HomeMy WebLinkAbout1991-257
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RESOLUTION NllMBER 91-257
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RESOLUTION OF THE !mYOR AND CXJM)N OOUNCIL OF THE CITY OF SAN BERNl\RDIID
At11'IDRIZIm AND DJ.J<til:n.rIG THE EXECUTION OF A CDlMlJNITY DEVEIDl'MENl' BlOCK GRl\Nl'
FtlNDIm 1\GREEMENT BETWEEN THE CITY OF SAN BERNl\RDIN:) AND INlAND MEDIATION
BOARD, INC.
BE IT RESOLVED BY THE !mYOR AND CXJM)N OOUNCIL OF THE CITY OF SAN
BERNl\RDIID 1\8 roLIDWS:
section 1.
(al The Mayor of the City of San Bernardino is hereby authorized and
directed to execute, on behalf of the City, an agreement for Cannnunity
Development Block Grant fundin:] with INIAND MEDIATION OOARD. INC.. which
agreement is attached hereto as Exhibit "1", and is incorporated herein by
reference as though fully set forth at length. The agreement provides for the
grantin:] of Cannnunity Development Block Grant funds in the followin:] amount of
$20.000.00.
section 2.
(al The authorizations to execute the above referenced agreement is res-
cinded if the parties to the agreement fail to execute it within sixty (60)
sixty days of the passage of this Resolution.
I HEREBY CERrIFY that the foregoin:] resolution was duly adopted by the
Mayor and Cammon Council of the City of San Bernardino at a
regular
meetin:] thereof, held on the 17th day of June
vote, to wit:
1991 by the followin:]
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RESOLUTION OF THE CITY OF SAN BERNMDINJ AUTIDRIZING THE EXECUTION
OF A CDBG 1\GREEMEN1' BETWEEN CITY AND INLl\ND MEDIATION BOARD, IN::.
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2 Council Members
3 ESTRAJllI.
4 REILLY
5 HERNANDEZ
6 MAUOOIEY
7 MINOR
8 roPE-IIJDIAM
9 MILLER
AYES
Nl\YS
ABSTAIN
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~~~(/
City Clerk
14 The foregoing Resolution is hereby approved this 19th day of June
15 1991.
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~!Z~
,/ TOM MINOR, MAYOR PRO TEMPORE
city of San Bernardino
Approved as to form and
legal content:
20 JJ\MES F. PENMAN,
city Attorney
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THIS AGREEMENT is entera:l. into effective as of this ~ day of
JunE' , 1991, at San Bernardino, Califm:nia, between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City", and INIAND
MEDIATION BOARD. INc.. a nonprofit canununity service organization, referred
to as "SUbrecipient". city and SUbrecipient agree as follows:
1. Recitals.
(a) SUbrecipient has requested financial assistance from city for
fiscal year 1991/1992 from funds available through the Community Development
Block Grant Program from the united states of America to city.
(b) SUbrecipient represents that the expenditures authorized by this
Agreement are for the implementation of recommendations of the Fair HousinG
Analvsis choice and implement the activities of fair housinG enforcement.
education and outreach services. which are valid and eligible conununity
development purposes, as deem Part 570 in accordance with federal law and
regulations, and that all funds granted under this Agreement will be used for
no purpose other than those purposes specifically authorized. 'Ihe specific
purposes and scope of services of this particular grant are set forth in
Exhibit "A", attached hereto and incorporated into this Agreement as though
fully set forth herein.
(c) SUbrecipient will camply with applicable unifonn administrative
requirements, as described in 24 CFR, Part 570.502.
(d) SUbrecipient will carry out each activity, program and/or project
in campliance with all federal laws and regulations as set forth in 24 CFR,
Part 570, with the following exceptions, (i) the Subrecipient does not assume
the erwirornnental responsibilities of the Grantee as described in 24 CFR,
Part 570.604, and; (ii) the SUbrecipient does not assume the Grantee's
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EXHIBIT "1"
1 responsibilities for initiating the review process un:ier Executive Order
2 NI.llI1ber 12372.
3 (e) SUbrecipient will comply with the requirements set forth in the
4 Uniform Relocation Assistance arxi Real Property Acquisition Policy Act of
5 1970, as amended, (URA), 49 CFR, Part 24 in accordance with federal
6 regulations when attempting to or acquiring any building or parcel of larxi.
7 SUbrecipient will be required to obtain written approval from the Executive
8 Director of the Development Department prior to any activity taking place
9 within the confines of URA 49 CFR, Part 24, as amended.
10 2. Pavments.
11 City shall reimburse SUbrecipient for allowable costs incurred under
12 the scope of this Agreement arxi applicable Federal regulations, which have
13 not been paid for or reimbursed in any other manner by any other Agency or
14 private source of funding. Reimbursement will be made at least on a :monthly
15 basis, with the total of all such reimbursements not to exceed $20.000.00.
16 3. Tezm.
17 'Ibis Agreement shall conunence Julv 1. 1991. arxi terminate June 30,
18 1992.
19 4. Use of Funds: Budqet: Travel Limitation.
