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Home My WebLink About1992-180 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 RESOLUTION NO. 92-180 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO RELATING TO THE IMPLEMENTATION AND OPERATION OF AN AUTOMATED IDENTIFICATION SYSTEM. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor is hereby authorized and directed to execute on behalf of said City an agreement with the County of San Bernardino relating to the implementation and operation of an automated identification system, a copy of said agreement is attached hereto, marked Exhibit "A", and incorporated herein by reference as fully as though set forth at length, for the period of July 1, 1992 through June 30, 1993. SECTION 2. The authorization to execute the above referenced agreement is rescinded if the parties to the agreement fail to execute it within one hundred, twenty (120) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common council of the City of San Bernardino at a reqular meeting thereof, held on the 21 I I I 22 III 23 III 24 III 25 III 26 III 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION...AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO RELATING TO THE IMPLEMENTATION AND OPERATION OF AN AUTOMATED IDENTIFICATION SYSTEM. 1st day of June to wit: Council Members AYES ESTRADA x REILLY x HERNANDEZ x MAUDSLEY x MINOR x POPE-LUDLAM x MILLER x , 1992, by the following vote; NAYS ABSTAIN ABSENT /j\ / '1 .,/\ (".' ii: '~~T/CL~J? L The foregoing resolution is hereby approv~i~ 3rd day of June , 1992. /7 /! /~ .7~';~~/_- .// ~~IC~olcomb, Mayor' City of San ~ernardino Approved as to form and legal content: JAMES F. PENMAN City Attorney Byt~. t ~ . County of San Bernardino CERTIFICATE OF CLERK AS TO DOCUMENTS AND INSTRUMENTS STATE OF CALIFORNIA } ss. COUNTY OF SAN BERNARDINO I, EARLENE SPROAT, Clerk of the Board of Supervisors of the County of San Bernardino, State of California, hereby certify that the attached copies of records and documents are full, true and correct copies of all such records and documents which are in my custody or are on file in my office, and that I have compared said copies with the originals thereof. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the said Board of Supervisors this July 11. 1991 06-14901-103 R,v. 9/89 EARLENE SPROAT, Clerk of the Board of Supervisors of the County of San Bernardino, State of California 8~~A~JL~ Deputy Agr. Sheriff Inc Cities MINUTES OF THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA JULY 27, 1992 FROM: RICHARD G. WILLIAMS, SHERIFF SUBJECT: APPROVE AKENllKENTS TO CAL-ID CONTRACTS WITH VARIOUS CITIES AND l'Ol/liIS RECOMMENDATION: Approve First Amendments to CAL-ID Contracts with the following Cities and Towns: City of Adelanto City of Barstow City of Big Bear Lake City of Chino Ci ty of Col ton City of Fontana City of Highland City of Loma Linda 90-1301 Al 90-1303 Al 90-1304 Al 90-1305 Al 90-1306 Al 90-1307 Al 90-1310 Al 90-1311 Al City of Montclair City of Ontario City of Rialto City of San Bernardino City of Twentynine Palms City of Upland City of Victorville 90-1312 Al 90-1314 Al 90-1317 Al 90-1318 Al 90-1319 Al 90-1320 Al 90-1321 Al REASON POR RECOMMENDATION: By Board of Supervisor Action on May 7, 1990, the County of San Bernardino entered into Agreement .90-449 with the County of Riverside to operate the CAL-ID System through the Remote Access Network (RAN) Board. One of the terms of this Contract provides for each County to establish agreements with their respective Cities and Towns for participation in the CAL-ID Program. These Agreements also provide for the Auditor/Controllers Office to co11ecte the participation fees. These Amendments clarify the language of the contracts in respect to the amounts allocated to the various cities and towns within the County. REVIEV BY OTHER DEPARTMENTS: These Amendments have been reviewed and approved as to form by Deputy County Counsel Susan A. Hopkins. cc: Sheriff w/agreement Contractor w/agreement c/o Sheriff Auditor w/agreement Purchasing - Contract Compliance Risk Management CAD File SECOND S ch 14.9507-000 -Rev. 10{81 ITEM 28 . SUBJECT: APPROVE FIRST AMENDMENTS TO CAL-ID CONTRACTS VITH SAN BERNARDINO COUNTY CITIES AND TOVNS DATE: JULY 27, 1992 PAGE: TVO FINANCIAL DATA: The Cities and Towns pay the system cost not funded by the State based on the city or town's population. The Auditor/Controller collects the payments for deposit in the Trust Account. No net cost to the County. FOR COUNTY USE ONL Y ,~\\II'flfe .....