HomeMy WebLinkAbout1993-295
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. q"l-:>q~
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXECUTION OF AN AGREEMENT WITH MENTONE TURF SUPPLY FOR
FURNISHING AND DELIVERY OF ANNUAL MAINTENANCE SERVICES
SECCOMBE LAKE PURSUANT TO BID SPECIFICATION NO. F-94-02.
THE
THE
FOR
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor is hereby authorized and directed to
execute of behalf of said City an Agreement with Mentone Turf
Supply for the furnishing and delivery of annual maintenance
services for Seccombe Lake, for a total cost of $74,800.00, in
accordance with Bid Specification No. F-94-02, a copy of which is
attached hereto and incorporated herein, marked Exhibit "A."
SECTION 2. Any monies paid to Mentone Turf Supply for the
month of July, 1993 pursuant to City of San Bernardino Resolution
No. 93-255 shall constitute a credit against the above-referenced
Agreement.
SECTION 3.
The authorization to execute the above-
referenced agreement is rescinded if the parties to the agreement
fail to execute it within sixty (60) days of the passage of this
resolution.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
1
RES 93-295
1 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MENTONE
TURF SUPPLY FOR THE FURNISHING AND DELIVERY OF ANNUAL MAINTENANCE
2 SERVICES FOR SECCOMBE LAKE PURSUANT TO BID SPECIFICATION NO. F-94-
02.
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19 of
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and
Common Council of the City of
San Bernardino at a
r""g~..l::3lr
meeting thereof, held on the
2nd day of Auqust
, 1993, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
NEGRETE
x
CURLIN
x
HERNANDEZ
-1L-
OBERHELMAN
x
OFFICE VACANT
POPE-LUDLAM
x
MILLER
x
~l~~
The foregoing resolution is hereby approved this :;~ day
AU!lust , 1993.
20
21
22
23
24
25
26
27
28
--/~?~
Tom Minor, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PENMAN,
City ~~t~_
By: ~.~~
V
2
R~s 93-295
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT
This AGREEMENT is made and entered into by and between the
CITY OF SAN BERNARDINO, a municipal corporation, hereinafter
called "CITY," and MENTONE TURF SUPPLY, hereinafter called
"MENTONE."
CITY and MENTONE agree as follows:
1. MEN TONE shall provide to the City landscape maintenance
services for Seccombe Lake in accordance with the General and
Technical Specifications for Bid Specification No. F-94-02, a copy
of which is attached hereto and incorporated herein by reference
as Exhibit "A," (hereinafter referred to as the "Specifications").
2. CITY shall pay to MENTONE the total sum of Seventy-
four-thousand-eight-hundred Dollars ($74,800.00) in accordance
with the terms of the Specifications.
3. The term of this Agreement is for one year, from July
1, 1993, through June 30, 1994, and may, at the CITY's option, be
renewed for two (2) additional one-year periods, in accordance
with the terms of the Specifications.
4. It is understood and agreed by the parties that the
Mayor and Common Council of City have directed that a purchase
order be issued to secure services under this Agreement for the
month of July, 1993, only, pending execution of this Agreement.
Any payment which has been made by CITY to MENTONE under such
purchase order shall constitute a credit against any amounts owed
under this Agreement.
IN WITNESS WHER~F, the parties have executed this Agreement
on the')...'t+h... day of uG 'Us t- , 1993.
\ \
CITY OF SAN BERNARDINO
~
~..
'/6 /,~
~om Minor, Mayor
Approved as to form
and legal content:
ATTEST:
~~~ Ct~,A;L.
Racli 1 Clark, City Clerk
JAMES F. PENMAN,
City Attorney
BY: ~ 7ff-~
-
1
RES'93-295
. -l .V' 11'V'o
. ~.. t ."
-.O~'D ....IA
~ENERAL AND TECHNICAL SPECIFICATIONS'
SPECIFICATION NO, F-94-02
PROVISION OF
PROFESSIONAL SERVIC;S
FOR
ANNUAL LANDSCAPE MAINTENANCE CONTRACT FOR SECCOMBE LAKE
THE CITY OF SAN BERNARDINO, CALIFORNIA
NOTICE TO BIDDERS
rP.
SERVICES
:T :S ~OT THE [NTENT OF CITY TO RULE OUT OR ELIMINATE ANY PROSPECTIVE
B:COEK OR PROVIDER OF SERVICES. IF THE SERVICE YOU INTEND TO BID DOES
liOT COMPLY WITH THE SPECIFICATIONS AS WRITTEN, YOU ARE INSTRUCTED TO
ATTACH TO YOUR BID PROPOSAL A COMPLETE ITEMIZATION AND EXPLANATION. THE
CITY OF SAN BERNARDINO MAY, AT ITS OWN DISCRETION, CONSIDER OR DENY ANY
OE~IATION AND ACCEPT THE OFFER WHICH BEST SUITS ITS INTENDED USAGE.
IT IS THE INTENT OF THESE SPECIFICATIONS TO COVER THE PROVISION TO THE
CITY OF SAN BERNARDINO OF COMPLETE SERVICES AS HEREINAFTER MENTIONED
WITH A VIEW TO OBTAINING THE BEST RESULTS AND THE MOST ACCEPTABLE SER-
VICE. THESE SPECIFICATIONS COVER GENERAL REQUIREMENTS AS TO THE TYPE OF
SERVICES, TOGETHER WITH CERTAIN TECHNICAL DETAILS WITH WHICH THE SUCCESS-
FUL BIDDER MUST CONFORM, AND SPECIFICATION NO. F-94-02 INCLUDES
BOTH THE GENERAL AND TECHNICAL SPECIFICATIONS SET FORTH.
-1-
Sv~ Exhibit A
~
<I (
RES 93-295
GENERAL SPECIFICATIONS
1. MINIMUM REQUIREMENTS
EACH BID SHALL BE IN ACCORDANCE WITH SPECIFICATION Ne. F-94-02 .
ALL SPECIFICATIONS ARE MINIMUM. BIDDERS ARE EXPECTED TO MEET OR EXCEED
THESE SPECIFICATIONS AS WRITTEN. AND BIDDER SHALL ATTACH TO BID PROPOSAL
A COMPLETE DETAILED ITEMIZATION AND EXPLANATION OF SERVICES OFFERED,
INCLUDING EACH AND EVERY DEVIATION OR' VARIATION FROM THESE
SPECIFICATIONS. CONDITIONAL BIDS. OR THOSE WHICH TAKE EXCEPTION TO THE
SPECIFICATIONS. MAY BE CONSIDERED NONRESPONSIVE AND MAY BE REJECTED.
2. ACCEPTANCE OF BIDS
THE CITY OF SAN BERNARDINO RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
AND ALL BIDS AND TO AWARD A CONTRACT TO THE BIDDtR WHO BEST MEETS CITY
REQUIREMENTS. THIS MAY INCLUDE ,IAIVER OF MINOR IRREGULARITIES OR
DISCKEPANCIES OR NONCONFORMITY TO SPECIFICATIONS IN APPROPRIATE
CIRCUMSTANCES. ACCEPTANCE SHALL BE ON A BEST BUY BASIS AFTER DUE
CONSIDERATION OF ALL RELEVANT FACTORS.
3. QUANTITY DEVIATION
THE CITY OF SAN BEKNARDINO RESERVES THE RIGHT TO DEVIATE AS TO QUANTITY
OF SERVICES SPECIFIED. SHOULD CHANGES AFFECT THE COST OF, OR THE TI;'1E
i<EQUIRED FOR PERFORMANCE OF THE SERVICES, AND EQUITABLE ADJUsn1E~lT IN
THE ?RICE OR DELIVERY OR BOTH SHALL BE ~ADE.
4. :'Ii<i'10FFEi<
3IJS SHALe 3E em1 OFFEi<S. SU3~ECT OT ACCEPTANCE OR REJECTION WITHI~I
Sext'! (6'; ) DAYS OF THE OPENI:IG THEi<EOF.
5. i<E?~TABLE 3IDDERS
~W BIDDER SHALL BE ACCEPTABLE,mO IS NOT A REPUTABLE PROVIDER OF
SEi<VICES AS SUBMITTED FOR 310 CONSIDERATION.
o.
INSPECTION AND ACCEPTANCE OF SERVICES
THE SEil.VICES FURNISHED SHALL 3E EXACTLY AS SPECIFIED IN THESE
SPECIFiCATIONS, FREE FRm~ ALL DEFECTS IN BIDDER"S PERFORMANCE, AND
EXCEPT AS OTHERliISE PROVIDED IN THESE SPECIFICATIONS, SHALL BE SUBJECT
TO INSPECTION AND TEST BY THE CITY AT ALL TIMES AND PLACES. IF, PRIOR TO
FiNAL ACCEPTANCE, ANY SERVICES ARE FOUND TO BE INCOMPLETE OR NOT A~
S?ECiFED. THE CITY ~AY RE~ECT THEM, REQUIRE BIDDER TO CORRECT TH~i~
'riITHOUT CHARGE. OR REQUIRE DELIVERY OF SERVICES AT A REDUCTION IN PRI~.
'riHICH IS EqUITABLE UNDER THE CIRCUMSTANCES. IF THE BIDDER IS UNABLE '~S
REFUSES TO CORRECT SUCH ITEr1S 'riITHIN A TIME DEEMED REASONABLE BY ~::
CITY, THE CITY MAY UNILATERALLY TERMINATE THE AGREEMENT 'riITH ,Me
SUCCESSFUL BIDDER IN WHOLE OR IN PART. IN SUCH A
-2-
RI 1-10-91
Svc
RES 93-295
SPECIFICATION NO. F-94-02.
CASE. BIDDER SHALL REIMBURSE CITY FOR ALL TRANSPORTATION COSTS. OTHER
RELATED COSTS INCURRED. OR PAYMENTS TO BUYER IN ACCORDANCE WITH THE
TERMS OF THESE SPECIFICATIONS FOR UNACCEPTED SERVICES. NOTWITHSTANDING
FINAL ACCEPTANCE AND PAYMENT. BIDDER SHALL BE LIABLE FOR LATENT DEFECTS
OR FRAUD.
7. PATENTED PROCESS
BIDDER SHALL DEFEND ANY AND ALL SUITS AND ASSUME ALL LIABILITY FOR ANY
AND ALL CLAIMS MADE AGAINST THE CITY OF SAN BERNARDINO. OR ANY OF ITS
OFFICIALS OR AGENTS FOR THE USE OF ANY PATENTED PROCESS. DEVICE OR ART-
ICLE CONNECTED WITH THE SERVICES TO BE FURNISHED.
8. SERVICE PROVISION DATE - TIME OF ESSENCE
EACH BIDDER SHALL STATE IN HIS OR HER BID PROPOSAL THE GUARANTEED DATE
OF PROVISION OF SERVICES IN NUMBER OF CALENDAR DAYS FROM THE DATE OF
ENTRY INTO AGREEMENT WITH CITY. TIME IS OF THE ESSENCE IN PERFORMANCE
OF SPECIFIED SERVICES.
9. PAYMENT
CITY SHALL MAKE PAYMENT BY CHECK WITHIN THIRTY (30) DAYS AFTER COMPLETION
OF DELIVERY OF THE SERVICES AND RECEIPT OF BIDDER'S PRICE INVOICE.
