HomeMy WebLinkAbout1991-191
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",
RESOLUTION NO.
91-191
RESOLUTION
EXECUTION OF AN
THE PROMOTION OF
OF THE CITY OF SAN
AGREEMENT WITH THE
ARTS AND CULTURE.
BERNARDINO AUTHORIZING THE
PRIME TIME CHORALIERS FOR
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an Agreement with the Prime Time Choraliers a copy of
which is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
SECTION 2.
The authorization to execute the above-
referenced agreement is rescinded if the parties to the
agreement fail to execute it within sixty (60) days of the
passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a regular
meeting thereof, held on the
3rd
day of
June
, 1991, by the following vote,
to wit:
COUNCIL MEMBERS:
AYES
NAYS
ABSTAIN
ESTRADA
x
REILLY
x
HERNANDEZ
x
MAUDSLEY
x
MINOR
x
POPE-LUDLAM
x
MILLER
x
/faf1/~d. 1-:tU~ ./7
. c~t Clerk
/f;&u~ ~'t4.-e1 r!fl.tp7
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RESOLUTION OF THE CITY
EXECUTION OF AN AGREEMENT
THE PROMOTION OF ARTS AND
'.
OF SAN BERNARDINO
WITH THE PRIME TIME
CULTURE.
AUTHORIZING
CHORALIERS
THE
FOR
L
of
The foregoing resolution is hereby
June , 1991.
Approved as to
form and legal content:
JAMES F. PENMAN
City Attorney
4 "'
./
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Res. 91-191
AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City",
and Prime Time Choraliers a non-profit organization, referred
to as "Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial assistance
from City for the fiscal year 1990-91, in order to assist in
defraying the expense of certain concerts, shows, festivals or
events or activities sponsored by Organization as set forth in
Organization's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the City, a copy of
which proposal is on file in the Office of Cultural Affairs.
The terms of the proposal are incorporated herein by reference
and shall govern the uses of the funds provided herein. The
financial assistance provided for in this agreement is made on
a one-time only basis, and receipt of said funds shall not
imply a continuing obligation of the city beyond the terms of
this Agreement.
B. The expenditure is for a valid municipal public
purpose, to wit: for the promotion of choral music
appreciation in San Bernardino, as more fully set forth in the
proposal submitted by Organization.
2. Payment. Upon presentation of a claim to the
Finance Director, city shall pay to Organization from
budget for the 1990-91 fiscal year, the total sum of two
City
the
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thousand two hundred dollars, to cover the costs per the Fine
Arts grant application agreement.
3. Use of Funds. The funds paid to Organization shall
be used soley for the purposes set forth in Paragraph 1 and in
strict compliance with the provisions set forth in the
proposal. No deviation from the proposal shall be made without
the express approval of the City of San Bernardino. Said funds
shall be expended by June 30, 1991, and any unexpended funds
shall be returned to city by Organization.
4. Accountinq. At such time or times as may be
requested by the City Administrator or Director of Finance of
City, Organization shall submit to the City Administrator, with
a copy to the Director of Finance and the San Bernardino Fine
Arts Commission, an accounting of the proposed and actual
expenditures of all revenues accruing to the Organization for
the fiscal year ending June 30, 1991. Financial records shall
be maintained in accordance with generally accepting accounting
principles by Organization in such a manner as to permit City
to easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for inspection at
any time during the business day by the City or its officers or
agents.
5. Hold Harmless. Organization covenants and agrees to
defend, indemnify, and hold harmless the City and its employees
and agents from all liabilities and charges, expenses
(including counsel fees), suits or losses however occuring, or
damages arising or growing out of the use or receipt of the
funds paid hereunder and all operations under this agreement.
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Payments hereunder are made with the understanding that the
City is not involved in the performance of services or other
activities of Organization. Organization and its employees and
agents are independent contractors and are not employees or
agents of the City in performing said services.
6. Termination. City shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for
any reason by mailing a ten-day written notice to Organization
and this agreement shall terminate ten days after the mailing
of such notice. In the event this Agreement is terminated for
reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of
the funds provided by city shall be returned to City. In
addition, Organization shall reimburse to City any funds
expended which were used for any purposes other than those
authorized under this Agreement.
7. Assiqnment. Organization shall not assign its
interest in this Agreement without the prior written approval
of City.
8. Insurance. Organization shall take out and maintain
during the life of this Agreement such public liability and
property damage insurance as shall insure City, its elective
and appointive boards, commissions, officers, agents and
employees, permittee and its agents performing acts covered by
this Agreement from claims for damages for personal injury,
including death, as well as from claims for property damage
which may arise from Organization's or its agents' operations
hereunder, whether such operations be by Organization or its
. .
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agents or by anyone directly or indirectly employed by either
Organization or its agents, and the amounts of such insurance
shall be as follows:
(a) Public Liability Insurance.
In an amount not
less than $100,000 for injuries, including, but not limited to,
death, to anyone person and, subject to the same limit for
each person, in an amount not less than $100,000 on account of
anyone occurrence;
(b) Property Damage Insurance. In an amount of not
less than $50,000 for damage to the property of each person on
account of anyone occurrence.
(c)
Workers
Compensation.
Organization shall
provide workers compensation insurance in the amount required
by state law if the funds provided hereunder are to be paid as
salary to any employee of organization.
Organization shall
require that all rights of subrogation under such policy of
workers compensation insurance shall be waived as to City.
City shall be set forth as an additional named
insured in each policy of insurance provided hereunder.
9.
Organization hereby convenants that it has taken all
actions necessary to make the adherence to the obligations
imposed by this agreement a
binding obligation of
the
organization.
10. Notices.
All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to city:
City Administrator
City of San Bernardino
As to Organization:
Prime Time Choraliers
Attn: Mildred T. Marshall
.
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300 North "0" street
San Bernardino, CA 92418
547 N. sierra Way
San Bernardino, CA 92401
11.
Entire Aqreement.
This Agreement and any documents
or instruments attached hereto or referred to herein integrate
all terms and conditions mentioned herein or incidental hereto,
and supersede all negotiations and prior writing in respect to
the subject matter hereof. In the event of conflict between
the terms, conditions or provisions of this Agreement, and any
such document or instrument, the terms and conditions of this
Agreement shall prevail.
DATED:
June 15, 1991
CITY OF SAN BERNARDINO
ATTEST:
'--/~vuA
/Mayor Pro Tempore
~~ '7(~L-YCL",-f-.-_
cit Clerk 0
Organization
Prime Time Choraliers
Approved as to form
and legal content:
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~--......
By:
JAMES
City
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