HomeMy WebLinkAbout1991-375
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RESOLUTION NO. 91-375
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT TO MAKE APPLICATION FOR AND ACCEPT A GRANT FROM SAN
BERNARDINO COUNTY OFFICE ON AGING FOR THE SENIOR NUTRITION
PROGRAM FOR THE PERIOD OF JULY 1, 1991 THROUGH JUNE 30, 1992.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Director of Parks, Recreation and
Community Services Department of the City of San Bernardino is
hereby authorized and directed to submit an application to
accept on behalf of the City a grant from San Bernardino County
Office on Aging for the Senior Nutrition Program for the
12 period of July 1, 1991 through June 30, 1992.
13
SECTION 2. The authorization granted hereunder shall
14 expire and be void and of no further effect if the agreement is
15 not executed by both parties and returned to the office of the
16 City Clerk within sixty (60) days following the effective date
17 of the resolution.
18 I HEREBY CERTIFY that the foregoing resolution was
19 duly adopted by the Mayor and Common Council of the City of San
20 Bernardino at a
21 19th day of
22 vote, to wit:
23 II
24 II
25 II
26 II
27 II
28 8/7/91
reQu1ar meeting thereof, held on the
Auallst: , 1991, by the following
1
2
3
RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
TO MAKE APPLICATION FOR AND ACCEPT A GRANT FROM SAN BERNARDINO
COUNTY OFFICE ON AGING FOR THE SENIOR NUTRITION PROGRAM FOR THE
PERIOD OF JULY 1, 1991 THROUGH JUNE 30, 1992.
13
14
15
16
17
18
19 Approved as to form
and legal content:
~~k~
The foregoing resolution is hereby approved this
19th
day of
Auaust
, 1991.
</~ -:--;/ /.~ /'
/'"Y'.' <C >. /
W: R. HOlcomb, Mayor
city of San Bernardino
20
James F. Penman
City(t.ttorney .1
22 By: i"ftZ~ 7 >Jc~
(f
,/
21
23
-2-
,
OoA;
Inc. Cities: San Bdno.;
Senior Citizens;
Agree. 91-906
MINUTES OF THE BOARD OF SUPERVISORS'
OF SAN BERNARDINO COUNTY, CALIFORNIA
/
.
September 9, 1991
FROM: KATHRYN H. PICHETTE, Director
Office on Aging
SUBJECT: CONTRACT FOR NUTRITION SERVICES BETWEEN THE COUNTY ANll THS C1'l'Y
OF SAN BERNARDINO FOR FY 1991-92 (OoA)
RECOMMENDATION:
Approve contract between the County Office on Aging and the City of San
Bernardino in the amount of $196,240 for the administration of a senior
nutrition program in the City of San Bernardino from July 1, 1991 through
June 30, 1992.
BACKGROUND:
The Office on Aging has recently received its annual cal;fornia Department
of Aging funding allocations for FY 1991-92. State funds are annually
allocated to nutrition and other social services contractors for the provision
of services for senior citizens. The City of San Bernardino successfully
administered a nutrition program during FY 1990-91 and has applied for
$196,240 to operate the program in FY 1991-92.
This action would approve a contract between the County and the City of San
Bernardino during FY 1991-92 which would continue congregate meal service
in various city locations.
REVIEW BY ADVISORY BOARD/OTHER DEPARTMENTS:
The Senior
13, 1991.
Compliance,
Affairs Conunission approved the contract at its meeting on June
This contract has also been reviewed and approved by Contract
Risk Management and Deputy County Counsel Ruth E. Stringer.
FINANCIAL DATA:
Adequate appropriations and revenue have been included in the Department' s
FY 1991-92 budget to meet the cost of this contract. There is no local cost
to the County.
PRESENTER: Kathryn H. pichette, Director, Office on Aging
,
\
cc: OoA-Kay Pichette w/agreemen
City of San Bernardino w/ag e.
c/o OoA
Auditor w/agreement
Purchasing-Contract Complia e
DPSS Admin.-John Michaelson
Risk Management
CAD-Van Mouwerik
File w/agreement
Action of the Board of Supervisors
AGREEMENT NO. 91-906
mll
Motion
5
14.9507.000
Rev. 10/81
ITEM 78
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County Department
OFFICE ON AGING
FOR COUNTY USE ONi Y
Vendor Code Dept.