10. SAFETY REGULATIONS
A~Y ITEMS AND ALL WORK WHICH THE BIDDER PROPOSES TO FURNISH TO THE CITY
OF S~N BERNARDINO MUST COMPLY IN ALL RESPECTS WITH ALL APPLICABLE SAFE:Y
REGJL~TIONS OF ALL REGULATORY COMMISSIONS OF THE FEDERAL GOVERNMENT
~~O :HE STATE OF CALIFORNIA.
II. LIABILITY FOR MATERIALS FURNISHED BY CITY
BIDDER ~SSUMES COMPLETE LIABILITY FOR ANY MATERIALS FURNISHED BY CITY
TO SIODER IN CONNECTION WITH ANY RESULTANT ORDER AND BIDDER AGREES TO
PAY FOR ALL SUCH MATERIAL DAMAGED BY IT OR NOT OTHERWISE ACCOUNTED FOR
TO ~ITY'S SATISFACTION.
12. INDEPENDENT CONTRACTOR
RELATIONSHIP OF THE BIDDER TO THE CITY SHALL BE THAT OF AN INDEPENDENT
CONTRACTOR.
13. IN8EMNIFICATION AND CLEAN-UP
IF BIODER'S WORK UNDER THIS BID INVOLVES PERFORMANCE BY BIDDER AT CITY'S
SITES OR FACILITIES. THE FOLLOWING PROVISIONS SHALL APPLY:
A. LIENS. BIDDER AGREES TO:
(1) INDEMNIFY AND HOLD HARMLESS CITY FROM ALL CLAIMS. DEMANDS.
-3-
Rl 3-:0-:
Sv:
RES 93-295
SPECIFICATION NO.
F-94-02
CAUSES OF ACTION OR SUITS. OF WHATEVER NATURE. ARISING OUT OF'
THE ,SERVICES FURNISHED BY BIDDER OR HIS OR HER SUBCONTRACTORS
UNUER THIS ORDER. AND FROM ALL LABORERS'. MATERIAL PROVIDERS'
AND MECHANICS' LIENS UPON THE REAL PROPERTY UPON WHICH THE WORK
IS LOCATED OR ANY OTHER PROPERTY OF THE CITY. .
(2) PROMPTLY NOTIFY CITY, IN WRITING. OF ANY SUCH CLAIMS, DE-
MANDS, CAUSES OF ACTION. OR SUITS BROUGHT TO HIS OR HER ATTENT-
ION. BIDDER SHALL FORWARD WITH SUCH NOTIFICATION COPIES OF ALL
PERTINENT PAPERS RECEIVED BY BIDDER WITH RESPECT TO THE SAME
AND. AT THE REQUEST OF CITY, SHALL DO ALL THINGS AND EXECUTE
AND DELIVER ALL APPROPRIATE DOCUMENTS AND ASSIGNMENTS IN FAVOR
OF CITY OF ALL BIDDER'S RIGHTS AND CLAIMS GROWING OUT OF SUCH
ASSERTED CLAIMS AS WILL ENABLE CITY TO PROTECT ITS INTEREST.
B. CLEANING UP
BIDDER SHALL AT ALL TIMES KEEP CITY'S PREMISES WHERE THE WORK IS PERFORM-
ED AND ADJOINING PREMISES FREE FROM ACCUMULATIONS OF WASTE MATERIAL OR
RUBBISH CAUSED BY HIS OR HER EMPLOYEES OR SUBCONTRACTORS, AND AT THE
COMPLETION OF THE WORK. SHALL LEAVE THE WORK "BROOM CLEAN" OR AS MORE
EXACTLY SPECIFIED.
14. PERMITS AND LICENSES
BIDDER ~GREES TO PROCURE ALL NECESSARY PERMITS OR LICENSES AND ABIDE
BY ~LL ~PPLICABLE LAWS, REGULATIONS, AND ORDINANCES OF THE UNITED STATES
~i.D OF THE ST~TE, COUNTY AND CITY IN WHICH THE WORK UNDER THIS ORDER
IS JE?FORMED. BiDDER SHALL BE LIABLE FOR ALL DAMAGES AND SHALL INDE/1NiFY
~~jD SA'IE CITY HARMLESS FROM AND AGAiNST ALL DAMAGES AND LIABILITY WHiCH
~~Y ARiSE OUT OF THE FAiLURE OF THE BIDDER TO SECURE AND PAY FOR ANY
SUC~ LICE~SES OR JERMITS OR TO COMPLY FULLY WiTH ANY AND ALL APPLiCABLE
L~~S. JRDIN~NCES, AND REGULATIONS.
15. J;',j'1AGES
BY SUBMITTiNG A BID, EACH BIDDER AGREES THAT IN THE EVENT SERVICES ARE
NOT ~ULLY RENDERED WITHIN THE TIME OR TIMES SET FORTH PURSUANT TO THIS
SPECIFIC~TiON, DAMAGE WILL BE SUSTAINED BY THE CITY, AND THAT IT IS
~ND _ILL BE IMPRACTICAL AND EXTREMELY DIFFICULT TO ASCERTAIN AND DETER-
,'1[:;E ~HE"CTUAL DAMAGE WHICH THE CITY WILL SUSTAIN 1.N TH~ EVENT OF AND
BY REASON OF SUCH DELAY. THEREFORE. IT IS AGREE~~J~~ SUCCESSFUL BIDDER
SHALL PAY TO THE CiTY AS FIXED AND LlQUIDATEO'~A ~S, ~D NOT AS A
PE:lAL TY, A OOLLAR SUM IN THE AMOUNT OF $'," UlJ\\ \..'" DOLLARS
PER C~L8lDAR DAY FOR EACH AND EVER~ ~A~ A 0 Y'S DELAY IN RENDERING
SER', ICES IN EXCESS OF nrE<TIMEO'R TIMES SPECIFIED. ANY BIDDER BELIEVING
L:OUID~TED~bA~AGES'SHOULD BE IN A LESSER AMOUNT MAY SO SPECIFY AS AN
~L,::?NATE BID, WHICH THE CITY MAY ACCEPT OR REJECT. ANY DAMAGES SO
'NCURRED MAY BE DEDUCTED BY THE CITY FROM THE AGREED UPON PRICE AT TIME
~F ?~YMENT. IN THE EVENT THE SUCCESSFUL BIDDER FAILS TO RENDER S~RVICES
AS SPECIFIED, BID AND AWARDED, WITHIN TEN CALENDAR DAYS OF SPECIFIED
-4-
?1 3<0-39
':',':
RES93-295
SPECIFICATION NO. F-94-o2
CONTRACT DELIVERY DATE. THE CITY SHALL HAVE THE RIGHT TO TERMINATE
THE CONTRACT WITHOUT BEING LIABLE TO THE CONTRACTOR AND ACQUIRE SAID
ALTERNATE SERVICES AS THE CITY DEEMS APPROPRIATE. UPON SUCH TERMINAT-
ION. CITY SHALl RE lINOER NO FURTHER OBLIGATION TO BIDDER.
16. TERMINATION
CITY SHALL HAVE THE RIGHT TO TERMINATE THE WHOLE OR ANY PART OF ANY
AGREEMENT WITH BIDDER FOR ANY REASON BY GIVING THIRTY DAYS ADVANCE WRITTEN
NOTICE TO BIDDER.
17. DELAY BEYOND CONTROL OF BIDDER
IN CASE THE PERFORMANCE OF SERVICES UNDER THIS CONTRACT IS DELAYED DUE
TO STRIKES. INJUNCTIONS. GOVERNMENT CONTROLS. OR BY REASON OF ANY CAUSE
OR CIRCUMSTANCES BEYOND THE CONTROL OF THE CONTRACTOR. THE TIME FOR
DELIVERY MAY BE EXTENDED (IN CITY'S SOLE DISCRETION) BY A NUMBER OF
DAYS TO BE DETERMINED IN EACH INSTANCE BY MUTUAL WRITTEN AGREEMENT BETWEEN
THE SUCCESSFUL BIDDER AND THE PURCHASING AGENT OF THE CITY OF SAN BERNAR-
DINO. CALIFORNIA. CITY SHALL NOT UNREASONABLY REFUSE SUCH EXTENSION.
18. ACCEPTANCE OF BID CONSTITUTES CONTRACT
EACH SID WILL BE SUBMITTED AND RECEIVED WITH THE UNDERSTANDING THAT
THE ACCEPTANCE BY THE CITY OF SAN BERNARDINO OF THE BID TO RENOER SPECIFIED
SERVICES DESCRIBED HEREIN SHALL CONSTITUTE A CONTRACT BETWEEN THE SUCCESS-
FUL BIDDER AND THE CITY WHICH SHALL BIND THE SUCCESSFUL BIDDER ON HIS
OR HER PART TO PROVIDE SERVICES AT THE PRICE (BID) GIVEN AND IN ACCORDANCE
WlTH PROVISlONS OF SPECIFICATION NO. F-94-02
19. PROHIBITED I,HEREST
NO ~E~BER. OFFiCER, OR EMPLOYEE OF THE CITY OR OF ANY AGENCY OF CITY
DUR:~G HiS OR HER TENURE OR FOR ONE YEAR THEREAFTER SHALL HAVE ANY INTEREST,
DIRECT OR INDIRECT IN THIS CONTRACT OR THE PROCEEDS THEREOF. FURTHERMORE,
THO PARTIES HERETO CONVENANT AND AGREE THAT TO THEIR KNOWLEDGE NO BOARD
MEMBER. OFFICER. OR EMPLOYEE OF THE CITY HAS ANY INTEREST. WHETHER CONTRACT-
UAL. ~iONCONTRACTUAL, FINANCIAL OR OTHERWISE, IN THIS TRANSACTION, OR IN THE
BUS::;ESS OF THE CONTRACTING PARTY OTHER THAN THE CITY. AND THAT IF ANY
SUCH INTEREST COMES TO THE KNOWLEDGE OF EITHER PARTY AT ANY TIME. A
FULL AND COMPLETE DISCLOSURE OF ALL SUCH INFORMATION WILL BE MADE IN
WRITI:,G TO THE OTHER PARTY OR PARTIES, EVEN IF SUCH INTEREST WOULD NOT
BE CONSIDERED A CONFLICT OF INTEREST UNDER ARTICLE 4 (COMMENCING WITH
SECTION 1090) OR ARTICLE 4.6 (COMMENCING WITH SECTION 1120) OF DIVISION
4 OF TITLE I OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
20. INTEGRATION OF DOCUMENTS
THESE SPECIFICATIONS, THE NOTICE INVITING BIDS, THE CONTRACTOR'S BI~
PROPOSAL, ANY WRITTEN AGREEMENT EXECUTED BY THE PARTIES, ALL DOCUME~TS
- 5-
:n 8-:0-
s\':
RES 93-295
SPECIFICATION NO. F-94-0~
REFERRED TO IN THE COMPLETE SPECIFICATIONS ANO ALL MODIFICATIONS OF
SAID DOCUMENTS SHALL BE CONSTRUED TOGETHER AS ONE DOCUMENT. ANYTHING
CALLED FOR IN ANY ONE OF SAID DOCUMENTS SHALL BE DEEMED TO BE REQUIRED
EQUALLY AS IF CALLED FOR IN ALL. ANYTHING NECESSARY TO COMPLETE THE
wORK PROPERLY SHALL ~~R PERFOKMED BY THE CONTRACTOR, WHETHER SPECIFICALLY
SET OUT IN THE CONTRACT OR NOT. ALL SECTIONS OF THE SPECIFICATIONS
SHALL BE READ AND INTERPRETED AS CONSTITUTING A WHOLE AND NOT AS AN
AGGREGATION OF INDIVIDUAL PARTS, AND WHATEVER IS SPECIFIED IN ONE SECT-
ION SHALL BE CONSTRUED AS APPLYING TO ALL SECTIONS.
