HomeMy WebLinkAbout1994-203
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RESOLUTION NO. 94-203
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PARTICIPATION OF THE SAN BERNARDINO POLICE DEPARTMENT IN THE
SERIOUS HABITUAL OFFENDER PROJECT ADMINISTERED BY THE OFFICE OF
THE CRIMINAL JUSTICE PLANNING - YEAR TWO
Whereas, the Mayor and Common Council of the City of San Bernardino have
undertaken a certain project designated as Serious Habitual Offender Project (SHO) funded in
part from funds available through the Serious Habitual Offender Program administered by the
Office of Criminal Justice Planning (hereafter to as OCJP).
NOW, THEREFORE, BE IT RESOLVED that the Chief of Police of the City of San
Bernardino is authorized, on its behalf to submit a second year renewal of the grant proposal
(attached hereto as Exhibit "An) and is authorized to execute same on behalf of the Mayor and
Common Council.
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94-203
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PARTICIPATION OF THE SAN BERNARDINO POLICE DEPARTMENT IN THE
SERIOUS HABITUAL OFFENDER PROJECT ADMINISTERED BY THE OFFICE OF
THE CRIMINAL JUSTICE PLANNING - YEAR TWO
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a regular meeting thereof, held on the
18th day of July , 1994, by the following vote, to wit:
COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
NEGRETE x
CURLIN x
-
HERNANDEZ x
x
OBERHELMAN
DEVLIN x
POPE-LUDLAM x
MILLER x
Cl~~1 ~
. Clerk
The foregoing resolution is hereby approved this 20th day
July
, 1994.
.~:;;;)!i~
~M MINOR, Mayor
City of San Bernardino
of
Approved as to form
and legal content:
JAMES F. PENMAN
City Arney
. ,fl:~
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94-203
CITY OF
San Bernardino
POLICE DEPARTMENT
DANIEL A ROBBINS
CHIEF OF POLICE
June 24, 1994
Office of Criminal Justice Planning
Attn: Lonetta Riley, Senior Program Specialist
1130 K Street, Suite 300
Sacramento, CA 95814
Re: Serious Habitual Offender Program Reapp
Dear Ms. Riley,
Enclosed is our reapplication forms for the Serious
Offender (S.H.O.) Program. The Governing Body Resolution
been included, but is scheduled to be presented to the City
for approval on August 16, 1994. A copy of the resolution
forwarded to you upon approval.
Habitual
has not
Council
will be
It has been a pleasure working with you this past year and are
confident the upcoming year will also prove successful.
Sincerely,
~11/.t?~ rm u/l.f<
Daniel A. Robbins
Chief of Police
DARjlmt
POST OFFICE BOX
CALIFORNIA 92401
5S9, SAN BERNARDINO.
559 (tOt}384-5742
PRIDE -I
.. IN PROGRESS
~~-J
94-203
..
OFFICE OF CRIMINAL JUSTICE PLANNING
SERIOUS HABITUAL OFFENDER PROGRAM REAPP
APPLICATION FORMS
9~-203
, .
IIrlicate row the SID project inproves the ability to identify, track, proseOlte
aggressively, am supervise intensively the juvenile seriws habitual offender.
1he SHO project gives the San Bernardino Police Departrrent much rrore focus on
juvenile crirre in our city. We estimate that 80% of the serious felony crirres
a:rnnitted by juveniles is a:rnnitted by 20% of the j\Nenile P:>PJlation. with the
SHO b.1lletin published on a rronthly basis, officers becare briefed on juveniles
who are repeatedly a:rnnitting crirres in certain areas of the city. 1hrough the
use of our current Records Management Systan (IM>), we have developed c:arp.lter
geres to identify and track those j\Neniles who meet the criteria for SHO. With
these caT1PJter prograns, this greatly enhances and improves our ability to
na=w down to the j\Nenile who is repeatedly carrnitting serious crirres.
Before the SOO progrcrn was implemented, the city of San Bernardino had various
prograns fran Probation which ~uld help supervise j\Neniles. But row, with the
program we have incro--ased that supe:r:vision by constant exchange of infonnation
fran Probation Officers and the SHO Jlnalyst. The intense supervision is also
increased when the Interagency Task Fbrce meets to discuss various SHO cases.
'!be District Attorney is enthused about our SHO Program. we have met on
several occasions to discuss the prosecuting factors of various SHO cases.
A rreeting is row scheduled for June 28, 1994 with the presiding j\Nenile court
judge of San Bernardino County. I believe this is a big step in the prosecuting
{i1ase of j\Nenile court and SHes.
Describe the coordination of activities bebieen project staff am <X:Ilp>OOIlt agencies.
1he biggest mordination of activities is our rronthly task force meetings.
Each rronth letters are sent out to all members of the SHO Task Fbrce requesting
their presence at the Interagency meeting.
we have also established a ..orking relationship with the Neighbortnod Services
Tean of San Bernardino Police Department to focus directly on SHes and their
activities. We plan to do hare checks and foIWard pertinent infonnation to
Probation Officers.
we have rot experienced any problems implementing the Task Fbrce meetings,
tut rather. find support by all those involved.
94-203
SERIOUS HABITUAL OFFENDER PROGRAM
Grant Application Forms
Checklist & Reauired Seauence
This checklist is provided to assist the applicant in ensuring that a complete application is
submitted to OCJP.
ITEM INCLUDED
I. Is the Eligibility Compliance Checklist included? YES (Xl NoD
2. Is the Grant Award Face Sheet completed, signed by YES 1iI NoD
an authorized official, and included?
3. Is the Resolution from the Governing Body included? YES 0 NO~
If NO, the cover letter must indicate submission date.
4. Is the Certification of Assurance of Compliance YES fx1 NoD
(OCJP 656) included?
a. If federally funded, is an updated EEO Plan included? YESD NoD N/A IXI
b. If federally funded, is the Standard Form LLL YESD NoD NIA lEI
''Disclosure of Lobbying Activities" included?
5. Is the Project Service Area Information form included? YES IiJ NoD
6. Is the Project Contact Information form included? YES IX NoD
7. Is the Project Budget (OCJP A303a-A303c) included? YES IKJ NoD
8. Is the Other Funding Sources form (OCJP 653) included? YESCJ NO(J
9. Is the Project Summary the same as the previous year? YESD NO IKJ
If NO, update the information and attach.
If YES, include the form from the previous year.
10. Are the revised objectives/activities included? YES L- NoD NIA D
II. Is the organizational chart the same as the previous year? YESD NORl
If NO, update the information and attach.
Ollie. of Criminal Justice Planning 1
94-203
i
12.
Are all required items included in the Grant Application
Appendix?
YES lJt
NoD
13.
Are the updated Operational Agreements included?
YES(]
NoD
14.
Can the grant begin implementation without an advance
of funds? If NO, include the Certification for Advance
of Grant Funds form (OCJP 202) and an OCJP Form 201.
YES KI
NoD
15.
Are other documents required to support the proposed
budget included?
YEsD
NO!]
If NO to any of the above, the applicant must substantiate why the documents are not included.
The applicant is responsible for the submission of all the required documents or -continuatioD-_ n__
funding may be jeopardized.
NlMmR 15
At present. the prop::>sed budget is the same as last year's given the funding
criteria. We have budgetted an appropriate areas to ensure the success of the
SHO program. .
Office of Criminal Justice Planning
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94-203
EUGmlLITY COMPLIANCE CHECKLIST
The following is a list of items which are required by this Application for Continuation
Funding. Incomplete applications may not be considered for funding.
1.
ITEM
Grant Award Face Sheet (OCJP A301) signed
on line 13 by an authorized official. Original
signature required on one copy.
Application received at OCJP by 5:00p.m.
on June 27,1994.
RECEIVED
o YES 0 NO
2.
o YES 0 NO
Office of Criminal Justice PlanninR
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'94~203
GRANT AWARD FACE SHEET INSTRUCTIONS
(1) Administrative Ae:encv: Enter the complete name of the unit of government or
private nonprofit organization that is applying for funding (e.g., Alameda County,
City of Fresno, State Department of Justice, Fairfield Youth Services Bureau, Inc.
(also referred to as the "grantee").
(2) Imolementine: Ae:ency: Enter the complete name of the agency responsible for the
day-to-day operation of the grant (e.g., Probation Department, District Attorney,
Sheriff, and the contact person's name, address and phone number).
(3) Proiect Title: Enter the complete title of the project. Do not use acronyms. Do not
exceed 60 characters including spaces and punctuation.
(4) Proiect Director: Enter the name, title, mailing address and telephone number of
the individual ultimately responsible for the project. This information must be
limited to four lines.
(5) Financial Officer: Enter the name, title, mailing address, and telephone number of
the person who will be responsible for all fiscal matters relating to the project.
This person must be someone other than the project director. Warrants for the
project will be mailed to the address shown for the financial officer. This
information must be limited to four lines.
(6) Award Number: Leave blank. (To be completed by OCJP.)
(7) Grant Period: Enter beginning and ending dates of funding as specified in the
grant application instructions.
(8) Federal Amount: If applicable, enter the amount of federal funds requested for the
project. The amount must be consistent with the proposed budget. If not
applicable, enter N/A:
(9) State Amount: If applicable, enter the amount of state funds requested for the
project. The amount must be consistent with the proposed budget. If not
applicable, enter N/A.
(10) Cash Match: If applicable, enter the amount of cash match. The amount must be
consistent with the proposed budget. If not applicable, enter N/A.