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(a) '!he funds paid to SUbrecipient shall be used by it solely for
21 the purposes set forth in Paragraph l(b) of this Agreement, arxi in accordance
22 with the program budget submitted by SUbrecipient to the City of San Bernar-
23 dino Community Development Department, a copy of which is attached to this
24 Agreement as Exhibit "B". This budget shall list all sources of funding for
25 the program covered by this Agreement, whether from state, Federal, local or
26 private sources, arxi shall identify which sources are paying for which speci-
27 fic portions of the program, by line-item, to the extent practicable.
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(b) No travel expenses for out-of-state travel shall be included in
this program unless specifically listed in the budget as submitted and ap-
proved, and all travel expenses to be funded fram funds provided hereunder
shall be specifically identified as travel expense, which shall be negotiated
between the City of San Bernardino Development Department and Subrecipient in
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unless the prior written approval of the Executive Director of Development
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the budget. /my travel expenses incurred by Subrecipient above the budgeted
amount or for out-of-state travel shall not be eligible for reimbursement
Department of the City of San Bernardino, or designee, has been obtained.
(c)
F\1rrls shall be used for purposes authorized by the Conummity
Development Block Grant Program only, and no portion of the funds granted
hereby shall be used for any purpose not specifically authorized by this
Agreement.
(d)
Only net payroll shall be periodically reimbursed by City as an
allowable cost. /my amounts withheld by Subrecipient fram an employee's pay
for taxes, social security, or other withholding and not immediately paid
CNer to another entity, shall not be included as wages or expenses eligible
for reimbursement as an allowable cost until such tillle as the withheld taxes,
social security, or other withholdings are actually paid CNer to another
entity entitled to such payment. Upon such payment and the submission of
evidence of such payment to the city of San Bernardino Development
Development Department, such expenses shall be regarded as an allowable cost,
and the city shall reilnburse Subrecipient for such obligation.
(e)
Subrecipient shall be allowed, with the prior written approval
of the Development Department of the city of San Bernardino, to make changes
to the budget during the first three (3) quarters of the fiscal year, so long
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as Subrecipient is in compliance with Section "2" of this Agreement at the
tillle of submission of the budget m:xlification request.
A variation in the
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1 itemization of costs, as set forth in the proposed budget submitted to City,
2 not to exceed ten percent (10%) as to any particular line item, shall be
3 allowed, provided that the prior written approval of the Executive Director
4 of the Development Development of the City of San Bernardino is obtained, it
5 being understood that the total amount of the grant shall not be varied
6 thereby .
7 (f) '!he parties intero that grant funds be utilized within the time
8 period covered by this Agreement, and entitlement to any funds not experrled
9 or obligated shall revert to the City. No reserve for the future shall be
10 established with the funds except as may be authorized to meet camnitments
11 made for services provided during the period of this Agreement, but not yet
12 paid for at the conclusion of this Agreement.
13 (g) Subrecipient shall remain in CClllpliance with all state, federal
14 and local laws prior to the receipt of any reimbursement hereunder. 'Ibis
15 includes, but is not lilllited to, all laws and regulations relative to the
16 form of organization, local business licenses and any laws and regulations
17 specific to the business and activity carried out by Subrecipient. Rellnburse-
18 ment shall not be made to Subrecipient which is not operating in CClllpliance
19 with all applicable laws. Reimbursements may be subsequently paid, at the
20 discretion of the Executive Director of the Development Department for
21 reimbursement costs incurred during the period when CClllpliance is achieved
22 before expiration of this Agreement.
23 5. Accountincr: Audit.
24 (a) Prior to the final payment under this Agreement, and at such
25 other times as may be requested by the Executive Director of the Development
26 Department of the city of San Bernardino, Subrecipient shall submit to the
27 Director an accounting of the proposed and actual experrlitures of all
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revenues from whatever source a=i.n;J to the organization for the fiscal
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year ending June 3D, 1992.
(b) Financial records shall be maintained by SUbrecipient in accord-
ance with Generally Accepted Accounting Principles, an:i in a manner which
pennits City to trace the experxlitures of funds to source documentation. All
books an:i records of SUbrecipient are to be kept open for inspection at any
time during the business day by the City, its officers or agents, an:i by any
representative of the united states of America authorized to audit CXl!lIITII.ll1ity
development block grant programs.
(e) Starxiards for financial management systems an:i financial report-
ing requirements established by 24 CFR, Parts 85.20 an:i 85.22 shall be fully
~lied with by SUbrecipient. SUbrecipient acknowledges that the funds
provided are federal funds.
(d) SUbrecipient's financial management system shall provide for
accurate, current an:i ~lete disclosure of the financial results of each
program sponsored by this Agreement. It is the responsibility of SUbreci-
pient to adequately safeguard all assets of the program, an:i SUbrecipient
shall assure that they are used solely for authorized purposes.
6. services Available to Residents: Monitorinq and Reportinq Proqram
PerfOl1llallce .
