HomeMy WebLinkAbout1994-350
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RESOLUTION NO.
94-350
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO INTERSTATE FIELD SERVICE FOR THE FURNISHING AND DELIVERY
OF BOARD-UP SERVICES, TO BE UTILIZED BY THE PLANNING AND BUILDING
DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-95-09.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Interstate Field Service is the lowest and
best responsible bidder for the furnishing and delivery of Board-
up Services in accordance with Bid Specification F-95-09; pursuant
to this determination, the Finance Director/Purchasing Agent is
hereby authorized and directed to execute an Agreement with
Interstate Field Service, a copy of which is attached hereto,
marked Exhibit "1", and incorporated herein by reference and issue
a purchase order for said Board-up Services to said lowest and
best responsible bidder; such award shall only be effective upon
the issuance of a Purchase Order by the Purchasing Agent; and all
other quotations therefor are hereby rejected.
SECTION 2. The authorization to execute the above
referenced Agreement is rescinded if it is not executed within
sixty (60) days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the city of San
regular
meeting thereof, held on the
Bernardino at a
November
, 199~, by
21st
day of
the following vote, to wit:
/ / / /
/ / / /
/ / / /
/ / / /
10-20-94
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94-350
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER
TO INTERSTATE FIELD SERVICE FOR THE FURNISHING AND DELIVERY OF
BOARD-UP SERVICES, TO BE UTILIZED BY THE PLANNING AND BUILDING
DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-95-09.
Council Members: AYES NAYS
NEGRETE x
CURLIN x
HERNANDEZ x
OBERHELMAN y
DEVLIN y
POPE-LUDLAM x
MILLER y
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ABSTAIN
ABSENT
~~~
The foregoing resolution is hereby approved this
day of November , 199~
22nd
Approved as to form
and legal content:
James F. Penman,
city Attorney
By: /!1/FMI~~
,,/'
10-20-94
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Tom Minor, Mayor
City of San Bernardino
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94 350
AGREEMENT
:x'HIS AGREEMENT is entered into betweenmili!ll!~gW"~!'"
:::::::::::::::::::::~;:;:;;::::::;;
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~~YJ;_~;j_;,II{IICONTRACTORII) and the CITY OF SAN
BBllliAROtNb""'{"Cl'l''{1 )'.'
WITNESSETH:
A. WHEREAS, CITY has need for board-up and clean-up
services within the CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able
to perform said services: and,
C. WHEREAS, CONTRACTOR has provided the lowest responsible
bid for the providing of such services;
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish board-up and clean-up services
to CITY in accordance with Bid Specifications F-95-09.
2. Over the term of this Agreement, CONTRACTOR shall be paid
for such services an amount in accordance with Bid Specification
F-95-09 Bidder's Proposal and Statement and Letter of Agreement
attached hereto as Exhibit A.
3. CONTRACTOR shall provide the Planning and Building
Services Department with a monthly invoice in arrears and shall be
provided payment within thirty (30) days therefrom. CITY retains
the right to challenge all or any part of an invoice.
4. The term of this Agreement shall be one (l) year from the
date first above shown.
s. CONTRACTOR agrees to defend, indemnify, save and hold
CITY, its officer, agents and employees harmless form any claims or
suits that may be brought by third persons on account of personal
injury, death or damage to property or a property or business or
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94 350
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personal interest, arising from any negligent act or omission by
contractor while performing services under this Agreement.
6. While not restricting or limiting the foregoing, during
the term of this Agreement, contractor shall maintain in effect
policies of comprehensive public, general and automobile liability
insurance, in the amount of $1,000,000.00 combined single limit,
and statutory worker's compensation coverage, and shall file copies
of said policies with the CITY'S Risk Manager and Planning and
Building Services Department prior to undertaking any work under
this Agreement.
7. CONTRACTOR shall perform work tasks as directed by the
Planning and Building Services Department, but for all intents and
purposes contractor shall be an independent contractor and not an
agent or employee of the CITY.
