HomeMy WebLinkAbout1991-382
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RESOLUTION NO.
91-382
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE HISPANIC CHAMBER OF COMMERCE
RELATING TO FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION
FUND FOR FISCAL YEAR 1991-92.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
9 hereby authorized and directed to execute on behalf of said City
10 an Agreement with the Hispanic Chamber of Commerce, a copy of
11 which is attached hereto, marked Exhibit "A" and incorporated
12 herein by reference as fully as though set forth at length.
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SECTION 2.
The authorization to execute the above-
15 referenced agreement is rescinded if the
parties to the
16 agreement fail to execute it within sixty (60) days of the
17 passage of this resolution.
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I HEREBY CERTIFY that the foregoing resolution was duly
20 adopted by the Mayor and Common Council of the City of San
21 Bernardino at a regu1ar
meeting thereon, held on the
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day of
3rd
September
, 1991, by the following vote,
23 to wit:
24 I I I
25 III
26 I I I
27 I I I
28 III
RESOLUTION AUTHORIZING AN AGREEMENT WITH THE HISPANIC CHAMBER OF COMMERCE
FOR FINANCIAL ASSISTANCE.
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Councilmembers
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA X
REILLY X
HERNANDEZ X
MAUDSLEY X
MINOR X
POPE-LUDLAM X
MILLER X
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The foregoing resolution is hereby approved this
5th day of
September
, 1991.
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W.-R./HOLCOMB, MAYOR
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
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Res. 91-382
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AGREEMENT
civic and Promotional
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City", and
the INLAND EMPIRE HISPANIC CHAMBER OF COMMERCE, a non-profit
organization, referred to as "Organization".
The parties agree as follows:
1. Recitals
A. Organization has requested financial assistance
from City for the fiscal year 1991-92, in order to assist in
defraying the expense of certain events or activitives sponsored
by Organization as set forth in Organization's Request for
Funding proposal (hereinafter "the proposal") recommended for
approval by the Ways and Means Committee of the city, a copy of
which proposal is on file in the Office of the city
Administrator. The terms of the proposal are incorporated
herein by reference and shall govern the uses of the funds
provided herein. The financial assistance provided for in this
agreement is made on a one-time basis, and receipt of said funds
shall not imply a continuing obligation of the City beyond the
terms of this Agreement.
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B. The expenditure is for a valid municipal public
purpose, to wit: for the promotion of the Hispanic community's
celebration of the 16th of September as more fully set forth in
the proposal submitted by Organization.
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21 4. Accountinq Organization shall provide the informat-
22 ion listed under the Actual Column on the Request for Funding
23 form within 60 days of the event or program completion and
24 forward completed form to the city Administrator Office for
25 review by the Ways and Means Committee. At such time or times
26 as may be requested by the city Administrator or Director of
27 Finance of city, Organization shall submit to the City
28 Administrator, with a copy to the Director of Finance, an
2. Pavment Upon presentation of a claim to the city
Finance Director, City shall pay to Organization from the budget
for the 1991-92 fiscal year, the total sum of five thousand
dollars ($5,000) to cover the costs per the Request for Funding
application agreement.
3. Use of Funds The funds paid to Organization shall
be used solely for the purposes set forth in Paragraph 1 and in
strict compliance with the provisions set forth in the proposal.
No deviation from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds shall be
expended by June 30, 1992 and any unexpended funds shall be
returned to the city by organization.
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accounting of the actual expenditures of all revenues accruing
to the Organization for the fiscal year ending June 30, 1991.
Financial records shall be maintained in accordance with
generally accepted accounting principles by Organization in such
a manner as to permit City to easily trace the expenditures of
the funds. All books and records of Organization are to be kept
open for inspection at any time during the business day by the
City or its officers or agents.
5. Hold Harmless Organization covenants and agrees to
defend, indemnify, and hold harmless the City and its employees
and agents from all liabilities and charges, expenses (including
counsel fees), suits or losses however occurring, or damages
arising or growing out of the use or receipt of the funds paid
hereunder and all operations under this agreement. Payments
hereunder are made with the understanding that the City is not
involved in the performance of services or other activities of
Organization. Organization and its employees and agents are
independent contractors and are not employees or agents of the
city in performing said services.
6. Termination City shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for
any reason by mailing a ten-day written notice to Organization
and this agreement shall terminate ten days after the mailing of
such notice. In the event this Agreement is terminated for
reasons of improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of the funds
provided by City shall be returned to City. In addition,
Organization shall reimburse to city any funds expended which
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were used for any purposes other than those authorized under
this Agreement.
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7. Assiqnment
est in this Agreement
City.
Organization shall not assign its inter-
without the prior written approval of
8. Insurance Organization shall take out and maintain
during the life of this Agreement such public liability and
property damage insurance as shall insure City, its elective and
appointive boards, commissions, officers, agents and employees,
permittee and its agents performing acts covered by this
Agreement from claims for damages for personal injury, including
death, as well as from claims for property damage which may
arise from Organization's or its agents' operations hereunder,
whether such operations be by Organization or its agents or by
anyone directly or indirectly employed by either Organization or
its agents, and the amounts of such insurance shall be as
follows:
(a) Public Liability Insurance. In an amount not less
than $100,000 for injuries, including, but not limited to,
death, to anyone person and, subject to the same limit for each
person, in an amount not less than $100,000 on account of any
one occurrence;
(b) Property Damage Insurance. In an amount of not
less than $50,000 for damage to the property of each person on
account of anyone occurrence.
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City shall be set forth as an additional named insured
in each policy of insurance provided hereunder.
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9. Organization hereby covenants that it has taken all
actions necessary
to make the adherence
to the obligations
imposed
by this
agreement a binding
obligation
of the
organization.
Notices
All notices herein required shall be in
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writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to City:
As to Organization:
City of San Bernardino
300 North "D" Street
San Bernardino, Ca 92418
Inland Empire Hispanic
Chamber of Commerce
P. O. Box 7300
San Bernardino, Ca 92411
11. Entire Aqreement
This Agreement and any documents
or instruments attached hereto or referred to herein integrate
all terms and conditions mentioned herein or incidental hereto,
and supersede all negotiations and prior writing in respect to
the subject matter hereof.
In the event of conflict between the
terms, conditions or provisions of this Agreement, and any such
document or instrument,
the terms and conditions of this
Agreement shall prevail.
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AGREEMENT WITH THE HISPANIC CHAMBER OF COMMERCE FOR FINANCIAL ASSISTANCE.
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ATTEST:
~~K~
City Clerk
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
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pire Hispanic Chamber
erce
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