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Home My WebLink About1994-349 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 94-349 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO BRETT CARLSON CONSTRUCTION FOR THE FURNISHING AND DELIVERY OF BOARD-UP SERVICES, TO BE UTILIZED BY THE PLANNING AND BUILDING DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-95-09. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Brett Carlson Construction is the lowest and best responsible bidder for the furnishing and delivery of Board- up Services in accordance with Bid Specification F-95-09; pursuant to this determination, the Finance Director/Purchasing Agent is hereby authorized and directed to execute an Agreement with Brett Carlson Construction, a copy of which is attached hereto, marked Exhibit "1", and incorporated herein by reference and issue a purchase order for said Board-up Services to said lowest and best responsible bidder; such award shall only be effective upon the issuance of a Purchase Order by the Purchasing Agent; and all other quotations therefor are hereby rejected. SECTION 2. The authorization to execute the above referenced Agreement is rescinded if it is not executed within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the city of San Bernardino at a reqular meeting thereof, held on the November , 199~, by day of 21st the following vote, to wit: / / / / / / / / / / / / / / / / 10-20-94 -1- 94-349 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO BRETT CARLSON CONSTRUCTION FOR THE FURNISHING AND DELIVERY OF BOARD-UP SERVICES, TO BE UTILIZED BY THE PLANNING AND BUILDING DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-95-09. ~~~ City Clerk 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Council Members: AYES NAYS NEGRETE x CURLIN x HERNANDEZ x OBERHELMAN y DEVLIN x POPE-LUDLAM x MILLER x ABSTAIN The foregoing resolution is hereby approved this 22nd day of November , 199 ~ ABSENT -/i;-?/:yz )Jl{I~" , , Tom Minor, Mayor City of San Bernardino Approved as to form and legal content: James F. Penman, city Attorney By:AIY~"a, J .~ ( 10-20-94 -2- 94 349 AGREEMENT THIS AGREEMENT is entered into between 1~;%f~;~~~:~~J%08 I'~j'~iqrftf));~f "'f("CONTRACTOR") and the CITY OF SAN BERNARDINO (I'CIT~lIr. WITNESSETH: A. WHEREAS, CITY has need for board-up and clean-up services within the CITY and, B. WHEREAS, CONTRACTOR is competent, experienced and able to perform said services: and, bid C. WHEREAS, CONTRACTOR has provided the lowest responsible fer the providing of such services; NOW THEREFORE, the parties hereto agree as follows: 1. CONTRACTOR shall furnish board-up and clean-up services to CITY in accordance with Bid Specifications F-95-09. 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount in accordance with Bid Specification F-95-09 Bidder's Proposal and Statement and Letter of Agreement attached hereto as Exhibit A. 3. CONTRACTOR shall provide the Planning and Building Services Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains ~he right to challer.;e all or any part of an invoice 4. The term of this Agreement shall be one (1) year from the date first above shown. s. CONTRACTOR agrees to defend, indemnify, save and hold CITY, its officer, agents and employees harmless form any claims or suits that may be brought by third persons on account of personal injury, death or damage to property or a property or business or 1 EJ,HIIJI'- J' pe~~n~~qnterest, arising from any negligent act or omission by contractor while performing services under this Agreement. 6~ While not restricting or limiting the foregoing, during the term of this Agreement, contractor shall maintain in effect POlicies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY'S Risk Manager and Planning and Building Services Department prior to undertaking any work under this Agreement. 7. CONTRACTOR shall perform work tasks as directed by the Planning and Building Services Department, but for all intents and purposes contractor shall be an independent contractor and not an , ' agent or employee of the CITY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, contractor shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the Ghited States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Al Boughey, Director Planning & Building Services 300 North "0" Street San Bernardino, CA 92418 TO THE CONTRACTOR: &1.Sill&I,:::::::::;:':: 2 94 34:) Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above shown. "'."",}'f~"""""''!il'Z;.'''''''''''.''''~4r''''.,.,.,. Date- ....... ........." ........... ... .......