous $200.00 $200.00 $150.00 $0.00
------------------------------------------------------------------------
SUBTOTAL $7,800.00 $8,120.00 $11,975.00 $0.00
IX. Detail of Budget Line Items
1991 Junior university Budget
.Page 5
Category
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------------------------------------------------------------------------
1990 Budget 1990 Act. 1991 Budget'91 to date
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NON-SHOW EXPENSES
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General Manager
Artistic Director
Storage Facilities
Insurance
Accounting Fees
Telephone
Office Expense
Equip. RepairjMaintenance
Photocopier Repair/Maint.
Donations/Gifts
Fund Raising
$250.00
$250.00
$3,000.00
$4,000.00
$400.00
$675.00
$300.00
$250.00
$0.00
$125.00
$0.00
$250.00
$250.00
$3,000.00
$3,760.00
$450.00
$600.00
$513.84
$0.00
$0.00
$136.12
$497.65
$500.00
$0.00
$3,000.00
$3,800.00
$500.00
$600.00
$725.00
$600.00
$500.00
$150.00
$500.00
$500.00
$0.00
$2,465.00
$3,863.60
$450.00
$352.30
$785.48
$518.92
$208.40 ·
$108.10
$447.81
SUBTOTAL
------------------------------------------------------------------------
$9,250.00 $9,457.61 $10,875.00 $9,699.61
------------------------------------------------------------------------
------------------------------------------------------------------------
TOTAL
$80,325.00 $80,719.70 $86,200.00 $74,140.10
------------------------------------------------------------------------
------------------------------------------------------------------------
IX. Detail of Budget Line Items
Page 6
1991 Junior University Budget
------------------------------------------------------------------------
------------------------------------------------------------------------
Category
1990 Budget 1990 Act. 1991 Budget'91 to date
------------------------------------------------------------------------
INCOME
------------------------------------------------------------------------
SUMMER
Tickets 12.00/5.00/2.00 $45,000.00 $41,085.67 $43,500.00 $38,008.80
Refreshments $12,450.00 $12,009.56 $12,500.00 $11,095.22 ;
Program Advertising $7,800.00 $8,905.00 $7,800.00 $9,261. 00
Merchandise Sales $300.00 $199.14 $2,000.00 $1,443.00
Cast Fund Raiser $500.00 $0.00 $2,000.00 $2,006.56
Cast Party $0.00 $0.00 $200.00 $435.00
SUBTOTAL $66,050.00 $62,199.37 $68,000.00 $62,249.58
CHRISTMAS CAROL
Tickets 6.00/3.00 $3,000.00 $2,895.00 $4,000.00 $0.00
School Performances $7,500.00 $6,704.18 $8,000.00 $0.00
Program Advertising $125.00 $145.00 $500.00 $0.00
Cast Fund Raiser $250.00 $205.36 $500.00 $0.00
Refreshments $150.00 $89.23 $200.00 $0.00
SUBTOTAL $11,025.00 $10,038.77 $13,200.00 $0.00
NON-SHOW INCOME
Patrons $2,500.00 $2,105.00 $4,000.00 $2,890.00
Interest $750.00 $1,056.23 $1,000.00 $767.57
SUBTOTAL $3,250.00 $3,161. 23 $5,000.00 $3,657.57
========================================================================
TOTAL
$80,325.00 $75,399.37 $86,200.00 $65,907.15
========================================================================