HomeMy WebLinkAbout1993-370
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RESOLUTION NO. 93-370
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN
BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT
MILL COMMUNITY CENTER AND REPEALING RESOLUTION 93-114.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
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SECTION 1.
The
Director of Parks, Recreation and
7 Community Services is hereby authorized and directed to prepare,
8 execute and submit an application and agreement for San Bernardino
9 County Community Services Food Distribution Program at Mill
10 Community Center, a copy of which documents are attached hereto,
11 marked Exhibit "A" and incorporated herein by reference.
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SECTION 2.
The authorization granted hereunder shall
13 expire and be void and of no further effect if the agreement is not
14 executed by both parties within 60 days following effective date of
15 the resolution.
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SECTION 3.
Resolution 93-114 is hereby repealed.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a regular
meeting thereof, held on the
4th
day of
October
, 1993 by the following vote to
21 wit:
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26 II
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93-310
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN
2 BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT
MILL COMMUNITY CENTER AND REPEALING RESOLUTION 93-114.
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COUNCIL MEMBERS AYES NAYS ABSTAIN J\IHNr
NEGRETE ---1L-
CURLIN x
HERNANDEZ ---1L-
OBERHELMAN ---1L-
DEVLIN X
POPE-LUDLAM ---1L-
MILLER ----1L-
R~~r~Clerk
The foregoing resolution is hereby approved this L.,t-",-_
day of
October
, 1993.
Approved as to form
and legal content:
James F. Penman
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25 B~J:c.J
26 110-staffrepo
9/20/93 -2-
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---r;"JY7 ) 7/,,'
L/. 7' Itt,i-t-~
om M~nor, Mayor
City of San Bernardino
~ tU:...K.NAl'UJuw...J \..AAJNTX r'\.AJU 0fU'U\
93-370
R"s 93-370
Application
To Distribute U.S.D.A. ...~j ties
(Type or Print)
A. Applicant Information:
City of San Bernardino
1. Name of Agency: Parks, Recreation & Community Services Department
l-lailing
2. Address: 547 N. Sierra Way, San Bernardino, CA Zip92410
3. Contact Person: Manuel Harper
Phone: 909 384-5423
4. Title: Center Manager II, Mill Community Center
5. Applicant is:
A. Government Agency X
B. private/Public Non-Profit
B. Program Information:
1. Provide a concise description of your agency/program and attach a brochure
or fact sheet if available.
Community Center provides an array of programs and events that include Headstart
Pre-School, Tiny Tots Program, W.I.C., English Class for Limited English Speaking,
Youth Clubs and Sports, Special Events.
2. How many households do you plan to serve with the U.S.D.A commodities? 400
3. What days and hours will you distribute the commodities? Bi-weekly-Thursday (tentative)
4. Specific geographic area that will be served: 92408
5. Who is currently eligible for your services? Low income residents & senior citizens.
C. Storage Facilities, Transportation and Equipnent:
1. Does your agency have storage facilities?
Yes
No X Give dimensions:
Refrigerator:
X
Freezer:
Dry Storage Area:
2. Do you have adequate transportation to pick up the commodities?
Describe:
City Vehicle
3. Number of tables
8
Number of Chairs 20
D. Personnel:
1. Number of paid staff and volunteers that will assist with the distributions.
A. Paid Staff
1
B. Volunteers
6
Return to : San Bernardino County Food Bank
Attn: Berman Peiia
255 East Drake, Bldg. D
San Bernardino, CA 92408
HP/ff 02-04-93
93-370
~AN tlCKNARUiNU ~UUNTY ~UUU HANK .
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Agreement For The Distribution of USDA Commodities
1. Distribution Site (DS) agcees to define the specific geographical
area serviced to prevent duplication. Geographical area may be
defined by street boundaries, zip codes, and/or city served.
2. DS will insure that proper storage will be provided for dry, re-
frigerated and frozen commodities as indicated on the containers
of each commodity until distributed and that commodities will be
distributed as soon as possible to ensure greatest possible fresh-
ness and palatability.
3. OS will insure that commodities provided under this agreement will
be made available only to those eligible persons as defined by the
most recent eligiblity guidelines and in accordance with the distri-
bution rates established by the State Department of Social Services
(SDSS). (See Exhibit A).