8. In the performance of this Agreement and in the hiring and
recruitment of employees, contractor shall not discriminate on the
basis of race, creed, color, religion, sex, physical handicap,
ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be
deposited with the United States Postal Service, postage prepaid
and addressed as follows:
TO THE CITY:
Al Boughey, Director
Planning & Building Services
300 North "0" Street
San Bernardino, CA 92418
TO THE CONTRACTOR:
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94 350
Nothing in this paragraph shall be construed to prevent the
giving of notice by personal service.
XN WXTNESS WHEREOF, the parties hereto have executed this
Agreement on the day and date first above shown.
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By: :;':-.> ::I'J.-.l~~ ~~:~y;;.:,..::,..;:::Ji!U~::~:;:Q:~:, :)r,:;;:..,::.::'J;:II:~::~t)~-t:' .
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S~gnatl.l.re ' '
CITY OF SAN BERNARDINO
Date:
By:
Barbara Pachon,
Finance Director/
purchasing Agent
City of San Bernardino
Approved as to form
and legal content:
James F. Penman,
City Attorney
By:
,
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94 350
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CITY OF
San Bernardino
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PURCHASING. STORES DIVISION
DEAN R MEECH
PURCHASINQ AGENT
-- .'.
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Interstate Field Services, Inc
4734 N. Grand Avenue
Covina, CA 91724
October 6, 1994
Dear Sir,
Your bid (F-95-09) was valid and acceptable in most all areas.
However, the City of San Bernardino will pay no more than the set
fees listed for the following items:
Pages 2 & 3 of Technical Specifications:
#10 Boarding of Openings
Windows:
1. Size A (34" x46" &down).......................$36.75
2. Size B (48" x 56'"down to size A)...............$40.00
3. Size C (80" x 66" down to size B)...............$64.50
Doors:
1. Security Door (one side only).................. .$79.25
includes all hardware
2. Security Door (double)........................ .$146.75
includes all hardware
3. Stationary (no hardware) . . . . . . . . . . . . . . . . . . . . . . . . $48.75
flat rate standard door
4. Sliders, ea~h panel (f,lat Late).......$3C.50 par panel
Reboarding:
1. Resecuring (replacement of hardware only)...... .$10.00
2. Replacement of 2 x 4's only..................... .$8.75
3. Replacement of plywood only. . . . . . . . . . . . . . . . . . . . . $20.00
Temporary Fencing:
1. Security Gates. . . . . . . . . . . . . . . . . . . . . . . . . $82 . 00 per gate
2. Security Fencing. . . . . . . . . . . . . . . . . $3.00 per lineal foot
Graffiti Removal:
1. Graffiti Removal.......100 or less square feet $20.00
2. Graffiti Removal.........100 - 500 square feet $53.25
3. Graffiti Removal...... .100 - 1000 square feet $100.00
250 WEST CLUSTER
CALI~ORNIA 92408
STREET SAN BERNARDINO
7 1 . I ex/iiilif- ''/9 ,1
PRIDE -I
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94 350
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Board-Up Services Acceptance
October 6, 1994
Page 2
Miscellaneous Items (specification 113):
A. Padlocks IA-1l2 Master 15. . . . . . . . . . . . . . . . . . . . . . . $l2. 75
B.Hasp(Sheds/GarageEach)........................$l2.25
C .. Photos...................................................................................... $2 .. 00
D. Lawn Maintenance (Mow/Cut)
500-1500 square feet......$40.00
1500-2500 square feet.....$75.00 ~
2500-3500 square feet....$110.00
3500-4500 square feet....$144.00
over 4500 square feet...$3.20 /100 sq. ft., over 4500
E. Trash removal per load (per 480 lbs) ............$56.00
G. Swimming Pool Draining. ....................... .$133.25
If you consider this fee schedule acceptable I would like to mov.
forward in accepting the bid for contract.
Please acknowledge your acceptance of the San Bernardino fee rates
by signing below and returning this memo as soon as possible.
Thank you.
~~( /&--ZL /
yd H. Corley, a
Acting Purcha~ingAgent
VENDOR ACKNOWLEDGEMENT AND ACCEPTANCE:
Company:
INTERSTATE FIELD SERVICES. INC.
