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HomeMy WebLinkAbout1995-143 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . RESOLUTION NO. 95-14~ RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CHIEF OF POLICE TO FILE A GRANT APPLICATION WITH THE STATE OF CALIFORNIA OFFICE OF CRIMINAL JUSTICE PLANNING FOR A COMMUNITY CRIME RESISTANCE (CCR) GRANT AND AUTHORIZING THE CITY'S CONTRIBUTION OF MATCHING FUNDS OVER THE LIFETIME OF THE GRANT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. WHEREAS, the City of San Bernardino desires to undertake a certain project designated as Domestic Violence Education to be funded in part from funds made available through the Community Crime Resistance Program administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP) . SECTION 2. NOW, THEREFORE, BE IT RESOLVED that the Chief of Police of the City of San Bernardino is authorized, on its behalf to submit the attached proposal to OCJP and is authorized to execute on behalf of the San Bernardino City Council the attached Grant Award Agreement including any extensions or amendments thereof. SECTION 3. IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. SECTION 4. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. f~>-//? 1 2 3 4, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION AUTHORIZING FILING OF COMMUNITY CRIME RESISTANCE PROGRAM GRANT. SECTION 5. IT IS ALSO AGREED that this award is not subject to local hiring freezes. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the reaular 1st day of , 1995, by the following May vote, to wit: The ~ ~!UIt C~ty Clerk,^q,.J:'~A ) ~~ 6 XJQ;hd/La.) I YlPlUff 1tA.../} foregoing resdtution is hereby approve is 3r&{ day of , 1995. -r- 1-1/ '\. ~/U~ Tom Minor, Mayor City of San Bernardino May Approved as to form and legal content: JAMES F. PENMAN, City Attorney ,k 1'"'~ 1,/3 OCJP-231 (Rev. 1194) FOR OCJP USE ONLY OFFICE OF CRIMINAL JUSTICE PLANNING GRANT PROPOSAL COVER SHEET The following Administrative Agency (1) City of San Bernardino hereby submits a proposal for the Domestic Violence Education Program, and/or authorizes the following (2) Implementing Agency to do so: Agency San Bernardino Police Department Contact Person ,Jayne Harp Title Chi ef Address P.O. Box 1559. San Bernardino 92401-1559 Telephone(909) 384-5742 (3) PROJECT TITI..E (4) GRANT PERIOD Domestic Violence Education July 1, 1995 to June 30, 1996 (5) PROJECT DmECTOR (Name, Title, Address. Telephone) (6) FUNDS REQUESTED (Four Linos Maximum) $100,000.00 <_> Federal Amount Capta i n Robert W. Curtis PO Box 1559 (b) State Amount San Bernardino CA 92401-1559 $1nnnnn.00 (909) 384-5742 (e) Cash Mateh 10 000.00 (d) In-Kind Match (e) Total Project Co.t $110,000.000 By submitting this proposal, the applicant signifies acceptance of the responsibility to comply with all OCJP requirements stated in the Request-for-ProposaIs (RFP) and if selected for funding, to submit the forms required in the Grant Award Forms Package in a timely manner. The applicant understands that OCJP is not obligated to fund the project until the applicant submits correctly completed documents required for the grant award agreement. The applicant further agrees to administer the Grantee Handbook. (7) Official Authorized to ign fo~plicantlGrantee ~ Date: ,("/....../9' - '7~ Signature: Name: ,Jayne Harp Telephone (2.Q2J 384 - 5 7 4 2 Title: Ch i ef Of Po 1 ice Address: PO Box 1559 City: San Bernardino Zip Code: 92401-1559 .... / GRANT PROPOSAL COVER SHEET INSTRUCTIONS (1) Administrative Al!ency: Enter the complete name of the unit of government or private nonprofit organization that is applying for funding (e.g., Alameda County, City of Fresno, State Department of Justice, Fairfield Youth Services Bureau, Inc.) (also referred to as the "grantae"). (2) Implementinl! Agency: Enter the complete name of the agency responsible for the day-to-day operation of the grant (e.g., Probation Department, District Attorney, Sheriff) and the contact person's name, address and phone number. (3) Project Title: Enter the complete title of the project. Do not use acronyms. (4) Grant Period: Enter beginning end ending dates of funding as specified in the RFP. (5) Project Director: Enter the name, title, mailing address and telephone number of the individual ultimately responsible for the project. (6) Funds Requested: Enter the amount of funds requested for the project in the appropriate category based on OCJP directions regarding funds available. The amount must be consistant with the proposal budget. Ifnot applicable, enter N/A. (a) Federal Amount: If applicable, enter the amount of federal funds requested for the project. The amount must be consistent with the proposal budget. If not applicable, enter N/A. (bJ State Amount: If applicable, enter the amount of state funda requested for the project. The amount must be consistent with the proposal budget. If not applicable, enter N/A. (c) Caah Match: If applicable, enter the amount of cash match. The amount must be consistent with the proposal budget. If not applicable, enter N/A. ( (d) In.Kind Match: If applicable, enter the amount of in-kind match. The amount must be consistent with the proposal budget. If not applicable, enter N/A. (eJ Total Project Cost: Enter the sum of items 8, 9, 10 and 11. The amount must be consistent with the proposal budget. (7) Official Authorized to Sil!11 for Applicant/Grantee: Enter the signature, name, title, address and telephone number o( the person authorized to submit the grant proposal. This person's orilrinal signature (not a stamped, photocopied or facsimile {FAX! version) must be on at least one copy of the Grant Proposal Cover Sheet submitted to OCJP. 4'/_/</7 v ~ COMMUNITY NEEDS ASSESSMENT In the FBI Crime Report of 1992, San Bernardino was ranked the first in the state and 13th in the nation with respect to crime rates (for cities over 100,000, including the City of Los Angeles). Our increase in crime over the last decade has been attributed to an exodus of gang members and other criminals from the city of Los Angeles. In determining the direction for the proposed grant, our department's Crime Analysis Unit provided us with statistics on various Part I Crimes. These statistics were researched to establish a need meeting the requested criteria for grant application. The "Aggravated Assault Study", conducted by our Crime Analysis Unit for calendar year 1994, indicated that the highest rate of aggravated assaults occurred in an area predominately populated by Hispanics. This study was released March 14, 1995. This Aggravated Assault Study, in combination with information taken from our most recent census on population distribution by Ethnic groups, helped us in determining that the non-English speaking, hispanic residents located in the First Council Ward of our city should be our target group. In making our final selection for our proposed grant program, several options, as well as the one being proposed, were discussed with representatives from our Mexican Consulate, police personnel assigned to target area and members of our Neighborhood Watch program. eX tf5~/;":: With the addition of one police officer through the proposed grant, San Bernardino would have an officer dedicated solely to creating a program for the suppression, enforcement and educational deterrence of domestic violence to the Hispanic population of our target area. The program and its literature will be developed in both English and Spanish. Statistics from our Crime Analysis Unit and feedback from the affected citizens will be integrated for the deployment of the program. With the implementation of the requested program, we will be able to establish a Domestic Violence Education Program, targeting the Hispanic population of our community. The benefit of this type of program, is that once finalized it will easily be broadened to include all segments of our community. 3 4<(-///7 .''- ".- PROBLEM STATEMENT The aggravated assault study indicated that the majority of reported assaults were preceded by incidents involving domestic violence. In speaking with members of our target group regarding the reasoning behind our grant proposal, they concurred that many people in the target group may be unaware of the existence of victim support services and other resources available to them in their community. As many of these are non-English speaking victims, this might be a matter of not being able to communicate their need for assistance. Additionally, it was believed that many of these victims of domestic violence had been socialized to accept the attitude that men hold the right to use physical violence against their significant others. We plan to establish a program which will reach out to the victims of domestic violence in our target area. Our goal is to succeed in breaking the cycle of violence and to contribute to social change through community awareness, education, intervention and prevention programs. The city of San Bernardino encompasses 56 square miles and is located 60 miles east of Los Angeles. It is bounded by the cities of Rialto, Colton, Highland, Lorna Linda, and unincorporated portions of San Bernardino County. The population of the city is approximately 170,756 and growing. There was an increase of 45% in population from 1980 to 1990. The Census indicates that 36,174 (or 23%) of our city's population is 'I L?f' -/~? below the poverty level. Citizens of Hispanic origin makeup 44% (15,877) of the 36,174 people who fall below the poverty level. The fact that 44% of our housing stock is comprised of rental property has contributed to a decline in property values and property tax revenue and an increase in neighborhood blight. Thirty-five percent of our city's population is made up of people of Hispanic origin. According to the census, 22% (or 12,227) of the Spanish speakers in our community