Contract Number
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Dept.
Orgn.
Contractor's License No.
County of San Bernardino
FAS
STANDARD CONTRACT
County Department Contract Representative
PICHETTE,
Organization
Amount of Contract
$196,240
GRC/PROJIJOB Number
FY
Estimated Payment Total by Fiscal Year
Amount 110 FY Amount
I/O
City Res. 91-375
Project Name
Nutrition for
Seniors
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name
CITY OF SAN BERNARDINO
Address
hereinafter called
CONTRACTOR
547 N. SIERRA WAY
SAN BERNARDINO, CA 92401-1211
Phone Birth Date
(714) 384-5231
FederallD No. or Social Security No.
95-6000772
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of p~yment, time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, Bnd addenda, if any.)
THIS AGREEMENT, is entered into on the
1991, by and between the County of San Bernardino
Agency on Aging, hereinafter called the Office on
Ci ty of San Bernardino, direct service provider,
"Contractor."
1st day of July,
acting as the Area
Aging or "OoA" and
hereinafter called
WHEREAS, the Older Americans
provides for assistance to state and
nutri tion and social supportive services
persons; and
Act of 1965, as Amended,
local agencies to develop
to meet the needs of older
WHEREAS, the California Department of Aging has allocated
funds to the Office on Aging for the purpose of administering a certain
portion of said funds pursuant to said act; and for the purpose of
planning service programs and activities for older persons; and
WHEREAS, the OoA desires to use California Department of
Aging monies to fund, and the Contractor desires to operate and
execute a Senior Nutrition Program, this contract is executed to reduce
to writing, the specific terms and conditions covering the funding,
execution and operation of the program provided by this contract.
covenants
follows:
THEREFORE,
contained
in consideration
herein, the OoA
of
and
the
the
mutual promises and
Contractor agree as
02-12311.000 Rev. 11f90
Page
1 of 9
. .
.'
1. DEFINITIONS: CDA PM means "Title III Program Manual for
Area Agencies on Aging." This manual is based on Federal regulations
for Title III published March 31, 1980 (CFR, Chapter 8, Subchapter
C, Par 1321). Pertinent parts of 45 CFR Sub-title A, Part 74,
published June 3, 1980, have also been used. A copy of the manual
is available for review at the Office on Aging during regular office
hours. .
2. WORK TO BE PERFORMED: The Contractor shall, in a
satisfactory manner as determined by the OoA, conduct, administer
and provide nutrition and ombudsman services for the elderly as defined
in the attached WORK PROGRAM Exhibit "A-l" and PROGRAM BUDGET Exhibit
"B" and "B-1" which is attached hereto and incorporated therein by
reference. The aforementioned and all other exhibits are, by this
reference, made a part of this contract as fully set forth here.
3. PERFORMANCE STANDARDS AND REMEDIES: If for any reason the
Contractor's service falls below 90% of the contracted level during
any calendar quarter, the Contractor will submit to the Office on
Aging wi thin 30 calendar days an analysis of the problem and the
actions being taken to correct the problem. If the problem persists
and at the sole discretion of the OoA, the Office on Aging and the
Contractor may jointly prepare a written corrective plan with time
lines for completion. If the Contractor fails to carry out the
corrective action and does not meet a 100% contract level within the
required time frame, sanctions will be invoked as described in the
OoA Sanction Policy. Continued lack of corrective action will be
cause for immediate termination of contract. If, after all appropriate
actions have been taken, the service level still falls below 90% of
the contracted level, the OoA may in its sole discretion reduce the
contracted level of service and the budget, as appropriate.
4.
of July
however,
TERM: Term of this agreement will begin on the
1991, and terminate on the 30th day of June 1992,
to early termination as herein provided.