(11) In-Kind Match: If applicable, enter the amount of in-kind match. The amount
must be consistent with the proposed budget. If not applicable, enter N/A.
(12) Total Proiect Cost: Enter the sum of items 8, 9, 10 and 11. The amount must be
consistent with the proposed budget.
(13) Official Authorized to Sign for AoolicantlGrantee: Enter the signature, name, title,
address and telephone number of the person authorized by applicant's governing
body in the resolution, by position or title, to sign and execute the grant award.
This person's original signature (not a stamped, photocopied or facsimile {FAXl
version) must be on at least one copy of the Grant Award Face Sheet submitted to
OCJP.
Ollice of Crimin.1 Justice Planning
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94-203
OFFICE OF CRIMINAL JUSTICE PLANNING
GRANT AWARD FACE SHEET
OCJP A301
The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the
following Administrative Agency (1) THE CITY OF SAN RF.RNl\ RrlTNn
hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award.
(2) Implementing Agency Name sm BERNARDIOO POLICY. rlF.Pl\RTh11'NT'
Contact PATRICK A. PARJIMJ Address 466 WEST 4nl ST. , sm BERNARDINO. CJ\ 92402
Telephone (qnq ) 384-5796
(3) Project Title (60 eharacten mlUdmWD)
(6) Award No.
SERIOUS HABITUAL OFFENDER (S.H.O.)
(4) Project Director <Name, Title. Address. Telephooe)
((our lines maximum)
'ICM MAIER, CAPl'AIN
4GG ('lEST 4TH STREET
3m 3Effi',"illDINO, CJ\ 92402
(;09) 384-5606
(7) Grant Period
07-01-94 to 06-3 -
(8) Federal Amount
(9) State Amount
-0-
$ 95,398.00
(5) Financial Officer (Name. Title, Address, Telephooe).
(four lines maximum)
(10) Cash Match
9,539.00
-0-
BARBARA PAOlCN, DIRECTOR OF FINANCE
300 OORIH "D" STREET, 4nl FLCX)R
sm BERNARDINO, CJ\ 92404
(909) 384-5242
(11) In-Kind Match
(12) Total Project Cost $104,937.00
This grant award consists of this title page, the application for the grant which is attached and made a part
hereof, and the Assurance of Compliance forms which were previously submitted. The grant recipient signifies
acceptance of this grant award and agrees to administer the grant project in accordance with the statute(s), the
Program Guidelines, this Application for Continuation Funding and the OCJP Grantee Handbook.
FOR OCJP USE ONLY
(13)
Item:
Chapter:
PCANo.:
Components No.:
Project No.:
Amount:
Split Fund:
Split Encumber:
I hereby certify upon my own personal knowledge that
budgeted funds are available for the period and
purposes of this expenditure stated above.
Year:
Fed. Cat. #:
Fiscal Officer, OCJP
Date
Match Requirement:
Fund:
Executive Director, OCJP Date
Program:
Region:
Omce of Criminal Justice Planning
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94-203
RESOLUTION INSTRUCTIONS
NOTE: The resolution must include all of the elements contained in the sample.
Unless there is a compelling reason not to do so, OCJP strongly suggests that
the project follow the exact format and language provided in the Samole
Resolution. This will assure that the processing of the grant award agreement
and the request for funds are not seriously delayed because the language of the
Resolution does not meet OCJP's requirements.
(1) Enter the full name of the board or council making the resolution.
(2) Enter the title of the proposed project. This should be the same as the title of the
proposed project on the Grant Award Face Sheet (OCJP A301).
(3) Enter the full title of the administrator or executive who is authorized to submit
the application.
(4) Enter the full title of the organization that will submit the application.
(5) Enter board or council, whichever is appropriate.
(6) Enter the same as item (1).
(7) Enter the same as item (5).
(8) Enter the date of the 'meeting in which the resolution was adopted.
(9) Enter the votes of the members in the appropriate category.
(10) Enter the signature of the person signing on behalf of the board or council.
(11) Enter the date of the certification.
(12) Enter the typed name and title of the person making the certification.
(13) Enter the signature of the person attesting that this is a true copy of the
resolution. This must be a person other than the person who signed on behalf of
the board or council (see item (10)).
(14) Enter the date attested.
(15) Enter the typed name and title of the person attesting.
Otlice of Criminal Justice Planning
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SAMPLE RESOLUTION
RESOLUTION OF THE GOVERNING BOARD
WHEREAS the (1) (applicant) desires to undertake a certain project
designated (2) (proiect title) to be funded in part from funds made available through
the Program administered by the Office of Criminal Justice Planning
(hereafter referred to as OCJP).
NOW, THEREFORE, BE IT RESOLVED that the (3) (desil!D.ated official bv title
only) of the (4) (Countv/Citv or Orl[anization) is authorized, on its behalf to submit
the attached proposal to OCJP and is authorized to execute on behalf of (5) (Governinl[
Board) the attached Grant Award Agreement including any extensions or
amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide all matching
funds required for said project (including any amendment thereoO under the Program and
the funding terms and conditions of OCJP and that the cash match will be appropriated
as required.
IT IS AGREED that any liability arising' out of the performance of this Grant
Award Agreement, including civil court actions for damages, shall be the responsibility of
the grant recipient and the authorizing agency. The State of California and OCJP
disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
I hereby certify that the foregoing is a true copy of the resolution adopted by the
(6) (I[oveminl[ body) of (7) (unit of locall[overnment or orl!anization) in a meeting
thereof held on (8) (date) by the following:
Vote: (9)
Ayes:
Noes:
Absent:
Signature: (10)
Date: (11)
Typed Name and Title: (12)
ATTEST: Signature: (13)
Date: (14)
Typed Name and Title: (15)
Office of Criminal Justice PlanninR'
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94-203
CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS
All applicants must submit the Certification of Assurance of Compliance with the Grant
Award Agreement Forms Package. By signing the Grant Award Face Sheet and the
Certification of Assurance of Compliance (OCJP 656), and submitting the Grant Award
Forms Package to OCJP, the applicant acknowledges awareness of and the responsibility
to comply with all specified state and federal requirements.
1. Equal Employment Opportunity
a. General EEO Rules and Regulations
1) California Fair Emplovment and Housing Act (FEHA) and its
Implementing Ree:ulations. California Administrative Code. Title 2.
Division 4. Fair Emplovment and Housing Commission:
The FEHA declares it illegal in California to discriminate against
anyone in employment because of race, religious creed, color, national
origin, ancestry, physical handicap, medical condition (cancer
related), marital status, sex or age (over 40). The objectives of the
FEHA and these regulations are to promote equal employment
opportunity and to assist all persons in understanding their rights,
duties and obligations, so as to facilitate achievement of voluntary
compliance with the law.
2) California Government Code Article 9.5. Sections 11135-11139.5 and
its Implementing Regulations California Administrative Code. Title
22. Sections 98000-98413: Title VI of the Civil Rights Act of 1964:
These sections mandate comprehensive state and federal civil rights
regulations prohibiting discrimination or denial of benefits to persons
who are under programs or activities receiving fmancial assistance
from the State of California or the federal government.
3) Title V. Section 504 ofthe Rehabilitation Act of 1973 (29 uses
Section 974); Government Code Section 4450. et. seQ.
These state and federal regulations mandate that qualified persons
with disabilities will not be excluded from, denied benefits of, or
discriminated against solely on the basis of their disabilities, under .
any program or activity that receives fmancial assistance from OCJP.
Further, all facilities used by OCJP funded projects shall be made
reasonably accessible to and usable by the physically handicapped.
These regulations also provide that employers shall make reasonable
accommodation to the physically handicapped, unless the employer
can demonstrate that such accommodation would impose undue
hardship.
Office of Criminal Justice Planning
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94-203
b. Community-based Organizations (CBOs)
Community-based organizations (CBOs) are exempt from the Federal
Government requirements of developing an EEOP, pursuant to 28 CFR,
Part 42, Subpart E, however they are monitored by the Department of
Health and Human Services in EEO compliance matters.
All CBOs must have a current (within the last 12 months) EEO Policy Statement
posted at the project site. During site or monitoring visits, OCJP program
specialists will ensure that the CBO has a current EEO Policy Statement
describing the agency's commitment to equal employment opportunity for all
persons, regardless of: 1) race, 2) color, 3) ancestry, 4) national origin, 5) religious
creed, 6) sex, 7) medical condition (cancer related), 8) physical handicap, 9) age,
and 10) marital status, as required by the California Fair Employment and
Housing Act.
c. Federally Funded Projects. 28 CFR, Part 42, Nondiscrimination;
Equal Employment Opportunity; Policies and Procedures (U.S.
Department of Justice)
1) Requires agencies receiving federal financial assistance from OCJP to
prepare an Equal Employment Opportunity Program (EEOP) upon
meeting the following criteria:
. Grantee has 50 or more employees;
. Grantee has received a total of $25,000 or more in grants or
subgrants since 1968 (for grants of $500,000 and more see b.);
and
. Grantee has a service population of 3% or more minority
representation (if less than 3% the EEOP must be prepared to
focus on women).
Effective Fiscal Year 1992-93, the criteria and requirements
apply to the ''implementing agency" responsible for the day-to-
day operation of the project (e.g., Probation Department,
District Attorney, Sheriff).
