HomeMy WebLinkAbout1991-249
RESOLt1l'ION NUMBER 91-249
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RESOLt1l'ION OF THE W\.YOR AND CXlIH>N CXlU!iK:IL OF THE CITY OF SAN BERNARDIN)
2 At1l'HORIZDn AND D.u=;!'~ THE EXElClJI'ION OF A CXMroNITY DEVEIDPMENT BIOCK GRl\N1'
FllNDDn 1lGREEHEN1' BETWEEN THE CITY OF SAN BERNl\RDDD AND BETHLEHEM H:lUSE, INC.
3 ISHELTER/SUPlURT SERVICES).
4 BE IT RESOLVED BY THE W\.YOR AND CXlIH>N CXlU!iK:IL OF THE CITY OF SAN
BERNl\RDDD 1\8 roLIDWS:
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Section 1.
(a) The Mayor of the City of San Bernardino is hereby authorized ani
directed to execute, on behalf of the City, an agreement for Community
Development Block Grant furrling with BEIHIEHEM HOUSE. INC.. ISHELTER/SUProRl'
SERVICES). which agreement is attached hereto as Exhibit "1", ani is
incorporated herein by reference as though fully set forth at len:fth. The
agreement provides for the granting of Community Development Block Grant furrls
in the following amount of $20.000.00.
Section 2.
(a) The authorizations to execute the above referenced agreement is res-
ci.rrled if the parties to the agreement fail to execute it within sixty (60)
sixty days of the passage of this Resolution.
I HEREBY CERl'IFY that the foregoing resolution was duly adopted by the
RESOLUTION OF THE CITY OF SAN BERNARDIN:> AUTIIORIZnG THE EXECUTION
OF A CDBG 1\GREEMENl' Bm'WEEN CITY AND BETHLEHEM HOUSE, IN::. ISHELTER/SUPPORl'
SERVICES).
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COI.mCil Members
AYES
NAYS
AB8'l2\IN
ESTRADA
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REILLY
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HERNANDEZ
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MAUOOIEl
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MINOR
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roPE-llJDIAM
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MILlER
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C(4ty~
The foregoi.n:l' Resolution is hereby awroved this l.91:.b.. day of .Tnne
1991.
~:im MA~
roM MINOR, MAYOR PRO TEMP(nm
City of San Bernardino
19 Approved as to form and
legal =ntent:
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JAMES F. l'ENM1>N,
21 City Attorney
22 /J,Ai....... W/2. ,1
23 J#"rvr"o/~
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Res. 91-249
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~gBI;I;MI;!L'!'
THIS AGREEMENT is entered into effective as of this llthday of
.June ,1991, at San Bernardino, California, between the CITY OF SAN
BERNARDINO, a municipal co:rporation, referred to as "city", and BEIHLEHEM
HCUSE. me.. ISHEIJI'ER/SUProRr SERVICES). a nonprofit community senrice
organization, referred to as "SUbrecipient". City and SUbrecipient agree as
follows:
1. Recitals.
(a) SUbrecipient has requested financial assistance from City for
fiscal year 1991/1992 from furrls available through the Conm1unity Development
Block Grant Program from the United states of America to city.
(b) SUbrecipient represents that the expen:litures authorized by this
Agreement are for the provision of shelter and SUPPOrt senrices for uP to one
II) year for battered women and their children. which are valid and eligible
community development purposes, as defined in CFR Part 570 in a=rdance with
federal law and regulations, and that all furrls granted under this Agreement
will be used for no purpose other than those purposes specifically
authorized. '!he specific pu:rposes and scope of senrices of this particular
grant are set forth in Exhibit "A", attached hereto and inco:rporated into
this Agreement as though fully set forth herein.
(c) SUbrecipient will comply with applicable unifonn administrative
requirements, as described in 24 CFR, Part 570.502.
(d) SUbrecipient will carry out each activity, program and/or project
in compliance with all federal laws and regulations as set forth in 24 CFR,
Part 570, with the following exceptions, (i) the SUbrecipient dces not assume
the environmental responsibilities of the Grantee as described in 24 CFR,
Part 570.604, and; (ii) the SUbrecipient dces not asStmle the Grantee's
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EXHIBIT "1"
A
1 responsibilities for initiating the review pr=ess urxier Executive Order
2 Number 12372.
3 (e) SUbrecipient will c::arrply with the requirements set forth in the
4 UnifoI1l\ Relocation Assistance and Real Property Acquisition Policy Act of
5 1970, as amerrled, (URA), 49 CFR, Part 24 in accordance with federal
6 regulations when attempting to or acquiring any building or parcel of land.
7 SUbrecipient will be required to obtain written approval from the Executive
8 Director of the Development Deparbnent prior to any activity taking place
9 within the confines of URA 49 CFR, Part 24, as amerrled.
10 2. Pavments.
11 city shall rei1nburse SUbrecipient for allCMable oosts incurred urxier
12 the scope of this J\greement and applicable Federal regulations, which have
13 not been paid for or rei1nbursed in any other manner by any other Agency or
14 private source of funding. Reilllbursement will be made at least on a lronthly
15 basis, with the total of all such reilllbursements not to exceed $20.000.00.
16 3. Tenn.
17 '!his Agreement shall conunence JUlv 1. 1991. and teI1I\inate June 30,
18 1992.
19 4. Use of FImds: Budclet: Travel Limitation.
20 (a) 'Ihe furrls paid to SUbrecipient shall be used by it solely for
21 the pw:poses set forth in Paragraph l(b) of this J\greement, and in accordance
22 with the program budget submitted by SUbrecipient to the City of San Bernar-
23 dine Canum.mi.ty Development Deparbnent, a oopy of which is attached to this
24 J\greement as Exhibit "B". This budget shall list all sources of fun:iing for
25 the program covered by this J\greement, whether from state, Federal, local or
26 private sources, and shall identify which sources are paying for which speci-
27 fie portions of the program, by line-item, to the extent practicable.