1st day
subject,
5. COMPENSATION/SCHEDULE OF PAYMENTS: The maximum amount of
funds awarded under this contract shall be $196,240, and shall be
subject to availability of funds from the California Department on
Aging. Contractor will be provided a payment advance equal to 10%
of the Title III portion of the total contract amount under this
agreement for start-up purposes. Said advance shall be liquidated
by applying the May and June reimbursements to Contractor toward the
outstanding balance. Payment advances made by the OoA are subject
to availability of funding. Contractor shall be compensated monthly
in arrears based upon the Federal Share of Cost incurred and the
performance level for the month. Performance levels below 100% will
result in an equivalent reduction in the Federal Share of Cost
reimbursement with the withheld funds being applied toward advance
liquidation. Performance levels at or above 100% will result in 100%
reimbursement as defined in the program budget. In addition, USDA
funds will be paid at the prevailing rate for each reimbursable meal
served.
Page 2 of 9
6.
be equal
liB_I. II
PROJECT
to 40%
INCOME: Project or grant related income
of the total expenditures shown in Exhibit
should
liB II and
7. MATCHING CONTRIBUTIONS: The Contractor will provide a
cash matching contribution of $-0- and/or in-kind matching
contributions of $15,470. The determina'tion method shall be the Title
III portion of the contract multiplied by 0.1 and divided by 0.9 which
is equal to a contribution rate of approximately 11.11%. Allowable
match shall be in compliance with CDA Program Manual, Part I, Section
200, Non-Federal resources.
8. FISCAL RESPONSIBILITY: The Contractor agrees to strictly
adhere to the approved budget, listed in Exhibit "B" and "B-1."
Contractor will ensure that all expenditures are supported by properly
executed payroll, time records, invoices, contracts, vouchers, orders
and any other accounting documents pertaining in whole or in part
to this contract. Such documents shall be clearly identified and
readily accessible to OoA staff, as may be required.
9. AUDIT: Within 90 days after the termination of this
contract, Contractor shall perform a financial and compliance audit
and submit information as required in the OoA Final Program Report.
Requirements of the Final Program Report will be in accordance with
instructions found in the OoA Contractor I s Manual. In the event of
an audit exception, all documents referred to in Paragraph 8, FISCAL
RESPONSIBILITY, shall be maintained and kept available until every
exception has been cleared to the satisfaction of OoA.
10. INDEMNIFICATION AND INSURANCE: The Contractor agrees to
indemnify, defend and hold harmless the County and its authorized
agents, officers, volunteers and employees against any and all claims
or actions arising from Contractor's acts, errors or omissions in
performing services pursuant to this contract and for any costs or
expenses incurred by the County on account of any cl.aim therefore.
In order to accomplish the indemnification herein provided for, but
without limiting the indemnification, the Contractor shall secure
and maintain throughout the term of the contract the following types
of insurance issued by companies acceptable to the Risk Manager with
limits as shown:
Workers' Compensation - A program of Workers' Compensation insurance
or a state-approved Self-Insurance Program in an amount and form
to meet all applicable requirements of the Labor Code of the State
of California, including Employer's Liability with $250,000 limits,
covering all persons providing services on behalf of the Contractor
and all risks to such persons under this Agreement.
Comprehensive General and Automobile Liability Insurance This
coverage to include contractual coverage and automobile liability
coverage for owned, hired and non-owned vehicles. The policy shall
have combined single limits for bodily injury and property damage
of not less than one-million dollars ($1,000,000).
Page 3 of 9
:... Errors and Omissions Liability Insurance - Combined single limits
bf $1,000,000 for bodily injury and property damage, or
- Professional Liability - Professional liability insurance with limits
of at least $1,000,000 per claim and in the aggregate.
ADDITIONAL NAMED INSURED All policies, ~xcept for the Workers'
Compensation coverage and Errors. and Omissions or Professional
Liability, shall contain additional endorsements naming the County
employees, agents, volunteers and officers as additional named insured
with respect to liabilities arising out of the performance of services
hereunder. For Professional Liability coverage the County shall be
named as a designated person referencing this Agreement's contract
number on the policy.
WAIVER OF SUBROGATIONS RIGHTS - Contractor shall require the carriers
of the above required coverages to waive all rights of subrogation
against the County, its officers, volunteers, employees, contractors
and subcontractors.
POLICIES PRIMARY AND NON-CONTRIBUTORY - All policies required above
are to be primary and non-contributory with any insurance or self-
insurance programs carried or administered by the County.