Please note that upon submission of the Certification of Assurance of
Compliance to OCJP, the applicant certifies that the agency has an
EEOP on file or will formulate, implement and maintain an EEOP
within 60 calendar days of the date the Grant Award Face Sheet
(OCJP A301) is signed by the Executive Director, OCJP. This
certification further commits the agency to submit to OCJP a copy of
their EEOP within 60 calendar days of the Executive Director's
signature on the OCJP A301. The EEOP must be developed for
the implementing agency.
2) All applicants for federal grants funds of $500,000 or more must
Ollice of Crimi031 Justice Planning
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94-203
submit a copy of the current EEOP developed for the implementing
agency, or federal letter of compliance, to OCJP with the Grant
Award Forms Packa2:e. No grant award agreement in this amount
will be approved until OCJP receives approval of the applicant's
EEOP from the Federal Government.
3) Projects who have previously received a total of $25,000 or more in
grant funds, or a single award in the amount of $500,000 or more,
and have an approved EEOP on file with OCJP, are required to
submit an annual update of their EEOP if funds are continued. The
timeframe for EEOP updates are the same as are identified in 1) and
2) above and must cover the implementing agency.
The Equal Employment Opportunity Program Guidelines may be obtained
by contacting the EEO Compliance Office at (916) 327-3689. Additionally,
applicants are encouraged to contact their Personnel Office or Affirmative
Action Office for EEO information and assistance.
2. Drug-Free Workplace
Senate Bill 1120 (Chapter 1170, Statutes of 1990), established the Drug-Free
Workplace Act of 1990 ("the Act") which requires grantees to maintain a drug-free
workplace, as does the federal Drug-Free Workplace Act of 1988. By signing the
Certification of Assurance of Compliance, the applicant formally notifies OCJP, as
the granting/monitoring agency, that the applicant will comply with the provisions
of the Act.
An example of a policy statement on the drug-free workplace is included in the
Grantee Handbook, Appendix 0, to serve as a guide for the development of the
agency's statement.
3. Environmental Impact
The California Environmental Quality Act (CEQA) (Public Resources Code,
Division 13, Section 21000 et. seq.) requires that a Lead Agency (the public agency
which has principal responsibility for carrying out or approving a project which
may have a significant effect on the environment) prepare an environmental
document on the project. For purposes of CEQA, the Lead Agency is the city or
county planning department. If this requirement has previously been met. the
applicant must sim and submit OCJP 656 confirmin2: compliance.
NOTE:
State agencies applying for OCJP grant funds must meet all CEQA
requirements outlined above. Each agency has the authority to
determine which of the designated categories applies. All notices
must be filed with the Office of Planning and Research (CPR) instead
of with a local planning department, and kept on file with the
project.
Public school districts and county offices of education applying to OCJP
grants must also meet all CEQA requirements. OCJP 656 must be completed and
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submitted to OCJP. Public school districts may have lead agency authority to
determine which of the designated CEQA categories applies. Evidence of this
category determination must be completed and kept in the applicant's project files.
All applicants selected for funding other than state agencies, public school districts
and county offices of education should contact their city or county planning
department to determine which of the designated categories listed in Section 2,
Evidence of Compliance applies.
A project is defined as the whole of an action which has a potential for resulting in
a physical change in the environment, directly or ultimately. For the purposes of
this package, a project can include, but is not limited to:
. An activity involving the issuance of a lease, permit, license, certificate, or
other entitlement for use by one or more public agencies, such as the leasing
of real property from a government agency (e.g., office buildings,
warehouses, police stations or shelters); or
. An activity involving the amendment of zoning ordinances, or the
amendment of a local General Plan.
In order for OCJP to approve the funding of projects selected for funding the
applicant must complete and sign the Certificate of Assurance of Compliance
(OCJP 656) and maintain evidence of CEQA compliance on file. The process for
completing these requirements is as follows:
a. Assurance of Compliance. Environmental Impact Statement
All applicants selected for funding must submit the OCJP Certification of
Assurance of Compliance (OCJP 656) signed by the person authorized by
the governing board to sign the grant award. This is the same signature as
appears on line 13 of the Grant Award Face Sheet.
b. Evidence of Compliance
Such evidence of compliance must be maintained on file as part of the
project's administrative requirements and may be anyone of the four
designated categories described below.
A sample format is included in the Grantee Handbook, Appendix U. The
applicant/grantee may present this form to the Lead Agency for review. The
planning department may sign this form, or may prepare a document which
describes the applicant's compliance with CEQA.
1) Category 1
A statement. signed and dated by the planning department, citing
the CEQA Guidelines (California Administrative Code, Title 14,
Division 6, Section 15061 (b)(3)) and stating that the Lead Agency
can say with certainty that there is no Dossihilitv that the activity in
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question may have a significant effect on the environment and that
the project is not subject to CEQA.
2) Category 2
A Notice of Exemption filed with the county clerk of the county or
counties in which the project will be located, if the proposed project
falls under the provisions for statutory or categorical exemptions
of the CEQA Guidelines, (California Administrative Code, Title 14,
Division 6, Sections 15260-15329). Such filing will result in a date
stamped on the notice. Normally, this notice is filed by the planning
department. The applicant may file the notice instead, but must
maintain a certified document issued by the planning department
stating that this agency has found the project to be exempt. Ai;
evidence of CEQA compliance, a date stamped copy of that notice
must be maintained by the applicant in the project files.
3) Category 3
A Nel!ative Declaration prepared in accordance with CEQA
Guidelines (California Administrative code, Title 14, Division 6,
Section 15000 et. seq.), if the proposed project is determined to have
no potential to significantly effect the environment. As part of the
Negative Declaration process, the planning department must give the
general public and affected public agencies an opportunity to review
the proposed Negative Declaration, and must consider any comment.
Mter completion of the Negative Declaration process, a Notice of
Determination must be filed with the county clerk within five (5)
working days after the Lead Agency approves the project. A copy of
the Notice of Determination must also be filed with the Office of
Planning and Research State Clearinghouse.- Ai; evidence of CEQA
compliance, a date stamped copy of that notice must be maintained
by the applicant in the project files.
4) Category 4
An Environmental Impact RePOrt (EIR) prepared in accordance
with the CEQA guidelines, if the proposed project may significantly
impact the environment. Ai; with the Negative Declaration, the EIR
must be circulated for public and agency review. Additionally, the
planning department must respond in writing to any comments made
on the draft EIR, and must adopt measures to mitigate any
environmental impacts that have been determined to be significant,
or provide justification as to why mitigation of an impact is not
feasible.
At the end of that process, a Notice of Determination (NOD) must be
filed with the County Clerk within five (5) working days after the
Lead Agency approves the project. A copy of the NOD must also be
filed with the State Clearinghouse. Ai; evidence of CEQA
Otlice of Criminal Justice Planning
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compliance, a date stamped copy of that notice must be maintained
by the applicant in the project files.
4. Lobbyinl!
OCJP grant funds shall not be used for the purposes of lobbying (see Grantee
Handbook Section 2240.2).
As required by Section 1342, Title 31 of the U.S. Code, applicants selected for
funding must review and certify that no federal funds will be used for lobbying. By
signing the Assurance of Compliance form, the applicant formally certifies to notify
OCJP, as the granting/monitoring agency, that the applicant selected for funding
will comply with the provisions of the Act.
5. Debarment, Suspension and Other Responsibility Matters. For federally
funded projects only
Applicants selected for funding, must certify that they will adhere to Executive
Order 12549, Debarment and Suspension. By signing the Assurance of Compliance
form in the Grant Award Forms Package, the applicant certifies to that effect.
CERTIFICATION OF ASSURANCE OF COMPLIANCE
I, ' hereby certify that:
(official authorized to sign grant award; same person as line 13 on Grant Award Face Sheet)
GRANTEE:
THE CITY OF SAN BERNARDIN:>
IMPLEMENTING AGENCY:
'mE SAN BERNARDIN:> POLICE DEPARIMENT
PROJECT TITLE:
THE SERIOUS HABI'IUAL OFFENDER (S.H.O.)
will adhere to all of the grant award agreement requirements (state and/or federal) as
directed by the Office of Criminal Justice Planning including, but not limited to, the
following areas:
I. Equal Employment Opportunity
II. Drug-Free Workplace Act of 1990
III. California Environmental Quality Act (CEQA)
IV. Lobbying
V. Debarment, Suspension, and Other Responsibility Matters
VI. Other OCJP Certifications as Applicable
Office of Criminal Justice Planning
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I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (State and Federal)
The applicant selected for funding acknowledges awareness of and the
responsibility to comply with the following Equal Employment Opportunity
requirements by signing the Grant Award Face Sheet (OCJP A301),
including this Certification of Assurance of Compliance, and submitting the
application to the Office of Criminal Justice Planning (OCJP).
1. California Fair Employment and Housing Act (FEHA) and
Implementing Regulations, California Administrative Code, Title 2,
Division 4, Fair Employment and Housing Commission.
2. California Government Code Article 9.5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 98000-98413.
3. Title VI of the Civil Rights Act of 1964.
4. Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS
Section 974) and Federal Department Regulations on its
implementation; Government Code Section 4450, et. seq.
5. Subtitle A, Title II of the Americans with Disabilities Act (ADA), 42
USC Sections 12131-12134 and U.S. Department of Justice
implementing regulations, 28 CFR, Part 35.
6. U.S. Department of Justice Regulations, 28 CFR, Part 42, Equal
Employment Opportunity, Policies and Procedures -- applies to
federally funded grants only.