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(b) No travel expenses for out-of-state travel shall be included in
this program unless specifically listed in the budget as submitted and ap-
proved, and all travel expenses to be funded from funds provided hereun:ler
shall be specifically identified as travel expense, which shall be negotiated
between the city of San Bernardino Development Department and SUbrecipient in
the budget. Any travel expenses incurred by SUbrecipient above the budgeted
amount or for out-of-state travel shall not be eligible for reimbursement
unless the prior written approval of the Executive Director of Development
Department of the City of San Bemardino, or designee, has been obtained.
(e) F'Urrls shall be used for purposes authorized by the Community
Development Block Grant Program only, and no portion of the funds granted
hereby shall be used for any purpose not specifically authorized by this
Agreement.
(d) Only net payroll shall be periodically reill1bursed by city as an
allowable cost. Any amounts withheld by SUbrecipient from an employee's pay
for taxes, social security, or other withholclirg and not i1I1mediately paid
over to another entity, shall not be included as wages or expenses eligible
for re:iJnbursement as an allowable cost until such time as the withheld taxes,
social security, or other withholdin;Js are actually paid over to another
entity entitled to such payment. Upon such payment and the submission of
evidence of such payment to the City of San Bernardino Development
Development Department, such expenses shall be regarded as an allowable cost,
and the city shall re:ilnburse SUbrecipient for such obligation.
(e) SUbrecipient shall be allCMed, with the prior written approval
of the Development Department of the city of San Bernardino, to make changes
to the budget during the first three (3) quarters of the fiscal year, so long
as SUbrecipient is in compliance with Section "2" of this Agreement at the
time of submission of the budget IOOdification request. A variation in the
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1 itemization of costs, as set forth in the proposed budget submitted to City,
2 not to exceed ten percent (10%) as to any particular line item, shall be
3 allCMed, provided that the prior written approval of the Executive Director
4 of the Development Development of the City of San Bernardino is obtained, it
5 beirq urrlerstocx:l that the total amount of the grant shall not be varied
6 thereby .
7 (f) The parties intend that grant furrls be utilized within the time
8 period CDVered by this Agreement, an::l entitlement to any furrls not expended
9 or obligated shall revert to the City. No resenre for the future shall be
10 established with the furrls except as nay be authorized to meet canunitments
11 nade for ~ices provided durirq the period of this Agreement, but not yet
12 paid for at the conclusion of this Agreement.
13 (g) SUbrecipient shall remain in COIlpliance with all state, federal
14 an::l local laws prior to the receipt of any rellnbursement hereun:ier. '!his
15 includes, but is not limited to, all laws an::l regulations relative to the
16 fom of organization, local business lioenses an::l any laws an::l regulations
17 specific to the business an::l activity carried out by SUbrecipient. Re.i1nburse-
18 ment shall not be nade to SUbrecipient which is not operatirq in compliance
19 with all applicable laws. Reilllbursements nay be subsequently paid, at the
20 discretion of the Executive Director of the Development Department for
21 re:in1bursement costs incurred durirq the period when COIlpliance is achieved
22 before expiration of this Agreement.
23 s. Acoounti.nq; Audit.
24 (a) Prior to the final payment urrler this Agreement, an::l at such
25 other tilnes as nay be requested by the Executive Director of the Development
26 Department of the City of San Bernardino, SUbrecipient shall submit to the
27 Director an accountirq of the proposed an::l actual expenditures of all
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revenues from whatever source accruing to the organization for the fiscal
year ending June 30, 1992.
(b) Financial records shall be maintained by SUbrecipient in a=rd-
ance with Generally Accepted Accounting Principles, arxl. in a manner which
pennits City to trace the experrlitures of funds to source documentation. All
books arxl. records of Subrecipient are to be kept open for inspection at any
ti1ne during the business day by the city, its officers or agents, arxl. by any
representative of the united states of America authorized to audit ccamnuni.ty
development block grant programs.
(e) Starnards for financial management systems arxl. financial report-
ing requirements established by 24 CFR, Parts 85.20 arxl. 85.22 shall be fully
COIl'plied with by Subrecipient. SUbrecipient acknowledges that the funds
provided are federal funds.
(d) Subrecipient's financial management system shall provide for
a=ate, current arxl. COIl'plete disclosure of the financial results of each
program sponsored by this Agreement. It is the responsibility of SUbreci-
pient to adequately safeguard all assets of the program, arxl. SUbrecipient
shall assure that they are used solely for authorized p.u:poses.
6. services Available to Residents: Monitorinq and ReDortincr Prv...L.....
Perfonnance.
1he services of SUbrecipient shall be made available to residents and
inhabitants of the City of San Bernardino unless othenrise noted in Exhibit
"A". No person shall be denied service because of race, color, national ori-
gin, creed, sex, marital status, or IXtysical han:ticap. Subrecipient shall
COIl'ply with Affinnative Action guidelines in its employment practices. SUbre-
eipient shall also monitor the program's activities arxl. submit written re-
ports quarterly, or more often if requested, to the Executive Director of the
Developnent Department of the city of San Bernardino, in accordance with 24
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1 CFR, Part 85.41(c) (d) an::l Part 85.21. Failure to provide such quarterly
2 perfo:rmance reports may prevent the processing by City of SUbrecipient' s
3 requests for reimbursement, an::l may justify temporary withholding as provided
4 for in Paragraph "11" hereof. City rese:rves the right to waive such breach,
5 without prejudice to any other of its rights hereun1er, upon a finding by the
6 Executive Director of the Development Department that such failure was due to
7 extraordinary circumstances an::l that such breach has been t:iJne1y cured
8 without prejudice to the city.
9 7. ProcureInent Practices; conflict of Interest.
