HomeMy WebLinkAbout1995-378
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RESOLUTION NO. 95-378
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH LEADERSHIP SAN BERNARDINO RELATING
TO FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION FUND FOR
FISCAL YEAR 1995/96_
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an
agreement with Leadership San Bernardino relating to financial
assistance from the civic and promotion fund for FY 1995/96, a copy
of which is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above referenced
agreement is rescinded if the parties to the agreement fail to
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execute
it
sixty
passage
of
this
the
within
days
of
(60)
resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
Council of the City of
San
and Common
20 Bernardino at a regular meeting thereof, held on the 6th day
21 of November 1995, by the following vote, to wit:
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AGREEMENT WITH LEADERSHIP SAN BERNARDINO
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4 Councilmembers AYES NAYS ABSTAIN
5 NEGRETE X
6 CURLIN y
7 HERNANDEZ X
8 OBERHELMAN X
9 DEVLIN X
10 POPE-LUDLAM X
11 MILLER
ABSENT
x
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~flL ~
City Clerk
foregoing resolution is hereby approved this f7~~
, 1995.
day of
The
November
~~fl~{~~
Tom Minor, Mayor
city of San Bernardino
18 Approved as to form
and legal content:
19
JAMES F. PENMAN
20 City Att rney
21 By:
fr.-2~
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Res 95-378
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11 A. Organization has requested financial assistance from
12 City for the fiscal year 1995-96, in order to assist in defraying
13 the expenses connected with the promotion and startup of the
14 Leadership San Bernardino Program, as outlined in their Request for
AGREEMENT
civic and Promotional
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "city" and
LEADERSHIP SAN BERNARDINO, a non-profit organization, referred to
as "Organization."
The parties agree to as follows:
1. Recitals.
15 Funding to the Mayor and Common Council, a copy of which is
16 attached hereto marked Exhibit "A". The terms of the request are
17 incorporated herein by reference and shall govern the uses of the
18 funds provided herein. The financial assistance provided for in
19 this agreement is made on a one-time basis, and receipt of said
20 funds shall not imply a continuing obligation of the city beyond
21 the terms of this Agreement.
22 B. The expenditure is for a valid municipal public
23 purpose, to wit: for the promotion and start up of organization's
24 San Bernardino Leadership Program.
25 2. Pavment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the civic and
27 promotion fund budget for the 1995-96 fiscal year, the total sum of
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Res 95-378
1 ONE THOUSAND DOLLARS ($1,000).
2 3. Use of Funds. The funds paid to Organization shall be
3 used solely for the purposes set forth in Paragraph 1 above. No
4 deviation from these provisions shall be made without the express
5 approval of the City of San Bernardino. Any unexpended funds shall
6 be returned to the city by Organization.
7 4. Accountabilitv. Financial records shall be maintained in
8 accordance with generally accepted accounting principles by
9 Organization in such manner as to permit city to easily trace the
10 expenditure of the funds. All books and records of Organization
11 are to be kept open for inspection at any time during the business
12 day by the city or its officers or agents. Failure to submit the
13 financial records in accordance with this section will result in
14 the Organization reimbursing the City in the full amount received
15 by Organization. At the conclusion of the program, Organization
16 shall present the City Administrator or her designee copies of all
17 receipts for expenditures connected with said program in the total
18 amount of $1,000.
19 5. Hold Harmless. Organization covenants and agrees to
20 defend, indemnify, and hold harmless the city and its employees and
21 agents from all liabilities and charges, expenses (including
22 counsel fees), sui ts, or losses however occurring, or damages
23 arising or growing out of the use or receipt of the funds paid
24 hereunder and all operations under this agreement. Payments
25 hereunder are made with the understanding that the City is not
26 involved in the performance of services or other activities of
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Res 95-:378 .
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Organization.
6. Termination. city shall have the right to terminate this
agreement and any funding remaining unpaid hereunder for any reason
by mailing a ten-day written notice to Organization and this
agreement shall terminate ten days after the mailing of such
notice. In the event this agreement is terminated for reasons of
improper use of funds or use of funds for any purpose other than
those authorized, any unexpended portion of the funds provided by
City shall be returned to City.