Federal and state agencies have the legal right to seek enforcement of the
above items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project
and available for OCJP or public scrutiny upon request. Violation of these
provisions may result in withholding of grant funds by OCJP.
B. The following apply to federally funded grants only:
Note: Effective Fiscal Year 1992-93, the Federal criteria and
requirements apply to the ''implementing agency" responsible for
the day-to-day operation of the project (e.g., Probation Department,
District Attorney, Sheriff).
1. Criteria for Federal EEO Program Requirements for Grants in the
Amount of $25,000-$499,999. (Does not apply to community-based
organizations ).
Office of Criminal Justice Planning
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Federal regulations require qualified recipient agencies of federal
financial assistance to prepare an Equal Employment Opportunity
Program (EEOP) upon meeting all of the following criteria:
a. Grantee has 50 or more employees.
b. Grantee has received a total of $25,000 or more in grants or
subgrants since 1968.
c. Grantee has a service population of 3% minority
representation (if less than 3% minority population the EEOP
must be prepared to focus on women).
The EEOP must be developed for the implementine: ae:encv responsible for
the day-to-day operations of the program.
2. Assurance of EEOP for Federal Grants of $25,000-$499,999
This implementing agency has formulated, or will formulate,
implement and maintain an EEOP within 60 calendar days of the
date the Grant Award Face Sheet (OCJP A301) is signed by the
Executive Director of QCJP. I also certify that the EEOP is/will be
on fIle in the following Affirmative Action (A.A.) Office:
A.A. Officer:
ERNEST WILSCN
Title:
AFFIIiMATIVE ACrIOO OFFICER
Address:
300 NOR'IH "D" STREET, MAYOR'S OFFICE 6TH FLCOR
SAN BERNARDINO, CA 92401
Phone
(909) 384-5004
The EEOP is available for review or audit by officials of OCJP or the
Federal Government, as required by relevant laws and regulations.
Additionally, I agree to submit a copy of said EEOP to OCJP (Attention:
EEO Compliance Officer) within 60 calendar days of the Executive
Director's signature on the OCJP A301.
3. Federal Grants of $500,000 and Above
All applicants for federal grant funds of $500,000 or more will submit
a copy of their EEOP (developed for the implementing agency), or
federal letter of compliance, to OCJP with the second stae:e
application forms.
4. EEOP Updates for Continuing Federal Grants
Projects who have previously received a total of $25,000 or more in
Otlice of Criminal Justice Planning
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federal grants, or a single award in the amount of $500,000 or more,
and have an approved EEOP on file with OCJP, are required to
submit an annual update of their EEOP if funds are continued. The
timeframe for EEOP updates are the same as identified in Section I,
C and D above.
II. CALIFORNIA DRUG.FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG.FREE WORKPLACE ACT OF 1988 REQUIREMENTS
The above-named organization(s) will comply with the California Drug-Free
Workplace Act of 1990 of California Government Code Section 8355, et. seq., and
the Federal Drug-Free Workplace Act of 1988, and implemented as 28 CFR, Part
67, Subpart F, for grantees, as defined in 28 CFR, Part 67, Sections 67.615 and
67.620 by:
A. Publishing a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for
violations, as required in Government Code Section 8355(a).
B. Establishing a Drug-Free Awareness Program as required by Government
Code Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug-free workplace;
3. Any available counseling, rehabilitation and employee assistance
programs; and
4. Penalties that may be imposed upon employees for drug abuse
violations.
C. Providing as required by Government Code Section 8355(c) that every
employee who works on the proposed grant:
1. Will receive a copy of the company's drug-free policy statement; and
2. Will agree to abide by the terms of the company's statement as a
condition of employment on the contract or grant.
D. Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than
five calendar days after such conviction.
E. Notifying the agency, in writing, within 10 calendar days after receiving
notice as required above from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted employees must provide
notice, including position, title to: Department of Justice, Office of Justice
Office of Criminal Justice Planning
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Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington,
DC 20531. Notice shall include the identification numberls) of each
affected grant.
F. Taking one of the following actions, within 30 calendar days of receiving
notice, with respect to any employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
G. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of the above requirements.
III. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The above-named organization(s)lindividual(s) will comply with the California
Environmental Quality Act (CEQA) requirements as stated in the Public Resources
Code, Division 13, Section 21000 et. seq. and all other applicable rules and
regulations.
All appropriate docwnentation will be maintained on fIle by the project and
available for OCJP or public review upon request.
IV. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28
CFR, Part 69, for persons entering into a grant or cooperative agreement over
$100,000, as defined at 28 CFR, Part'69, the applicant certifies that:
A. No federally appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in
connection with the making of any federal grant, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal grant or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying Activities", in
accordance with its instructions.
Office of Criminal Justice Planning
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C. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers [including
sub grants, contracts under grants and cooperative agreements and
subcontractCs)] and that all subrecipients shall certify and disclose
accordingly.
v. DEBARMENT, SUSPENSION, AND OTHER RESPONSmILITY MAITERS ""
applies to federally funded grants only
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR, Part 67, for prospective participants in primary covered
transactions, as defined at 28 CFR, Part 67, Section 67.510, the applicant certifies
that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal
Court, or voluntarily excluded from covered transactions by any federal
department or agency.
B. Have not, within a three-year period preceding this application, been
convicted of or had a civil judgment rendered against them for commission
of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state, or local) transaction or
contract under a public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving stolen
property.
C. Are not presently indicted for, or otherwise criminally, or civilly, charged by
a governmental entity (federal, state, or local) with commission of any of the
offenses enumerated above.
D. Have not, within a three-year period preceding this application, had one or
more public transactions (federal, state, or .local) terminated for cause or
default.
Where the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
Ollie. of Criminal Justice Planning
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VI. OTHER OCJP CERTIFICATIONS AS APPLICABLE:
Failure to comply with these requirements may result in suspension of
payments under the grant or termination of the grant or both and the grantee
may be ineligible for award of any future grants if the Office of Criminal Justice
Planning (OCJP) determines that any of the following has occurred: (1) the
grantee has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the
Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby
swear that I am duly' authorized legally to bind the contractor or grant
recipient to the above described certification. I am fully aware [at this
certification, executed on the date and. the county be . is de under
penalty of peljury under the laws of State f C if ni . ..
, ;
Official's Signature:
Official's Typed Name:
DANIEL A. ROBBINS
Official's Title:
aUEF OF roLICE
Date Executed:
JUNE 22. 1994
95-6000772
Federal ID Number:
Executed in the County of:
SAN BERNARDIOO
Ollice of Crimin.l Justice Planning
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PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the
project. Put an asterisk where the principal office of the project is located.
SAN BERNARDlOO
2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) ofthe u.s. Congressional
District(s) which the project serves. Put an asterisk for the district where the principal office of the
project is located.
40TH AND 42ND DISTRICTS
3. STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State Assembly District(s) which
the project serves. Put an asterisk for the district where the principal office of the project is located.
62ND DISTRIcr
4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) which the
project serves. Put an asterisk for the district where the principal office of the project is located.
32ND DISTRIcr
5. POPULATION OF SERVICE AREA: Enter the total population of the service area sel"\'ed by the
project.
172,164
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PROJECT CONTACT INSTRUCTIONS
1. Provide the name, title, address and telephone number for the person having day-to-
day responsibility for the project.
2. Provide the name, title, address and telephone number for the Chief Executive of the
implementing agency.
3. Provide the name, title, address and telephone number for the Chair of the
Governing Body of the implementing agency.
4. Provide the name, title, address and telephone number for the person responsible for
the project from the applicant agency.
5. Provide the name, title, address and telephone number for the Chair of the
Governing Body of the applicant agency.
Ollice of Criminal Justice Planning
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PROJECT CONTACT INFORMATION
Applicant: THF. CITY OF SAN RRRNARrlTI>D
Implementing Agency (if applicable): SAN BERNARDINO POLICE OEPARIMENT
Project Title:
SERIOUS HABI'IU!\L OFFENDER (S.H.O.)
Grant Number (to be added by OCJP):
Provide the name, title, address and telephone number for the project contact persons
named below. If a section does not apply to your project, enter "N/~'.
1. The person having day-to-day responsibility for the project:
Name: TCM MAIER
Title: CAPTAIN
Address: 466 WEST 4'IH STREEI'
SAN BERNARDINO, CA 92402
Telephone Number: 909 384-5606 Fax Number: ~09l 384-5601
2. The Executive Director of a nonprofit organization or the Chief Executive Officer
(e.g., Chief of Police, Superintendent of Schools) of the implementing agency:
Name:
Title:
Address:
DANIEL A. RCBBINS
aUEF OF POLICE
466 WEST 4'IH STREEI'
SAN BERNARDINO, CA 92402
Telephone Number: 909 384-5607 Fax Number: ~09) 384-5601
3. The Chair of the Governing Body of the implementing agency: (Provide address and
telephone number other than that of the implementing agency.)
Name:
Title:
Address:
TCM MINOR
MAYOR
300 OORIH "0" STREEI'
SAN BERNARDINO, CA 92402
Telephone Number: ~09) 384-5051 Fax Number:. ~09::
384-5461
4. The person responsible for the project from the applicant agency, if different than #1:
Name:
Title:
Address:
Telephone Number: ( )
Fax Number: ( )
5. The Chair of the Governing Body of the applicant agency, if different than #3:
Name:
Title:
Address:
Telephone Number: ( )
Fax Number: ( )
Office of Criminal Justice Planning
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~4-20:i
INSTRUCTIONS FOR PREPARING THE BUDGET
A. General
OCJP requires the applicant to develop a budget which will enable them to meet the
requirements of the grant, ensure the successful implementation of the project and be cost
effective. Applicants are thus instructed to prepare a realistic and prudent budget. The
following information is provided to assist in the preparation of the budget. Strict
adherence to all required and prohibited items is expected. Where the applicant does not
budget for a required item, OCJP will assume the applicant will use its own funds.