4734 N. GRAND AVE., COVINA, CA 91724-2005
Address:
Name: ROBERT G. GOMEZ
<~L[:nt type)
Signature
Date: 10/12/94
. .
94-350
94 350
AGREEMENT
THIS AGREEMENT is entered into betweenQ!;r~$T~ln!fl~WlID$lVll;Il!J~S~, INC.
':':;';:";:;:":';:::;::::':::';"'::':::'::"::":;':;:::;::::;:~::::::::':':':""'"
,:':",:;:,:;'::':::'::;
I ("CONTRACTOR") and the CITY OF SAN
BERNARDINO " ("et'!'),").
WITNESSETH:
A. WHEREAS, CITY has need for board-up and clean-up
services within the CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able
to perform said services: and,
c. WHEREAS, CONTRACTOR has provided the lowest responsi.ble
bid for the providing of such services;
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish board-up and clean-up services
to CITY in accordance with Bid Specifications F-95-09.
2. Over the term of this Agreement, CONTRACTOR shall be paid
for such services an amount in accordance with Bid Specification
F-95-09 Bidder's Proposal and Statement and Letter of Agreement
attached hereto as Exhibit A.
3. CONTRACTOR shall provide the Planning and Building
Services Department with a monthly invoice in arrears and shall be
provided payment within thirty (30) days therefrom. CITY retains
the right to challenge all or any part of an invoice.
4. The term of this Agreement shall be one (1) year from the
date first above shown.
5. CONTRACTOR agrees to defend, indemnify, save and hold
CITY, its officer, agents and employees harmless form any claims or
suits that may be brought by third persons on account of personal
injury, death or damage to property or a property or business or
1
94 350
personal interest, arising from any negligent act or omission by
contractor while performing services under this Agreement.
6. While not restricting or limiting the foregoing, during
the term of this Agreement, contractor shall maintain in effect
policies of comprehensive public, general and automobile liability
insurance, in the amount of $1,000,000.00 combined single limit,
and statutory worker's compensation coverage, and shall file copies
of said policies with the CITY'S Risk Manager and Planning and
Building Services Department prior to undertaking any work under
this Agreement.
7. CONTRACTOR shall perform work tasks as directed by the
Planning and Building Services Department, but for all intents and
purposes contractor shall be an independent contractor and not an
agent or employee of the CITY.
8. In the performance of this Agreement and in the hiring and
recruitment of employees, contractor shall not discriminate on the
basis of race, creed, color, religion, sex, physical handicap,
ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be
deposited w~th the United States Postal Service, postage prepaid
and addressed as follows:
TO THE CITY:
Al Boughey, Director
Planning & Building Services
300 North "0" Street
San Bernardino, CA 92418
TO THE CONTRACTOR:
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Nothing in
.
.
this paragraph shall be construed to prevent the
giving of notice by personal service.
XN WXTNESS WHEREOF, the parties hereto have executed this
Agreement on the day and date first above shown.
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By: ;INT$RSU1Jl~M"J;ln.w;1S~RY;~Q$$)~1f'lNC .
Business Nallle ,'.."""", , ""..'" ,,',"" ""
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S~gnat1ire
CITY OF SAN BERNARDINO
Date:
By:
Barbara Pachon,
Finance Director/
purchasing Agent
City of San Bernardino
Approved as to form
and legal content:
James F. Penman,
City Attorney
By: ~/J0t~<,a.
c/
,
3
94-350
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94 350
Nothing in this paragraph shall be construed to prevent the
giving of notice by personal service.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and date first above shown.
Date:ffl$tlit!1/if '
By ::~~~;~"i~~t~1.\~'~~l!;V~~~~li!ltlC .
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ii!~~:i~;i:",....,'iif~:::!i!)."..==.~~
Date: ~. ~ f)"'-(
CITY OF SAN BERNARDINO
BY:~~~~/&~A
Barbara Paction,
Finance Directorl
Purchasing Agent
city of San Bernardino
Approved as to form
and legal content:
James F. Penman,
City Attorney
By:
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