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Home My WebLink About1993-114 1 2 3 4 5 6 7 8 RESOLUTION NO. Q,-114 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT MILL COMMUNITY CENTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Director of Parks, Recreation and Community Services is hereby authorized and directed to prepare, execute and submit an application and agreement for San Bernardino 9 County Community Services Food Distribution Program at Mill 10 Community center, a copy of which documents are attached hereto, 11 12 13 14 15 16 17 marked Exhibit "A" and incorporated herein by reference. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties within 60 days following effective date of the resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the city of San meeting thereof, held on the 18 Bernardino at a reqular 19 19th day of April 20 wit: 21 II 22 II 23 II 24 II 25 II 26 II 27 3/29/93 28 , 1993 by the following vote to -1- RES 'l3-114 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN 2 BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT MILL COMMUNITY CENTER. 3 4 5 6 7 8 9 10 11 12 13 14 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT ESTRADA X REILLY X - FLORES X MAUDSLEY X MINOR X POPE-LUDLAM X MILLER X R~~k,~rk The foregoing resolution is hereby approved this ~\~t: 15 day of , 1993. Avril 16 17 18 19 20 21 22 23 24 25 26 27 28 / Approved as to form and legal content: James F. Penman B~~_IJ,J fooddist 3/30/93 -2- SAN BERNAROm:> COONrY FOOD IWIK lU:S-lllo Application TO Distribute U.S.D.A. ~ommnrl;ties (Type or Print) A. Applicant Infor:mation: City of San Bernardino I. Name of Agency: Parks, Recreation & Community Services Department Mailing 2. Address: 547 N. Sierra Way, San Bernardino, CA Zip92410 3. Contact Person: Manuel Harper 4. Title: Center Manager II, Mill Community Center Phone:909 384-5423 5. Applicant is: A. Government Agency X B. Private/Public Non-Profit B. Program Infor:mation: I. Provide a concise description of your agency/program and attach a brochure or fact sheet if available. Community Center provides an array of programs and events that include Headstart Pre-School, Tiny Tots Program, W.I.C., English Class for Limited English Speaking, Youth Clubs and Sports, Special Events. 2. How many households do you plan to serve with the U.S.D.A commodities? 400 3. What days and hours will you distribute the cornmodities?Bi-weekly-Thursday (tentative) 4. Specific geographic area that will be served: 92408 5. Who is currently eligible for your services? Low income residents & senior citizens. C. Storage Facilities, Transportation and Fquipoent: I. Does your agency have storage facilities? Yes No ~ Give dimensions: Refrigerator: X Freezer: Dry Storage Area: 2. Do you have adequate transportation to pick up the commodities? Describe: City Vehicle 3. Number of tables 8 Number of Chairs 20 D. Personnel: I. Number of paid staff and volunteers that will assist with the distributions. A. Paid Staff 1 B. Volunteers 6 Return to : San Bernardino County Food Bank Attn: Berman Pei'ia 255 East Drake, Bldg. D San Bernardino, CA 92408 HP/ff 02-04-93 ~AN ti~KNAKU~NU ~UUNIX rvvu Dftn~ RES 93-114 Agreement For The Distribution of USDA Commodities I. Distribution site (DS) agrees to define the specific geographical area serviced to prevent duplication. Geographical aeea may be defined by steeet boundaeies, zip codes, and/oe city served. 2. DS will insure that peopee stoeage will be provided foe dry, re- frigeeated and feozen commodities as indicated on the containers of each commodity until disteibuted and that commodities will be disteibuted as soon as possible to ensuee geeatest possible fresh- ness and palatability. 3. DS will insure that commodities peovided under this agreement will be made available only to those eligible persons as defined by the most recent eligiblity guidelines and in accordance with the distei- but ion cates established by the State Depaetment of Social Seevices (SDSS). (See Exhibit A). 4. DS will verify recipient income eligibility by eequesting to see current evidence of eligibility in another public assistance peo- gram (i.e., paycheck stubs, tax forms, etc.), or by self-ceetification that recipient meets the income guidelines; and in all cases will require each recipient to sign the eligibility certification foem. (See Exibit B). 5. DS will insuee that USDA surplus food eeceived for distribution shall not be sold, exchanged, bartered or transfered for money, services, or other products. 