Failure by the applicant to include required items in the budget does not exclude
responsibility to comply.
B. Match Requirements
The program guidelines specify whether match is required. The following information is
provided to clarify match requirements and to assist the applicant in the calculation of the
match.
1. Match Categories
a) Asset Forfeitures
Funds derived from law enforcement actions (e.g., assets from federal or
state forfeiture proceedings) are allowable match, if permitted by the
program guidelines.
b) State Funds Matching State or Federal Funds
State and/or federal funds can be used to match other state and/or federal
funds only if all of the following conditions have been met:
1) The other funding source does not prohibit this practice;
2) The funds are to be used for identical activities (e.g., to augment the
project); and
3) The project has obtained prior written approval from OCJP, or
specific program guidelines allow this practice.
2. Type of Match
a) Cash Match
Cash match, also known as hard match, is revenue from a source other than
state or federal funds that is budgeted for the project. Cash match is often
derived from the local funding resources committed to a project such as
county general fund revenue, United Way contributions, private donations
or profits from fund raising events. When used to augment the project, cash
expenditures for items such as personnel, facilities and supplies may be
Ollic. of Criminal Justice Planning
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considered cash match if not in violation of the prohibition on supplanting
(see Supplanting Prohibited).
b) In-Kind Match
In-kind match is not allowed. In-kind match, also known as soft match,
refers to goods and services which are contributed to the project, have a
dollar value attached to them and are also budgeted. In-kind contributions
represent the project's non-cash outlay, including the non-cash outlay
contributed by other public agencies and institutions, private organizations
and individuals. Examples include the donation of goods and volunteer
time. In general, the value of in-kind contributions is determined by fair
market value.
3. Calculating Match
Generally, match requirements are based on a percentage of the funds allocated or
on a percentage of the total project costs. The following information is provided to
assist the applicant in calculating the required match.
PERCENT OF ALLOCATION
The actual amount of the match is based on the funds allocated. Use the amount
of grant funds requested as the allocation in calculating the match. Multiply the
allocation requested by the percentage match required. For example: If a 10%
match is required and the allocation requested is $50,000; multiply the $50,000 by
.10 = $5,000 match required.
Grant Amount
Percent of Cash Match
Multiply $50,000 by .10
= $50,000
= 10%
= $5,000 (percent of match)
TOTAL PROJECT COST
The actual amount of the match is based on the total project costs. When match is
based on a total project cost, the applicant must explore the total amount of
resources needed, including match, to enable the project to function. To calculate
the match based on the total project costs:
1) Deduct the percent match required from 100% to arrive at the figure by
which the grant award amount will be divided. For example, if the match
requirement is 20% of the total project costs, deduct 20% from 100% which
equals 80'k <'80) balance.
2) To calculate the percent match, divide the grant award amount by the
percent balance, then subtract the grant award amount to determine the
local match. For example, to calculate a 20% percent match, divide the
grant award amount by 80% which determines the total project costs, then
subtract the grant award amount. The following example is provided to
further assist in calculating the match based on total project cost.
Otlice of Criminal Justice Planning
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I
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20% MATCH BASED ON TOTAL PROJECT COST
Funds Awarded
Funds Awarded -;. .80
then
Total Project Cost
Minus Grant Award Amount
Total Project Match Required
= $100,000
= $125,000 (total project cost)
$125,000
:...$100.000
$ 25,000
c. Prohibited Exuense Items
Refer to Grantee Handbook Section 2240 regarding the prohibited items which must not
be included in the budget of the application for funding.
D. Specific Bude:et Catee:ories
Instructions regarding the specific items which must and can be budgeted in each budget
category are provided with each budget page as follows. Line item detail, calculation
methods and justification are required to be submitted with the application. However,
documentation must be kept on file and made available to OCJP staff during a site visit
and to auditors at the time of the required annual audit.
Offict! of Criminal Justice Planning
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BUDGET CATEGORY AND LINE-ITEM DETAIL
A. Personal Services. SalarleslEmployee Benellta COST
Crime l\nal.yst
Step 3(c)
3,049 per rronth 36,588.00
PEIlS at 12.854% 4,703.00
Health at 10.45% 3,823.00
Iobrkers Carpensation at 3.5 % 1,281.00
unanp10ynent at .25% 91..00
Medicare at 1.45% 531.00
47,017.00
Typist Clerk III
Step 3
$1,815 par rronth 21,780.00
.
PERS at 12.854% 2,800.00
Health at 10.45% 2,276.00
Iobrkers O:mpensation at 3.5% 762.00
-
-
unanp10yment at .25% 54.00
"
Medicare at 1.45% 316.00
27,988.00
Overtime (Analyst/Typist Clerk IIII 2,000.00
TOTAL 77;005.00
OCJP-A303a
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BUDGET CATEGORY INSTRUCTIONS
A. Personal Services. SalarieslEmployee Benefits
1. Salaries
Personal services include all services performed by staff who are directly employed
by the applicant. All other staff are to be shown as consultants in the Operating
Expenses Category supported by a memorandum of understanding, contract or
operational agreement. Such documentation must be kept on file by the grantee
and made available for review during an OCJP site or monitoring visit or audit.
However, in the case of grants being passed through a grantee to be operated by
another agency, the staff from the second agency will be shown in the Personal
Services Category. In either case they may be salaried or hourly, full- or part-time
positions.
Sick leave, vacation, holidays, overtime and shift differentials must be budgeted as
salaries. If agency personnel have accrued sick leave or vacation time prior to the
approval of grant funding, they may not take that time off using project funds.
2. Benefits
Employee benefits must be identified by type and percentage of salaries.
Applicants may use fixed percentages of salaries to calculate benefits. Budgeted
benefits cannot exceed those already established by the applicant.
Employer contributions or expenses for social security, employee life and health
insurance plans, unemployment insurance and/or pension plans are allowable
budget items. Other benefits, such as uniforms or California Bar Association dues,
if negotiated as a part of the employee benefit package, are allowable budget items.
3. Instructions
a) Salaries
A line-item is required for each different position/classification, but not for
each individual employee. If several people will be employed full- or part-
time in the same position/classification, provide the number of full-time
equivalents (e.g., three half-time clerical personnel should be itemized as 1-
112 clerical positions).
b) Employee Benefits
Generally, provide one level of line-item detail unless further explanation is
needed. A line-item is required for each different position/class, but not for
each individual employee unless the benefits vary from person to person in
a position/class. If several people will be employed full-time or part-time in
the same position/class. provide the number of full-time equivalents.
c) Totals
Place the total amount for this category in the space provided at the bottom
right comer of the form.
Ollice of Crintin31 Justice Planning
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BUDGET CATEGORY AND LINE. ITEM DETAIL
B. Operating Expenses
COST
A'lTI1'ID1IOCE AT OC.lP TRAINING PIO:;RAM
('!W) CLASSES SOIIDULEIl)
('!W) ATTENDEES)
AIRFARE '10 SJ\N FRANCISCO/SACRAMENTO, 4 @ $500 RaJND TRIP
REGISTRATIOO FEES, 4 @ $150
LODGING, 10 @ $79 x 2
MEALS, 10 @ $37 PER DAY x 2
TAXI-SHt1ITLE, 2 WAY x 4
2,000.00
600.00
1,580.00
740.00
120.00
AUDIT
1,500.00
4,000.00
VEHICLE MAINI'ENANCE
GAS
SERVICE
PRINTING, PAPER, FC6TJIGE, FOLDERS AND OFFICE SUPPLIES
3,600.00
1,000.00
3.000.00
2,000.00
CCMPIJI'ER SUPPLIES AND MAINTENANCE
FAX LINE, TELEPHOOE OlARGES, PAGER x 2
TRAINING, CRIME ANALYSIS AND GANG SEMINARS
CXI The applicant will use the state travel policy
o The applicant will use a travel policy other than the state's.
The applicant will use the written policy of
which is more /less restrictive than the state's.
(circle one)
TOTAL
$20,140.00
OCJP-A303b
Office of Crimin31 Justice Planning
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BUDGET CATEGORY INSTRUCTIONS
B. Operatine ExPenses
1. Allowable Expenses
Allowable operating expenses are defined as necessary expenditures exclusive of
personnel salaries and benefits and equipment. Refer to Section 2230 of the
Grantee Handbook regarding the allowable expense items which can be included in
the operating expense category. Rented or leased equipment must be budgeted as
an operating expense. Confidential funds expenditures and computer equipment
rentals are allowable budget items (see Confidential Funds Expenditures).
2. Travel
Budget for all anticipated travel related to the project. Applicants must include
sufficient per diem and travel allocations for persons to attend 2 required OCJP
training conferences or workshops - one each in Northern California and Southern
California. Since it is possible that both conferences will be held in the northern or
southern part of the state, it is recommended that applicants budget for the most
expensive of the two alternatives. If several staff will be attending the same event,
budget for the total number of people. A minimum of one project staff person from
each participating agency must attend each training conference. Applicants should
budget a minimum of $150 for registration fees for each person plus the state per
diem rate. Additionally, the fiscal officer or designee responsible for financial
reporting to OCJP must attend one of the grants management workshops
conducted by OCJP. Applicants should budget for a minimum of $40.00 for
registration fees for each person attending.