21. PROMPT PAYMENT DISCOUNT
EACH BIDDER MAY STIPULATE IN HIS OR HER BID PROPOSAL A PERCENTAGE PROMPT
PAYMENT DISCOUNT TO BE TAKEN BY THE CITY IN THE EVENT CITY MAKES PAYMENT
TO BIDDER WITHIN THE PROMPT PAYMENT TERMS OFFERED AND IN RECEIPT OF
COMPLETION OF SERVICES AND APPROVAL OF INVOICE. FOR THE PURPOSE OF
THIS PROVISION, PAYMENT IS DEEMED TO BE MADE ON THE DATE OF MAILING
OF THE CITY CHECK.
22. INQUIRIES
REFER ALL INQUIRIES REGARDING THIS BID TO Dean R. Meech, Purchasing Agent
(714) 384-5085.
23. FORM OF BID
~IO 3ID 'tiILL BE ACCEPTABLE UNLESS IT IS MADE ON THE PROPOSAL FORM FURNISHED
BY THE CITY HEREiN. DELIVER ALL BIDS, SIGNED AND SEALED, TO THE OFFiCE
DF THE PURCHASING AGENT, 250 WEST CLUSTER STREET, SAN BERNARDINO, CALIF-
OR~::A 92408 'tilTH THE SPECIFICATION TITLE AND NUMBER CLEARLY MARKED ON
THE OUTSIDE OF THE ENVELOPE. ALL BIDS MUST BE RECEIVED IN THE OFFiCE
OF THE PURCHASielG AGE'H BY 10:00 A.M. Thursday, Moly 27, 1993
tiHE~E AT SAID PLACE AND TIME SAID BIDS WILL BE PUBLICLY OPENED, EXAMINED
At:O DECLARED. ANY BID MAY BE tiITHDRAWN PRIOR TO THE ABOVE SCHEDULED
TIME FOR THE OPENING OF BIDS. ANY BID RECEIVED AFTER THE TIME AND DATE
SPECIFIED SHALL NOT BE CONSIDERED.
24. SEPARATE CONTRACTS
THE CITY OF SAN BERNARDINO RESERVES THE RIGHT AT ITS OWN DISCRETION
TO A~ARD SEPARATE CONTRACTS FOR EACH CATEGORY OR AWARD ONE CONTRACT
FOR RENDERING OF ALL SERVICES IN ALL CATEGORIES.
25. ASSIGNMENT OF INTEREST
IN SUBMITTING A BID TO A PUBLIC PURCHASING BODY, THE BIDDER OFFERS AND
AGREES THAT IF THE BID IS ACCEPTED, IT WILL ASSIGN TO THE PURCHASING
BODY ALL RIGHTS, TITLE, AND INTEREST IN AND TO ALL CAUSES OF ACTION
IT t-lhY HAVE UNDER SECTION 4 OF THE CLAYTON ACT (U.S.C. SEC. 15) OR UNDER
THE CARTWRIGHT ACT (CHAPER 2, COMMENCING WITH SECTION 16700, OF PART
2 OF DIVISION 7 OF THE BUSINESS AND PROFESSIONS CODE), ARISING FROM
PROVISION OF SERVICES BY THE BIDDER TO THE CITY PURSUANT TO THE BID.
-6-
:1.1 3-10-:
5vc:
RES 93-295
. SPECIFICATION NO.
F-94-02
SUCH ASSIGNMENT SHALL BE MADE AND BECOME EFFECTIVE AT THE TIME THE CITY
TENDERS FINAL PAYMENT TO THE BIDDER..
26. BID BOND
NO BID WILL BE ACCEPTED UNLESS IT IS MADE ON A PROPOSAL FORM FURNISHED
BY THE CITY. ALL BIDS OR PROPOSALS SHALL BE SIGNED. SEALED AND
ACCOMPANIED BY A CASHIER"S CHECK. CASH. CERTIFIED CHECK OR BID BOND MADE
PAYABLE TO THE CITY OF SAN BERNARDINO IN THE AMOUNT OF AT LEAST TEN
PERCENT (10%) OF THE TOTAL BID. SUCH SECURITY SHALL BE APPLIED TO OR BE
REMITTED TO THE CITY OF SAN BERNARDINO. AS LIQUIDATED DAMAGES. SHOULD
THE BIDDER TO WHOM THE CONTRACT IS AWARDED FAIL TO ENTER INTO THE
CONTRACT. ALL BONDS FURNISHED PURSUANT TO THIS NOTICE MUST BE
UNDERWRITTEN BY A SURETY COMPANY. HAVING A RATING IN BEST"S MOST RECENT
INSURANCE GUIDE OF "A" OR BETTER.
27. FAITHFUL PERFORMANCE BOND
THE SUCCESSFUL BIDDER SHALL BE REQUIRED TO FURNISH A CASHIER'S CHECK,
CASH, CERTIFIED CHECK OR FAITHFUL PERFORMANCE BOND MADE PAYABLE TO THE
CITY OF SAN BERNARD I NO I N THE AMOUNT OF FIITY ( 50 't) OF THE
TOTAL BID TO INSURE THE CONTRACTOR'S FAITHFUL PERFORMANCE OF THE
CONTRACT. SAID SURETY SHALL BE SUBJECT TO THE APPROVAL OF THE CITY OF
SAN BERNARDINO, BONDS SHALL BE IN ACCORDANCE WITH CHAPTER 2.66 OF THE
SAN BERNARDINO ~UNICIPAL CODE AND THE CORPORATION ISSUING SAID BONO
SHALe HAVE A RATTING IN BEST'S MOST RECENT INSURANCE GUIDE OF 'A" OR
BE,TER.
23. 1'~SURANCE
3Iee::R .AGREES TO PROCURE A~iD !~AINTAnj IN FORCE JURING THE TER~1 OF ANY
A=R::::','[:<1 RESUeTING F"O:~ ITS 310. AT HIS OR HEK EXPENSE, PUBLIC
e:A3;,-;TY AND PROPERTY DAMAGE INSURANCE IN COMPANIES AND THROUGH BROKERS
APD"CVEJ BY THE CITY. ADEQUATE TO PROTECT AGAINST elABIlITY FROM DAMAGE
CeAi>'S ARISING OUT OF BIDDER"S OPE"ATIONS iN A MINI~1UM AMOUNT OF
$ :. Joe. 000.00 liability combined slngle lirl'inJ:: and 30 days notlce of car:cella,:c:c
BICC':R SHALL PROVIDE THE CITY'S RISK MANAGEMENT DIVISION A CERTIFICATE
OF :NSLRANCE AND ADDITIONAL INSURED ENDORSEMENT WHICH PROVIDES:
A. CITY OF SAN BEKNARDINO IS AN ADDITIONAL INSURED.
B. THE INSURANCE COMPANY NAME, POLICY NUMBER, PEKIOD OF COVERAGE
AND AMOUNT OF INSURANCE.
C. THAT THE CITY CLERK OF THE CITY OF SAN BERNARDINTO ~UASNTC"TE
GIVEN NOTICE IN WRITING AT LEAST THIRTY DAYS PRIOR 0 ~ c_-
LATION, MATEKIAL CHANGE. OR REFUSAL TO RENEW THE POLICY.
D. THAT BIDDER'S INSURANCE l,o/lLL BE PRIMARY TO ANY COVEKAGE THE
CITY OF SAN BERNARINO MAY HAVE IN EFFECT.
-7-
~l S-~C)-~~
::: ';:
RES 93-295
l-'AGt: 1 OF 15
BID SPEC:
F-94-02
TECHNICAL SPECIFICATIONS ATTACKED
CONSISTS OF
15
PAGES
CONFORMING SPECIFICATIONS APPROVED BY:
I ,'~
" '~,' /
( , '", _i,-;)i -"'V1/
...' ~ ",1,.../ I '0' ~ Vi .
ANNtE RAMOS. DIRECTOR OF PARKS. RECREATION' COMMUNITY SERVICES
DEPARTMENT HEAD - TYPE NAME , PLEASE SIGN ON ABOVE LINE
DATE OF APPROVAL BY DEPARTMENT HEAD "1- :},(,- 'J .3
THIS SERVICE HAS BEEN REQUESTED BY THE Parks, Rec, & Com. Svc 'Pelt.
APPLICATION: HAINTENANCE OF LANDSCAPE , IRRIGATION AT
SECCOMBE LAKE
VENDORS NOTE: SPECIAL INSTRUCTION
IF YOUR COMPANY DECIDES TO "NO BID" THIS BID PKG. "SPECIAL
INSTRUCTIONS" ARE LOCATED AT THE BOTTOM OF BID PACKAGE AND THEY
MUST BE COMPLETED AND RETURNED TO THE PURCHASING DEPARTMENT
PROMPTLY.
* . . . *
RES 93-295
CITY OF SAN BERNARDINO
TECHNICAL SPECIFICATIONS
nIn SPECIFIC^TIOH NO~
F-94-02
MAINTENANCE OF LANDSCAPE , IRRIGATION FOR SECCOMBE LAKE
ITEM DESCRIPTION
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
services:
Bidder shall complete right hand column indicating brief reasoning
for exceptions to requirements when not acceptable. State
"Acceptable" if requirements are agreeable as set forth on left
hand column.
Equipment:
Bidder shall complete right hand column indicating specific size
and/or make and model of all components when not exactly as
specified. state "As Specified" if item is exactly as set forth in
the left hand column.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID.
TER.'\S Of COl/TEACT:
THE ANNeAL LANDSCAPE MAINTENANCE CONTRACT WILL BE
FOR A ONE YEAR PERIOD BEGINNING JULY 1, 1993 AND
ENDING JUNE 30, 1994.
THIS CONTRACT SHALL NOT BIND NOR PURPORT TO BIND
THE CITY Of SAN BERNARDINO fOR ANY CONTRACTUAL
COMMITMENT IN EXCESS Of THE ORIGINAL CONTRACT
PERIOD. THE CITY SHALL HAVE THE RIGHT, AT ITS
SOLE OPTION, TO RENEW THE CONTRACT fOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS. IN THE EVENT THE
CITY EXERCISES ITS OPTIONS, ALL TERMS, CONDITIONS
AND PROVISIONS Of THE ORIGINAL CONTRACT SHALL
REMAIN THE SAME AND APPLY DURING THE EXTENSION
PERIOD.
TIME OF COMPLETION:
0u...,.1~'~
,
I
,
--+-_.~_. -~..--- ---
1
I (1-u.~~~
1_________
--~-i
I
I
!
THE CONTRACTOR SHALL DILIGENTLY PROSECUTE THE
WORK FOR THE TERM OF THE CONTRACT.
'_ _.._~_h'_'__.___'.
RES 93-295
PAYMENT OF WAGE ~TE:
THE CONTRACTOR WILL BE R~QUIRED TO ADHERE TO THE
STATE DEPARTMENT OF INDUSTRIAL RELATIONS FOR
PAYMENT OF PER DIEM WAGES FOR EACH WORKMAN NEEDED
IN EXECUTION OF THIS CONTRACT. THE MINIMUM WAGE
SHALL BE TlIAT \mICH IS DETERMINED BY THE STATE
DEPARTMENT OF INDUSTRIAL RELATIONS. THE CITY
SHALL HAVE THE RIGHT TO INTERVIEW ANY WORKMAN ON
THE PROJECT SITE IN ORDER TO VERIFY PAYMENT OF
SAID WAGES.
