HomeMy WebLinkAbout1992-258
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RESOLUTION NO.
92-258
RESOLUTION OF THE CITY OF SAN BERNARDINO ESTABLISHING A POLICY FOR
3 THE RETENTION AND DESTRUCTION OF DATA STORED IN THE CITY'S MAIN
COMPUTER SYSTEM.
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WHEREAS the city of San Bernardino finds that a uniform policy
for the retention and destruction of data stored in the city's main
computer system is necessary and essential to the operation of a
current data base.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
12 SECTION 1. The Management Information Systems Division (MIS)
13 will save on tape all city data stored in the city's main computer
14 system at the end of each week. MIS will retain only the four (4)
15 most recent weeks of stored data on a continuing basis.
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SECTION 2. The Management Information systems Division (MIS)
will save on tape all City data stored in the City's main computer
system at the end of each fiscal year. MIS will retain the "fiscal
year" stored data unless such data is authorized to be destroyed by
action of the Council.
22 SECTION 3. The Management Information Systems Division (MIS)
23 will save on tape all City data stored in the City's main computer
24 system at the end of each calendar year. MIS will retain the
25 "calendar year" stored data unless such data is authorized to be
26 destroyed by action of the Council.
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SECTION 4. All data over four (4) weeks old and not captured
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1 on either a ~iscal or calendar year end save wfll not be retained
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SECTION 5. This policy does not preclude the routine
destruction of obsolete or erroneous data or the deletion of data
by the various City Departments as part of their normal business
operations.
8 I HEREBY CERTIFY that the foregoing resolution was duly
9 adopted by the Mayor and Common Council of the City of San
10 Bernardino at an
meeting thereof, held on the 20~h
regular
11 day of July
, 1992, by the following vote to wit:
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ABSTAIN
NAYS
AYES
COUNCIL MEMBERS
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ESTER ESTRADA
JACK REILLY
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RALPH HERNANDEZ
MIKE MAUDSLEY
--X-
TOM MINOR
--L-
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VALERIE POPE-LUDLAM
NORINE MILLER
Q~~;'"
CI~ CLERK
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RESOLUTION OF T~ITY OF SAN BERNARDINO ESTABLI"'NG A POLICY FOR THE
RETENTION AND DE~TRUCTION OF DATA STORED IN THE ~TY'S MAIN COMPUTER
SYSTEM.
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Th'c fOJ"egoing resolution is hereby approved this
July
1992.
Approved as to form
7 and legal content:
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JAMES F. PENMAN
city Attorney
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10 By: ~/W'l' 7- fe,,...,.....,
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