The state mileage rate is a maximum of $.24 per mile unless a higher rate is
justified. When project employees are authorized by project department heads or
designees to operate a privately owned vehicle on project related business, the
employee will be allowed to claim $.24 per mile without certification or up to $.30
per mile with an annual certification that the cost of operation of the vehicle
equals or exceeds the amount claimed. This documentation must be on file and
available for audit but should not be submitted with this application.
Refer to Section 2236 of the Grantee Handbook regarding travel and per diem
policies including out-of-state travel.
a) Instructions. Travel
Generally provide one level of line-item detail unless further explanation is
needed.
Check the appropriate box and complete the travel policy statement at the
bottom of the form.
Use the following state travel policies for budgeting travel expenses:
Office of Crimin.1 Justice Planning
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Milealle
94-203
The reimbursement rate to operate a privately-owned vehicle is from 24
cents per mile to 30 cents per mile.
Meals
Breakfast $ 5.50 -
Lunch $ 9.50 -
Dinner $17.00-
Incidentals $ 5.00 -
Total
$37.00
Breakfast may be claimed when travel
commences at or prior to 6:00 a.m. Breakfast
may be claimed on the last fractional day of a
trip of more than 24 hours if travel terminates
at or after 9:00 a.m.
Lunch may not be claimed for travel less than
24 hours. Lunch may be claimed if the trip
begins at or before 11:00 a.m. and may be
claimed on the last fractional day of a trip of
more than 24 hours if the travel terminates at
or after 2:00 p.m.
Dinner may be claimed if the trip begins at or
before 4:00 p.m. Dinner may be claimed when
travel terminates at or after 7:00 p.m., whether
on a one day trip or on the last day of a trip of
more than 24 hours.
Incidentals may be claimed for trips of 24 hours
or more.
Lodl!inll
Statewide without a lodging receipt is $24.Jl9
Statewide with a lodging receipt is the actual lodging expense up $79.00
plus applicable taxes.
Other
Taxi, airport shuttle, etc., that exceeds $3.50 must be supported by receipt.
Parking in excess of $6.00 must be supported by receipt.
3. Consultant Services
Refer to the Grantee Handbook Section 2237 regarding consultant services policies.
If a specific consultant is identified as a sole source, additional justification will be
required if the applicant is selected for funding (refer to Grantee Handbook 4500,
Sole Source Requests).
Ollice of Criminal Justice Planning
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a) Instructions. Consultants
Generally, provide one level of line-item detail unless further explanation is
needed.
4. Facility Rental
Refer to Grantee Handbook Section 2232 regarding facility rental policies. Up to
$10 per square foot annually ($0.83 per square foot per month) without
maintenance or $12.50 per square foot annually ($1.04 per square foot per month)
with maintenance is allowed for facility rental. If the rental cost for office space
exceeds these rates, it must be consistent with the prevailing rate in the local area.
This documentation must be on file and available for audit and should not be
submitted with the application.
5. Rented or Leased Equipment
If equipment is to be rented or leased, an explanation and cost analysis will be
required if the application is selected for funding. Refer to Grantee Handbook
Section 2233 regarding the specific policy.
6. Audits
Budget for the cost of obtaining a financial audit. Refer to the Grantee Handbook
Section 8000 regarding this requirement. Allowable audit costs are as follows:
. If the total amount of the grant is less than or equal to $150,000, the
applicant may budget up to $1,500 for the financial audit costs; or
. If the total amount of the grant is greater than $150,000. the applicant may
budget up to 1 percent of the total grant for financial audit costs.
7. Total
Place the total amount for this category in the space provided at the bottom right
comer of the form.
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BUDGET CATEGORY AND UNE-ITEM DETAIL
C. Equipment COST
XERJX O>pier Machine $7,792.00
..
CATEGORY TOTAL 7 707 nn
PROJECT TOTAL 104.937.00
FUND DISTRIBUTION FEDERAL STATE CASH MATCH IN-KIND MATCH
1. Amount of Fund. 95 ,QR nn Q ",0 nn
2. Percentage of Fund. 90% 10%
OCJP-A303c
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Otlice of Criminal Justice Planninll
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BUDGET CATEGORY INSTRUCTIONS
C. Eauipment
NOTE: Applicants must complete the Fund Distribution Section of OCJP A303c per
instructions in item 5, even if!!.Q. equipment is being budgeted.
1. Allowable Expenses
Refer to Grantee Handbook Section 2300 for specific policies regarding allowable
equipment expenditures. Equipment used solely for project activities may be
budgeted if it is essential to the implementation of the project.
Rented or leased equipment must be budgeted as an operating expense. Lease to
purchase agreements are generally not allowable. If a lease to purchase is
requested, prior approval by OCJP is required. Refer to Grantee Handbook Section
2343 regarding such requests.
2. Computers
A request to utilize grant funds for the purchase of computer equipment, software
and related costs, including the proposed automated system purchase documents is
required. Refer to Grantee Handbook Section 2340 regarding instructions for
submission and Appendix E for forms to be submitted.
Instructions. Automated Systems and/or Computers
Refer to Grantee Handbook Appendix E to request the purchase of automated
systems/computers. Answer the appropriate questions with sufficient information
to explain the requested system/computer. The amount of information necessary
will be determined by the complexity of the proposed system.
By submitting this request along with the signed prant Award Face Sheet, the
Project Director certifies that all resources (e.g. hardware, software, personnel and
telecommunications) to be utilized by this project are in compliance with all
applicable standards, policies and procedures for automated systems as contained
in the agency's local policies and operating procedures, the Grant Award
Agreement and the OCJP Grantee Handbook.
3. Automobiles
Automobiles are allowable budget items. If included in the budget, substantial
justification demonstrating the grant-related need will be required before
fmalization of the Grant Award Agreement. Refer to Grantee Handbook Section
2331 for specific details regarding authorization requests.
4. Instructions. Equipment
A line-item is required for each different type of equipment, but not for each
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94-203
specific piece of equipment (e.g., three dot-matrix printers should be one line-item
not three).
a) Category Total
Place the total amount for this category in the space provided at the bottom
right comer of the form.
5. Instructions. Project TotallFund Distribution (OCJP A303c) .. Must be
completed, even if m! equipment is budgeted.
a) Project Total
Place the total amount for the entire budget in the space provided at the
bottom right hand comer of this form.
b) Fund Distribution
Place the total amount of state and/or federal funds being requested in this
application and place the total amount of cash and/or in-kind match being
provided by the applicant in the space provided at the bottom of this form.
OtTIce of Criminal Justice Planning
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......... c_.:._".._"-.._-.::'._':.. .,_......-.:....._. ....:'.:".:_'.. " "'i:o::., .:.......
OTHER FuNDING SOURCES
. . '.' 0 '.' . ..
BUDGET CATEGORY GRANT FUNDS OTHER FUNDS PROGRAM TOTAL
(Use only the erant funds
Identifted In the
preceding budget pages.)
Personal Services 69.622 7.383 77 005
Operating Expenses 18.444 1.696 .,n 'An
Equipment .. .,.,., H:n 7 792
TOTAL 95.398 9 539 ,nA Q.,..
OCJP-653
(Rev. 1194)
Complete the Other Funding Sources Corm (OCJP 653) to report the total funds available to support the
activities related to accomplishing the goals and objectives of the grant award agreement. In the Grant
Funds column, report the OCJP funds requested by category; in the Other Funds column, report all
other funds available to support the project by category and then calculate the totals by category in the
Program Total column. Total each column down to arrive at the total program funds available.
THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD.
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..
PROJECT SUMMARY INSTRUCTIONS
All of the necessary project information must be placed on the fonn in the space allowed.
Additional pages may not be added. This is a summary of the project narrative.
1. PROJECT YEAR: If the project is new, check new. If the project is continuing, check the
box of the proposed year of the project (i.e. Year 2) or insert the year of operation.
2. PROJECT TITLE: Enter the complete title. The title MUST describe the focus of the
project. Acronyms are not acceptable. Do not exceed 60 characters, including space and
punctuation.
3. GRANT PERIOD: Enter the beginning and ending dates of funding as specified in the
grant application.
4. APPLICANT: Enter the name and complete address of the organization that is applying
for the grant.
5. FUNDS REQUESTED: Enter the amount of grant funds requested. This must be the
same amount used on the budget pages and on the proposal cover sheet.
6. IMPLEMENTING AGENCY: Enter the agency or organization designated on the grant
award face sheet as the programmatic recipient of the grant funds who will accomplish the
planned objectives and program goals.
7. PROGRAM DESCRIPTION: Provide a description of the specific area of service which
OCJP is authorized to fund based upon state or federal legislation.
8. PROBLEM STATEMENT: Describe the problem the project will address. Support the
problem with data such as number of offenses, description of the target area, and local
needs.
9. OBJECTIVES: Include the quantifiable measurements which define a course of action in
order to accomplish the program goals.
10. ACTIVITIES: Describe activities you will perfonn to accomplish each objective (quantify
where possible).
11. CATEGORY: Check the appropriate category.
12. PROGRAM AREA: Check appropriate program area.
13. EVALUATION: Describe how project perfonnance will be measured. Note who will
conduct the evaluation (e.g. project staff, government personnel, or outside consultants).