~~~
-----.------------
SOUND CONTROL EQUIPMENT:
THE CONTRACTOR SHALL COMPLY WITH CHAPTER 8.54 OF
THE CITY OF SAN BERNARDINO MUNICIPAL CODE
REGULATING AND PROHIBITING LOUD, UNNECESSARY AND
EXCESSIVE NOISES.
EACH INTERNAL COMBUSTION ENGINE, USED FOR ANY
PURPOSES ON THE JOB OR RELATED TO THE JOB, SHALL
BE EQUIPPED WITH A MUFFLER OR A TYPE RECOMMENDED
BY THE MANUFACTURER. NO INTERNAL COMBUSTION
ENGINE SHALL BE OPERATED ON THE PROJECT WITHOUT
SAID MUFFLER.
NO EQUIPMENT, MACHINERY, OR APPARATUS THAT PERMITS
LOUD AND EXCESSIVE NOISE SHALL BE OPERATED DURING
THE HOURS OF 10:00 P.M. AND 7:00 A.M., UNLESS
APPRO'.'AL HAS FIRST BEEN SECURED FROM THE MAYOR AND
CO~'Y.ON COUNCIL OF THE CITY OF SAN BERNARDINO.
SAID ~OISE LEVEL REQUIREMENTS SHALL APPLY TO ALL
E'~'--: = ?~~ENT ON THE JOB OR RELATED TO THE JOB,
I~C~~DING BUT NOT LIMITED TO TRUCKS, MOWERS, WEED
E;..:ERS, BLOWERS AND EDGERS. THE USE OF LOUD SOUND
S IC:;;"LS SHALL BE AVOIDED IN FAVOR OF LIGHT
W;"RNINGS EXCEPT THOSE REQUIRED BY SAFETY LAWS FOR
THE PROTECTION OF PERSONNEL.
~-f--".
--------.- .-
PAYMENTS:
PAYMENT WILL BE MADE TO THE CONTRACTOR ON OR ABOUT
THE 15TH DAY OF EACH CONSECUTIVE MONTH DURING THE
TERM OF THE Nu~BER OF MONTHS ENCOMPASSED BY THE
CONTRACT TERM. THE FIRST PAYMENT MAY BE PRO-RATED
IN ACCORDANCE WITH THE ACTUAL PORTION OF THE MONTH
WORKED. THE REQUEST FOR PAYMENT SHALL BE HAND
DELIVERED TO THE PROJECTS COORDINATOR AT THE
MONTHLY EVALUATION MEETINGS.
ANY REQUIRED MAINTENANCE, WHICH IS NOT PERFORMED
AT ITS REQUIRED INTERVAL, SHALL RESULT IN A
REDUCTION IN THAT MONTHS COMPENSATION AS
DETERMINED BY THE ACREAGE INVOLVED MULTIPLIED BY
THE MONTHLY UNIT PER ACRE COST.
~~p+"/~
RES 93-:Z2.L
PROJECT APPEARANCE:
THE CONTRACTOR SHALL ~~INTAIN A NEA~ APPEARANCE TO
THE WORK.
IN ANY AREA VISIBLE TO THE PUBLIC, THE FOLLOWING
SHALL APPLY:
DEBRIS DEVELOPED DURING REGULAR. MA TNTENANCE
OPERATIONS SHALL BE DISPOSED OF, AT THE
CONTRACTORS EXPENSE, TO AN APPROVED DISPOSAL SITE.
IF STOCKPILING IS NECESSARY, THE MATERIAL SHALL BE
REMOVED OR DISPOSED OF DAILY.
FULL COMPENSATION FOR CONFORMING TO THESE
REQUIREMENTS SHALL BE CONSIDERED AS INCLUDED IN
THE PRICES PAID FOR THE VARIOUS CONTRACT ITEMS OF
WORK INVOLVED AND NO ADDITIONAL COMPENSATION WILL
BE ALLOWED THEREFORE.
---" ---.---.. . .-..-.-.- ..-- --~~----_.
FAITHFUL PERFORMANCE:
THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY
SERVICES SHALL HAVE COMPLETE CONTROL OF THE
SUPERVISION AND PERFORMANCE ELEMENTS OF THE
MAINTENANCE CONTRACT. THE PROJECTS COORDINATOR OR
HIS DESIGNEE SHALL BE RESPONSIBLE FOR CHECKING
CONTRACTORS PERFORMANCE. THE CONTRACTOR SHALL BE
NOTIFIED OF ANY MAINTENANCE FAILURE AND WILL HAVE
24 HOURS TO RESPOND TO BRING ANY MAINTENANCE
FAILURES UP TO CONTRACT STANDARDS. IF AFTER 24
HOURS THE SAID PROBLEM HAS NOT BEEN RESOLVED, A
FO~M~L NOTICE ~nICH MAY BE VERBALLY IN PERSON OR
VERBALLY BY TELEPHONE, WILL BE GIVEN TO CONTRACTOR
OR CONTRACTORS DESIGNEE, TO RESOLVE SAID PROBLEM
IN 2~ HOURS (2ND 24 HOUR NOTICE). IF THE PROBLEM
IS STILL PRESENT ON THE SPECIFIC TARGET, THE
PROJECTS COORDINATOR OR HIS DESIGNEE, SHALL NOTIFY
THE DIRECTOR WHO SHALL HAVE THE OPTION OF
TERMINATING THE CONTRACT AND RE-ADVERTISING FOR A
NEW CONTRACTOR. IF CONTRACTOR OR CONTRACTORS
DESIGNEE RECEIVE TWO (2) NOTICES OF MAINTENANCE
FAILURE WITHIN ANY 6 MONTH PERIOD, THE DIRECTOR
SHALL HAVE THE OPTION OF TERMINATING THE CONTRACT
AND RE-ADVERTISING FOR A NEW CONTRACT. IN SUCH
EVENT, THE fu~OUNT OF CASH OR BOND DEPOSITED WITH
THE CITY SHALL BE FORFEITED BY THE CONTRACTOR TO
COVER COSTS TO THE CITY FOR MAINTENANCE, RE-
ADVERTISING AND RELATED EXPENSES.
WORK SCHEDULE:
THE CONTRACTOR SHALL SUBMIT A PROPOSED WORK
SCHEDULE INDICATING THE DAY(S) OF THE WEEK AND
TIME WORK IS TO BE PERFORMED. THE CONTRACTOR
SHALL NOTIFY THE PARKS, RECREATION AND COMMUNITY
SERVICES DEPARTMENT (IN ADVANCE) IF THE WORK
SCHEDULE IS CHANGED.
1
~ta-'/.c-
. -.......... ..--" ..._. -_..
~.J/,
--- -..-----
~..,+,J,'Ct
RES-93.a95-- ..-- _.. --.
HOURS OF LAB0R:
THE CONTRACTOR SHALL CONDUCT HIS OPERATIONS DURiNG
THE HOURS OF 7:00 A.M. TO 5:00 P.M. AND ONLY
MONDAY THROUGH SATURDAY UNLESS OTHERWISE SPECIFIED
BY THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY
SERVICES.
a...4fJM~
VANDALISM/THEFT:
-- - -- ----- -------. -- ..-- ----
THE CONTRACTOR SHALL BE RESPONSIBLE FOR PERFORMING
MAINTENANCE, REPAIRS AND REPLACEMENT OF EXISTING
LANDSCAPED AREAS WHICH ARE MAINTAINED UNDER THIS
CONTRACT AND DAMAGED OR ALTERED IN ANY WAY AS A
RESULT OF THEFT AND/OR MYSTERIOUS DAMAGES THAT DO
NOT RESULT FROM THE PERFORMANCE OF THE CONTRACTOR.
~+--'/.&,
A.
.. ...._..._._._._. .__._._n___.._._ ______...___.
ADDITIONAL COMPENSATION WILL BE PROVIDED
ONLY FOR THE COST OF PARTS WHICH ARE
DIRECTLY RELATED TO THE THEFT AND/OR
VANDALISM: LABOR SHALL BE PROVIDED BY
THE CONTRACTOR AT NO ADDITIONAL COST TO
THE CITY.
B. THE FOLLOWING CONDITIONS SHALL BE MET
PRIOR TO THE CONTRACTOR BEING REIMBURSED
FOR THE REPLACEMENT PARTS:
1.
SUBMIT A WRITTEN PROPOSAL FOR THE
REPLACEMENT PART(S) COSTS.
RECEIVE WRITTEN AUTHORIZATION FOR
THE PURCHASE OF THE REPLACEMENT
PARTS BY THE PROJECTS COORDINATOR
OR THE DESIGNATED REPRESENTATIVE.
SUBMIT A PHOTOCOPY OF THE ORIGINAL
INVOICE(S) FOR THE REPLACEMENT
PARTS.
2.
] .
WEEKLY EVALUATIONS:
THE CITY WILL SUBMIT A WEEKLY INSPECTION REPORT TO
THE CONTRACTOR RELATIVE TO THE PROJECT AREA.
CONTRACTOR OR HIS DESIGNEE SHALL ALSO MEET ONCE
EACH WEEK ON SITE FOR FIELD INSPECTION WITH THE
PROJECTS COORDINATOR OR HIS DESIGNEE TO DISCUSS
AND SIGN SAID REPORT.
~~-+e.4(e"
~4F~~
4u~fa4t~
SECTION 7
- ---- ------.-
7-1 DESCRIPTION OF WORK
7-1.01 GENERAL - IT IS THE INTENT OF THESE SPECIAL
PROVISIONS THAT THE MAINTENANCE OF LANDSCAPING AND
IRRIGATION SYSTEM PROVIDED SHALL BE ADEQUATE TO
MAINTAIN THE LANDSCAPING IN A HEALTHY AND
ATTRACTIVE CONDITION AND THE IRRIGATION SYSTEM IN
A FULLY OPERATIONAL MANNER. ALL SERVICES SHALL BE
PROVIDED IN A GOOD WORKMANLIKE MANNER, CONSISTENT
fJA.uto-ld 14.,
RES 93-295
WITH THE STANDARDS, OF THE INDUSTRY AS DETERMINED
BY THE PROJECTS COORDINATOR.
7-1.02 SUPPLIES - ALL SUPPLIES REQUIRED TO
ACCOMPLISH THE ITEMS OF WORK SPECIFIED HEREIN, AND
TO MAINTAIN THE LANDSCAPING IN A HEALTHY
,
ATTRACTIVE CONDITION AND THE IRRIGATION SYSTEM IN
A FULLY OPERATIONAL MANNER, SHALL BE PROVIDED BY
THE CONTRACTOR.
FULL PAYMENT FOR FURNISHING LANDSCAPING AND
IRRIGATION SUPPLIES SHALL BE CONSIDERED AS
INCLUDED IN THE LUMP SUM CONTRACT BID PRICE FOR,
"MAINTENANCE AND REPAIR OF THE LANDSCAPING AND
IRRIGATION SYSTEM", AND NO ADDITIONAL COMPENSATION
WILL BE ALLOWED THEREFORE.