speak little or no English. The percentages of Hispanics by age groups is as follows; approximately 40% are 17 years or younger, 51% are 18 to 54 years old and 9% are 55 years or older. Of the 58,831 Hispanics who reside in our city, 24% the largest percentage of them, reside in our target area the First Council Ward of our city. Ethnicity of the First Council Ward is made up as follows; 13,857 Hispanic, 5,459 White, 3,620 Black and 1,222 Asian. The city offers incentive pay to those employees who are bi- lingual. Employees who apply and qualify to receive this benefit are required to act as translators. Our Crime Prevention Unit offers programs in personal safety, rape prevention and other related topics. Our City has not had available staffing to dedicate to developing crime prevention programs solely for the Hispanic community nor to specifically address the critical issue of domestic violence. The City has had to rely on the media and other community organizations to help fill this need. .5 ;/5-/'13 TARGET POPULATION As previously stated in both the Community Needs Assessment and Problem Statement, based on our most recent census survey and Crime Stats we have chosen the First Council Ward of our City as our Target Area and it's Hispanic residents as our target group. The Target Area was chosen as result of the high number of aggravated assaults which occurred in the area. Initially we began by checking the number of assaults by "Beat" assignments and "Reporting Districts". This would have given us a smaller target area to work with, however, there were several of these with similar needs. In order to ensure that all desired areas were covered we chose to go the "First Council Ward" which encompassed all desired Target Areas. The project will serve the Hispanic community residing in the Target Area. Based on the census, the Hispanic community is our largest minority group. They also make up the largest group of non-English speaking members of our community. Another deciding factor on the selection of the target group was the high percentage of Hispanics involved in aggravated assaults. The statistics evaluation report reflected that a majority of reported aggravated assaults were preceded by domestic violence. G,. f,-I/{J PROJECT GOALS, OBJECTIVES AND ACTIVITIES OBJECTIVE: DETERMINE PROGRAM OFFICERS RESPONSIBILITIES AND DEVELOP TRAINING PROGRAM. ACTIVITIES: 1. Create a program with input from our Crime Prevention Specialists, Administration and representatives from our local assault prevention agencies and target group. 2. Contact outside agencies and organizations seeking additional ideas to ensure we utilize every available resource. 3. Work with members of our target group during developmental process to ensure that our goals and objectives continue to meet the needs of our target group. 7 ",,_IN 7 I" /7... OBJECTIVE: ACTIVITIES: PROGRAM OFFICER TO RECEIVE TRAINING IN PREPARATION FOR PROGRAM 1. Work with our Personnel & Training Unit to schedule assigned Police Officer for Cultural Awareness Training (if not already completed) and any other related classes that may be available. 2. Officer to participate in a training class with a reputable victim assistance organization. f OBJECTIVE: Develop a good working relationship and solicit support and assistance from a local assault prevention agencies. ACTIVITIES: 1. Contact agencies to arrange initial meetings. 2. Provide copy of proposed program curriculum 3. Allow for their input and recommendations to improve quality of programs. 4. Schedule quarterly meetings with those groups and organizations in the target area working with the Project Officer regarding the grant's progress. 5. Evaluate the success of meetings and programs. 1 1/:"-/13 OBJECTIVE: Presentations will be made at briefings to familiarize officers with the procedures and goals of the program. ACTIVITIES: 1. Develop an agenda 2. Schedule quarterly program briefings to cover all shifts and days off. 3. Provide program related materials, in Spanish and in English, to be distributed by officers in target area. /0 OBJECTIVE: To conduct ten cOll11lluni ty meetings in grant year to reach 200 persons in cOll11llunity to discuss topics related violence. Spani sh per the target to domestic ACTIVITIES: 1. Contact community leaders to arrange the meetings. 2. Develop an agenda. 3. Develop a flyer advertising the meetings. 4. Distribute the flyers throughout the target area. 5. Advertise the meetings through Spanish speaking radio and television and Spanish newspapers. 6. Conduct the meetings. 7. Evaluate the impact of the meetings. 1/ ./1 ~_ 1'//7 ,.. / I"" OBJECTIVE: ACTIVITIES: Conduct campaign through a strong awareness our local cable channel, newspapers and other available media informing the public about the program and its objectives. 1. Program Officer distribute to create and four press releases on program to local newspapers. 