10 SUbrecipient shall canply with procurement procedures an::l guidelines
11 established by 24 CFR, Part 85.36(d) (1), SUbrecipient "Procurement
12 starxlards". In addition to the specific requirements of 24 CFR, Part 85,
13 SUbrecipient shall maintain a code or stan::lards of corrluct which shall govern
14 the perfo:rmance of its officers, enployees or agents in contracting with an::l
15 expen1ing the federal grant fun::ls made available to SUbrecipient un1er this
16 Agreement. SUbrecipient's officers, enployees or agents shall neither solicit
17 nor accept gratuities, favors, or anything of monetary value from contractors
18 or potential contractors. To the extent pennissable by state law, roles, and
19 regulations, the stan::lards adopted by SUbrecipient shall provide for
20 penalties, sanctions or other disciplinary actions to be applied for
21 violations of such stan::lards by either the SUbrecipient's officers, enployees
22 or agents, or by contractors or their agents. SUbrecipient shall provide a
23 copy of the code or stan::lards adopted to City forthwith. All procurement
24 transactions without regard to dollar value shall be conducted in a manner so
25 as to provide maxinn.nn open an::l free competition. The SUbrecipient shall be
26 alert to organizational conflicts of interest or non-c:ompetitive practices
27 !lI1'Ol'l;J contractors which may restrict or eliminate competition or otherwise
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restrain trade. SUbrecipient agrees to adhere to conflict of interest
provisions set forth in 24 CFR section 570.611 arrl to the procurement rules
specified in 24 CFR, Part 85.36, in its experrliture of all funds received
un:ler this Agreement.
8. 1\nti-Kick Back Provisions: EQUal ElnPlovment ODDortunitv.
All contracts for construction or repair us:i.rq funds provided un:ier
this Agreement shall include a provision for compliance with the Copelarrl
"Anti-Kick Back" Act (18.U.S.C. 874) as supplemented in DepartJnent of Labor
Regulations (29 CFR, Part 3). ihis Act provides that each contractor or
suhgrantee shall be prohibited f:rcan in:iuc:i.rq, by any means, any person em-
ployed in the construction, completion or repair of public work, to give up
any part of the compensation to which he/she is othawise entitled. SUbreci-
pient shall report all suspected or reported violations to City. All con-
tracts in excess of $10,000.00 entered into by SUbrecipient us:i.rq funds
provided un:ler this Agreement shall contain a provision requir:i.rq compliance
with Equal Errployment Opportunity provisions established by Executive Order
Number 11246, as amerrled.
9. Prevailina WlIQ"e Reauirement.
Any construction contracts awarded by SUbrecipient us:i.rq funds
provided urrler this Agreement in excess of $2,000.00 shall include a provi-
sion for compliance with the Davis-Bacon Act (40 U.S.C. 276(a) to 276(a) (7))
arrl as supplemented by Deparbnent of Labor Regulations (29 CFR). Urxler this
Act, contractors shall be required to pay wages to laborers arrl mechanics at
a rate not less than the mini.nn.nn wages specified in a wage determination made
by the Secretary of Labor. In addition, contractors shall be required to pay
wages not less often than once a week. SUbrecipient shall place a copy of
the current prevail:i.rq wage determination issued by the DepartJnent of Labor
in each solicitation arrl the award of a contract shall be c:on;titioned upon
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1 the acceptance of the wage detennination. SUbrecipient shall report all sus-
2 pected or reported violations to City.
3 10. 1IDProval of city of any Charqes; Use of PrOClri!lll\ lnoane.
4 (a) City hereby requires SUbrecipient to notify the city, in writing,
5 of its intent to charge a fee for any service, the provision of which is
6 assistErl pursuant to this Agreement. City requires SUbrecipient to obtain
7 the prior written a:pproval of city for any charges or fees to be charged by
8 SUbrecipient for such services, arxi of any rules arxi regulations governing
9 the provision of services hereunder.
10 (b) Program income represents gross income received by the
11 SUbrecipient directly generated from the use of furrls provided hereunder.
12 SUch earnings include interest earned on advances arxi may include, but will
13 not be l:iJni.ted to, income from service fees, sale of CClIlIllICdities, usage arxi
14 rental fees for real or personal property using the furrls provided by this
15 Agreement. As to such income, it shall be first a:pplied to eligible program
16 activities, before requests for re:iInbursement arxi, in the use, shall be
17 subject to all applicable provisions of this Agreement. Income not so
18 applied shall be remitted to City. SUbrecipient shall remit all unspent
19 program income to the city within thirty (30) days subsequent to the en:1 of
20 the program year (June 30, 1992).
21 11. TeIIIPOrarv Withho1dioo.
22 The Executive Director of the Development Department of the City of
23 San Bernardino is authorized to tenq:lorarily withhold the payment of furrls to
24 SUbrecipient when the Director detennines that any violation of this
25 Agreement has occurred. FUnds shall be withheld until the violation is
26 corrected to the satisfaction of the Executive Director. SUbrecipient shall
27 have the right to a:ppeal the decision of the Executive Director to the Mayor
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and CaInllon Council. ihe sole grounds for such appeal shall be that no
violation of the Agreement has occurred. SUbrecipient shall file such appeal
within fifteen (15) days after such first withholding. 'Ihe Mayor and Conunon
Council shall set a date for the hearing of such appeal which is within
thirty (30) days following the date of filing.
12. Records Retention.
Financial records, supporting documents, statistical records, and all
other records pertaining to the use of the furx:ls provided urxier this Agree-
ment shall be retained by SUbrecipient for a period of three (3) years, at a
minimum, and in the event of litigation, claim or audit, the records shall be
retained 1.mtil all litigation, claims and audit firrlings involving the re-
cords, have been fully resolved. Records for non~le property acqui-
red with federal furx:ls provided urxier this Agreement shall be retained for
three (3) years after the final disposition of such property.