7-1.03 WORK TO BE PERFORMED - THE WORK TO BE
PERFORMED CONSISTS, IN GENERAL, OF THE FOLLOWING:
COMPLETE LANDSCAPE, MAINTENANCE OF ALL CONTRACT
AREAS TO INCLUDE LITTER REMOVAL, IRRIGATION,
PRUNING, SHAPING AND TRAINING OF TREES, SHRUBS,
AND GROUND COVER PLANTS: FERTILIZATION: WEED
CONTROL: CONTROL OF ALL PLANT DISEASES AND PESTS;
MOWING; EDGING: IRRIGATION AND DRAINAGE SYSTEMS:
AND ALL OTHER MAINTENANCE REQUIRED TO MAINTAIN THE
CONTRACT AREAS IN A SAFE ATTRACTIVE AND USEABLE
CONDITION.
4u4P~/.,
4u.,.-Iw.JJ4I
flM.4p t-J/4"
SCHEDULE OF WORK: THE CONTRACTOR SHALL ACCOMPLISH
ALL NORMAL LANDSCAPE MAINTENANCE REQUIRED UNDER
THIS CONTRACT FROM MONDAY THROUGH SATURDAY AND AS
SPECIFIED IN SECTION 9 OF THESE SPECIAL
PROVISIONS. EXCEPTIONS ~~Y BE ~~DE TO NORMAL
WORKING HOURS (7:00 A.M. TO 5:00 P.M.) WHERE
INCIDENCES OF USE MAY BE TOO GREAT DURING THE
HOURS SPECIFIED TO ALLOW FOR PROPER MAINTENANCE.
THE PROJECTS COORDINATOR MAY GRANT, ON A CASE BY
CASE BASIS, PERMISSION TO PERFORM CONTRACT
MAINTENANCE AT OTHER HOURS.
\ tlu..,r"
THE CONTRACTOR SHALL ESTABLISH A SCHEDULE OF
ROUTINE WORK TO BE FOLLOWED IN THE PERFORMANCE OF
THIS CONTRACT. A COpy OF THIS SCHEDULE SHALL BE
PROVIDED TO THE PROJECTS COORDINATOR PRIOR TO THE
PERFORMANCE OF ANY WORK REQUIRED BY THESE
SPECIFICATIONS, AND ANY CHANGES IN SCHEDULING
SHALL BE REPORTED IN WRITING, TO THE PROJECTS
COORDINATOR IMMEDIATELY.
THE CONTRACTOR SHALL CONDUCT THE WORK AT ALL TIMES
IN A MANNER WHICH WILL NOT INTERFERE WITH NORMAL
PEDESTRIAN TRAFFIC ON ADJACENT SIDEWALKS OR
VEHICULAR TRAFFIC ON ADJACENT STREETS OR PARKING
LOTS. IN ADDITION, A SPECIAL NOTIFICATION LISTING
EXACT START DATE FOR FERTILIZATION, AERIFICATION,
RENOVATION, PRUNING AND OTHER INFREQUENT
t1u.4f~/4,
----------------
au..,.t~/t/I;
RES 93-295
OPERATIONS SHALL BE FURNISHED TO THE PROJECTS
COORDINATOR AT LEAsT FIVE (5) WORKING DAYS IN
ADVANCE OF FERFORMING THESE OPE~~TIONS.
SECTION 8
3-1 TECHNICAL SPECIFICATIONS
8-1.01 MAINTATNTNG TRAFFIC - ATTENTION IS DIRECTED
TO SECTION 7-10, "PUBLIC CONVENIENCE AND SAFETY",
OF THE STANDARD SPECIFICATIONS AND THESE SPECIAL
PROVISIONS:
NO TRAFFIC LANE SHALL BE CLOSED BY THE CONTRACTOR.
PERSONAL VEHICLES OF THE CONTRACTOR'S EMPLOYEES
SHALL NOT BE PARKED ON THE TRAVELED WAY AT ANY
TIME.
a.c..,+.JJ~
SECTION 9
i
I
I
I
\
I
I
I
.. ------+
I
I
I
9-1 LANDSCAPE AND IRRIGATION SYSTEM
9-1.01 THE CONTRACTOR SHALL MAINTAIN ALL
IRRIGATION SYSTEMS AT NO ADDITIONAL COST TO THE
CITY TO INSURE PROPER COVERAGE AND FULL WORKING
CAPABILITY AND MAKE ADJUSTMENTS AS NECESSARY TO
PREVENT OVERS PRAY OR EXCESSIVE RUNOFF INTO STREET
RIGHT-OF-WAYS OR OTHER AREAS NOT MEANT TO BE
IRRIGATED.
T,,:: C:;:;TRACTCR SHALL REPAIR OR REPLACE INOPERABLE
F?:::C.;TICN EQCIP~\E~lT TO MAI~lTAIN A FULLY
::RA:-IC:iAL S'iSTEM, INCLCDI~lG BCT NOT LIMITED TO:
S PR r:;r~LER HEADS
SPRINKLER HEAD RISERS
'!ALVE COVERS
VALVE BOXES OR SLEEVES
QUICK COUPLER VALVES AND
SPRINKLER SYSTEM LATERAL
SPRINKLER MAIN (PRESSURE
SPRI~;KLER CONTROL VALVES
SPRINKLER CONTROLLER
VAL'!E WIRING TO CONTROLLER
HOSE BIBBS
PIPING
LINE)
THE CONTP~CTOR SHALL AT NO COST TO THE CITY,
REPAIR OR REPLACE ANY DAMAGED IRRIGATION SYSTEM
COMPONENTS DCE TO HIS O~~ NEGLIGENCE.
ANY REPLACEMENT MUST CONFORM TO THE TYPE AND KIND
OF EXISTING SYSTEM. ANY DEVIATION MUST BE
APPROVED IN WRITING BY THE PROJECTS COORDINATOR.
- -" -
I
I
i
I
,
i
I
i
I
t
I
I 4I.A-4f1d k
I
I
I
I
\
\
\
I
\
RES 93-295
MAINTENANCE SCHEDULES - THE
WORK SHALL BE PERFORMED BY
FREQUENry INnICATED:
FOLLOWING ITEMS OF
THE CONTRACTOR WITH THE
PICKUP OF LITTER AND DEBRIS
AND EMPTYING TRASH RECEPTACLES.
REMOVAL OF LITTER AND
DEBRIS FROM LAKE SHORE-
LINE AND OUT 20 FEET
INTO THE WATER.
IRRIGATION TEST
IRRIGATION REPAIR CHECK
TRIMMING/PRUNING
FERTILIZATION - SMALL
TREES, SHRUBS, GROUND COVER
FERTILIZATION - TURF
WEEDING (ALL SHRUB/
PLANTER BEDS)
RAKING BEDS
SHRUB/PLANTER
BED EDGING
PRU~IING SHRUBS (INCLU-
D I ~IG BOUGA I ~IV I LLEA AND
P'i RACA~;T:-!A)
S~EEPING/BLCWING WALKS
(AfTER MOWING fu~D EDGING)
STEAM CLEANING WALKS
GRAFFITI (REMOVE BY
SAND BLASTING, CHEMICAL
REMOVAL OR BY OTHER
APPROVED METHOD)
SPRAYING FOR PRE-EMERGENTS
SPRAYING FOR BROAD LEAF WEEDS
LAWN MOWING
LAWN EDGING
*LAWN TRIMMING
LAWN AERIFICATION
**LAWN RENOVATING
DAILY
DAILY
WEEKLY
DAILY
BI-MONTHLY
BI-ANNUALLY
QUARTERLY
WEEKLY
WEEKLY
BI-MONTHLY
QUARTERLY
'';EEKLY
MONTHLY
AS NEEDED
OR DIRECTED
BY PARKS
DIVISION
QUARTERLY
BI-ANNUALLY
WEEKLY
BI-MONTHLY
BI-MONTHLY
BI-ANNUALLY
ANNUALLY
au~f.J,~
RES 93-2q~
(PRIOR TO 10':'1-92.)
* WITH A POWER TRIMMER AROUND ALL POLES,
OBSTRUCTIONS, TREE WELLS, SPRINKLER HEADS AND
OTHER MISCELLANEOUS ITEMS AS DESIGNATED BY TilE
PROJECTS COORDINATOR.
** LAWN RENOVATION SHALL INCLUDE:
1-
2 .
3 .
ERADICATION OF UNDESIRABLE SPECIES.
THATCH REMOVAL BY VERTICAL MOWING.
CULTIVATOR BY CORING, GROOVING, SLICING
OR SPIKING.
FERTILIZATION AND POSSIBLY LIMING.
SEEDING (WITH SEED APPROVED BY THE
SUPERVISOR), AND
REPAIR DAMAGED IRRIGATION FACILITIES.
4 .
5.
6.
SAFETY REOUIREMENTS - ALL WORK PERFORMED UNDER
THIS CONTRACT SHALL BE PERFORMED IN SUCH A MANNER
AS TO PROVIDE MAXIMUM SAFETY TO THE PUBLIC AND THE
SAFETY STANDARDS OUTLINED IN THE FEDERAL OSHA
GUIDELINES. THE PROJECTS COORDINATOR RESERVES THE
RIGHT TO ISSUE RESTRAINT OR CEASE AND DESIST
ORDERS TO THE CONTRACTOR WHEN UNSAFE OR HARMFUL
ACTS ARE OBSERVED OR REPORTED RELATIVE TO THE
PERFORMANCE OF THE WORK UNDER THIS CONTRACT.
9-1.02 METHOD OF PERFO~~ING WORK - IRRIGATION
SHALL BE DONE BY THE CSE OF THE AUTOMATIC
SPRINKLER SYSTEMS, WHERE AVAILABLE AND OPERABLE;
HOWE"'ER, F AI LCRE OF THE EXISTING IRRIGATION SYSTEM
TO PROVIDE FUL~ A~W PROPER COVERAGE SHALL NOT
RELIE:':E THE: CONTRAC':"OR OF HIS RESPONSIBILITY.
IN TEOSE AREAS "HERE A~l AUTOt'.ATIC SPRINKLER SYSTEM
IS I,;STALLED, THE CONTRACTOR SHALL INSPECT
PERIODICALLY, THE OPERATION OF THE SYSTEM FOR ANY
MALFUNCTION. THE CONTRACTOR SHALL MAINTAIN ALL
SPRI,IKLER SYSTEMS IN SUCH A WAY AS TO GUARANTEE
PROPER COVERAGE AND FULL WORKING CAPACITY, AND
MAKE wnATEVER ADJUSTMENTS WHICH MAY BE NECESSARY
TO PREVENT EXCESSIVE RUN-OFF INTO STREET RIGHT-OF-
WAY, OR OTHER AREAS NOT MEANT TO BE IRRIGATED.
THIS PERIODIC INSPECTION MAY OCCUR MORE OFTEN, BUT
NOT LESS FREQUENTLY THAN ONE INSPECTION EACH WEEK.
CARE SHALL BE EXERCISED TO PREVENT A WASTE OF
WATER OR EROSION. IRRIGATION SHALL BE
ACCOMPLISHED AS FOLLOWS:
1.
TURF IF ANY SHALL BE IRRIGATED AS REQUIRED,
-' '
TO MAINTAIN HORTICULTURALLY ACCEPTABLE GROWTH
AND COLOR AND TO ENCOURAGE DEEP ROOTING.
ADDITIONAL IRRIGATION SHALL BE PERFORMED IN
au~+~
(Lu,-p~~
I
I
I
I
\ a.u...,.~k,
\
~~~fJ,k.
RES 93-295
THE EVENT OF ,UNUSUALLY HOT/DRY WEATHER I'
CONDITIONS (AS ARE PRESENT DURING WINTER
SANT)'. ~.NA CONDITIONS, OR OTHER TIMES OF LESS
HUMIDITY OR HIGH WINDS, OR DURING A PROLONGED
HIGH TEMPERATURE PERIOD DURING THE SUMMER
MONTHS) .