PROOF OF COVERAGE - Contractor shall immediately furnish certificates
of insurance to the Department evidencing the insurance coverage above
required prior to the commencement of performance of services
hereunder. These certificates shall provide that such insurance shall
not be terminated or expire without thirty (30) days written notice
to the County. Wi thin sixty (60) days of the commencement of this
Agreement the Contractor shall furnish certified copies of the policies
and endorsements.
INSURANCE REVIEW - The above insurance requirements are subject to
periodic review by the County. The County's Risk Manager is
authorized, but not required, to reduce or waive any of the above
insurance requirements whenever the Risk Manager determines that any
of the above insurance is not available, is unreasonably priced, or
is not needed to protect the interests of the County. In addition,
if the Risk Manager determines that heretofore unreasonably priced
or unavailable types of insurance coverage or coverage limits become
reasonably priced or available, the Risk Manager is authorized, but
not required, to change the above insurance requirements to require
additional types of insurance coverage or higher coverage limits,
provided that any such change is reasonable in light of past claims
against the County, inflation, or any other item reasonably related
to the County's risk.
Any such reduction or waiver for the entire term of the Agreement
and any change requiring additional types of insurance coverage or
higher coverage limits must be made by amendment to this Agreement.
Contractor agrees to execute any such amendment wi thin thirty (30)
days of receipt.
,
Page 4 of 9
11., LICENSURE: Where the State or local public jurisdiction
wi thin the State requires licensure for the provision of services,
. the Contractor will, in performing the services required under this
contract, obtain all necessary licenses and/or permits, and maintain
such licenses and permits for the full term of the contract.
12. REPORTS: Contractor, at such times and in such forms as
OoA may require, shall furnish OoAstatements', records, reports, data
and information as DoA may request pertaining to Contractor performance
of services hereunder and other matters covered by this agreement.
13. INSPECTIONS: Contractor shall make available to DoA, State
or Federal officials, its records and data with respect to all matters
covered by this agreement for inspection and audit. Said inspection
and audit may be made at any time, during normal business hours after
reasonable notice has been given to the Contractor (CDA PM, Part G,
Section 93.21 N 8).
14. MONITORING AND ASSESSMENT: Contractor shall permit OoA,
State or Federal officials to monitor, assess or evaluate Contractor's
performance under this agreement. Said monitoring, assessment or
evaluation shall include, but shall not be limited to project site
visits and interviews with Contractor's employees and agents providing
the service under this agreement and recipients thereof. Contractor
will ensure cooperation and shall attend all meetings mandated by
the DoA.
15. PROPERTY MANAGEMENT SYSTEM: All equipment, materials,
supplies or property of any kind purchased with OoA funds provided
herein shall be in accordance with CDA PM, Part G, Section 93.19,
and if not fully expended or consumed prior to the termination of
this contract shall be the property of the OoA, unless otherwise
directed by the DoA Director. The Contractor shall be held liable
for all losses of or damage to non-expendable equipment or material
resulting from negligence or improper implementation of safeguards.
The disposal, loss and/or destruction of property or equipment shall
be fully documented by the Contractor with copies thereof provided
to the OoA with the monthly report for the month in which it occurred.
Loss by vandalism or theft must be immediately reported to the police.
The DoA Director shall be notified of the loss wi thin seventy-two
(72) hours discovery of the loss. Equipment that is worn beyond
economical repair may be turned in to the OoA for accountability
purposes. It shall also be the Contractor's responsibility when
disposing of worn vehicles to insure that all identifying lettering,
signs, etc. are removed prior to disposal. Replacement of all items
shall require OoA authorization. Any equipment purchased with OoA
funds will be subject to review over the life of the equipment, and
if not used, under-used or misused, may be claimed by the OoA for
redistribution to other OoA projects. Vehicles purchased with DoA
funds shall also have the following language painted or affixed by
other means: Vehicle purchased with "Older Americans Act funds."
Page 5 of 9
16. AMENDMENTS TO THE CONTRACT: Any contract change requires
ini'tiation of an amendment to the contract in writing and signed by
. both parties.