13. ProDertv Manaaement Standards.
Non~le personal property, for the purposes of this llgreement,
is defined as tangible personal property, purchased in whole or in part with
federal furx:ls, which has useful life of IIIOre than one (1) year and an acqui-
sition cost of one-thousand dollars ($1,000.00) or IIIOre per 1.mit. Real
property means land, including land improvements, structures and appurten-
ances thereto, excluding movable machinery and equipment. Non~le
personal property and real property purchased with or improved by furx:ls pro-
vided urxier this Agreement shall be subject to the property management stan-
dards set forth in 24 CFR, Part 85.32.
14. Tenni.nation for cause.
(a) City reserves the right to tenninate this Agreement in accordance
with 24 CFR, Part 85.43, and any and all grants and future payments urxier
this Agreement, in whole or in part, at any time before the date of
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1 completion of this 1IgreelI\ent whenever City detennines that the SUbrecipient
2 has materially failed to comply with the tenns am corxlitions of this
3 1IgreelI\ent. In the event seeks to tenninate this 1IgreelI\ent for cause, City
4 shall promptly notify the SUbrecipient in writirg of the proposed tennination
5 am the reasons therefore, together with the proposed effective date. SUbrec-
6 ipient shall be given an opportunity to appear before the Mayor am Cammon
7 Council at the tiIne at which the Mayor am Cammon Council are to consider
8 such recanmen::ied tennination, am shall be given a reasonable opportunity to
9 show cause why, if any exists, the 1IgreelI\ent should not be tenninated for
10 cause. Upon detennination by the Mayor am Cammon Council that the contract
11 should be tenninated for cause, notice thereof, incl1.ll:l.inJ reasons for the
12 detennination, shall promptly be mailed to the SUbrecipient, together with
13 infonnation as to the effective date of the tennination. SUch notice may be
14 given orally at that hearirg. The detennination of the Mayor am Cammon
15 Council as to cause shall be final.
16 (b) In the event of any tennination whether for cause or for
17 convenience, SUbrecipient shall forthwith provide to the Developrent Deparbn-
18 ent any am all documentation needed by the Development Department to
19 establish a full record of allllOnies received by SUbrecipient am to docurne-
20 nt the uses of same.
21 15. Tenni.nation for Convenience.
22 city or SUbrecipient may tenninate this 1IgreelI\ent in whole or in part
23 provided both parties agree that the continuation of the project would not
24 produce beneficial results COJml1e11SlIrate with further experxliture of funds. In
25 such event, the parties shall agree upon the tennination corxlitions,
26 incluc:lin;J the effective date am, in the case of partial tenninations, the
27 portion to be tenninated. The SUbrecipient shall not incur new obligations
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for the teDninated portion after the effective date ani shall cancel as many
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outst:an::lin;J obligations as possible. City shall allOlll Subrecipient full
credit for the city's share of the non-cance11able obligations obligations
properly incurred by the Subrecipient prior to teDnination.
16. Reversion of Assets.
Subrecipient agrees that upon expiration of this Agreement, the
Subrecipient shall transfer to the City any ani all CDoo furrls not used at
the tiIne of expiration ani any accounts receivable attributable to the use of
CDoo furrls. Subrecipient agrees that any real property under its control,
which was acquired or inproved, in whole or in part, with CDoo furrls in
excess of $500.00 shall either, (i) be used to meet one (1) of the three (3)
national objectives as set forth in 24 CFR, Part 570.208 until five (5) years
after expiration of the Agreement or such period of tiIne as determined appro-
priate by the City, or; (ii) is disposed of in a manner which results in the
City being reiJnbursed in the arrount of the current fair market value of the
property less any portion thereof attributable to experxii.ture of, or
inprovement to, the property by Subrecipient. SUch reiJnbursement is not
required after the period of tiIne specified in "i" above.
17. Hold Hal:mless.
Subrecipient agrees to in:1enmi.fy, save ani hold harmless the City am
the Development Department ani their employees ani agents from all
liabilities ani charges, expenses (including counsel fees), suits or losses,
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however =ing, or damages, arising or grOIIling out of the use of or
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receipt of furrls paid urxier this Agreement ani all operations under this
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Agreement. Payments urxier this Agreement are made with the urxierst:an::lin;J
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that the city ani the Development Department are not involved in the
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perfo:rmance of S8l:Vices or other activities of the Subrecipient. Subrecipient
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ani its employees ani agents are in:iepen:ient contractors ani not employees or
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1 agents of City am the Development Department.
2 18. 1\mendment.
3 '!his Agreement may be amen:led or modified only by written agreement
4 signed by both parties, am failure on the part of either party to enforce
5 arrj provision of this Agreement shall not be construed as a waiver of the
6 right to ccmpel enforcement of any provision or provisions.
7 19. Assicmnent.
8 ibis Agreement shall not be assigned by Subrecipient without the
9 prior written consent of City.
10 20. Notices.
11 All notices herein required shall be in writirq am delivered in
12 person or sent certified mail, postage prepaid, addressed as follows:
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As to city:
As to SUbrecipient:
Mary Beth Waddirq, Coordinator
Bethlehem House, Inc.
P.O. Box 8127
Redlands, Calif. 92375
Executive Director
Development Department
City Hall, Fifth Floor
300 North "0" street
San Bernardino, Calif. 92418
21. Elridence of Authoritv.
Subrecipient shall provide to City evidence in the fo:rm of a
certified copy of minutes of the governirq Ixxiy of Subrecipient, or other
adequate proof, that this Agreement has been approved in all its detail by
the governirq Ixxiy of the Subrecipient, that the person(s) executirq it are
authorized to act on behalf of Subrecipient, am that this Agreement is a
binding obligation on Subrecipient.
22. certification of Assurance.