The services of SUbrecipient shall be made available to residents and
inhabitants of the city of San Bernardino unless otheJ::wise noted in Exhibit
"A". No person shall be denied service because of race, color, national ori-
gin, creed, sex, marital status, or physical harxiicap. SUbrecipient shall
~ly with Affirmative Action guidelines in its ~loyment practices. SUbre-
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eipient shall also IlIOnitor the program's activities an:i submit written re-
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ports quarterly, or IlIOre often if requested, to the Executive Director of the
Development Department of the City of San Bernardino, in accordance with 24
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1 CFR, Part 85.4l(c) (d) and Part 85.21. Failure to provide such quarterly
2 perfonnance reports may prevent the pr=essing by City of Subrecipient's
3 requests for reimbursement, and may justify teI1p:>rary withholding as provided
4 for in Paragraph "11" hereof. city reserves the right to waive such breach,
5 without prejudice to any other of its rights hereun:1er, upon a fiIxiing by the
6 Executive Director of the Development Department that such failure was due to
7 extraordinary circumstances and that such breach has been ti1ne1y cured
8 without prejudice to the city.
9 7. Procurel1Ient Practices; COnflict of Interest.
10 Subrecipient shall comply with procurement procedures and guidelines
11 established by 24 CFR, Part 85.36(d) (1), Subrecipient "Procurement
12 Stamards". In addition to the specific requirements of 24 CFR, Part 85,
13 Subrecipient shall maintain a code or stamards of conduct which shall govern
14 the perfonnance of its officers, errployees or agents in contracting with and
15 experrling the federal grant furrls made available to Subrecipient un:1er this
16 Agreement. Subrecipient's officers, errployees or agents shall neither solicit
17 nor accept gratuities, favors, or anything of m::>netary value fram contractors
18 or potential contractors. 'Ib the extent pennissable by state law, rules, and
19 regulations, the stamards adopted by Subrecipient shall provide for
20 penalties, sanctions or other disciplinary actions to be applied for
21 violations of such stamards by either the Subrecipient's officers, errployees
22 or agents, or by contractors or their agents. Subrecipient shall provide a
23 copy of the code or stamards adopted to City forthwith. All procurement
24 transactions without regard to dollar value shall be conducted in a manner so
25 as to provide maximum open and free competition. The Subrecipient shall be
26 alert to organizational conflicts of interest or non-campetitive practices
27 among contractors which may restrict or eliminate competition or otherwise
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restrain trade. SUbrecipient agrees to adhere to conflict of interest
provisions set forth in 24 CFR Section 570.611 arrl to the procurement roles
specified in 24 CFR, Part 85.36, in its experxiiture of all funds received
under this Agreement.
8. Anti-Kick Back Provisions; Eaual EmPlovment Opportunitv.
All contracts for construction or repair using funds provided under
this Agreement shall include a provision for compliance with the Copelarrl
"Anti-Kick Back" Act (18.U.S.C. 874) as supplemented in Deparbnent of Labor
Regulations (29 CFR, Part 3). 'Ihis Act provides that each contractor or
subgrantee shall be prohibited fram iroucing, by any means, any person em-
ployed in the construction, completion or repair of public work, to give up
any part of the compensation to which he/she is otheJ:wise entitled. SUbreci-
pient shall report all suspected or reported violations to City. All con-
tracts in excess of $10,000.00 entered into by SUbrecipient using funds
provided under this Agreement shall contain a provision requiring compliance
with Equal Ellq:>loyment Opportunity provisions established by Executive Order
Number 11246, as amerrled.
9. PrevailincJ Waae Reauirement.
my construction contracts awarded by SUbrecipient using funds
provided under this Agreement in excess of $2,000.00 shall include a provi-
sion for compliance with the Davis-Bacon Act (40 U.S.C. 276(a) to 276(a) (7))
arrl as supplemented by Deparbnent of Labor Regulations (29 CFR). Urrler this
Act, contractors shall be required to pay wages to laborers arrl mechanics at
a rate not less than the minimum wages specified in a wage determination made
by the Secretary of Labor. In addition, contractors shall be required to pay
wages not less often than once a week. SUbrecipient shall place a copy of
the current prevailing wage determination issued. by the Department of Labor
in each solicitation arrl the award of a contract shall be conditioned upon
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1 the acceptance of the wage determination. SUbrecipient shall report all sus-
2 pected or reported violations to City.
3 10. ADDroval of city of any Charqes: Use of ProQraIl\ Incane.
4 (a) city hereby requires SUbrecipient to notify the City, in writing,
5 of its intent to chal:ge a fee for any service, the provision of which is
6 assisted pursuant to this Agreement. City requires SUbrecipient to obtain
7 the prior written approval of City for any chal:ges or fees to be chal:ged by
8 SUbrecipient for such services, and of any roles and regulations governing
9 the provision of services hereunder.
10 (b) Program income represents gross income received by the
11 SUbrecipient directly generated from the use of funds provided hereunder.
12 SUch earnings include interest earned on advances and may include, but will
13 not be limited to, income from service fees, sale of commodities, usage and
14 rental fees for real or personal property using the funds provided by this
15 Agreement. As to such income, it shall be first applied to eligible program
16 activities, before requests for reimbursement and, in the use, shall be
17 subj eat to all applicable provisions of this Agreement. Income not so
18 applied shall be remitted to city. SUbrecipient shall remit all unspent
19 program income to the City within thirty (30) days subsequent to the end of
20 the program year (June 30, 1992).
21 11. Temporary Withholdinq.