17. CONDITIONS AND GROUNDS FOR SUSPENSION OR TERMINATION:
a) If the Contractor fails to comply ~ith part or all of the
provisions of this agreement or such other statutes, executive order,
OoA and California Department of Aging, and other directives as may
become generally applicable at any time, the OoA shall thereupon have
the right to suspend or terminate the contract by giving written notice
to the Contractor specifying the effective date thereof. Contents
of the written notice shall be specified in the OoA Contractor's
Manual. A determination as to noncompliance on the part of the
Contractor shall include but is not limited to: (1) failure to fulfill
in a timely and proper manner, its work program requirements: ( 2)
submission of .incorrect or incomplete reports or late submission:
(3) improper or ineffective use of the funds provided or derived under
this contract, as determined by the OoA: (4) failure to comply with
California Department of Aging rules and regulations.
b)
agreement
whole.
without the prior written consent of the County, this
is not assignable by the Contractor either in part or in
c) If the grant
is made is terminated,
terminate this contract.
to the Contractor.
or other
the OoA
Notice of
funding under which this contract
shall have cause to immediately
the termination shall be in writing
d) Reclamation and Closure: In the event of termination, all
funds, property, finished or unfinished documents, data, supplies
and reports obtained or prepared by the Contractor under this contract
shall, at the option of the OoA be returned to OoA.
e) Notwithstanding any other provisions of the contract, either
party may terminate this contract without cause upon thirty (30) days
written notice to the other party.
18. TRAINING AND MANPOWER DEVELOPMENT: The Contractor agrees
to participate in appropriate staff training and development provided
by the OoA, the California Department of Aging and the Administration
on Aging.
19. CONFIDENTIALITY: The Contractor will take steps to ensure
that no information about, or obtained from .an individual, and in
the possession of the Contractor, will be discussed in a form
identifiable with the individual, without the individual's informed
consent.
Lists of older persons compiled pursuant to California Information
Practices Act (CA Civil Code, Title 1-8, Section 1798) will be used
solely for the purpose of providing nutrition services, and only with
the informed consent of ieach individual on such list (CDA PM, Part
B, Section 19.1).
l_
Page 6 of 9
-.
20. PUBLICATIONS: Any books, reports, pamphlets, papers, or
articles, including newspaper reports, based on activities funded
by this contract, must contain an acknowledgement of funding by the
San Bernardino County Office on Aging. The following language should
be used: "These services are due, in part or in whole, to funds
provided by the OoA through the Older Americans Act, Title III, 1965
as amended."
21. COPYll.IGHTS: If the contract. results in a book or other
copyrightable materials. the author is free to copyright the work,
but the OoA reserves a royalty-free. non-exclusive and irrevocable
license to reproduce, publish or otherwise use, and to authorize others
to use, all copyrighted material which can be copyrighted resulting
from the contract (CDA PM, Part G, Section 93.19 x. 1. and 2.).
22. CONTRACTOR INDEPENDENCE: The Contractor and the agents
and employees of the Contractor in the performance of this agreement
shall act in an independent capacity and not as officers, or employees
or agents of the State of California, County of San Bernardino or
the OoA.
23. UNAUTHORIZED ACTIVITIES: All activities not expressly
authorized by this agreement shall be prohibited without the express
written permission of the OoA Director or his authorized agent.
24. BINDING CONTRACT: In the event any portion of this contract
is found to be invalid, the remaining portions shall continue to
constitute a valid and binding contract.
25. PLANNING EFFORT: The Contractor agrees to cooperate with
the OoA in its efforts toward developing a comprehensive and
coordinated system of services for the elderly by participating in
joint planning efforts and other activities mutually agreed upon to
meet this goal (CDA PM, Part H, Section 107.5).
26. CONTRIBUTIONS: The Contractor will provide mechanisms for
older persons rece~v~ng services to contribute to help defray costs
of all services provided. No older person will be denied service
because of his/her failure to contribute. No fee shall ever be
required of recipients. Methods of receiving contributions from
recipients shall be handled in such a manner so as not to differentiate
among individual's contributions publicly (CDA PM, Part H, Section
111.1). Contractor will periodically encourage participants to
increase their donations if they can afford it.