-. . :::::::::::. /t ,:;{:~::::;:'..:::: ,/" ::)~;::'?'_' ',-::,'. ,}:::::::::::" '........-................----...-........---.----. :.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:~.".: ..................... By:~_l~!$;fir-.P~tf~{ =_f:~~wi*riNH nnwn ~::~t~::: CITY OF SAN BERNARDINO Date: By: Barbara Pachon, Finance Director/ Purchasing Agent City of San Bernardino Approved as to form and legal content: James F. Penman, City Attorney By: 3 ----- . . 94 349 CITY OF San :Bernardino PURCHASING. STORES DIVISION DEAN R MEECH PUFlCHASING AGENT Brett Carlson Construction 243 E. 47th street San Bernardino, CA 92404 October 6, 1994 Dear Sir, Your bid (F-95-09) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set rees listed for the following items: Pages 2 & 3 of Technical Specifications: #10 Boarding of Openings Windows: 1. Size A (34" x 46" & down).................:.....$36.75 2. Size B (48" x 56" down to size A)...............$40.00 3. Size C (80" x 66" down to size B)...............$64.50 Doors: 1. Security Door (one side only).................. .$79.25 includes all hardware 2. Security Door (double)........................ .$146.75 includes all hardware 3. !)tationary (no hardware) . . . . . . . . . . . . . . . . . . . . . . . . $48.75 flat rate standard door 4, SU.dgrs, each panel (flat r".te)...... .$38.50 per panel Reboarding: 1. Resecuring (replacement of hardware only) . . . . . . . $10.00 2. Replacement of 2 x 4' s only. . . . . . . . . . . . . . . . . . . . . . $8.75 3. Replacement of plywood only. . . . . . . . . . . . . . . . . . . . . $20.00 Temporary Fencing: 1. Security Gates......................... $82.00 per gate 2. Security Fencing. . . . . . . . . . . . . . . . . $3.00 per lineal foot Graffiti Removal: 1. Graffiti Removal.......l00 or less square feet $20.00 2. Graffiti Removal.........l00 - 500 square feet $53.25 3. Graffiti Removal.......l00 - 1000 square feet $100.00 250 WEST CLUSTER CALIFORNIA 9240e S T R E E T 5 A N 7 1 4 I 3 I 4 . 5 0 . BERNARDINO PRIDE ~ ';:;1rRESS · IE XII/IJ Ii ''A ,/ - ~.~.....,,,....., . I 94.349 . (;j Board-Up Services Acceptance October 6, 1994 Page 2 Miscellaneous Items (specification #l3): A. Padlocks #A-1l2 Master #5. . . . . . . . . . . . . . . . . . . . . . . $12.75 B.Hasp(Sheds/GarageEach)........................$12.25 c. Photos.......................................... .$2.00 D. Lawn Maintenance (Mow/Cut) 500-1500 square feet......$40.00 1500-2500 square feet.....$75.00 ~ 2500-3500 square fee~....$110.00 3500-4500 square feet....$144.00 -:-.'sr' 150('1 ~~".?~e f.eai-. _ ~~}."Zo /l~O ~,..~. +:1':_," c::.V€.1'" 4500 E. Trash removal per load (per 480 lbs)........... .$56.00 G. Swimming Pool Draining. .. . .. . . . . . . . . .. . . . . .. . . . $133.25 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. ~JJ1(~ oy H. Corley, ~ Acting Purchasing Agent VENDOR ACKNOWLEDGEMENT AND ACCEPTANCE: Company: '8r{f-r CaY'15oM C,.,rrd7r)C-rroJ'7 Address: 243 l!a<;f 47rfl" Name: J.?I"...--ri ('QY/,>Oo/1 (print/type) 5"f??7er Son '1lpmG,.,-,!,/1n t'A t7-2&J4 Date: /0 Ie! /1..4 , , . _~, ft L~UI4<- Signature -. . , 94-349 AGREEMENT THIS AGREEMENT is entered into between_~~I.?1i.lr ,zr__"p;ir;i'&. ~~ BERNARDINO ("CITy"l. II ("CONTRACTOR") and the CITY OF SAN WITNESSETH: A. WHEREAS, CITY has need for board-up and clean-up services within the CITY and, B. WHEREAS, CONTRACTOR is competent, experienced and able to perform said services: and, c. WHEREAS, CONTRACTOR has provided the lowest responsible bid fGr tha providing of such services; NOW THEREFORE, the parties hereto agree as follows: 1. CONTRACTOR shall furnish board-up and clean-up services to CITY in accordance with Bid Specifications F-95-09. 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount in accordance with Bid Specification F-95-09 Bidder's Proposal and Statement and Letter of Agreement attached hereto as Exhibit A. 3. CONTRACTOR shall provide the Planning and Building Services Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains ~he right tc chall€~;e all C~ any part of an invoice 4. The term of this Agreement shall be one (1) year from the date first above shown. s. CONTRACTOR agrees to defend, indemnify, save and hold CITY, its officer, agents and employees harmless form any claims or suits that may be brought by third persons on account of personal injury, death or damage to property or a property or business or 1 94 349 personal interest, arising from any negligent act or omission by contractor while performing services under this Agreement. 