22 'lhe Executive Director of the Development Deparbnent of the City of
23 San Bernardino is authorized to tenporarily withhold the payment of funds to
24 SUbrecipient when the Director detennines that any violation of this
25 Agreement has occurred. F1.lrrls shall be withheld until the violation is
26 corrected to the satisfaction of the Executive Director. SUbrecipient shall
27 have the right to appeal the decision of the Executive Director to the Mayor
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and Ccal1mon Council. The sole grourils for such appeal shall be that no
violation of the Agreement has occurred. SUbrecipient shall file such appeal
within fifteen (15) days after such first withholding. 'Ihe Mayor and Cammon
Council shall set a date for the hearing of such appeal which is within
thirty (30) days following the date of filing.
12. Records Retention.
Financial records, supporting documents, statistical records, and all
other records pertaining to the use of the funds provided urxler this Agree-
ment shall be retained by SUbrecipient for a period of three (3) years, at a
minimum, and in the event of litigation, claim or audit, the records shall be
retained until all litigation, claims and audit fin:lings involving the re-
cords, have been fully resolved. Records for non-expendable property acqui-
red with federal funds provided urxler this Agreement shall be retained for
three (3) years after the final disposition of such property.
13. Property Manaaement standards.
Non-expendable personal property, for the purposes of this Agreement,
is defined as tangible personal property, purchased in whole or in part with
federal funds, which has useful life of more than one (1) year and an acqui-
sition cost of one-thousand dollars ($1,000.00) or more per unit. Real
property means land, including land ~rovements, structures and appurten-
ances thereto, excluding movable machinery and equipment. Non-expendable
personal property and real property purchased with or ~roved by funds pro-
vided urxler this Agreement shall be subj act to the property management stan-
dards set forth in 24 CFR, Part 85.32.
14. Termination for cause.
(a) city reserves the right to terminate this Agreement in accordance
with 24 CFR, Part 85.43, and any and all grants and future payments urxler
this Agreement, in whole or in part, at any time before the date of
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1 completion of this Agreement whenever City determines that the Subrecipient
2 has materially faile:l to comply with the terms am =n:litions of this
3 Agreement. In the event seeks to terminate this Agreement for cause, city
4 shall proIlptly notify the Subrecipient in writirq of the proposed termination
5 am the reasons therefore, together with the proposed effective date. Subrec-
6 ipient shall be given an opportunity to appear before the Mayor am Cammon
7 Council at the time at which the Mayor am Common Council are to =nsider
8 such recanunende:l termination, am shall be given a reasonable opportunity to
9 show cause why, if any exists, the Agreement should not be terminate:l for
10 cause. upon determination by the Mayor am Cammon Council that the =ntract
11 should be terminate:l for cause, notice thereof, including reasons for the
12 determination, shall proIlptly be maile:l to the Subrecipient, together with
13 information as to the effective date of the termination. SUch notice may be
14 given orally at that hearirq. '!he determination of the Mayor am Common
15 Council as to cause shall be final.
16 (b) In the event of any termination whether for cause or for
17 =nvenience, Subrecipient shall forthwith provide to the Development Departm-
18 ent any am all documentation nee:le:l by the Development Department to
19 establish a full re=rd of all monies receive:l by Subrecipient am to docurne-
20 nt the uses of same.
21 15. Tennination for COnvenience.
22 City or Subrecipient may terminate this Agreement in whole or in part
23 provide:l both parties agree that the =ntinuation of the project would not
24 produce beneficial results ooromensurate with further expenditure of furrls. In
25 such event, the parties shall agree upon the termination =nditions,
26 including the effective date am, in the case of partial terminations, the
27 portion to be terminate:l. The Subrecipient shall not in= new obligations
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for the terminated portion after the effective date ani shall cancel as many
outstan:iing obligations as possible. city shall allow SUbrecipient full
credit for the City's share of the non-cancellable obligations obligations
properly incurred by the SUbrecipient prior to termination.
16. Rel7ersion of Assets.
SUbrecipient agrees that upon expiration of this 1\greement, the
SUbrecipient shall transfer to the City arrj ani all COB:; furrls not used at
the ti1ne of expiration ani arrj accounts recei vahle attributable to the use of
COB:; furrls. SUbrecipient agrees that arrj real property urrler its control,
which was acquired or iltproved, in whole or in part, with COB:; furrls in
excess of $500.00 shall either, (i) be used to meet one (1) of the three (3)
national objectives as set forth in 24 CFR, Part 570.208 until five (5) years
after expiration of the 1\greement or such period of ti1ne as detennined appro-
priate by the City, or; (ii) is disposed of in a manner which results in the
City bein:J reimbursed in the am:>unt of the current fair market value of the
property less arrj portion thereof attributable to experrliture of, or
iltprovement to, the property by SUbrecipient. SUch reimbursement is not
required after the period of ti1ne specified in "i" above.
17. Hold Hannless.
SUbrecipient agrees to irrlemnify, save ani hold hannless the city and
the Development Department ani their errployees ani agents frcml all
liabilities and charges, expenses (includin:J counsel fees), suits or losses,
however occurrin:J, or damages, arisin:J or growin:J out of the use of or
receipt of furrls paid urrler this 1\greement ani all operations urrler this
1\greement. Payments urrler this 1\greement are made with the urrlerstan:iing
that the city ani the Development Department are not involved in the
performance of seJ:Vices or other activities of the SUbrecipient. SUbrecipient
ani its errployees and agents are independent contractors ani not errployees or
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1 agents of City and the Development Deparbnent.