27. GREATEST ECONOMIC OR SOCIAL NEED: The Contractor understands
that one of its responsibilities under this contract is to insure
that "preference will be given to providing services to older
individuals with greatest economic or social needs (Older Americans
Act of 1965 as Amended, Amendments of 1988, Public Law 98-459, 306
(a) (5) (A) (u) (I) (II) ).tI "The term 'greatest economic need' means
the need resulting from an income level at or below the poverty
threshold established by the Bureau of the Census, and the term
'greatest social need' m~ans the need caused by non-economic factors
Page 7 of 9
which include physical and mental disabilities, language barriers,
and cultural or social isolation including that caused by racial or
. ethnic status which restricts an individual's ability to perform normal
daily tasks or which threatens his or her capacity to live
independently. (Older Americans Act of 1965 as Amended, Amendments
of 1988, Public Law 98-459, 306 (a) (5) (B) )." Minimum program goals
relating to minorities within this contrac~ have been established
by computing the percentage of min'ority elderly over 60 within the
geographic area served by the Contractor.
28. RELIGIOUS ACTIVITY PROHIB~TED:
worship, instruction, or proselytization
with, the performance of this contract.
Tnere shall be no religious
as part of, or in connection
29. OTHER STATUTORY REQUIREMENTS: The Contractor agrees to
fully comply with the laws and programs (including regulations issued
pursuant thereto) which are listed following this paragraph. Such
compliance is required to the extent that such laws, programs and
their regulations are by their own terms, applicable to this contract.
Contractor warrants that he will make himself thoroughly familiar
with the applicable provisions of said laws, programs and regulations
prior to commencing performance of the contract. Copies of said laws,
programs and regulations are available upon request from San Bernardino
County Contract Compliance Officer, 686 E. Mill Street, San Bernardino,
California 92415-0640. To the extent applicable the provisions of
said laws, programs and regulations are deemed to be a part of this
contract as if fully set forth herein.
A. The San Bernardino County Affirmative Action Compliance
Program (See Exhibit D).
B.
and 1974,
L-93-508,
Vietnam Era
as amended.
Title IV, as
Veterans' Readjustment Assistance Acts of
Pub. L. 92-540, Title V, Section 503 (a),
amended, Section 402. (38 USCA 2011-2013).
1972
Pub.
C. Rehabilitation Act of 1973, as amended (handicapped) Pub.
L. 93-112, as amended.
D. California Fair Employment and Housing Act, Government Code
Section 12900 et. seq.
E. Civil Rights Act of 1964, as amended (42 USCA 2000a to 2000h-
6) and Executive Order No. 11246, September 24, 1965, as amended by
Executive Order 11375 and as supplemented in Department of Labor
regulations (41 CFR, Part 60). (See Exhibit C.)
F. Clean Air Act of 1970, Section 306, (USC 1858(h)
and the Federal Water Pollution Control Act, Section 508
eq. seq.) as amended, 1368, Executive Order 11738,
Environment Protection Agency regulations (40 CFR Part 15).
G. provisions against lobbying are as follows: The following
statutory provision (part of Sec. 407 of Pub. L. 95-480, 92 Stat.
1589) has applied to al;l Health and Human Services appropriations
beginning with those for Fiscal Year 1979 and is likely to continue
to apply to any future appropriations.
et.
(33
and
seq.
USC,
U.S.
Page 8 of 9
"No part of any appropriation contained in this Act shall
be used to pay the salary or expenses of any grant or contract or
contract recipient or agent acting for such recipient to engage in
any activity designed to influence legislation or appropriation pending
before the Congress."
This means that the costs of a~tempting to influence
legislation pending before Congress may not be charged either a direct
or indirect costs to any HHS grant awarded from funds subject to the
provision. Attempting to influence legislation is commonly called
lobbying.
This notice concerns only the charging of certain costs
to Older Americans Act (OAA) grants including the matching share.
Nothing in this notice is intended in any way to inhibit or discourage
any party from exercising its lawful rights to attempt to influence
legislation pending before Congress as long as the costs are not
charged to an OAA grant.
30. ENTIRE AGREEMENT: This Agreement constitutes the entire
agreement between the Contractor and the OoA with respect to the
subject matter of this Agreement. There are no other or further
wri tten or oral understandings or agreements with respect to this
Agreement. No variation or modification of this Agreement and no
waivers of its provisions shall be valid unless in writing and signed
by the parties.