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Subrecipient shall CClllllly with the program requirements attached
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hereto as Exhibit "C", which are incorporated by reference as though fully
set forth at length am made a part of this Agreement by execution of all
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1 certifications am assurances of the COB:; program.
2 23. Entire 1\areeI1Ient.
3 'Ihis 1\greement am any d=ument or instrument attached hereto or
4 referred to herein integrates all terms am con:litions mentioned herein or
5 incidental hereto, am supersedes all ne;Jotiations am prior writin:J in
6 respect to the subject matter hereof. In the event of conflict between the
7 terms, con:litions or provisions of this 1\greement, am any such d=ument or
8 instrument, the terms am con:litions of this 1\greement shall prevail.
9 24. No Third Part Beneficiaries.
10 No third party shall be deemed to have any rights hereunder against
11 any of the parties hereto as a result of this 1\greement.
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lab: 4406
Rev. 6/11/91 -13-
FY 1991/1992 CDBG 1lGREEMEN1' BE'l'liEEN CITY AND
BETHLEHEM IDUSE, IN::., CSHELTER/SUProRr SERVICES)
1 IN WITNESS WHERIDF, the parties hereto have executed this Agreement on
2 the day am. year first hereinabove written.
3
4 ATl'EST:
: --'{~~
CITY OF Sl\N BERNMDDD ~.
/
) 'ii(
, .
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BY: ",., / ,,/,." ..- '.
- / / . / l'i'.R. /:!O ' Mayor
city of SanBernarc:ti.no
7
8
9
SUBRECIPIENr
Approved as to form am.
10 legal content:
11
BY. lJ~ef
JAMES F. PENMAN,
12 City Attorney
13 BY: ~/1AAAnW M (J. .
14/~
15
16
17
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19
20
21
22
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24
25
26
27
28
BY: ,U\91 !y;iU j
lab: 4406
Rev. 6/11/91
-14-
SCOPE OF SERVICES
Established in August 19841 Bethlehem House is the largest and most
comprehensive shelter In San Bernardino County for low Income women and their
children who are victims of domestic violence. The shelter is located in
Highland, with one outreach office In San Bernardino and another to be
established in Rancho Cucamonga and serves clients from throughout San
Bernardino County without regard to race or creed. Clients are referred to
Bethlehem House through law enforcement agencies. social services, medical
providers, schools, public agencies and other shelters. A list of networking
and cooperating agencies 1s appended to this application. Admission to the
programs of Bethlehem House is not dependent upon the client's ability to pay
or quality fa!" aid. AppfOl<imately 20-30 % of the clients are unable to
contribute financially.
eothlohoml A ~u bed shelter for abused women and children staffed on
a 24-hour basis and accommodating 60-70 clients who are encouraged to
participate for a minimum of three months and may remain for up to
two years. Services include:
hotline, crisis intervention, peer counseling, professional
ther'apy and counsel lng, education~ transportation ser"vices,
medical services, and legal advocacy
individual!y-tailor"ed, prescriptional pr-ogr"arn of therapy and
counseling includes individual and group psychoanalytic
psychotherapy, peer cou"(jse i i ng. Twe I va-Step programs (A! coho lies
Anonymous, t~Eircotics Anonymous. A!-Anon, Adult Childr"en at
Alcoholics, Co-depejldents Anonymous), Adults Molested as Children.
Parents Anonymous, Sexual Assault Recovery, Empowerment of Women,
Assertive Behavior Training, Substance Abuse Prevention, and
STD/AIDS Education
prevention program tor pregnant unwed teen-agel's who have been
victims of family violence
transportation services tor clients
according to research in Criteria for Determining the
Effectiveness of Shelter Programs for Battered Women ( Hughes,
1990, unpubl ished)
eothlohom Ie tho ~ sholter program In California with a
documentod actual longth of stay (over 120 days) which exceeds
. thtraptutlc mlnlmun of three months and thereby accomplishes
lasting behavior change
Bethlehem serves a larger number of domestic violence victims than
any of the other six shelters in the County. Department of Publlc
So<~idl S.:-fV1e:Po? st::.tistics for fiscal yef1T' 1989-90 I'l?vea! that
Bethlehem:
received 39% ot the 11.867 hotllne calls to County-funded
domestic violence shelters
admitted 21% ot the 1,734 victims sheltered In the County
EXHIBIT "A"
ATTACHMENT A
provided 53% of the County's 1,045,962 shelter service houl"s
provided 90% of the 68,168 peer counsel ing contacts
provided 31% of the 2,424 drop-in services
provided 75% of the 5,265 transportation trips
provided services at a cost of $58.34 per person for the year
(compared to the overall cost to the County of $72.11)
provided services at a cost of $1.07 per shelter haul (compared
to the overall cost to the County of $1.53)
Someplace llill An infant / toddler care progl"am, preschool and day
care program for children in residence, children of women seeking
day-treatment, and children of graduates seeking follow-up support.
Services include:
serves 15 to 20 infants and toddlers per day
up to one-third are drug-addicted, drug-exposed or prenatally
compromised and require special nutrition, physical caretaking,
nursery setting and medical care
infants and toddlers receive full-time nursery cafe
individualized stimulation and play therapy program
group play and socialization
infant I toddler coordinator arranges services to meet special
need5~ visiting nurses, physical therapYt Regional Center
services, etc.