2 18. 1\mendment.
3 'Ibis Agreerrent may be amended or IlIOdified only by written agreement
4 signed by both parties, and failure on the part of either party to enforce
5 any provision of this Agreerrent shall not be construed as a waiver of the
6 right to ~l enforcement of any provision or provisions.
7 19. Assicmment.
8 This Agreerrent shall not be assigned by SUbrecipient without the
9 prior written consent of City.
10 20. Notices.
11 All notices herein required shall be in writing and delivered in
12 person or sent certified mail, postage prepaid, addressed as follows:
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As to City:
As to SUbreoipient:
Betty Davidow, Executive Director
Inland Mediation Board, Inc.
420 North Lemon Avenue
Ontario, Calif. 91764
Executive Director
Development Department
City Hall, Fifth Floor
300 North "0" street
San Bernardino, Calif. 92418
21. Evidence of Authoritv.
SUbrecipient shall provide to city evidence in the fonn of a
certified copy of minutes of the governing body of SUbrecipient, or other
adequate proof, that this Agreerrent has been approved in all its detail by
the governing body of the SUbrecipient, that the person(s) executing it are
authorized to act on behalf of SUbrecipient, and that this Agreerrent is a
biIxling obligation on SUbrecipient.
22. certification of Assurance.
SUbrecipient shall comply with the program requirements attached
hereto as Exhibit "e", which are incorporated by reference as though fully
set forth at length and made a part of this Agreerrent by execution of all
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1 certifications arxl assurances of the CDB; program.
2 23. Entire 1\areeInent.
3 ihis Agreement arxl any document or instrument attached hereto or
4 referred to herein integrates all terns arxl corrlitions mentioned herein or
5 incidental hereto, arxl supersedes all negotiations arxl prior writing in
6 respect to the subj ect matter hereof. In the event of =ntlict between the
7 terns, corrlitions or provisions of this Agreement, arxl any such document or
8 instnnnent, the terns arxl conditions of this Agreement shall prevail.
9 24. No Third Part Beneficiaries.
10 No third party shall be deemed to have any rights hereurrler against
11 any of the parties hereto as a result of this Agreement.
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FY 1991/1992 CDBG 1lGREEMENT BETWEEN CITY AND
:LNlAND MEDIATION BOARD, INC.
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ill WI'rnESS WHEREOF, the parties hereto have executed this Agreement on
the day and year first hereinabove written.
ATl'ES'l':
6 t:? ~ I)VM'I'li:<r
CI~CIERK . i'
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10 Approved as to fom and
legal content:
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12 JAMES F _ PENMAN,
city Attorney
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CITY OF _SAN BERNMDIm //'
_.~_.- - / , -_/ -,' /~...
~~?/<'r;/:~/'/ / .'
/ ~ / '-
By;/~a./ /~ ~----/'/
W.R HO , Mayor---
City of SaIfl Bernardino
.JUl 11 1991
7F~ .
BY ~
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Inland Mediation Board
SCOPE OF SERVICES
INLAND MEDIATION BOARD
FAIR HOUSING PROGRAM
CITY OF SAN BERNARDINO
July 1, 1990 through November, 1990
Fair Housing caseload serviced:
Discrimination categories:
Race 29
Familial Status 16-
Marital Status 18
Sex 6
Handicap 3
National Origin 3
Color 4
Total 79
Fair Housing Counseled 251
Each mediated case takes approximately one to two hours to
complete depending on the problem. Discrimination cases take
longer because of the detail needed if the case needs to be
referred to HUD Fair Housing or State Department of Fair
Employment and Housing for further investigation.
Inland Mediation Board has been completed the Fair Housing
Analysis for Upland, San Bernardino, Ontario and the County of
San Bernardino. The analysis has been used as the basis for
testing proposal submitted to HUD, Washington D.C.
EXHIBIT "A"
420 N.lemon Avenue. Ontario, CA 91764 . (714) 984-2254 . (800) 321-0911
ATTACHJ1ENT A SCOPE OF SERVICES
Carole Sparrow is teaching classes to High School seniors on
renting and Fair Housing practices at the following schools and
locations.
High School Presentations Regarding Fair Housing and Landlord
Tenant Rights and Responsibilities
Sept. 28, 1990 Valley View Ontario Liz Irwin 35 students
Oct. 2, 1990 Upland Upland Joan Irwin 80 students
Rancho Christine
Oct. 9, 1990 Etiwanda Cucamonga Carpe 83 students
San
Oct. 16, 1990 San Andreas Bernardino Sid Cardenas 95 students
San San
Oct. 16, 1990 Bernardino Bernardino Lana Doyle 19 students
San San
Oct. 22, 1990 Bernardino Bernardino Lana Doyle 59 students
San
Oct. 31, 1990 Sierra Bernardino Steven Larry 41 students
San
Dec. 11, 1990 Bernardino Bernardino Lana Doyle 40 students
5
ATTACHMENT A
July 11, 1990
September 18, 1990
November 6, 1990
Board of Realtors
Apartment Rental Owners Roundtable
Board of Realtors
EDUCATION
Carole Sparrow, Inland Mediation Board's staff, teaches
Landlord/Tenant Rights and Responsibilities for Chaffey
Community College, Real Estate Continuing Education Classes. As
stated in the enclosed course outline Fair Housing practices is
a part of the teaching requirements.