2. LANDSCAPING ON BANKS AND SLOPES, IF ANY,
SHALL BE IRRIGATED AS REQUIRED, TO MAINTAIN ~~LI~.
HORTICULTURALLY ACCEPTABLE GROWTH AND COLOR, ~~
AND TO ENCOURAGE DEEP ROOTING AND PREVENTING
EROSION.
3.
SHRUB BEDS, IF ANY, SHALL BE IRRIGATED AS
REQUIRED, TO MAINTAIN HORTICULTURALLY.
ACCEPTABLE GROWTH AND COLOR, AND TO PROMOTE
DEEP ROOTING. IRRIGATION RATES FOR SHRUB
AREAS SHALL BE APPLIED IN SUCH A MANNER AS TO
KEEP SURFACE RUN-OFF AT A MINIMUM. THE
IRRIGATION RATE SHALL BE ADJUSTED TO THE
NEEDS OF SHRUB TYPES, SEASONS AND WEATHER
CONDITIONS.
().,u4fA~/4;
4.
NEWLY PLANTED TREES. SHRUBS. GROUND COVER AND
TURF SHALL RECEIVE SPECIAL ATTENTION UNTIL
THESE PLANTS ARE ESTABLISHED. ADEQUATE WATER
SHALL BE APPLIED TO PROMOTE NORMAL, HEALTHY
GROWTH. PROPER BERMS OR BASINS WHERE NEEDED
SHALL BE MAINTAINED DURING THE ESTABLISHMENT
?ERIOD.
... '
-- ~ --- -------
9 -],.0 J PRC:n:1G SHRCBS AND GROC:m COVER PLANTS -
ALL SHRCBS .A:W GROUND COVER PLANTS, IF ANY,
GRC'o'iI:iG IN THE WORK AREA SHALL BE PRCNED AS
RE:;,'':IRED TO MAINT.AIN PLANTS IN A HEALTHY, GRO'o'iING
CO~lDITION. DEAD OR DAl1AGED LIMBS, CLIPPINGS, OR
BRA:lC;.JES SHALL BE RE:-!OVED IMMEDIATELY AND ALL
PRCNING CUTS SHALL BE MADE CLEANLY 'o'iITH SHARP
PReNING TOOLS, WITH NO PROJECTIONS OR STUBS
REMAINING. ANY PRUNING SHALL BE ACCOMPLISHED IN A
MANNER 'o'iHICH WILL MAINTAIN PLANT GROWTH WITHIN
REASONABLE BOUNDS, BUT SHALL PERMIT ALL PLANTS TO
GROW NATURALLY IN ACCORDANCE WITH THEIR NORMAL
GROWTH CHARACTERISTICS. SHEARING, HEDGING OR
SEVERE PRUNI~lG OF PLANTS, UNLESS AUTHORIZED BY THE
PROJECTS COORDINA'rOR" W!LLY(JT BE PERI'lITT~~:._'n___
9-1.04 TREE MAINTE:1ANCE - ALL TREES SHALL BE
MAINTAINED IN THEIR NATURAL SHAPES. PRUNING SHALL
BE PERFORMED IN SUCH A MANNER AS TO PROMOTE THE
BEST GROWTH HABITS, APPEARANCE, AND HEALTH OF THE
TREE. THE CONTRACTOR SHALL, AS A PART OF THIS
CONTRACT, BE RESPONSIBLE FOR TREE PRUNING THAT CAN
BE REACHED BY A PERSON STANDING ON THE GROUND,
WITH A TWELVE (12') FOOT POLE SAW OR PRUNER. THE
CONTRACTOR SHALL BRING TO THE ATTENTION OF THE
PROJECTS COORDINATOR ANY TREE THAT: SHOWS SIGNS
OF ROOT HEAVING AND LEANING, OR HAS HANGING LIMBS,
~~I~
.--. ---- ---'~----
ftu-,.+../~
------- ~ ---
().u. ~ 1" "
RES 93-295
OR IS IN SOME MANNER A SAFETY HAZARD. CONTRACTOR l'
SHALL NOTIFY THE PROJECTS c;UUfWINA'l'OR 48 HOURS I
PRIOR TO ANY PRUNING. I
I
__~_ ____ __ .._+________ . I
9 -1. 05 TREE REPLACEMENT' - ALL -TREEREPLACEMENTS - '---r
WILL BE 24" BOX, IN KIND, AND sHALL INCLUDE THE
REMOVhL OF THE EXISTING TREE AND ROOT BALL. THE 1
CONTRACTOR SHALL PROVIDE A NEW PLANT PIT AND 1
~MENDED SOIL FOR PLANTING. AMENDMENTS TO INCLUDE
COMPOST, NITROGEN WOOD PRODUCT AND FERTILIZER
SUITABLE FOR SUSTAINED TREE GROWTH. PLANT PIT
SHALL BE 2 1/2 TIMES THE DIAMETER AND VOLUME OF
THE ROOT BALL.
PLANTING SHALL BE ACCOMPLISHED ONLY TWICE A YEAR
DURING EITHER THE SPRING OR FALL WITH A LIST
PROVIDED BY THE CITY OF THE TYPE AND LOCATION OF
TREES TO BE REPLACED OR AS DETERMINED BY THE
PROJECTS COORDINATOR.
TREE REMOVAL AND REPLACEMENT DUE TO THE
CONTRACTOR'S NEGLIGENCE SHALL BE AT CONTRACTOR'S
EXPENSE.
ALL NEWLY PLANTED TREES SHALL BE SECURELY STAKED
AT ALL TIMES WITH APPROVED STAKES AND SECURED TO
THE STAKES WITH AT LEAST TWO APPROVED TIES. TREE
TIES SHALL BE INSPECTED MONTHLY AND CORRECTIVE
ACTION TAKEN TO ENSCRE AGAINST GIRDLING AND
ABRASION.
au.~taJ4
-- - ...--~._--- -- .
._.~-_.__..- ------- .. -.---------- -
9-1.06 SOIL FERTILIZER AND PEST CONTROL AGENTS -
SOIL fE?TILIZING A~;D PEST CONTROL AGENTS SHALL
CO~IFC~~ TO THE REQCI?E~ENTS OF THESE SPECIAL
PRO\/IS IO~~S.
A. MtlCRE SHALL NOT BE USED AS A FERTILIZER OR
SOIL CONDITIONING ~~TERIAL.
1. TCRF GRASS
---. -.---"
A.
FERTILIZATION OF ALL TURF GRASS AREAS
WITHIN THE DESIGNATED WORK AREA SHALL BE
ACCOMPLISHED QUARTERLY WITH A COMPLETE
CO~ERCIAL FERTILIZER IN HOMOGENOUS
PELLET FORM. FERTILIZER SHALL CONTAIN 2
4-D AND MDPP, TO PROVIDE EFFECTIVE, SAFE
CONTROL OF COMMON BROAD LEAF WEEDS.
GUARANTEED ANALYSIS SHALL BE APPROVED BY
THE PROJECTS COORDINATOR.
--_.~----_.
B.
FERTILIZER SHALL BE PACKAGED IN MULTI-
WALL PAPER BAGS, POLYETHYLENE-LINED FOR
MOISTURE RESISTANCE.
----.
C.
FERTILIZER SHALL BE APPLIED AT A RATE TO
PROVIDE THE REQUIRED ELEMENTS NECESSARY
FOR HEALTHY GROWTH AS DETERMINED BY THE
~~_.,tdJl.rt
-' j
~iJ,f.e,
IJ-<< ,,+dJl~
----- --.--------- -
().A.L4f foiJ(f.
RES 93-295
PROJECTS COORDINATOR OR BASED ON THE
RESULTS OF THE SOILS TESTING AND AT THE
'l'lMf;~ ~PECIFIED BELOW:
JULY 1
OCTOBER 15
JANUARY 15
APRIL 15
JULY 15
NOVEMBER 1
FEBRUARY 1
MAY 1
---.----.
B.
SHRUB BEDS, GROUND COVER AND SMALL TREE
FERTILIZATION
1.
FERTILIZATION OF ALL SHRUB BEDS, GROUND
COVER AREAS AND ALL YOUNG TREES (3"
CALIPER AND SMALLER) WITHIN THE
DESIGNATED WORK AREA SHALL BE
ACCOMPLISHED TWO (2) TIMES PER YEAR WITH
A COMMERCIAL GRADE FERTILIZER HAVING THE
GUARANTEED ANALYSIS OF 6-10-4 OR EQUAL.
GUARANTEED ANALYSIS SHALL BE APPROVED BY
THE PROJECTS COORDINATOR.
------ -"- ._---~
2.
FERTILIZER SHALL BE APPLIED AT THE RATE
SPECIFIED ON THE PACKAGE FOR TYPE OF
PLANT MATERIAL. FERTILIZER SHALL BE
APPLIED AT THE TIMES SPECIFIED BELOW:
OCTOBER 1
MARCH 15
OCTOBER 15
APRIL 1
3 .
ADEQUATE IRRIGATION WILL IMMEDIATELY
fOLLOW THE APPLICATION OF FERTILIZER TO
fORCE fERTILIZER MATERIAL TO REST
DIRECTLY ON THE SOIL SURFACE.
-- _._------_.~-
C. :1A TERIALS
THE fERTILIZER SHALL BE DELIVERED TO THE SITE
IN THE ORIGINAL UNOPENED CONTAINERS BEARING
THE MANUfACTURER'S GUARANTEED ANALYSIS.
9-1.07 WEED CONTROL - ALL LANDSCAPED AREAS WITHIN
THE SPECIfIED MAINTENANCE AREA INCLUDING LAWNS,
SHRUB AND GROUND COVER BEDS, PLANTERS, TREE WELLS,
AND AREAS COVERED WITH ORNAMENTAL ROCKS, SHALL BE
KEPT fREE Of WEEDS. A WEED WILL BE CONSIDERED AS
"ANY UNDESIRABLE OR MISPLACED PLANT". WEEDS SHALL
BE CONTROLLED EITHER BY HAND, MECHANICAL OR
CHEMICAL METHODS. THE PROJECTS COORDINATOR MAY
RESTRICT THE USE OF CHEMICAL WEED CONTROL IN
CERTAIN AREAS. COMPLETE REMOVAL OF ALL WEED
GROWTH SHALL BE ACCOMPLISHED ONE (1) TIME EACH
THIRTY (30) DAYS. THIS SECTION INCLUDES ALL
UNDESIRABLE GROWTH ADJACENT TO CURBS, GUTTERS AND
SIDEWALKS.
~
~4f1all~
-. .._~ -.... .._----_.- ... .
~<-4f+"'~
().u,~f~/~
___._ _.' -.0 __,
~fdJ.,
---~~..- --..- --~
~M4
----- ---"
.- - - - --" - ... _.-." ---.---
--- --" .- . --~- - --- - ---. - -------
RES 93~295
--+ ~ --.. --
q-l.OR DISEASE AND PEST CONTROL - THE CONTRACTOR
~HALL REGUL~RLY INSPECT ALL LANDSCAPED AREAS FOR
PRESENCE OF DlS~ASE, INSECT OR RODENT INFESTATION.