fully-functioning preschool for children ages 2-1/2 through pre-
kindergarten
instruction informal, interactive, and individual ized
program content values social, emotional, and physical 3S well as
cognitive development
day care for elementary-age children takes place before and after
regular school hours and during vacations
a II schoo I subjects tutored
day care program emphasizes peer socialization and family
system restructuring
a therapeutic milieu is created, both in preschool and in day
care, in which children's interaction and talk prevails and
mothers are actively involved
ATTACHMENT A
Individual and group th~rapy provld~d w~ekly by prof~ssional
psychotherapists
~ Horlzonsl An individualized adult education program offering:
Nutrition, Health and Wellness (which includes CPR and First Aidl
job skills d~velopment
General Education Diploma (GED) pr~paration, Engl ish as a Second
Language and literacy training Regional Occupational Programs
(ROP) In Chi Id Care Oceupations, and Commercial Floristry
personal development courses in aerobics, sewing and crafts,
writing skills, reading skills, relaxation individual tutoring
child birth preparation for pregnant women
many of these courses ree~iv~d acad~mlc credit through Crafton
Hills College or the California State Univ~rsity at San Bernardino
Extension
Btth.nvl Drop-In counseling and business c~nters In two San
Bernardino County courthouses, C~ntral Division and Foothill
Division. Services Include:
individual peer counseling by former victims
crisis intervention
referrals (to shelters, legal and medical ser'vices, homeless
programs, community services, DPSS, law entorcement, Housing
Authority, Legal Aid, District Attorney, etc. I
Tired of B~lng Abused (TOBA), a self-help peer-support group for
women who do not desire residential servicesi one group meets in
Redlands, another in San Bernardino
Convicted Women Against Abuse, a self-help peer-support group
conducted at the California Institution for Women for inmat~s
serving life sentences for killing their abusive partners
Sarah's Circle professional therapy groups conduct~d away from the
shelter site at locations and times convenient for women unable to
participate In shelter-based day-treatment; one group meets in
Redlands
an-site I~g~! 2~sistance (Temporary Re~train!ng Orders, Orders to
Show Cause, Declarations, and dissolutions--all fi led in EI.Q. ~
and assisted by a certified paralegal)
accompaniment of women and children to family court or mediation
meetings for child custody (a prototype program In the County for
Family Court Services' "Support Persons" under the guidelines
provided In California Senate 811 I 28121
ATTACHHENT'I,'A
Anger Diversion Program, a professional counseling program for
court-ordered perpetrators of domestic violence in lieu of
imprisonment
Domestic Violence Intervention Consortium; a coalition of fifteen
community-based therapist. Bethlehem House Project and the San
Bernardino County District Attorney's Office which coordinates
referrals, court mandates, and services to the clients at the
Anger Diversion Program
pre-release classes to inmates of California Institution for Hen,
California Institution for Women, California Rehabilitation Center
and Reception Guidance Center. all cc<naueted at the prisons
Bethany is unique in California because it is:
the only domestic violence outreach located within a County
Justice adminstration center
the only private agency operating a referral program from a County
law and justice admlnstration center
the only private agency directing a criminal offender diversion
program from a County law and justice administration center
the only private agency to place its own paralegal In the District
Attorney's office to serve domestic violence victims
the only pfivate coordinating agency with priority mutual
services between the District Attorney, Bethany. and Faroi Iy Court
Services
the only private agency coordinating a visitation program (CALM)
Children's Advocates tor Loving Heetln2' with Par.nt. (CALH)! A
community outreach program which trains and employs volunteers to
witness and monitor court-ordered supervised visitation for domestic
violence families at several locations throughout San Bernardino
County:
visits are not confined to a single room or office; monitors
accompany fami 1 ies to parks, malls, amusement centers, etc.
monitors follow guidelines set down by San Bernardino County
Family Court Services for training and use of volunteer "Support
Persone" (also as provided In California Senate Bill 2812)
ATTACHHENT A
trul LnnL student services provided by Bethlehem House Project, Inc.
to the San Bernardino County Sheriff's Training Center, Including
snack-bar food services, books, school supplies, and sundries:
meets the needs of 50 to 100 trainees, In-service and staff
personnel during daytime hours and 150-200 community volunteers In
the Reserve Officer Corps during the evening
only student services available to the Training Center
provides an entry-level on-the-job training for Bethlehem House
Project clients; women are re-introduced to the working world and
learn management, inventory control, marketing, and retai I sales.
and hospitality skills
most Important product of "The Inn" employment assistance program
lEAP) Is the marked increase In self-esteem the women experience.
It 1s expeoted that 2,500 to 3,000 persons will be served by Bethlehem House
Projeot, Ino, durln8 the year.
Bethlehem, New Horizons, and Someplace Else: 1,200 - 1,500
Bethany: 950 - 1,000
Anger Diversion Program: 300 - 400
TOBA / CWAA: 100 - 200
Day treatment: 50 - 100
cs::m POOl'OElM. APPLIC1 ':If
DeVelcpnent Department.
Page -3-
v. ProPosed Pro1ect ~et (Please Chtrllete ~licabl. ltans Onlyl
a) Mministration
Salaries an::l Frirge Benefits: $ 15.747
SUWlies : $ 0
Professional Services: $ 0
Travel/O:lnferences/Se.minars : $ 0
utilities: $ 3,053
Irl.suran::e : $ 0
Office Equiprent: $ 0
other: Rent $ 1.200
b) o:mstruction $ 0
c) Ergineerirg an::l Design $ 0
d) I.an:l Acquisition $ 0
e) Planni.rg Activities $ 0
f) Rehabilitation 1Ictivities $ 0
g) other: $ 0
Total Project Cost: $ 20,000
(For cx:mtIUction, en;Jineerirq an::l design, lan::l acx:pisition an::l
rehabilitation activities only.)
Estimator:
Estimator's ~ifications:
h) IdentifY other fIm::li.oo soorces: Identify cx:mnit:ments or awlica-
tions for furrls fran other soorces to illplement this activity. If
other furrls have been awroved, attach eviden::e of cx:mnitment.