Dates of Classes:
April 18 and 25, 1990
August 29 - September 5, 1990
Betty Davidow, Inland Mediation Board's Executive Director,
works with the Apartment Rental Owners Association on educating
their rental owners and managers at various functions and
workshops on Fair Housing laws and practices. She is an
instructor for the C.A.M. I course in government, and Fair
Housing.
Because of Inland Mediation Board's expertise with the
mobile home park environment the Director conducts Fair Housing
Workshops with park owners/managers and residents to educate them
to the senior park or family park according to HR1158.
Western Mobilehome Association Owners/managers meeting
November, 1990.
4
ATTACHMENT A
Berenice Rodarte has live broadcasting question and answer
programs on a monthly basis for KNSE-AM, KCAL-AM, and KDIF-AM to
educate the Hispanic area population of the Fair Housing rights.
various feature articles have been written about Inland
Mediation Board in the Daily Bulletin, San Bernardino Sun and
other publications in the County of San Bernardino. The
Apartment Rental Owners runs articles explaining our agency and
updating case loads in the County wide area.
A Fair Housing Brochure informs individuals of their civil
rights according to Federal and State laws. The brochure
explains how to use Inland Mediation Board in regards to housing
discrimination. The brochure is bi-lingual in English and
Spanish. These can be used as mailers and have been disseminated
to contracted area pub I ic I ibrar ies, pub I ic we I fare, communi ty
agencies, city halls, chamber of commerces, and housing
authorities.
September 5, 1990 76 agencies were sent a total of 456
brochures.
December 13, 1990 90 agencies were sent a total of 720
brochures.
Betty Davidow appeared on Television Channel 24 for a Fair
Housing panel live discussion with public questions and answers.
Real Estate Presentations Fair Housing
January 28, 1990
April 11, 1990
MGR Realty
Apartment Rental Owners
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ATTACHMENT A
OUTREACH:
May, 1990 - Fair Housing Workshop held at Ontario Public
Library - Published throughout the West End through the Daily
Bulletin, flyers and radio announcements.
May, 1990 Fair Housing Workshop held at Norman Feldheym
Library in San Bernardino - published throughout the city in the
San Bernardino Sun
November, 1990 Fair Housing Workshop held at Rancho
Cucamonga Public Library - Published throughout the West End
through the Daily Bulletin, flyers and radio announcements.
November, 1990 - Fair Housing workshop held at Norman
Feldheym Library in San Bernardino - published throughout the
city in the San Bernardino Sun.
November, 1990 - Fair Housing Workshop held at Victorville
Public Library.
All Fair Housing workshops are open to the public free of
charge.
Inland Mediation Board works with the individuals,
during the workshop, helping them to understand their rights
under the Fair Housing laws and what procedures to follow for
remedy. The focus of the workshop is to educate the renting
population, both renters and rental owners of their rights and
responsibilities according to the California Civil Code.
Inland Mediation Board networks actively with all the local
community service organizations to handle problems in the areas
of housing.
2
a:eG PR:>roGM. APPLIC"'1'ICII
. . Dev8l~ DeplI.rt:mt.
Page -3-
ThlA.lo r> ~"J"77~?
v. ProDosed Pro1ect Bu&Jet (Please ~lete ~lieable Items QIlv)
a) Mministration
Salaries ani Frirqe Benefits: $ 46,949
SUWlies: $ 2,850
Professional Sel:vices: $ 2 .910
TraveljO:8'lfererx:esjSeJninars: $ 550
utilities: and Space Rental $ 19 .180 .
Insurance: $ 4.000
Office Equipnent: $ 1. 250
other: Promotion/Advertising, Office Cleaning $ 1.100
b) constructioo $
c) ED:Jineerirq ani Design $
d) rani kquisition $
e) Plal'll'1irq 1lctivities $
f) Rehabilitation 1Ictivities $
g) other: $
Total Project Cost: $ 78,789
(For Ca1StJ:uctioo, erqineer~ and design, land aapisitioo ani
rehabilitation activities ally.)
Estimator:
Estimator's ~ificatioos:
h) IdentifV other f'I.lrdiM sooroes: Identify cxmnitments or applica-
tioos for fuOOs fran other sooroes to ilIplement this activity. If
other fuOOs have been approved, attach evideroe of cxmnitJDent.
Source of Funds
~lint'f ~
Date Available
Ontario $ 11,818
Rancho Cucamonga $ 7,879
Upland $ 10,243
County of San Bernardino 17,334
i) Was this project previa.lSly funded with a:e:; films? Yes XX No
If YES, Wicate the year(s) in which a:e:; fuOOs were ~ived-
and the grantinJ entity: 1981 -- 1991
j) If yw have never received a:m ~, provide evidence of any
previa.lS experience with other federally fumed ~'-":jLalID (use
additianal sheets if MOeEsary):
EXHIBIT "B"
DEVEIDPMENr DEPAR'1MEN1' OF THE
CITY OF SAN BERNl\RDIDJ
c:xHroNITY DEVEIDPMENr BIDCK GRlWl'
PRl:lGlW! REQUIREMENl'S
for
stlBRECIPIENTS
1. SUDDlemental Infonnation for SUbrecipient
As a successful applicant of the city of San Bernardino FY 1991/1992
Cammunity Development Block Grant (COB;) Program, you are not only
agreeing to provide the savices as stated in your application, but also
to abide by the COB; Program requirements and responsibilities. To
further assist you in urxierstanding said requirements and responsibili-
ties, the following summaries and attachments have been prepared to
introduce to or update you on each item. Additionally, this
instructional package will reauire your governing body designated
official to read and sign hisjher signature as part of the COB;
agreement.