14. NUMBER OF CLIENTS TO BE SERVED: Enter the number of clients.
15. PROJECTED BUDGET: List all noted budget items. Be specific in breakdown of grant
funds and all other budget sources.
16. RESPONSIBLE OFFICIAL: The legally responsible official for the organization should
sign and date this document. The official's name and title should be typed in the space
provided.
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PROJECT SUMMARY
1. PROJECT YEAR: 2. PROJECT TITLE: 3. GRANT PERIOD:
0 New JULY 01. 1994
(gJ Year 2 SERIOUS H!\BI'lUAL OFFENDER (S.H.O. l To
0 Year 3 JUNE 30. 1995
0 Other
4. APPUCANT 5. FUNDS REQUESTED:
Name:lliE CITY OF SAN BERNARDINO Phone: (909) 394-5602
Address: 300 NOR'IH "0" STREEI' Fax #: (909 384-5601 $ 95,398.00
SAN BERNARDINO. CA 92042
6. IMPLEMENTING AGENCY
Name: SAN BERNARDINO POLICE Phone: (909) 384-5602 Fax #: (90~ 384-5601
DEPARIMENI'
Address: 466 WEST 4'!H STREEI'
SAN BERNARDIID, CA 92402
7. PROGRAM DESCRIPTION
BASED UPCN SENATE BILL 2323. rnAPI'ER 1441. STATUI'ES OF 1986. AMENDED BY ASSEMBLY BILL
1464. rnAPI'ER 1356, STATUTES OF 1989 - OCJP IS AUIHORIZED 'lD IMPLEMENT A P~RAM 'lD
INTENSIVELY SUPERVISE JUVENILE SERIOUS H!\BI'lUAL OFFENDERS. lliE P~RAM GUIDELINES ARE
a:NSISTENI' WI'!H ARTICLE 13.6, SECTION 500. rnAPI'ER 2 of PART 1 OF DIVISION 2 OF '!HE
WELFARE AND INSTlTUI'IONS CODE (WICl.
8. PROBLEM STATEMENT
A P~RI\M-'lD Im"ENSlVELY SUPERVISE JWENILE SERIOUS H!\BI'lUAL OFFENDERS. STATISTICS
SHCM '!HAT 20% OF SERIOUS H!\BI'lUAL OFFENDERS cc:M1IT 80% OF '!HE CRIME. WI'!H BUIX3EI' curs
IMPACTING EVERY LEVEL OF THE CRIMINAL JUSTICE SYSTEM. IT IS BEO:MING EXTRD1ELY
DIFFICULT 'lD ADmtJATELY ASSESS, CARE FOR AND SUPERVISE 'IHESE PROBLEM JWENlLES. AS
1HE NUMBER OF JWENILES GRCW. '!HE NUMBER OF VIOLENf CRIMES CCM1ITI'ED BY JUVENILES ALSO
INCREASES . SINCE 1989 lliE NUMBER OF JWENILES cc:M1I'ITING ROBBERIES IN SAN BERNARDINO
HAS INCREASED BY 68% AND THE NUMBER OF OIILDREN UNDER '!HE J\GE OF 15 CCM1I'ITING 'IHESE
VIOLENT CRIMES HAS INCREASED BY 55%. CURRENf FORECASTS ESTIMATE '!HAT BY THE YEAR 2000
OUR JWENILE FOPULATION WILL BE AT 71.000. IF THE CURRENT TREND CCNflNUES. AT LEAST 1
- IN 4 OF TIlOSE OIILDREN WILL BE LIVING BELCW '!HE PCWERI'Y LEVEL - INCREASING '!HE NUMBER-
9. OBJECTIVES OF AT RISK OIILDREN.
'mE IMPLEMENTING AGENCY WILL CCNDUCT MCNlliLY TASK FORCE MEEI'INGS AND PRODOCE MCNlliLY
BULLETINS, HIGHLIQlTING S.H.O. 's. SPECIAL JWENlLE INFOR-lATION AND OI'HER JWENILE
INTEREST 'lDPICS RELATED 'lD (S.H.O. l. WE ANTICIPATE 'lD IDENTIFY 40 SERIOUS H!\BI'lUAL
OFFENDERS, AND AN ADDITIONAL 60 "I" and "II'S". WE AlSO ANTICIPATE '!HE CERTIFICATION
OF AT LEAST 35 OF '!HESE INDIVIDUALS.
OCJP-227/Rev, 1/1994)
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.
SERIOUS HABITUAL OFFENDER PROGRAM
PROBLEM STATEMENT .
Answer each question separately, sinlle spaced. You may use up to three additional pales.
. Describe the crime problem in the tara:et area.
. Describe the roles and responsibilities of project staff. Where is the SHO project placed in the
administrative structure of the agency?
. Indicate how the SHO project improves the ability to identify, track, prosecute aggressively, and
supervise intensively the juvenile serious habitual offender.
. Describe the coordination of activities between project staff and component agencies.
00scribe the crine problem in the target area.
'!he city of San Bernardino has 51,856 juveniles. By the year 2000 forecast3
estiIrate the juvenile population will be over 71,000. '!he San Bernardino
Sheriff's DepartJnent estimates that there are over 10,000 active gang lllE'fi1bers
county wide. within the city, the pJlice department has identified ten major
gangs with 90 subsets. There are over 2,100 docunented nanbers that fit t..1)0!
established gang criteria.
'!he 1990 California Criminal Justice Profile shows a marked increase in th3 number
of crimes crnmitted by juv~niles in San Bernardino Cbunty. Violent crimes
incr~ased by 46%, property offense increased by 39%, drug offenses increaG'"Xl
by 17%, and sex offenses increased by 22%.
In the city of San Bernardino in 1992, 1,953 juveniles were arrested with
nearly half (800) of those arrested for felony chargo..s. Since 1989, the m.l1lber
of juveniles coomitting robberies has increased by 68% and the nunber of
juveniles under the age of 15 ccmnitting these violent crimes has increased
by 55%.
00scribe the roles am responsibilities of pmject staff. Where is the 9J) project
placed in the aininstrative stnJcture of the agency?
It is the primary responsibility of the SHO Analyst to identify SHOs am pJtential
SHes through in-house records and the records of neighboring pJlice departJnents.
Included, the certification liaison to the District Attorney, gathering pertinent
SHO infonnation fran Probation, updating all schcx:>l data regarding SHOs, Illblishing
the SHO bJlletin, and crine analysis products which link SHOs to crime patterns.
'nle SHO Clerk III will be primarily responsible for the data and retrieval of
infonnation regarding SHOs. This person will keep statistics related to juvenile
crime and SHOs, becane involved in the process of SHO bJlletins, crime analysis
products regarding SHOs and distribJtion of appropriate material. '!he clerk will
also keep minutes of SHO Interagency Task Fbrce meetings, and typ~ repJrts as they
relate to SOO.
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SERIOUS HABITUAL OFFENDER PROGRAM
SUMMARY OF PRIOR YEAR'S ACCOMPLISHMENTS
Reporting Time Period: July 1, 1993 . June 30, 1994
Estimated total number of juvenile offenders in target area:
Number of SHOs identified in target area:
Number of SHO proflle summaries completed:
Number of SHOs certified by the District Attorney:
Number of Potential I's identified:
Number of Potential II's identified:
Number of SHO bulletins completed:
Number of SHO crime analysis products developed:
Number of SHO arrests: (stats as of January 21, 1994)
Total SHOs placed in custody by law enforcement: (~tats as~f. January 21, 1994)
Total SHO petitions filed by the District Attorney:
Total number of SHOs detained prior to trial:
Total number of SHO court dispositions:
Number of SHOs vertically prosecuted:
Average number of days for the District Attorney to complete SHO cases:
Average number of days for-the District Attorney to complete non-SHO cases:
Number of SHO intera~ency task force meetings held:
Number of schools in target area: (6 High Scb:x>1B, 8 Midd1e Schools)
Number of SHOs attending school and receiving educational services: (a;timated)
Number of crimes on campus committed by SHOs and potential SHOs reported to
law enforcement agencies: (Infomation to be fo~ for fiscal year 1993/1994
not received as of this date)
Office of Criminal Justice Planning
40
ENTER #
...L...7.2.Q.
40
23
23
10
75
6
10
40
23
20
--"?9.
16
4
21
30
6
14
95
n/a
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[I
SERIOUS HABITUAL OFFENDER PROGRAM
PROGRAM OBJECTIVES .
II
OBJECTIVE 1: Establish an interagency Task Force and coordinate monthly meetings to develop local
policies and procedures regarding the operation of the SHO project and to exchange
information about SHOs or other related topics.
1. Methods/procedures currently used:
The SHO eri1re Analyst currently conducts rronthly meetings for the surrounding
agencies, County Probation, School Police, educational administrators, District
Attorney, and CiA (Parole), which are all part of the interagency task force.
Relevant case infonnation is discussed and pertinent infonnation pertaining to
the juveniles is disseminated.
2. Problems encountered during the first project year:
D.Je to unforeseen hiring procedures within the city of San Bernardino, the
SHO eri1re Analyst did not begin employment until ~ember 29, 1993. Therefore,
six (6) meetings were conducted fir the first year of the progrcrn.
3. Anticipated second year accomplishments: 7/01/94 . 6/30/95
a. Number of monthly interagency task force meetings to be held during project year.
12
We are currently conducting one meeting per rronth. If needed, special
meetings will be called.