6. While not restricting or limiting the foregoing, during the term of this Agreement, contractor shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY'S Risk Manager and Planning and Building ServIces Depari:menl prior to undertaking any wc,rk under this Agreement. 7. CONTRACTOR shall perform work tasks as directed by the Planning and Building Services Department, but for all intents and purposes contractor shall be an independent contractor and not an agent or employee of the CITY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, contractor shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited wit~ the ~n~ted states Postal Service, postage prepaid and addressed as follows: TO THE CITY: Al Boughey, Director Planning & Building Services 300 North "0" Street San Bernardino, CA 92418 TO THE CONTRACTOR: . III'I;;i.!:.)~llf'II::.;:;':;:I;;:'.'.'.'.'.'" ,:....::;;..,:::. .:.- .:.'- ,." . .." :;..:::::;:::;:.:.'....;::,. .::::::::::::::::::::::,::.....:,....... "-":::':::::':::::::::::: ....... ':':'". .... '.' . ... ", :.:.:.:.:.:...'........:.:.:.:-:-:.;.:.:.:.:.:.:'....:. ".. ,,:.:.:.:.:.:.:.:.:.:.:.: ..................................................................,---.......--...................-.................. :::::::::::::::~::;: 2 94-349 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above shown. Date :WI~*i~g'lfj,;ni;iiiFII .............................-...--.-.-.-.-....-....--.-.--................."," By:~_~'.!a_IfJ!I_j , '... ..........iit...Kl....... .........w~. ..^.................... It:.'r.\Ir:"'ii;,WW//:. }::"j Sl.gnature" ....... .......... ..... ::':;'::::::::"::;:;'::;:::::;:::; .;.;.;.;.z. ...........,.......,................w.................... .......................... ...................... CITY OF SAN BERNARDINO Date: /ulh 3v- =;4 By:~k~/~--/~ Barbara achon, Finance Director/ Purchasing Agent City of San Bernardino Approved as to form and legal content: James F. Penman, City Attorney B;; 4Y?7~(..c2( / 3 , ---- . . 94 '" ~ ""'. J..J.J CITY OF San Bernardino PURCHASING & STORES DIVISION DEAN A MEECH PURCHASING AGENT October 6, 1994 Brett Carlson Construction 243 E. 47th street San Bernardino, CA 92404 Dear Sir, Your bid (F-95-09) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set rees listed for the following itellls: Pages 2 & 3 of Technical Specifications: #10 Boarding of Openings Windows: 1. Size A (34" x 46" & down).................:... ..$36.75 2. Size B (48" x 56" down to size A)...............$40.00 3. Size C (80" x 66" down to size B)...............$64.50 Doors: 1. Security Door (one side only).................. .$79.25 includes all hardware 2. Security Door (double) . . . . . . . . . . . . . . . . . . . . . . . . . $146.75 includes all hardware 3. Stationary (no hardware) . . . . . . . . . . . . . . . . . . . . . . . . $48.75 flat rate standard door 4, Slid9rs, each panel (flat r~te) .......$38.50 Fe~ par.el Reboarding: 1. Resecuring (replacement of hardware only) . . . . . . . $10.00 2. Replacement of 2 x 4's only......................$8.75 3. Replacement of plywood only. . . . . . . . . . . . . . . . . . . . . $20.00 Temporary Fencing: 1. Security Gates......................... $82.00 per gate 2. Security Fencing................ .$3.00 per lineal foot Graffiti Removal: 1. Graffiti Removal.......100 or less square feet $20.00 2. Graffiti Removal.........100 - 500 square feet $53.25 3. Graffiti Removal.......100 - 1000 square feet $100.00 250 C A i.. W EST C L U S T E R I FOR N I A 9 2 4 0 8 S T R E E T SAN 7 1 4 I 3 8 . - 5 0 8 BERNARDINO PRIDE ~ ~-'RESS 5 e X/lliJ rr '',4 " " 9'4 34 S . QI Board-Up Services Acceptance October 6, 1994 Page 2 Miscellaneous Items (specification #13): A. padlocks #A-112 Master #5. . . . . . . . . . . . . . . . . . . . . . . $12.75 B. Hasp (Sheds / Garage Each) . . . . . . . . . . . . . . . . . . . . . . . . $12 . 25 C. Photos........................................... $2 . 00 D. Lawn Maintenance (Mow/Cut) 500-1500 square feet......$40.00 . 1500-2500 square feet.....$75.00 r 2500-3500 square feeb....$110.00 3500-4500 square feet....$144.00 -:-a.rsr'150C' c:;~n,?refee+-..~$}.-ao /l~O ~r~. T:'t"...... ciV6.r 4500 E. Trash removal per load (per 480 lbs) . . . . . . . .. . . . $56.00 G. Swimming Pool Draining. ....................... .$133.25 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. ~Jj1(~ oy H. Corley, ~ Acting Purchasing Agent VENDOR ACKNOWLEDGEMENT AND ACCEPTANCE: Company: '8rer-r Car /'o^' C,)J'1.\ f;rnc 1/(V1 Address: 243 /5H.r 4fTI' "'rrPEr y,n '7?",h1c.i..-J-;/n fA Cl-:tlO<t Name: "KI"-<,-ri (clY!"nYl Date: /OI/7/C/4 (print/type) , -1?-z J?.J-A- CrUh Signature