2. Month! v Reauest for Reimbursement
Deadline: Due the fifth (5th) day after end of each calendar month
1.mless otherwise stated in the CDBG agreement.
Include the following:
a) One (1) completed Request for Reimbursement form.
b) One (1) copy of all checks issued that are being reiInbursed.
c) One (1) copy of all bills/receipts that support check(s) issued.
d) One (1) copy of all payroll check(s) that are being rei.Jnbursed.
e) One (1) copy of all check stubs, accounting ledgers, and/or other
dOClmlel1.tation that reflect gross salary and all deductions for each
check(s) issued.
f) One (1) page narrative describing activities undertaken during the
IIIOnth included for reimbursement.
In response to its part of each agreement, the City agrees to pay all
invoices within thirty (30) days after it receives the invoice provided
the City is satisfied all expenses have been incurred within the scope of
the executed agreement and that the subrecipient continues to comply with
the terms and conditions of the COB; agreement. (Generally, invoices are
processed within ten (10) days of receipt of same.) The City resaves
the right to defer processing of invoices and withhold payments until all
required reports, statements, and/or certificates have been submitted
and, where necessary, approved.
lab: 3025
Rev. 6/11/91
-1-
CDBG PRl:lGlW! REQUIREMENl'S
Fiscal Year 1991/1992
EXHIBIT "e"
g) All accounting records am evidence pertaining to all costs of each
subrecipient am all dOCl.Ullel'lts related to the COB:; agreement shall be
retained am available for three (3) years following the completion
of the :fumed program.
h) Each subrecipient agrees to allow the City of San Bernardino
Comrm.1.nity Development Department to audit the :fumed program as part
of its annual audit of all COB:; :Eums pursuant to federal regulations
set forth in Title 24 of the Code of Federal Regulations.
3. ReportslRePortina Reaui.ranents and Reoords/Reoord KeeDinq Reaui.ranents
While staff realizes that report writing am record-keeping are not the
most desirable aspects of any program, it is one vehicle that provides a
measure of pl:ogl:aIn progress am accomplishments. '!hus, all subrecipients
participating in the COB:; Program are reauired to provide the City of
San Bernardino Development Department with written reports of its
activities on or before the tenth (10th) day of october, January, April
am July of any given program year for the previous three (3) month
period in addition to a final report when the agreement tenninates. All
reports shall include infonnation on program activities, accomplishments,
new program infonnation am current program statistics on experxli tures,
case loads am activities of the reporting period.
Each subrecipient is also required to maintain monthly records of all
ethnic am racial statistics of persons am families assisted by its
program(s). '!his monthly record shall include data on the number of low
am moderate income persons am households assisted, (as detennined by
federal income l:iJnits), number of female-headed households, am mnllber of
senior citizens assisted. As mentioned earlier, each subrecipient is
required to keep all accounting records am evidence pertaining to all
costs for three (3) years following completion of the :fumed program.
4. QUarterlv Reports
Deadlines: October 10 -- for period covering JUly 1, to September 30, of
program year.
January 10 -- for period covering October 1, to oec_hAr 31,
of program year.
April 10 - for period covering January 1, to March 31, of
p1'UgLCl1ll year.
JUly 10 -- for period covering April 1 to June 30, of program
year.
Include the following:
a) One (1) completed Activity Report (fom number 802) .
b) One (1) competed Direct Benefit Report (fom number 045 (a) .
lab: 3025
Rev. 6/11/91
-2-
CDIlG PROGRAM REQUIREMENl'S
Fiscal Year 1991/1992
c) One (1) COllpleted Contract and SUbcontract Activity Report (fom CMB
2506-006). (For construction projects only.)
It is the responsibility of the subrecipient to prepare and submit the
required reports by the above stated deadlines in order to keep city
staff infonned of any changes to the funied program(s) .
5. ProQram Monitorinq
One of the city's responsibilities is to monitor each subrecipient at
least once a year. Not only are the monitoring visits intended to ensure
each agency's continued COllpliance with COB:; requirements, but also serve
as an opportunity for City staff to become more knowledgeable of each
agency's program(s). The monitoring visits also serve as an opportunity
to provide infonnation to other City staff, the Mayor and Common Council
and other interested persons.
Listed below is typical infonnation city staff will be seeking,
obsavations that might be made, and items we may wish to review:
a) The aCCOllplishment(s) of the program(s) to date.
b) Whether or not program objectives are being met.
c) That the intended client group is being served.
d) The number of people on staff.
e) The existence and maintenance of client files.
f) Assistance city staff can provide.
In addition to monitoring each agency once a year, the City of San
Bernardino Developnent Deparbnent reserves the right to have its internal
auditor conduct an onsite audit of the program as part of the its annual
audit of all COB:; funis pursuant to Federal Regulations.