Source of F\mds
Flm<1iM ~
Date Available
See Attached
$
$
$
i) Was this project previoosly furx!ed with a:a; furrls? Yes xx No_
If YES, in:iicate the year(s) in...tUch a:a; funds \oIeJ:'e received
an::l the grant:i.nJ entity: See At t ached
j) If ycu have never received moo fun:lin;J, prc7o'i.de eviden::e of arrj
previoos experience with other federally fumed pt'-':jLcuU9 (use
adiitional sheets if oocessary):
EXHIBIT "B"
DEVEIDmENl' IEPAR'lMENl' OF THE
CITY OF !Wi BERN1lRDIB:l
CX>>!MlJNITY DEVEIDHa:Nl' BIDCK GRAN!'
PllOGRAM ~
for
SUBRECIPIENl'S
1. SUPPIEll\elltal Infonnation for SUbrecipient
As a successful applicant of the City of San Bernardino FY 1991/1992
Conununity Developnent Block Grant (a:e:;) Program, you are not only
agreein;J to provide the services as stated in your application, but also
to abide by the CDoo Program requirements arxi responsibilities. To
further assist you in unierstarxiin;J said requirements arxi responsibili-
ties, the followin;J summaries arxi attachments have been prepared to
introduce to or update you on each item. lldditionally, this
instructional package will reauire your governin;J body designated
official to read arxi sign hisjher signature as part of the CDoo
agreement.
2. Monthl v Reauest for ReilllbursEll\ellt
Deadline: Due the fifth (5th) day after end of each calendar month
1.U1less otherwise stated in the CDBG agreement.
Include the followin;J:
a) One (1) CCIlTpleted Request for Reillilursement form.
b) One (1) copy of all checks issued that are bein;J reilllbursed.
c) One (1) copy of all bills/receipts that support check(s) issued.
d) One (1) copy of all payroll check(s) that are bein;J reilllbursed.
e) One (1) copy of all check stubs, a=ountin;J ledgers, aro;or other
doctnnentation that reflect gross salary arxi all deductions for each
check(s) issued.
f) One (1) page narrative describin;J activities urrlertaken durin;J the
month included for reimbursement.
In response to its part of each ag~eeu."nt, the City agrees to pay allsinvoices within thirty (30) days after it receives the invoice provided
the City is satisfied all expenses have been incurred within the scope of
the executed agreement arxi that the subrecipient continues to CCIlTply with
the terms arxi conditions of the CDB;; agreement. (Generally, invoices are
processed within ten (10) days of receipt of same.) 'lhe city reserves
the right to defer processin;J of invoices arxi withhold payments until all
required reports, statements, aro;or certificates have been submitted
arxi, where necessary, approved.
lab: 3025
Rev. 6/11/91
-1-
CDBG PllOGRAM REQUIREMENl'S
Fiscal Year 1991/1992
EXHIBIT "c"
g) All ac.camtin] records am evidence pertainirg to all costs of each
subrecipient am all documents related to the COOO agreement shall be
retained am available for three (3) years followin] the CCll1'pletion
of the furrled program.
h) Each subrecipient agrees to allow the City of San Bernardino
Conlrmlnity Development DepartIrent to audit the furrled program as part
of its armual audit of all COOO furrls pursuant to federal regulations
set forth in Title 24 of the Code of Federal Regulations.
3. RePortslRePortinq ReclUirements and Records/Reoord KeePinq Reauirements
While staff realizes that report writin] am record-keepin] are not the
JOOSt desirable aspects of any program, it is one vehicle that provides a
measure of program progress am aCCCll1'plishments. '!hus, all subrecipients
participatin] in the COOO Program are reauired to provide the City of
San Bernardino Development DepartIrent with written reports of its
activities on or before the tenth (10th) day of October, January, April
am July of any given program year for the previous three (3) IroIlth
period in addition to a final report when the agreerrent tenninates. All
reports shall include infonnation on program activities, aCCCll1'plishments,
new program infonnation am current program statistics on expenditures,
case loads am activities of the reportin] period.
Each subrecipient is also required to Il'aintain IOOnthly records of all
ethnic am racial statistics of persons am families assisted by its
program(s). This IOOnthly record shall include data on the number of low
am IOOderate income persons am households assisted, (as detennined by
federal income limits), number of female-headed households, am number of
senior citizens assisted. As mentioned earlier, each subrecipient is
required to keep all aCCOlU'ltin] records am evidence pertainirg to all
costs for three (3) years followin] CCll1'pletion of the furrled program.
4. Quarterlv RePorts
Deadlines: october 10 - for period COIlering July 1, to September 30, of
PrvyLaw year.
January 10 -- for period COIlerID] october 1, to Decenber 31,
of pr"':lLaw year.
1\pril 10 - for period COIlerID] January 1, to March 31, of
progrdll1 year.
July 10 -- for period COIlering 1\pril 1 to June 30, of program
year.
Include the followin]:
a) One (1) campleted Activity Report (fom number 802) .
b) One (1) campeted Direct Benefit Report (fom number 045(a).
lab: 3025
Rev. 6/11/91
-2-
CDBG PROGRAM REQUIREMENrS
Fiscal Year 1991/1992
c) One (1) canpleted Contract ani SUbcontract Activity Report (form GIB
2506-006) . (For construction projects only.)
It is the responsibility of the subrecipient to prepare ani submit the
required reports by the above stated deadlines in order to keep City
staff informed of any ~es to the furrled program(s) .
5. P:l:V4L..... Monitorin:r
One of the City's responsibilities is to m:>nitor each subrecipient at
least once a year. Not only are the m:>nitoring visits intended to ensure
each agency's continued compliance with COB::; requirements, but also serve
as an opportunity for City staff to became m:>re kncMledgeable of each
agency's program(s). '!he m:>nitoring visits also serve as an opportunity
to provide information to other City staff, the Mayor ani Camloc>n Council
ani other interested persons.