~t~,...... ~ .4- - -- -~ ~ -~ ~..... df'/'I'\\\"i, E New Vendor Code Dept. Contract Number MX Change SC SHR A 90-1318 A-I X Cancel County Department Dept. Orgn. Contractor's License No. SHERIFF SHR SHR County Department Contract Representative Ph. Ex!. Amount of Contract GARY EISENBEISZ, SERGEANT 387-8847 VARIES Fund 1;;' I Organization I Appr. I Obj/Rev Source Activity I GRC/PROJ/JOB Number NNL SHR 9990 Commodity Code Estimated Payment Total by Fiscal Year FY Amount I/O FY Amount 110 Project Name 92 VARIES - - - - CAL-ID SERVICES - - - - - - - - County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF SAN BERNARDINO Address hereinafter called CITY of San Bdno Res. 92-180 adopted 6/1/92 300 NORTH D STREET SAN BERNARDINO, CA 92418 Phone Birth Data (714) 384-5133 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of p;>yment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any,) FIRST AMENDMENT Paragraph Two of County Contract Number 90-13~, is hereby amended effective July 1, 1992, to read as follows: 2. It is agreed that the total costs applicable to the San Bernardino County area for the Regional Systems which are not paid by the State and the total'costs for the local subsystems within San Bernardino County which are not paid by the State shall be allocated to each user within San Bernardino County based on the user's percentage of the total population of all users within the County of San Bernardino. The population of COUNTY for allocating COUNTY costs based on population shall be the population of the unincorporated area of the COUNTY. The population figures used for allocating annual costs to all users for any given fiscal year shall be the State of California Department of Finance Population Estimates available six months prior to the beginning of said fiscal year. The costs for the Regional Systems shall be consistent with the budgets approved by the Regional and Local RAN Boards. The costs for the local subsystems for the San Bernardino County area shall be consistent with the budget approved by the local RAN Board and the Board of Supervisors of COUNTY. Except for this amendment, all other provisions of said contract remain as stated therein. 02-12311.000 Rev. 1'190 Page 1 of 2 . THIS PAGE INTENTIONALLY LEFT BLANK. APPROVED AS TO ;:-C:-",; f\ND U'::C;..~I (;~_'>~ '~~: ,. i-. r'>mrl:::il, ~ill AHotr.cy , -:9 j Ie-I" "'-- ATTES ~ ;11' . 'C~ rt'-.'v"-~tir City lerk CITY OF SAN BERNARDINO iState if corporation company, etc,) /7 J ../ BY' .....g//~/;:/ ,....., :-.v-, 1.-- / (tho" ed Signature) Dated Dated Title Mavor Address 300 NORTH D STREET SAN BERNARDINO, CA 92418 Reviewed as to Affirmative Action ~ ~ Agenc Date ministrator/CAO J .-;;-r~ 9'2- Page 2 of 2 02.12311.000 Rev. 11/90 Date ,~\\ll'/lff/ .......~t'/?'" ...::::- .~ -::: ==- --:::;.- ..;::-. -~ ~- /'lflf'I,\\\'h E New Vendor Code Dept. Contract Number M Change SC A X Cancel SHR 90-1318 County Department Dept. Orgn. Contractor's License No. SHERIFF DEPARTMENT SHR SHR County Department Contract Representative Ph. Ext. Amount of Contract GARY EISENBEISZ, SERGEANT 387-8847 VARIES Fund I Dept. I Organization I Appr. I Obj/Rev Source Activity I GRC/PROJ/JOB Number NNL SHR SHR 9990 SBCITY Commodity Code ' Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 Project Name 90/91 VARIES CAL-ID - - - - - - - - - - - FOR COUNTY USE ONL Y County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF SAN BERNARDINO Address hereinafter called CITY 300 NORTH D STREET Res. 91-338 and 91-339 adopted 8/5/91 SAN BERNARDINO, CA 92418 Phone Birth Date (714) 384-5133 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOllOWS: (Use sp.ace. below an.d additional bond sheets. Set forth service to be rendered. amount to be paid. manner of p.Ayment. time for performance or completion, determInatIon of satIsfactory performance and cause for termination. other terms and conditions, and attach plans, specifications, and addenda, if any.) VHEREAS, a region composed of the area of the Counties of Riverside and San Bernardino has been formed for implementation and operation of Identification Systems. VHEREAS, the costs of the Regional System will be allocated to the users within the aforesaid Counties on the basis of fifty percent (50%) for the San Bernardino County area and fifty percent (50%) for the Riverside County area; and VHEREAS, there will be costs for implementation and operation of a local subsystem within San Bernardino County; and VHEREAS, a local RAN Board has been established for the area of San Bernardino County comprised of the following members: A member of the Board of Supervisors, the Sheriff, the District Attorney, the Chief of Police of the City having the largest number of sworn personnel, a Chief of Police selected by all other police chiefs within the County, a Mayor selected by the City Selection Committee and a member-at- large chosen by the other members; and VHEREAS, the County of San Bernardino and CITY desire to