Although the tenus ''monitoring'' and "audit" may appear somewhat
fonnidable, please be assured that your agency will be notified in
advance of any request for a monitoring visit. Also, please be advised
that representatives from HUD monitor the COB:; program fiNery year. D..Iring
HUD visit(s), they may wish to monitor one (1) or more of the City's
subrecipients. If your agency should be selected, you will be notified in
advance in order to arrange a mutually convenient time.
6. ProcIram Budcret
Another required element of your COB:; agreement with the City is the
program budget. Please submit an updated line item budget reflecting
your approved COB:; allocation. Also, include a copy of your overall
program budget with a SUlIllI1alY of your funiing source(s) and the total
agency budget. The COB:; portion of your total program or agency budget
should be identifiable.
In past years, SfNeral agencies have raised questions regarding minor
budget modifications or adjustments. Staff realizes that the approved
budget may require minor adjustments during the life of the program and
request that you discuss proposed changes with Development Deparbnent
staff.
lab: 3025
Rev. 6/11/91
-3-
COOO PROGRAM REQUIREMENl'S
Fiscal Year 1991/1992
Again, please be reminded that capital or non-expendable equipment is not
to be purchased with COOO funds. If you need to acquire such equipment,
please discuss it with Development Deparbnent staff.
7. Purchase of Personal ProDertv or Eauitl1leIlt (Read Section "13" of the CDBG
J\Qreement
All tangible personal property having a useful life of l1IOre than one (1)
year am an acquisition cost of three hlll'rlred dollars ($300.00) or l1IOre
per unit shall be subject to the requirements of the Property Management
Standards specified in 24 CFR, Part 85.32, "Cammon Rule".
8. Procedures
a) All equipment am property purchased in a=rdance with the above
standards shall be identified as "Federal Property-HUO", (include
your internal Identification Number). Identification may be achieved
by tagging or engraving the property or by any method that will
result in property Identification Number being oennanentlY affixed.
b) Maintain a separate record of all such equipment am property.
Information shall include:
-Name/Description
-Serial Nmnber
-Identification Number
-Date Purchased
-Purchase Price
-condition (Le., excellent/goodjfair/poor)
-characteristics (i,e., color/features, etc.)
-Physical Location (Le., address/office/room, etc.)
c) SUbmit an ilwento:ry listing to the City of San Bernardino Development
Deparbnent each year endina June 30. Said listing is to be submitted
by July 10 following the end of the year. The list should include all
the information listed l.ll'lder item "b" above.
d) A written request IllUSt be submitted to the city of San Bernardino
Development Deparbnent for any approved purchases that are not in the
originally approved budget (see agreement). Written authorization
IllUSt be obtained from the Development Department by subrecipient
prior to the purchase of any equipment, whether or not said equipment
was included in the agency's original budget.
e) It is the responsibility of the subrecipient to maintain am repair
all property am equipment purchased with COOO funds. It is also the
responsibility of the subrecipient to identify all purchased
equipment am property with tags or engraving, am to supply same.
9. Fiscal Acoountinq and Audit Documentation
The city of San Bernardino Development Deparbnent requires each agency to
observe am comply with all accounting rules am audit procedures as set
lab: 3025
Rev. 6/11/91
-4-
CDBG PRJGRAM REQUIREMENl'S
Fiscal Year 1991/1992
forth in the CDBG agreement. The following is a brief description of the
ll'OSt prominent requirements:
a) As a participant in the city of San Bernardino CDBG Program, each
subrecipient agrees to keep all funds received fram the City seoarate
fram any other sources of funding.
b) Each subrecipient also agrees to keep records of all funds received
fram the city of San Bernardino in accordance with the procedures set
forth in the "Agreement Accounting and Administrative Handbook". A
copy of the Handbook is attached.
10. Certification and Assurance
Attached is a copy of the Certification and Assurance form to be prepared
and signed by the designated governing official(s) of the subrecipient
agency. 'Ihis document is to be attached to the CDBG agreement and shall
become part of the governing requirements.
lab: 3025
Rev. 6/11/91
-5-
CDl3G PROGRAM REQUIREMENl'S
Fiscal Year 1991/1992
.'
DEVEIDFMENr DEPARTMENT OF THE
CITY OF SAN BERNlUlDIN:)
"Certification and Assurance"
(To AccaTq;lany CDBG 1\greeIIIe11t)
I, Brian Weide, Chairman Board of Directors
(Name and Title of Official)
of the Inland Mediation Board
(Name of Agency/Organization)
located at 420 North Lemon Avenue, Ontario, CA 91764
do hereby make the following certification and assurance to ac:c:onpany the
Cammunity Development Block Grant Agreement between Inland Mediation Board
(name of organization) and
the city of San Bernardino:
a) Certify that the infonnation booklet for CDB:; Program requirements has
been read and understood; and
b) Assure that the Inland Mediation Board (name of Agency)
will comply with all governing requirements as stipulated herewith in the
perfonnance of the CDB:; Agreement.
~~
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Dated:
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6) 1.- 'i /Li I
f I
Dated :
lab: 3025
Rev. 6/11/91
lab: 3025
Rev. 6/11/91
-6-
CDB:; PROGRAM REQUIREMENl'S
Fiscal Year 1991/1992