Listed below is typical information city staff will be seeking,
observations that might be made, ani items we may wish to review:
a) '!he accarg;:>lishment(s) of the program(s) to date.
b) Whether or not program objectives are being met.
c) 'lhat the intended client group is being served.
d) 'lbe number of people on staff.
e) 'lbe existence ani maintenance of client files.
f) Assistance city staff can provide.
In addition to m:>nitoring each agency once a year, the City of San
Bernardino DevelOJ;m'oE!l'lt Department reserves the right to have its internal
auditor conduct an onsite audit of the program as part of the its annual
audit of all COB::; furrls pursuant to Federal Regulations.
Although the terms "m:>nitoring" ani "audit" may appear samewhat
formidable, please be assured that your agency will be notified in
advance of any request for a m:>nitoring visit. Also, please be advised
that representatives from HUD m:>nitor the COB::; program wery year. rm-ing
HUD visit(s), they may wish to m:>nitor one (1) or m:>re of the City's
subrecipients. If your agency should be selected, you will be notified in
advance in order to arrange a 1I1Utually convenient time.
6. Proqram BudeJet
Another required element of your COB::; agreement with the City is the
program budget. Please submit an updated line item budget reflecting
your approved COB::; allocation. Also, include a copy of your overall
program budget with a summary of your furrling source(s) ani the total
agency budget. '!he COB::; portion of your total program or agency budget
should be identifiable.
In past years, SfNeral agencies have raised questions regarding minor
budget m:>difications or adjustments. staff realizes that the aI:Proved
budget may require minor adjustments during the life of the program ani
request that you discuss proposed ~es with Developnent Department
staff.
lab: 3025
Rev. 6/11/91
-3-
CDBG m::xmAM ~UIREMENl'S
Fiscal Year 1991/1992
Again, please be remin:led that capital or non-expeOOable equipment is not
to be purchased with CO:S; furrls. If you need to acquire such equipment,
please discuss it with Developnent Depart:Irent staff.
7. Purchase of Personal Propertv or Eauit:ment (Read section "13" of the CDBG
krreement
All tan;Jible personal property having' a useful life of IOC>re than one (1)
year an:j an acquisition cost of three huOOred dollars ($300.00) or IOC>re
per unit shall be subject to the requirements of the Property Management
Starrlards specified in 24 CFR, Part 85. 32, "CoInlron Rule".
8. Procedures
a) All equiprent an:j property purchased in acrorclance with the above
starrlards shall be identified as "Federal Property-HUD", (include
your internal Identification Number). Identification may be achieved
by tagging' or engraving' the property or by any method that will
result in property Identification Number being' oennanentlY affixed.
b) Maintain a separate record of all such equipment and property.
Infornation shall include:
-Name/Description
-Serial Number
-Identification Number
-Date Purchased
-Purchase Price
-con:lition (i.e., excellent/good/fair/poor)
-characteristics (i,e., color/features, etc.)
-!:hysical Location (i.e., address/office/roam, etc.)
c) SUJ:anit an inventory listing' to the City of San Bernardino Development
Deparbnent each year endin:! June 30. Said listing' is to be sulxnitted
by July 10 following' the end of the year. '!he list should include all
the infornation listed urrler item "b" above.
d) A written request must be sulxnitted to the City of San Bernardino
Development Deparbnent for any approved purchases that are not in the
originally approved b..1dget (see agreement). Written authorization
must be obtained fran the Development Deparbnent by subrecipient
prior to the purchase of any equipment, whether or not said equipment
was included in the agency's original b..1dget.
e) It is the responsibility of the subrecipient to maintain an:j repair
all property an:j equiprent purchased with CO:S; furrls. It is also the
responsibility of the subrecipient to identify all purchased
equiprent an:j property with tags or engraving', an:j to supply same.
9. Fiscal Accountinq and Audit DocI.unentation
'!he City of San Bernardino Development Deparbnent requires each agency to
observe an:j corrply with all accounting' rules an:j audit procedures as set
lab: 3025
Rev. 6/11/91
-4-
CDBG m:lGRAM ~UIREMENl'S
Fiscal Year 1991/1992
forth in the COB:; agreerent. 'Ihe following is a brief des=iption of the
=st prominent requirements:
a) As a participant in the City of San Bernardino COB:; Program, each
subrecipient agrees to keep all furxls received fran the City separate
fran any other sources of fuming.
b) Each subrecipient also agrees to keep records of all furxls received
fran the City of San Bernardino in a=rclance with the procedures set
forth in the "Agreement A=unting and Administrative Han:fuook". A
copy of the Han:fuook is attached.
10. certification and Assurance
Attached is a copy of the Certification and Assurance form to be prepared
and signed by the designated goveJ:TIing official(s) of the subrecipient
agency. '!his document is to be attached to the COB:; agreement and shall
become part of the governing requirements.
lab: 3025
Rev. 6/11/91
-5-
COB:; I'roGRl\M REQUIREMEm'S
Fiscal Year 1991/1992
DEVEIDPMENl' DEP1\RIMENT OF THE
CITY OF Sl\N BERNlUIDIN:l
''Certification and Assurance"
(To Ac:oarpany CDBG l\greEment)
I,
(Name and Title of Official)
of the
(Name of Agency/Organization)
located at
do hereby make the follow~ certification and assurance to accampany the
Carm.mity DevelClf.tllerl1: Block Grant Agreement between
(name of organization) and
the city of San Bernardino:
a) Certify that the info:onation booklet for coe:; Program requirements has
been read and understood; and
b) Assure that the (name of Agency)
will caTq:lly with all gov~ requirements as stipulated herewith in the
perfo:onance of the coe:; Agreement.
Dated:
(Signa of Of 'cial)
Dev~ce~resentative
Dated :
6/?<'/1!
lab: 3025
Rev. 6/11/91
lab: 3025
Rev. 6/11/91
-6-
cooo POOGRAM RD;2UIREMENl'S
Fiscal Year 1991/1992