In addition, Organization shall
reimburse to city any funds expended which were used for any
purpose other than those authorized under this agreement.
7. Authorization to Execute. organization hereby covenants
that it has taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding obligation of
the organization.
8. Notices.
All notices herein required shall be in
writing and delivered in person or sent by certified mail, postage
prepaid, addressed as follows:
As to City:
As to organization:
city of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Attn: City Administrator
Leadership San Bernardino
P.O. Box 658
San Bernardino, CA 92402
Attn: Mark Edwards
9. Entire Aqreement. This agreement and any documents or
instruments attached hereto or referred to herein integrate all
terms and conditions mentioned herein or incidental hereto, and
supersede all negotiations and prior writing in respect to the
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Res 95-378 .
1 subject matter hereof. In the event of conflict between the terms,
2 conditions or provisions of this Agreement, and any such document
3 or instrument, the terms and conditions of this Agreement shall
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prevail.
In witness whereof, the parties hereto have executed this
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agreement on the day and date first above shown.
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CITY OF SAN BERNARDINO
--'\ .1\
By: . .n1() !UI!~-"'-
Mayor Tom Minor
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By:
k Edwards
ommittee Chair
By:
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Approved as to form
and legal content:
22 James F. Penman
City Attorney
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CITY OF SAN BERNARDINO - CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
Res. 95-378
t. Organizalion (Name, Address. IIle.) Dale Submined 9-22-95
LEADERSHI P SAN BERNARDINO 2. Contact Person Mark Edwards
P.O. Box 659 Title Committee Chair
San Bernardino. CA Phon. 909-999-0200
3. Phone 909-995-7515 4. Period of Support Requested or Date of Event
Number of Years in Existence 1 9/95 - 9/96
5. Taxpayerldenlif'tCation Number
6. Activity for which funding is requested: Promotion and start-up exp~nses for Leadership
San Bernardino Program [see attached)
7. Estimated number of persons 8Xpeded 10 anend this program/pltljlCt 30 per year
9. Proposed Budget: ...... ....... ....... ....... 9_ .....,
Pertonn.l: 016 Facility Rontal 023 Trophies
017 Insurance 024 Scholarships
01 Fulltime Salaries 019 DocoraIlons 025 Celobrity Expon...
02 Parttime Salaries 019 Utikios: Accommodations
03 Overtime Gas Lodging
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04 Eloc1rical Other
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05 Phone
- 026 Miscellaneous Expenses:
Other .
EXlMn...: .
Sub- TOIII 3 000
010 Office Supplies 020 SpocIal Equipmont
011 Postage >>JU
012 Printing 2 500
013 Equ~m.nl Rental
014 Security 021 Advortising
015 FoodI 022 Promotion Innn
Refreshmenls Expenses 2 000 GRAND TOTAL <
9. Lisl Anticipated FundingIRevenue (Sources OIher than City)
Sour~ Amounl
San Bernardino Chamber of Commerce Education Foundation 1,000.00
Misc. Corporate Support 1,000.00
TOTAL 2,000.00
( 10. Antic:ipal8<t revenue from activity
None
)
11. Total Amounl Requested from ~ity:
A, Total Proposed Budget Amounl
B. 1.in: Other Funding Sources
C. Tolal Amounl Requested from City
5,000.00
2,000.00
3,000.00
Senl to Ways" Means
Action:
5enllo Mayor" Council Dale:
Date:
Action:
12. O.scribe any additional assistance being requesred lrom the city: (Personnel, equipment. pal1t area,
bUilding, etc.)
A. None
Estimaled Cosls
(To be completed by City)
B.
c.
13. Sig
Date:
8-22.~.s-
e
NOTE: PI "e be ",ep.red'o subtnll.n .udll 01 your fln.nc'" .e'Iv"'.., In Ihe event such Infonn."on I. d..med nee....ry.
ech shrch end other supportIng Informellon, "epprop',.t.,
Oo"Ill"l.IlCf,l _IIl_C,ro.ouW'SIIII.UOlII GlII(r"'_'WAHC( CAHAIrr_AI"J'\CAN' llh.(IIIOEII" ______ ___