THE CONTRACTOR SHALL ADVISE THE PROJECTS
COORDINATOR IF DISEASE OR INSECT INFESTATION IS
FOUND ON .~y PL~~T, IDE~TIFYING THE DISEASE OR
INFESTATION AND SPECIFYING CONTROL MEASURES TO BE 1'14fi... ~ L
TAKEN. UPON APPROVAL OF THE PROJECTS COORDINATOR, ~ ~~
THE CONTRACTOR SHALL IMPLEMENT THE APPROVED
CONTROL MEASURES, EXERCISING EXTREME CAUTION IN
THE APPLICATION OF SPRAY MATERIAL, DUSTS, OR OTHER
~_~TERIALS UTILIZED. THE CONTRACTOR SHALL UTILIZE
ALL SAFEGUARDS NECESSARY DURING DISEASE OR INSECT
CONTROL OPERATIONS TO ENSURE SAFETY OF THE PUBLIC
AND THE EMPLOYEES OF THE CONTRACTOR.
------- - . --- ----- -- .._-- ------ -- --------------.
9-1.09 LAWN - ALL LAWN AREAS WILL BE MAINTAINED
AS FOLLOWS:
A.
ALL TURF SHALL BE EDGED ADJACENT TO ALL
IMPROVED AND UNIMPROVED SURFACES; TURF EDGES
SHALL BE MAINTAINED IF THE TURF AREA ABUTS A
SHRUB BED, PROPERTY LINE OR TO MAINTAIN A
TURF DELINEATION.
4A.~.,,+d41C1
B.
FERTILIZER SHALL BE APPLIED IN GRANULAR FORM
AND SHALL BE MOISTURE-FREE SO AS TO OBTAIN
OPTIMUM SPREAD. NOTIFY THE PROJECTS
COORDINATOR 2-3 DAYS BEFORE APPLICATION AND
SUBMIT BAG TAG.
4A.,~Mlc,
C.
ALL LAWN AREAS INCLUDED IN THIS CONTRACT
SHALL BE MOWED WITH APPROVED POWER-PROPELLED
REEL-TYPE OR ROTARY MOWERS. THE MOWERS SHALL
BE EQUIPPED WITH CATCHERS. MOWING SHALL BE
DONE IN SUCH A ~~NNER AS TO PREVENT RUTS OR
DEPRESSIONS FROM FORMING BY THE w~EEL AND/OR
THE WEIGHT OF THE MOWER.
IJ~
SpfUi';;~
D.
au.~-Id~
E.
MOWERS SHALL BE MAINTAINED TO PROVIDE A
SMOOTH, EVEN CUT WITHOUT TEARING; MOWERS ARE
TO PROVIDE A UNIFORM, LEVEL CUT NO HIGHER
THAN TWO (2) INCHES.
INCLEMENT WEATHER MAY PRECLUDE ADHERENCE TO
THE FREQUENCY SCHEDULE OF MOWING. THE
CONTRACTOR MAY REQUEST, FROM THE PROJECTS
COORDINATOR FOR REASONS OF RAIN OR PROLONGED
COLD, ALTERATION OF THIS MOWING FREQUENCY.
RENOVATION SHALL BE ANY APPROVED OPERATION
THAT REMOVES ACCUMULATED THATCH FROM TURF
AREAS; A SCHEDULE OF EQUIPMENT TO BE UTILIZED
BY THE CONTRACTOR SHALL BE SUBMITTED TO THE
PROJECTS COORDINATOR TEN (10) DAYS PRIOR TO
BEGINNING WORK; RENOVATION SHALL OCCUR UPON
THIRTY (30) DAYS NOTICE FROM THE PROJECTS
().u...M~
F.
~4f.lJ,k
I RES 93-295
G.
COORDINATOR.' CARE SHOULD BE TAKEN DURING THE
RENOVATION PROCESS TO ASSURE A NEAT AND CLEAN
APPEARANCE TO TURF AREAS AFTER THE RENOVATION
PROCESS HAS TAKEN PLACE.
OVERSEEDING SHALL BE DONE ON AN ANNUAL BASIS
FOLLOWING THE FALL RENOVATION AND PRIOR TO
OCTOBER 1 OF EACH YEAR. ALL TURF AREAS SHALL
BE OVERSEEDED WITH A SEED MIX THAT MEETS WITH
THE PROJECTS COORDINATOR'S APPROVAL. STEPS
MUST BE TAKEN DURING THE RENOVATION PROCESS
TO ENSURE SEED TO GROUND CONTACT. FAILURE TO
REALIZE A MINIMUM OF 75% GERMINATION WILL
REQUIRE RESEEDING BY THE CONTRACTOR AT NO
EXTRA COST TO THE CITY.
H.
TURF AREA SHALL BE AERIFIED A MINIMUM OF TWO
TIMES EACH YEAR. AERIFICATION WILL BE
SCHEDULED IMMEDIATELY PRIOR TO THE JULY AND
JANUARY FERTILIZATION. UNDER ADVERSE
CONDITIONS OR AS A RESULT OF HIGH USE WHERE
TURF IS SUFFERING FROM COMPACTION,
AERIFICATION MAY BE NECESSARY AT MORE
FREQUENT INTERVALS. THE FREQUENCY INTERVALS
SHALL BE AS REQUIRED TO PROMOTE HEALTHY
VIGOROUS GROWTH AS DETERMINED BY THE PROJECTS
COORDINATOR. A SCHEDULE OF AERIFICATION
EQUIPMENT TO BE USED SHALL BE SUBMITTED TO
THE PROJECTS COORDINATOR TEN (10) DAYS PRIOR
TO BEGINNING WORK.
I .
ALL GRASS CLIPPINGS ARE TO BE REMOVED BY
MEANS OF THE APPROPRIATE ATTACHMENTS TO
MOWERS OR BY USE OF OTHER MECHANICAL DEVICES
NECESSARY TO ACHIEVE A CLENJ, NEAT APPEARANCE
OF TURF AREAS.
E~ERGENCY AND PROBLEM RESPONSE:
THE CONTRACTOR SHALL RESPOND WITHIN 30 MINUTES
AFTER NOTIFICATION BY CITY STAFF OF ALL EMERGENCY
AND/OR NON-EMERGENCY SITUATIONS.
EMERGENCY SITUATIONS: THE CONTRACTOR WILL INSPECT
THE EMERGENCY WITHIN 30 MINUTES. AFTER
INSPECTION, THE CONTRACTOR WILL DIRECT THE
NECESSARY PERSONNEL AND EQUIPMENT TO CORRECT THE
EMERGENCY. ACCEPTABLE LENGTH OF PERSONNEL
RESPONSE TIME IS 1 HOUR.
NON-EMERGENCY SITUATION: THE CONTRACTOR SHALL
MAKE CONTACT WITHIN 30 MINUTES (IN PERSON OR BY
TELEPHONE) WITH THE PERSON REPORTING THE PROBLEM.
THE CONTRACTOR SHALL SUBMIT A LIST OF ALL CHEMICAL
HERBICIDES OR PESTICIDES PROPOSED FOR USE UNDER
THIS CONTRACT FOR APPROVAL BY THE PROJECTS
COORDINATOR. THIS LISTING SHALL BE LIMITED TO
tLu4f'hJk,
~...~~
~~+..IJ~
4,u.4f~~
~ Cf' M l.t;,
cLLt.4.f'+,J,( ~
(J-&c. .,f"J,If-
RES 93:-295
CHEMICALS APPROVED BY THE STATE OF CALIFORNIA,
DEPARTMENT OF AGRICULTURE, AND SHALL INCLUDE THE
EXACT BRAND NAME AND GENERIC FORMULATION,
CALIFORNIA REGISTRATION NO. AND CHEMICAL ABSTRACT
SERVICE NUMBER (CAS #), AND BASED ON THE
RECOMMENDATIONS OF A LICENSED PEST CONTROL
ADVISOR. THE USE OF CHEMICALS SHALL CONFORM TO
THE CURRENT SAN BERNARDINO COUNTY DEPARTMENT OF
AGRICULTURE REGULATIONS.
fJu.~k.
NO CHEMICALS, HERBICIDE OR PESTICIDE SHALL BE
APPLIED UNTIL ITS USE IS APPROVED, IN WRITING, BY
THE PROJECTS COORDINATOR OR THE DESIGNEE AS
APPROPRIATE FOR THE PURPOSE AND AREA PROPOSED.
B. SPRAYING OF CHEMICALS NOT BE PERMITTED UNDER
WINDY CONDITIONS AS DETERMINED BY THE
DESIGNATED PARK INSPECTOR FROM THE DEPARTMENT
OF PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT.
flu-~M~
~-~~~-----
~~M("'-'
A. PEST CONTROL AGENTS SHALL BE AS REQUIRED BY
THE LANDSCAPE COST ESTIMATING REFERENCE.
-- --.-------------.------
C. SPRAYING OF CHEMICALS WITH TOXICITY CATEGORY
1 SHALL NOT BE UTILIZED, UNLESS WRITTEN
APPROVAL HAS FIRST BEEN OBTAINED FROM THE ID -L- LI
DIRECTOR OF PARKS, RECREATION AND COMMUNITY ~ <... 4oC"f1IAI .c.;
SERVICES AND UNLESS A PERMIT HAS BEEN ,-
OBTAINED FROM THE COUNTY OF SAN BERNARDINO
DEPARTMENT OF AGRICULTURE.
ALL OTHER AREAS, SUCH AS SIDEWALKS, CURBS,
GeTTERS, EXPANSION JOINTS, MEDIAN HARDSCAPE,
W:THIN THE CONTRACT DEFINED AREAS, SHALL BE KEPT
FREE OF WEEDS AS PER THE MAINTENANCE SCHEDULE FOR
WEEDING.
~~-I~ (~
33 ACRES
NUMBER OF ACRES:
-_.-.--,~- -~. -~-
--- ----- -'--- ------
UNIT PRICE PER ACRE:
$ 1.1..&~. ,,~
TOTAL BID PRICE
$1.4-, ~p,f) , ~' :
I
--.----
RES 93-295
BIDOFRS P~OPOSAL AND STATEMENT '
FOR THE SERVICES FURNISHED AND ALL MATERIAL AND LABOR AS REQUIRED BY
THE CITY OF SAN BERNARDINO. CALIFORNIA. IN ACCORDANCE WITH SPECIFI-
CATION NO.~~-n2- .
TO THE CITY OF SAN BERNARDINO
SAN BERNARDINO. CA.
GENTLEMEN:
THE UNDERSIGNED AS BIDDER DECLARED THAT HE HAS CAREFULLY EXAMINED THE
LOC~IO~ TH~ROPOSED WORK. THAT HE HAS EXAMINED SPECIFICATION
NO. . "0 AND IS FAMI LIAR WITH SAME AND THAT HE HEREBY PROPOSES
AND AGREES TO FURNISH ALL LABOR. MATERIAL AND EQUIPMENT AND DO ALL THE
WORK REQUIRED TO 0 PLETE THE PROJECT IN ACCORDANCE WITH SAID SPECIF-
ICATION NO. IN THE TIME AND MANNER THEREIN PRESCRIBED.
SHOULD THE C TY 0 BERNARDINO ACCEPT THE BID PROPOSAL INCORPORATED
HEREIN.
TOTAL PRICE FOR
h~-~
V
$..:14. ~ .60
~_~U-~Wk~
(PRINT WORDS) ,
THE UNDERSIGNED AS BIDDER INCLUDES IN THIS PROPOSAL THE WORK REQUIRED
IN SiRICT CONFORMITY WITH CITY OF SAN BERNARDINO SPECIFICATIN No...F..9'4.0~
AND ~LL ADDENDA ISSUED BY THE CITY OF SAN BERNARDINO AND RECEIVED DURING
THE SIDDING PERIOD, AND ACKNOWLEDGES HAVING RECEIVED SAME BY FILLING
!N ~HEIR RESPECTIVE NUMBERS AND DATES AS FOLLOWS:
,ADDE::DA 'iDS.