enter into an agreement for the implementation and operation of Identification Systems for the benefit of the citizens of their jurisdictions; NOV THEREFORE, in consideration of the mutual covenants, conditions, and stipu- lations hereinafter set forth, the parties here to agree as follows: 1. CITY agrees to be a user of the Identification Systems established for the areas of San Bernardino and Riverside Counties. CITY's use of the System under this agreement shall be through the local subsystems for the San Bernardino County area. 2. It is agreed area for the Regional 02-12311-000 Rev. 11/90 that the total costs applicable to the San Bernardino Systems which are not paid by the State and the total Page County costs for 1 of 3 i. the local subsystems within San Bernardino County which are not paid by the State shall be allocated to each user within San Bernardino County based on the user's percentage of the total population of all users within the County of San Bernardino. The population of the COUNTY for allocating COUNTY costs based on population shall be the population of the unincorporated area of the COUNTY. The population figures used for allocating annual costs to all users shall be the most recent State of California Department of Finance Population Estimates. The costs for the Regional Systems shall be consistent with the budgets approved by the Regional and Local RAN Boards. The costs for the local subsystems for the San Bernardino County area shall be consistent with the budget approved by the local RAN Board and the Board of Supervisors of COUNTY. 3. The Regional RAN Board shall approve procedures and policies for operation and use of the Regional Identification Systems. The local RAN Board shall approve such for the local subsystems for the San Bernardino County area. The Sheriff of the COUNTY shall be responsible for managing and operating the local subsystems within the COUNTY consistent with directions of the local RAN Board. All such procedures and policies shall be consistent with the technical requirements of the Regional Systems. 4. CITY shall pay to the Auditor/Controller/Recorder of COUNTY within thirty (30) days of entering into this agreement its share of costs under this agreement based upon the assumption that all cities within San Bernardino County will participate in the program. COUNTY's Auditor/Controller/Recorder shall subsequently adjust the billing to CITY based upon actual participating of cities. After the first year under this agreement, CITY shall pay its annual cost share by August 1st or fifteen (15) days after approval of CITY's budget, whichever is later. Payments under this agreement shall be deposited in an interest bearing trust account with any earned interest being applied for expenses of the Identification Systems. 5. Any amendments to this agreement shall be in writing and approved by the parties before becoming effective. 6. The term of this agreement shall commence upon execution by both parties and shall continue until terminated as hereinafter set forth. Either party may terminate this agreement by giving notice of termination to the other party on or before February 1 of any year to terminate this agreement as of the subsequent July 1. 7. Any notices required to be given under this agreement shall be delivered in person or by first class mail to CITY's Clerk or the Clerk of the Board of Supervisors as applicable. 8. Following approval of the budget for the local subsystems for the San Bernardino County area, COUNTY's Sheriff shall fiscally manage the funds and expenditures of the Identification Systems and establish a separately identifiable account for allocating costs pursuant to the terms of this agreement. 9. Any user of the Systems which is allowed to enter into program participation after the Systems has originally been implemented shall be required to pay its fair share of the original start-up, implementation, and equipment costs priors to participation in the Systems. Any such new users may be subject to additional assessments as recommended by the local RAN Board. Such fair share costs shall be based on the percentage of the population of the user to the total population of all users and the amount of the costs shall be as determined by the local RAN Board for the San Bernardino County area. PAGE 2 OF 3 10. Each user of the Identification Systems within the San Bernardino County area shall be required to be a party to an agreement with the COUNTY setting forth obligations and responsibilities of users so that all such users are treated consistently and costs are allocated to all users based on their percentage of the population of all users within the San Bernardino County area of the Regional Systems. 