Attest:
~Adl~.~
City Cler
Approved as to form and legal content:
James F. Penman, City Attorney
By:~~j
./
Dated
SEP 0 9 1991
CITY OF SAN BERNARDINO
(State if corporatiOn, company, etc.)
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W r.... 1 9 13~uthorized Signstur{)
O d ..Uv
ate
Title w. R. Holcomb, MAYOR
Address 547 N. SIERRA WAY
SAN BERNARDINO, CA 92401-1211
Reviewed as to Affirmative Action
Reviewed for Processing
~
~
Agency Administrator/CAO
Date
Date
02.1231'.000 Rev. "'90
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CITY OF SAN BERNARDINO
EXHIBIT "B"
BUDGET SUMMARY
,
"
FY 1991-92
FY 1991-92
FUNDING
Expenditures:
$196,240
Revenues:
Title III, Older Americans Act
as amended
C-l
C-2
$139,230
-0-
139,230
U.S. Department of Agriculture
C-l
C-2
57,010
-0-
$57,010
TOTAL
$196,240
~~:lj~~Jl'B~I!m[J1oo'm~r;!lil~mmmmijlll;ll;I:II;IIIII,:III>:1'111,.;;;.;....
Expenditure Category L~~r~~~Ch L.osh In-Kind Total
1 SALARIES AND WAGES 1 ? 4 . fi? 0 1 ? 4 fi:W
2. PAYROLL TAXES 3,475 3,475
3. FRINGE BENEFITS 17 , 637 17 . 637
4. CONFERENCEfTRAINING 3.000 " .000
5 LOCAL STAFF TRAVEL 1 200 1 .200
6. EOUIPMENT. EXPENDABLE 3 000 ., .000
7. EOUIPMENT - NON EXPENDABLE
e. RAW FOOD *
D. CATERED FOOD *
10 ACCOUNTING/AUDITS
11 ADVERTISING
12 COUNSULTANTS/OUTSIDE SERVICES
13 CONSUMABLE SUPPLIES *
14 EOUIPMENT RENTAL
15 INSURANCE
16 LEGAL SERVlr:I''''
17 LINENS *
18 MEMBERSHIP&SUBSCRIPTIONS
19 OTHER SUPPLIES
~o PRINTING
21 PURCHASING *
22 REPAIRS & MAINTENANCE SPACE
23 REPAIRS & MAINTENANCE OTHER
24 RENT/BUILDING SPACE
25 TAXES & LICENSES
26 TELEPHONE
27 UTILITIES
28 VEHICLE OPI'RATION'"
29 VOLUNTEER EXPENSE
30
14<; . 000 A""" 'AO """
764 764
? nnn ? nnn
3,000 2 000 5 000
15 000 1 <; .000
? 141; 2.145
<;00
fiOO
2 .000
1,000
5.000
3,000
TOTAL EXPENDITURE
323,296
15,000
"""
,;""
? . nno
1 000
3.000 8 000
3,000
49,000 49,000
1 . Rnn
700
?? nnn ?? nnn
., """
2 000 2 000
86,145 424,441
'?7 nl;';
<;7.010
86,145 240,375
1 800
700
7 .000
FUNDING SOURCES
LESS: PROJECT INCOME J. ~ I' ' lj :j ..
II'''''''' NON-MATCH llSDA x .5676
LESS: NON MATCH OTHER
127..0Sfi
1;7010
FEDERAL SHARE
139,230
15,000
SAN BERNARDINO COUNTY
OoA Form 312
Revised om 8190
Date of Submission
Instructions for filling out Exhibit B
Please check appropriate boxes at the top. If the box named "other" is checked, list funding source on the lllle ."; ,---
immediately following the box.
Line Item Descriptio~ of allowable costs
1. Salaries and Wages Should" compw.dforalt slqffpaitf,outofthes.[wuJs Us. Budg.t Narrativ. 0004
Form 320 to iumiz. by posilion. coSt and provide a brief (two or thr.. Iw)posilion
description. .