DATED
-
PURSUANT TO SECTION 21 OF THE GENERAL SP CIFICATIONS. THE CITY MAY TAKE
A PROMPT PAYMENT DISCOUNT OF PERCENT OF THE TOTAL
AMOUNT OF THE INVOICE IN THE EVENT T CITY MAKES PAYMENT TO THE CONTRACTOR
WITHIN THE SPECIFIED DAYS OF RECEIPT AND APPROVAL OF VENDOR'S INVOICE.
THE UNDERSIGNED AS BIDDER. HEREBY OECLARES THAT THE ONLY PERSONS OR
FIRMS INTERESTED IN THE PROPOSAL AS PRINCIPAL OR PRINCIPALS IS OR ARE
NAMED HEREIN AND THAT NO OTHER PERSONS OR FIRMS THAN HEREIN MENTIONED'
HAVE ANY INTEREST IN THIS PROPOSAL OR IN THE CONTRACT TO BE ENTERED
INTO' THAT THIS PROPOSAL IS MADE WITHOUT CONNECTIOt'i WITH ANY OTHER PERSC::,
COMPANY OR PARTIES MAKING A BID OR PROPOSAL; AND THAT IT IS IN ALL RESPECTS
FAIR AND IN GOOD FAITH WITHOUT COLLUSION OR FRAUD.
THE UNDERSIGNED AGREES THAT THE BID SURETY ACCOMPANYING THE BID SHALL
BECOME THE PROPERTY OF THE CITY OF SAN BERNARDINO, SHOULD HE FAIL OR
REFUSE TO EXECUTE THE CONTRACT OR FURNISH BONDS AS CALLED FOR IN THE
SPECiFICATIONS WITHIN THE TIME PROVIDED.
-8-
Rl s-'o-:?
~\'C
RES 93-295
BtDDERS PROPOSAL AND STATEMENT' (CON'i)
IH~ UNDERSIGNED HEREBY DESIGNATES AS HIS OFFICE TO WHICH ALL NOTICES OF OFFICAL
CORRESPONDENCE MAY BE MAILED. TELEGRAPHED OR DELIVERED:
IT IS UNDERSTOOD AND AGREED THAT THIS BID MAY BE WITHDRAWN AT ANY TIME PRIOR TO
THE SCHEDUlED TIME FOR THE OPENING OF BIDS OR ANY AUTHORIZED POSTPONEMENT THEREOF.
FIRM NAME:
~
:It YlL1/70
STATE CONTRACTOR'S LICENSE NUMBER:
BUSINESS ADDRESS: ~4:). aa..
BY: NAME (PRINT) .-1)AI!l1Lt"
TITLE: 0 ,
SIGNA TURE: )(.
ow
:t' ~"1ttJ
BUSINESS PHONE:
D"TE: 5/1.6/ tl
~WTE: U~:S:G,'IED BIDS RECEIVED IN THE OFFICE OF THE PURCHASING AGENT ARE CmjSr~ER-
ED ILLEG~L BIDS r\ND ~rLL NOT BE ACCEPTABLE FOR CONTRACT CONSIDERATION.
-IN CASE OF JISC~EPANCY BET~EEN ~ORDS AND FIGURES. THE WORDS SHALL PREVAIL. ?JR-
SU,~:~T '10 ThE5!:: 5?ECIF:CATIO::S. TOTAL (BID) PRICE SHALL INCLUDE ALL LABOR. flATE",-
:AL ,';::0 EQUIP,'.IE:n ceSTS, A_L APPLICABLE TAX. ALL BONDS AND INSURANCE AND ALL
OTriER I T:.\E5 OF !::XP::NSE I NC DErmAL TO THE CONTRACT.
IF AN INDIVIDUAL SO STATE. IF A FIRM OR CO-PARTNERSHIP. STATE THE FIRM NAME AND
GIVE THE NAMES OF ALL INDIVIDUAL. OR CO-PARTNERS COMPOSING THE FIRM. IF A CORPOR-
"TION STA'IE LEGAL NAME OF THE CORPORATION. ALSO THE NAMES OF THE PRESIDENT. SECRE-
TARY. TREASURER AND MANAGER THREOF.
'NOlV'O\JAL.
IF lOCAL BUSINESS FURNlSH CURRENT SAN BERNARDINO CITY BUSINESS LICENSE NO.~"~
THE CITY OF SAN BERNARDINO RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO
WAIVE ANY INFORMALITIES.
-9-
Rl 8-10-89
Svc
RES 93-295
VENDORS NOT!
ON ALL CERTIFICATES OF INSUP.ANCE THE ISSUENCE OF POLICIES WITH
RESPECT TO THE COVERAGE MUST, AND I INSIST, MUST CONVEY, RELATE,
IDENTIFY THE PARTICULAR OFFERING OF REQUEST TO THIS MATTER.
THE SPECIFIC BIn NUMBER OR LETTER REQUEST DATE MUST TIE THE
DOCUMENT TO THE RESPONSE. WITHOUT THIS CONNECTION THE CERTIFICATE
HAS NO MEANING AND UNLESS THE CONFIRMATION IS OBVIOIUS THE BID
REQUIREMENT WILL BE CONSIDERED NON-RESPONSE.
* * *
ST ......,. "'SURANC - ,-
l- ~~:~' e
'..,. HillS. CAlJFOfINIL
,.,
BONO NO. 00000e151
PREMIUM Premium Included
in bid bond service
BID DATE 5127/93
PUBLIC WORKS BID BOND
Know all men by these presents
That we, MENTONE TURF SUPPLY
(hereinafter called PflnclPal),-aS-Pflnclpal, and AMWEST'SURETY INSURANCE COM .. n___ uu
Surety), organized and eXisting under the laws 01 the State of California and authoflzed to I~~~:~t ~ ~~~~~~~~~ei~"t;~~~~;~ I~dtl:,~d
State of CALIFORNIA
, as Surety, are held and firmly bound unto
CITYOF SAN BERNARDINSl PARK~DEPARTMENT
(heremafter called Obligee) In the penal sum ot Ten
percent (10% ) of the bid amuunt, but Illllu ,;,; Ii"
Seven Thousand Five Hundred and 00 100
Dollars ($ / SOD ou
NOT ARY ACKNOWLEDGMENT
Stale of CALIFORNIA
County of SAN BERNARDINO
On May 20, 1993
before me, S. L. KYSETH
(here Insert Ildrfll;:1 i\JIJlc1l,
PubliC, personally appeared WILLIAM G. BAILEY , personally known tu me Iul I" ""d
to me on the baSIS of satisfactory eVidence) to be the person(s) whose name(s) Is,are subscnbed tu the "ltll'"
Instrument and acknowledged 10 me all that he she,they executed the same In his her their authOrIZed capacltylleol d''''
that by hiS her thell S1gnature(SI on the Instrument the person( perSOnl,1 deled
executed the Instrument
CAPACITY CLAIMED BY SIGNER
8 0ff1CW.-
, S.L KYSETH
lOW'" NlUC . CAuFORMIA
~ IE_'II)IoIO COUNTY
"'" c_ Ex,,"" FeD. 24. litS
SIGNER REPRESENTING
Slgnature----
hand and ott\clal seaL
/
,/
~
WITNESS my
/
, /
/-:""--r _
ATTENTION NOTARY: Although the informallon requested below II OPTIONAL, it could prevent fraudulent attachment at thi:i certlllcale
PAFlH.i::RISI
!81 A DO,-H',t. ( IN fACT
o fRUSTEE(SI
o SUBSCRIBING WITNESS
GUARDIAN CONSERVATOR
o OTHER
NAME OF PEASON(Sr OR c,N]I:,
INDIVIDUAUSl
o CORPORATE
OFFICERISI
AMWEST SURET\
INSURANCE COMPAr"
Number of Pages:
2
Document Date
5/20/93
I
1
I
I
THIS CERTIFICATE MUST
BE ATTACHED TO THE
DOCUMENT DESCRIBED
HEREIN:
Document Title or Type
Public Works Bid Bond
Slgner(s) other than named above:
Nilne__
A UN.A90'6 (7m'l
-
4
RESOLVED, that the PresIdent or any Vice President, in conjunction with the Secretary or any Assistant Secretary,
may appomt attorneys-m-fact or agents wtth authOnty as deftned or linuted in the msaument eVldencmg the appomtment
in each case, for and on "ehalf of the Company, to execute and deliver and affix the seal of the Company to bonds,
undertakmgs, recognizancr:~, and suretyship obhgatio,ns of all kmds~ and said officers may remove any such attomey.m.
fact or agent and revoke any power of attorney pre\,ously granted to such person.
RESOLVED FLRTHER. that anv bond. undenakmg, recogmzance, or suretJ'shlP obliganon shaU be valid and bmdmg
upon the Company:
(n when Slgned by the Presldent or any Vice PresIdent and attested and sealed (If a seal be requmd) bv any
Secretary or .-\SSlstant ~ccreL:lr;;: or
(ii) when signed by ~b.e Pr~51dcm or any \'tce Presldent or Secretary or .Assistant Secretary, and countersigned
J.nd sealed \If J 3d! Je c-(~.'...:~red' 1:11' J. duly Juthor::ed anomey-tn-fact or agent: or
(iiD when duly executed Jr.d 5e:Jled uf J seal be reqUlred) by one' or more attorneys-tn-fact or agents pursuant
to and \\1thm the lmuts ot :hc authonty e\ldenced by the power of attorney issued by the Company to
such person \..~r ~<.?~50:-,S
RE50L\.ED FLKTl-iB. ::CJl
:':ic :,',,::;i_1'.'~~L d .1m' Jutnon:e:d omcer J.nd the seal of the Company- may be ::tfflxcd by
.:;C-:[i\..~r. :'~L~L,_-,i .:'_llh0n:in~ the t'xecutlon and dellyery oi any bond. _::-'< .
,,_ ::-.2 Cl :~i:;Jr.y' Jr.d 5U(~ sIgnature Ji.d 5t'Ji \vr.e:1 50 used S:--.~l.. -
:~,(:,::;:.i~c ~0 Jr'S ;:'\.."s':~
:-c~:C::-:::.1r'.c.:c< _',_~~".:.::,
:<,:.'.:.:' ~~';''::: Jr<~
c' ....~,'~c'-
3 :~--,
':.:' 3','::':.
, ~,
7~1J.. e -1~'7..L
~p~
/
".- r- ',-l~~
:"-..- ,-..
u (C:":(':-'.
:,l ;"""'c
.::': ::-..J. ~ . -" 'r'
\.,;~",,::.:',3....< ::.'-.- d,.
"':' --~~
c.
,::> \... .~.
r~-
:<;...~...,.,,,,
, ._7- ~, '.
-~ "'-' .":
.>;, '
...~.
.
-
OF'::';"\' ZEAL
A;'JA a, ZAMUDIQ-SOUS
NoTOl"-i p>-..o6c:.CoIforNO
P'?',f','CiPAL o:fiCE IN
lOS A.V-~-.iS C().jl";T'i
""'~~
cc:-ooer 22. I~J
0-6-5 ~~~
RC5trictions and Endorsements
-';~'::::,:::::~~.::~ - ~ ~ ~ ~ :;~::~ ~ ~