11. COUNTY shall provide users with a financial report at the end of each fiscal year covering the costs for the San Bernardino County area portion of the Regional Systems and the local subsystems for said area consistent with regular County practices. 12. Any disputes over charges under this agreement will be resolved by the local RAN Board for the San Bernardino County area consistent with the terms of this agreement. 13. Each party shall indemnity, defend, and hold the other party harmless from liability for acts or omissions of itself and its agents and employees in connection with the performance of this agreement. Approved as to form and legal content: JAMES F. PENMAN, City Attorney By: L~ f',~ ATTY .r? ~IU..L I)~v ~lerk 0 COUNTY 0 SAN BERN~DINO .. Vc &~ Chairman, oard of Supervi CITY OF SAN BERNARDINO N ~~,,~\8. ."Wl.Y I!! . SIGNED AND .S!'RTJR!~D3!.1'%T'I.Ijt, COPY OF THIS DOCUMENT HAS Bt:E~'DE~IVERED, l'o-,THE CHAIRMAN "'.. (.'\'.... ~ " . .. ..~) ,; '" OF THE BOAB:O..f,;,;;-~, ~".:~.};~~,/~./:.;:~~.... ~~) ..~;.... Clerk of the~B~.a!cf of; }Jp~.;r,yj$?f:~.D.t't~~~ounty of Bernardino .... ~:~, '" "'... ~,.i;;;"5f ,.L~ ..".... .,' '^". c" t~r~~ :;:,.~' :;' ~ By . . -(:~, \. '<, \:~~. ~.....\t" l> /. -~' .. eUYf\.~/.::': Approved as to Le641/F'J6p'1"~' (l ~ l) 0) ,...~~ ,v . -... . Reviewed as to Affirmative Action /l tJ ! ~rv,'riJ' /;iOUi'" ",,::-.... .. /(f vvJ (J-M'rlV~\\\'\'\'\.. .. Ct:Jt'lnty Counsel ' -r//-1/ Dated Title W. R _ HOLCOMB, M;\YOR Address 300 North nO- Street San Bernardino, Ca 92418 Reviewed for Processing .. Agency Administrator/CAO Date Date Date 02.12311.000 Rev. 11/90 Page 3 ot 3 FOR COUNTY USE ONL Y ,~\\II'llf~/ ~t~..... -== -'!"- -::::- ..::::- .......;:p.; ~..... /1f'1111\\\~' E New Vendor Code Dept. Contract Number MX Change SC SHR A 90-1318 A-I X Cancel County Department Dept. Orgo. Contractor's License No. SHERIFF SHR SHR County Department Contract Representat1ve Ph. Ex!. Amount of Contract GARY EISENBEISZ, SERGEANT 387-8847 VARIES Fund I Dept. I Organization I Appr. I Obj/Rev Source Activity I GRC/PROJ/JOB Number NNL SHR SHR 9990 Commodity Code Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 Project Name 92 VARIES - - - - CAL-ID SERVICES - - - - - - - - County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF SAN BERNARDINO Address hereinafter called CITY of San Bdno Res. 92-180 adopted 6/1/92 300 NORTH D STREET SAN BERNARDINO, CA 92418 Phone Birth Date (714) 384-5133 FederallD No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set fanh service to be rendered, amount to be paid, manner of ppyment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) FIRST AMENDMENT Paragraph Two of County Contract Number 90-13~, is hereby amended effective July 1, 1992, to read as follows: 2. It is agreed that the total costs applicable to the San Bernardino County area for the Regional Systems which are not paid by the State and the total' costs for the local subsystems within San Bernardino County which are not paid by the State shall be allocated to each user within San Bernardino County based on the user's percentage of the total population of all users within the County of San Bernardino. The population of COUNTY for allocating COUNTY costs based on population shall be the population of the unincorporated area of the COUNTY. The population figures used for allocating annual costs to all users for any given fiscal year shall be the State of California Department of Finance Population Estimates available six months prior to the beginning of said fiscal year. The costs for the Regional Systems shall be consistent with the budgets approved by the Regional and Local RAN Boards. The costs for the local subsystems for the San Bernardino County area shall be consistent with the budget approved by the local RAN Board and the Board of Supervisors of COUNTY. Except for this amendment, all other provisions of said contract remain as stated therein. 02-12311.000 Rev. 11190 Page 1 of 2 THIS PAGE INTENTIONALLY LEFT BLANK. COUNTY OF SAN BERNARDINO ~ Chairman, Board of Supervisors Dated SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD, Clerk of the Board of Supervisors of the County of San Bernardino. By Deputy APPROVED AS TO mc;r'.l /;NO LEG/\I. CC,'i':i :_:::'~T. J:::;--;;'::: i-. P:nrn2n, ':;ity A tornoy I' jfe-1-oV>>-- . ~G{'_,,<,-,,- e... 'l~~L--YL(i--- C~ty erk CITY OF SAN BERNARDINO ...::.--1Jtate if c';!J?orat.jon,/~pany, etc.) B{':'~-?/ ~-/ ( uthortzed Signatl!.wJ- - 1992/ ATTES . Dated June Title Mayor Address 300 NORTH D STREET ~ Reviewed as to Affirmative Action Approved as to Legal Form ~4wJ(JJj~~ c.1)Unty Counse I Date/:;' - 9 - 91 . Date 02-12311-000 Rev. 11190 SAN BERNARDINO, CA 92418 Reviewed for Processing ~ Agency Administrator/CAD Date Page 2 2 of