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SERIOUS HABITUAL OFFENDER PROGRAM
PROGRAM OBJECTIVES
OBJECTIVE 2: Within 90 days of funding, develop and distribute for signature a formal written
Interagency Agreement establishing the roles and responsibilities of all component
agencies participating in the SHO Project and secure signatures from all participating
agency heads.
1. Identify the roles and responsibilities of the component agencies participating in the Interagency
Task Force.
Sctxx>l lUlice/Mninistrators: Keep SHO Analyst updated on any school campus crime by
SHOs and their progress in sclKlol.
Oltsi.de lUlice Agencies: Check for potential SHOs in their systan on a regular basis
and forward the infonnation to the SHO Analyst for follow-up.
Pl:obation: Provides p:lsitive or negative activity involving a SHOo All docunentation
of family history, tenns of conditions and relative information is forwarded
to the SHO .Analvst.. (continued on back of page)
2. Problems encountered dunng tile first project year:
The Task Force began January 1994 due to the late hiring of the SHO Crime Analyst.
3. Date signed Interagency Agreement was submitted to OCJP during the first
flSCal year 1993/94 of funding:
10/19/93
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I,
SERIOUS HABITUAL OFFENDER PROGRAM
PROGRAM OBJECTIVES
OBJECTIVE 3: Identify SHOs and potential SHOs Irs and II's) according to the established criteria
and submit qualifying information to the district attorney for certification.
1. Methods/procedures currently used to identify serious habitual offenders:
we are currently using a ccrnputer program which is designed to search for all
jtNeniles woo have cornnitted crimes within a specified time frame. The new
Pentium canputer speeds up the process where daily tracking becanes much easier.
We also check with surrounding agencies for any contact with lXltential SHOs.
Each rejXlrt involving arrests will be canpiled in the SHO packet and classified
according to the SHO criteria.
2. Problems encountered during the first project year:
There were no problems encountered.
3. Anticipated second year accomplishments: 7/01194 -.6130/95
a. Number of SHOs to be identified:
b. Number of SHOs to be certified by the district attorney:
c. Number of Potential rs to be identified:
d. Number of Potential Irs to be identified:
40
30
'In
50
Office of Criminal Justice Planning
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94-203
SERIOUS HABITUAL OFFENDER PROGRAM
PROGRAM OBJECTIVES
OBJECTIVE 4: Compile and maintain SHO 'packets and summary 1,lrofiles; prepare and distribute
monthly SHO activity bulletms to authorized agencies.
1. Methods/procedures currently used:
SHO packets are canpiled on a daily basis. As case infonnation is gathered, packets
are assembled for the District Attorney. Profiles of SHOs are also done daily. TIley
are updated as needed. We retain a hard file of each SHO. We prepare SHO activity
bulletins on a lIDnthly basis. We distribute the bulletins to all officers in our
department on a lIDnthly basis and also distribute the bulletins at lIDnthly SIlO
meetings to authorized agencies.
2. Problems encountered during the first project year:
We are obtaining proper equipnent in a timely nanner to produce arrl publish our
SHO products.
3. Anticipated second year accomplishments: 7/01194 to 6130195
a. Number of SHO packets and summary profiles to be completed:
b. Number of SHO activity bulletins to be distributed monthly:
c. List agencies to receive SHO activity bulletins:
30
300
San Bernardino Police Department
Rialto Police Department
Colton Police Department
San Bernardino County Sheriff Department
City of San Bernardino Unified School Police
San Bernardino Unified School District Aclninistrators
San Bernardino County Probation Department
California Youth Authority-Parole
(San Bernardino/Riverside)
San Bernardino County District Attorney Office-Juvenile Division
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SERIOUS HABITUAL OFFENDER PROGRAM
PROGRAM OBJECTIVES
OBJECTIVE 5:
Establish or expand an information gathering and analysis unit ~crime analysi~ unit)
capable of assembling information on active SHOs for apprehensiOn and detention by
law enforcement agencies.
1. Methods/procedures currently used to gather, analyze and disseminate information on SHOs for
crime analysis purposes:
CUrrently the Crime Analysis unit is resp:msible for maintaining the Records
Management System (IM>). We are able to retrieve important case infonnation
which have exceeded a specific threshold of activity. In this, we can gather
known offender infonnation as it relates to SHOs. We are able to produce crime
pattern bulletins. crime rate infonnation, rronthly sl.llmaries of high incident
rep:>rting districts, wanted bulletins , daily hot lists of stolen vehicles, and
special SHO requests.
2. Problems encountered during the first project year:
Due to hiring procedures, the SHO clerk hiring has been delayed. The SHO Analyst
has done a dual function of clerk and analyst. with the hiring of a clerk,
gathering and disseminating infonnation for law enforcement agencies will be
greatly increased.
3. Anticipated second year accomplishments: 7/1194 - 6130/95
a. Number of SHO crime analysis products to be developed and distributed monthly
which link SHOs with crime, patterns/series:
3
Ollic. of Criminal Justice Planninll"
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I.
SERIOUS HABITUAL OFFENDER PROGRAM
PROGRAM OBJECTIVES
OBJECTIVE 6: Verify that the component agencies are following the terms and activities of the
Interagency Agreement in response to each SHO identified.
1. Methods/procedures currently used:
On-going liaison work by the SHO Analyst continuously verifies camponent
agencies are following the terms and activities of the interagency
agreement. 'Ihis is also done during discussions at the SHO Task Fbrce
meetings.
2. Problems encountered during the first project year:
l'bne
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SERIOUS HABITUAL OFFENDER PROGRAM
PROGRAM OBJECTIVES
OBJECTIVE 7:
Within 90 days of funding, establish a written procedure pursuant to WIC 506 to
require a check of juvenile criminal history of all adults whose cases are presented to
the district attorney's office for filing and for consideration by the district attorney in
the charging decision.
1. Method/procedures currently used:
Qrr Records Management System contains a special file for all special registrants.
Once an individual is certified as a SHO, they will be entered into this file.
'!his designation will appear on the screen when an inquiIy is made. In addition,
all inquiries on SHCE will flag an "intelligence" system that is printed out on a
weekly basis. nus system will identify the person making the inquiIy and date of
contact. nus will enable the SHO Coordinator to disseminate infonnation to them.
'Ihis serves as a additional means of tracking SIlO contacts.
2. Problems encountered during the first project year:
lrri>lanenting SHO "flag" to the M:ltor Data Tenninal (MDT) for Patrol. We are
continuing efforts to adapt to this procedure.
3. a. Date written procedure to check juvenile criminal history of all adult cases presented
to the district attorney for filing was adopted by law enforcement during the first
year of project funding 7/1193 . 6/30/94: 10/1/93
If this written procedure was not adopted during the first project year, when was it
adopted during the second project year?
n/rt
b. Date written procedure to check juvenile criminal history of all adult cases
presented for filing which will be considered in the charging decision,
appropriate plea and sentence as adopted by the district attorney during the first
year of project funding 7/01193 . 6/30/94:
If this written procedure was not adopted during the first project year, when will
it be adopted during the second project year?
10/1/93
n/a
Otnce of Criminal Justice Planning
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94-20-3
SERIOUS HABITUAL OFFENDER PROGRAM
ORGANIZATION CHART
SAN IlallAaOINO POLICI DEP"I"RENT
OIllCAlItS"TI0NAL CHART
1 . , .
CHIEF
or
POLICE
tllTE1UlAL
AFFAIRS
RADIO
"'''''IT V'CE
AREA CQMHANO$ ,
PAYROLL , . I MAJtCO'l'ICS
OA"" "n
AJltA ~os
..COO.. 1'JlANSCIU PTION I C I
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94-203
II..
SERIOUS HABITUAL OFFENDER PROGRAM
STAFF TRAINING
~
Identify training that project staff will attend during the project year 7/01194 - 6/30/95 that is not
sponsored by OCJP:
- Crime Analysis training (to be detenninad)
- SHO Crime Analyst
- SHO Clerk Typist III
- Gang SaTlinars (to be determined)
- SHO Crime Analyst
- SHO Clerk Typist III
These training programs will enhance the knowledge. skill. and expertise of the
project staff as it relates to the SHO program.
Olli,e of Criminal Justice Planning
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SERIOUS HABITUAL OFFENDER PROGRAM
EVALUATION COMPLIANCE ASSURANCE
The project will participate in the SHO Program evaluation by complying with the reporting
requirements of the evaluation. Minimally, this includes submitting progress reports and other data
which may be designated as necessary by OCJP.
Indicate the name, title and telephone number of the person who will be responsible for maintaining the
records.
Patrick A. Panm>
Name
erme Analyst
Title
~Yephone #
NOTE: Comment if you are conducting an independent evaluation.
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SERIOUS HABITUAL OFFENDER PROGRAM
PLAN FOR ASSUMPTION OF COSTS
Explain the steps you have taken or plan to take to ensure continued support by local government for
the SHO project beyond funding.
Currently. we have asked for a 60 day extension of our first year grant. We are
now entering our second year of the project. Our deparbnent is fully aware of the
seriousness of our juvenile crime and the positive effects SHO has on our community.
Our local governnent also realizes the crime p=blem and has shown it's support
by adopting a resolution for the first year. 'Ibe second year resolution will be
adopted in August 1994.
We do not, at this time, have a plan to continue the SHO program after funding.
But. we will design a plan to ensure it I S continuance after the third year funding
in 1995/1996. 'Ibis plan will be designed during the second year, which is 1994/1995.
We will forward this infonnation at your request.
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