4. OS will verify recipient income eligibility by requesting to see
current evidence of eligibility in another public assistance pro-
gram (i.e., paycheck stubs, tax forms, etc.), or by self-certification
that recipient meets the income guidelines; and in all cases will
require each recipient to sign the eligibility certification form.
(See Exibit B).
5. OS will insure that USDA surplus food received for distribution
shall not be sold, exchanged, bartered or transfered for money,
services, or other products.
6. OS will insure that under no circumstances shall recipients be re-
quired to make any payments, in money, materials, or services for,
or in connection with the receipt of donated foods, nor shall volun-
tary contributions be solicited in connection with the receipt of
donated foods for any purpose. Service will be on a first come,
first served bases and in a fair, equitable and nondiscriminating
manner.
7. OS understands and acknowleges that the distribution of USDA surplus
food commodities shall not be used for political purposes, and in
connection therewith specifically agrees that any commodities distri-
buted under this agreement will not be wrapped or packaged in, or
distributed with any material containing the names or identification
of any individual elected official, candidate for office, or political
party.
8. OS agrees to promptly investigate all reports of misuse of donated
food within their distribution area and to provide pertinent infor-
mation to the San Bernardino County Food Bank.
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DS Agree.ment
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93-370 '
9. DS agrees to keep an inventory of commodities showing, what is on
hand, received, distributed and/or returned to the EFO. A summary
report shall be submitted to the San Bernardino County Food Bank
by the 5th day immediately after a distribution detailing the number
of individuals served, the number of units of each commodity dis-
tributed and the number of units of each commodity remaining.
(See Exhibit C).
10. OS by signing this agreement verifies that it is either a government
agency, or a private/public non-profit entity with tax-exempt status.
11. OS will not reallocate their food allotments to any other agency. If
the DS is unable to distribute the USDA food allocated, the San Ber-
nardino County Food Bank reserves the right to revoke the allocation
and redistribute the food.
12. OS agrees that all USDA distributions will be open and publicized for
all eligible recipients within the designated service area.
13. OS agrees to tranport USDA Commodities in vehicles and under con-
ditions that provide for safe vehicle operation and prevention of
spoliage.
14. OS agrees that no damaged or spoiled food shall be distributed. Any
such food must be returned to the San Bernardino County Food Bank.
15. The Agency agrees to indemnify, defend and hold harmless the County,
its agents, officers and employees from and against any and all lia-
bility, expense, including defense costs, legal fees and claims for
damage of any nature.
16. Upon approval of this agreement by the Community Services Department
it will continue year to year unless it is terminated by either
party. The DS or the San Bernardino County Food Bank may terminate
this agreement by giving thirty (30) days advance notice in writing
to the other party.
17. The San Bernardino County Food Bank reserves the right to monitor
DS distributions, as required by the State Department of Social
Services.
18. OS agrees to post fliers at strategic locations within the DS dis-
tributing area, e.g., supermarkets, post office, shopping malls,
bulletin boards, etc., or use a public service announcement to en-
sure that all eligible participants are advised of distribution
times and locations. The sites used for distributions must be
accessible to the general public.
19. Allocations of USDA Commodities for distribution will be based on
the number of households and persons served in previous distributions
by the DS. Additional commodities may be allocated (if available)
with a written request and justification submitted two (2) weeks
prior to a distribution.
OS Agceement
Page 30f 3
The San Becnacdino County Food Bank is administeced by the Community
Services Department of San Bernacdino County.
The undersigned Non-Profit Agency agrees to comply with the aforemen-
tioned revised conditions for the distribution of USDA Surplus Com-
modities.
City of San Bernardino Parks, Recreation and Community Services Department
Legal Name of Non-Profit Agency (Distribution Site - OS)
Address where distributions will take place:
Mill Community Center, 503 E. Central, San Bernardino, CA 92408
Authorized
Representative:
Ramos
e or Print
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G)/Ptl-C v
Director of Parks,
/ Recreation & Community Servo
Title
Signature:
/ /0-//-73
Date
____lQ~_~~!_~!g~_~~!~~_~~!~_!!~~=~~~~_~~~~_~~~_~~!yl__--------------
Agreement approved by Community Services Department and San Bernardino
County Food Bank.
Authorized
Representative:
pena
o County Food Bank
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Signature:
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ATTACHMENTS
Exhibit A
Exhibit B
Exhibit C
HP/ff
Revised 02-04-93