6. DS will insuee that under no circumstances shall eecipients be re- quieed to make any payments, in money, materials, or services for, or in connection with the receipt of donated foods, noe shall volun- tary conteibutions be solicited in connection with the receipt of donated foods foe any puepose. Seevice will be on a first come, first served bases and in a faie, equitable and nondiscriminating manner. 7. DS understands and acknowleges that the disteibution of USDA sueplus food commodities shall not be used foe political pueposes, and in connection therewith specifically ageees that any commodities distei- buted undee this agreement will not be wrapped or packaged in, oe distributed with any material containing the names oe identification of any individual elected official, candidate for office, or political party. 8. DS agrees to peomptly investigate all reports of misuse of donated food within their distribution area and to peovide pertinent infor- mation to the San Bernardino County Food Bank. ~on.t DS Agreement Page 2 of 3 RES 93-1~ 9. DS agrees to keep an inventory of commodities showing. what is on hand, received, distributed and/or returned to the EFO. A summary report shall be submitted to the San Bernardino County Food Bank by the 5th day immediately after a distribution detailing the number of individuals served, the number of units of each commodity dis- tributed and the number of units of each commodity remaining. (See Exhibit C). IO. DS by signing this agreement verifies that it is either a government agency, or a private/public non-profit entity with tax-exempt status. II. DS will not reallocate their food allotments to any other agency. If the DS is unable to distribute the USDA food allocated, the San Ber- nardino County Food Bank reserves the right to revoke the allocation and redistribute the food. 12. DS agrees that all USDA distributions will be open and publicized for all eligible recipients within the designated service area. 13. DS agrees to tranport USDA Commodities in vehicles and under con- ditions that provide for safe vehicle operation and prevention of spoliage. 14. DS agrees that no damaged or spoiled food shall be distributed. Any such food must be returned to the San Bernardino County Food Bank. 15. The Agency agrees to indemnify, defend and hold harmless the County, its agents, officers and employees from and against any and all lia- bility, expense, including defense costs, legal fees and claims for damage of any nature. 16. Upon approval of this agreement by the Community Services Department it will continue year to year unless it is terminated by either party. The DS or the San Bernardino County Food Bank may terminate this agreement by giving thirty (30) days advance notice in writing to the other party. 17. The San Bernardino County Food Bank reserves the right to monitor DS distributions, as required by the State Department of Social Services. 18. DS agrees to post fliers at strategic locations within the DS dis- tributing area, e.g., supermarkets, post office, shopping malls, bulletin boards, etc., or use a public service announcement to en- sure that all eligible participants are advised of distribution times and locations. The sites used for distributions must be accessible to the general public. 19. Allocations of USDA Commodities for distribution will be based on the number of households and persons served in previous distributions by the DS. Additional commodities may be allocated (if available) with a written request and justification submitted two (2) weeks prior to a distribution. Con't DS Agreement Page 3 of 3 HE5 9~rt~4san Bernardino County Food Bank is administered by the Services Department of San Bernardino County_ . Community The undersigned Non-Profit Agency agrees to comply with the aforemen- tioned revised conditions for the distribution of USDA Surplus Com- modities. Legal Name of Non-Profit Agency (Distribution Site - DS) Address where distributions will take place: Authorized Representative: (Please Type or Print) / Title Signature: / Date ____iQ~_~~~_~!9~_~~!~~_~~!~_!!~~=~~~~_~~~!_~~~_~~!yl__-------------- Agreement approved by Community Services Department and San Bernardino County Food Bank. Authorized Representative: Herman Pefia San Bernardino County Food Bank / e e II Signature: / Date ATTACHMENTS Exhibit A Exhibit B Exhibit C HP/ff Revised 02-04-93