Should" co"'J1l'kd 1M FICA (Felkral Insuranc. Contributions Act) for .mploy.rs
match and FlTIA (Federa! Unarptoymenl TaxAct).
Should" compwed for heaIIh, worler compensation. SDI. CIC.
2. Payroll Taxes
3. Fringe Benefits
4. Conference and Training
5. Local Staff Travel
6. Equipment-Expendable
7. Equipment-Non-Expendable
8. Raw Food Costs .
9. Catered Food .
10. Accounting/Audits
11. Advertising
12. Consultant/Outside Services
13. Consumable Supplies.
14. Equipment Rental
15. Insurance
16. Legal Services
17. Unens .
18. Membership & Subscriptions
19. Other Supplies
20. Printing
21. Purchasing .
Should ilu:buf. /ravel/per di.mfor speciDJ training s.ssions or national conf.r.nc.s,
cIC.
Should b. compw.d at )lour agr..d upon travel rat. and is for normal day.to.day
traw:1.
Equipment pIP'Chas.dfor under S 300.00
Equipment purchas.dfor ov.r S 300.00. Us. OoA Form 320 to it.mize.
Cl and C2 Providers only.
CI and C2 Providers only.
Accounting and Outside Audit s.rvii:.s if pIP'Chas.d.
Includ.s costs for placing ads in newspapers.
Ar. purchas.d s.rvii:u such as a Nutritionist, or Purchasing ag.nt, .tc.
CI and C2 Providers only.
Equipm.nt r.nt.d on a monthly basis or leas.d by the )I.ar.
Includ.s insuranc. such as vehU:l. and bonding .IC.
Allorncy f..s. courtf.u. etc.
CI and C2 Providers only.
Should dirccll)l r./al. to the program.
Includ.s off~. supplies and postag..
Includes the printing costs for pamphl.ts. brochures, cIC.
CI and C2 onl)l. PIP'Chasing Ag.nt for raw food if the provider is using an outside
service.
22. Repairs & Maintenance Space Applies to maint.nance on afacility.
23. Repairs & Maintenance Other Applies to mailll.nanc. on .quipmelll
24. RentlBuilding Space R.IIlal!!.cas.f....
25. Taxes & Ucenses Includes lii:.ns.sfor food handI.rs. businus,vehU:les. cIC.
26. Telephone MOIllh/y tel.phone charg.s
27. Utilities Lights. gas. wat.r and trash.
28. Vehicle Operations !.casu., and maintenance costs for gas, oil, r.pajrs.tins,eIC.
29. Volunteer Expenses Agreed IIpOn pcr diem and travel reimburscmelll rates/or 'l/Obultccrs.
30. Other Dtjine.
. For providers of congregate and home-delivcred mcals only. For other allowable costs check with the OoA Accoulllalll.
On the lines at the bottom of the form please place your legal name, leave the contract number blank. and the
date you are submitting the budget. Please make every efton to comply with the OoA deadline. If you deliver
the documents in person hand them to a secretary so they can be logged in. Do not put them on the Contract
Officers' desk.
-' ,
.
AFFIRMATIVE ACTION COMPLIANCE
This is to certify that CITY OF SAN BERNARDINO
Name of Contractor
[) Has an -Approved" Affirmative Action Program and is in
compliance with the San Bernardino county Affirmative
Action Compliance Program for the
Project.
[Jg Has an "Approved" Affirmative Action Program as demon-
strated by the Annual Qualifying Report for a period
begining January L 1991 through December 31. 1991.
[) Is exempt from compliance with the San Bernardino County
Affirmative Action Compliance Program for
because the Contractor does not conform to the program's
definition of contractor for the following reasons:
[) Has not met the San Bernardino County Affirmative Action
Compliance Program to qualify as a Responsible Bidder.
The San Bernardino County Office on Aging Affirmative
Action Compliance Coordinator will render all possible
assistance to the contractor in establishing an Affirmat-
ive Action Program.
Address: San Bernardino County Office on Aging
Contract Compliance Coordinator
686 East Mill Street
San Bernardino, CA 92415-0640
Phone:
#h
Date
Coordinator
Note: This form should be attached to the Clerk of the Board's copy
and the Auditor's copy only.
County of San Bernardino
OoA - Form 02
Revised 06-23-88