2. Officer will Service Program create Public Announcement to be aired on local channel monthly. 3. Six Public Service Announcements will be recorded in Spanish to be aired on local radio station/so Emphasis will be on Spanish speaking stations. 1:2. ,...., , r- OBJECTIVE: Handouts and flyers written in Spanish will be developed and distributed throughout the target area to members of the target group providing educational information and referrals related to domestic violence . ACTIVITIES: 1. Develop at least three handouts containing program related literature. 2. Patrol Officer/s will have literature available to be provided to target group in target area. 3. Utilize "DUI Check Points" conducted by our Traffic Division to distribute literature and advertise upcoming meetings held in target area. IJ lir_I"'::? i v' /...., OBJECTIVE: To recruit two Spanish speaking Citizen Volunteers to provide 100 hours each of volunteer service during the grant year. ACTIVITIES: 1. Develop training program and job description. 2. Personnel assigned to Crime Prevention will make 20 personal contacts with community organizations, churches or neighborhood watch groups in the target area for recruitment of volunteers. 3. Advertise for volunteer applicants from the target group who either work or reside in the target area. 3. Screen and interview all applicants 4. Make selections. 5. Program Officer will train volunteers. li{ 1l5-11fJ , OBJECTIVE: ACTIVITIES: Purchase computer equipment to assist in grant program as follows: 1. Maintain related crime statistics. 2. Develop press releases. 3. For general and specific correspondence. 4. Budgetary tracking 5. Training curriculum. 6. Daily logs 7. Maintain list of classes, programs and meetings generated by the project. 8. Develop program artwork/flyers. 9. Document grant monitoring requirements. I, d<_/I/'.1, '../ ; ,....' OBJECTIVE: ACTIVITIES: Citizen volunteers will be trained in the domestic violence automation program. 1. The system specialist Department's will use approximately 40 hours of time to help with training on the new computer system and program. Ie, f5-/1f3 OBJECTIVE: As Substance Abuse is often involved during acts of domestic violence, alcohol and drug prevention education will be incorporated as part of our project. ACTIVITIES: 1. Two informational flyers regarding drug and alcohol abuse will be translated into Spanish and distributed within the target area. 2. One drug recognition training program will be conducted for Neighborhood Watch members and other residents of the target area. /7 fj-/'13 CRIME ANALYSIS Purchase personal computer to be added to our "Records Management System". Use of a personal computer will allow our grant officer a chance to build documents and databases outside the office automation system. Domestic violence reports and arrests will be entered into the procured computer system for program evaluation. The system will be physically located in the Crime Prevention Unit. Input will be begin as soon as the software is available. Data entry responsibilities will be the primary responsibility of the officer chosen for the program, supplemented by Citizen Volunteers. Other information to be entered will be classes, programs and meetings generated by the project. Program data will be analyzed periodically and the results will be incorporated into quarterly reports. Quarterly project evaluation reports will be reviewed by both the Project Coordinator and Project Director. Statistics prepared by our Crime Analysis Unit on domestic violence incidents involving the target group in the target area will be compared with those of previous years to evaluate the programs message impact. Statistical information concerning targeted incidents will be used for the purpose of personnel deployment and further program development. /$' ?lr.:'_I.'/:7 /..... /" '-" - C <I> Ell) t::0) I'GO) 0...... <l>t:: C I'G <l>s: .~o 0- Q. ~ o 0 C~ .- I'G 'ON ... .- I'G C C .- ...0) <I> ... mO c I'G C/) ., 2i "0._ ~ ., '" .- ..c:.~ "0 ii:Ol .> ...J~ <= '" ._ 0> CO:.;::; 15." '" Ol UE Ol " <= Ol ~ a; "E Ol "0 .0 .1:: o I "0 i!l ., .- Ol a; E .0 "C ~o en 0.. o 0.. ~ - ., is Ol " :> enw ~o al- al-' 00 0:::0.. .u. <(0 -'u. Ww Z:C <(0 o <= ,g ~ '""0 Ol ~cc. +:;nJe :fi 0.. :2 ~ I-: :.;::; l1.! 8 :;E ~ '" Z 1:) Ol en t- .0' E 0.. ~ ~., '"I- 0.. ~ E au. (!! 1: .8 '" o L... Q) to a; 0> '" ~ a: Q) Q) L... ~ ad .~ -<=0> (,,)'Eet ~ Q).- 0 z;. II: ::J o ._ 0>"0 ~ ~ E ~ "(j) (; a. "c 0 (5.9 zoz;. :Jm>-c Ol I- <( .0.- E c 0 Q) a. m ....1_5 E035, <= ~~E o t-.- W -'BE o ., - ~ 0 ~ .!: e"o - <= <= '" 0 ~ :a <.9 ." 0 " ., I <= en 0 '" iJ ~ '" I- 0::: ., .w >- ., <=-;::- ., a; .- 0 0 "E <= 1:: .- 1:) Qj 0 0 <( :J .~ a; 0.2: ~ 0> ~ " Ol .0.- "0 >- :;E Ol E 0::: 0 ::J '" 0::: c~t) al a. ." 0 Om.~ .~ a.~e ,"Ola. oen~ 1'1 L1"CI:~ 7v 'v PROJECT STAFF AND VOLUNTEER TRAINING The Police Officer selected to run this program will be chosen from the present compliment of the San Bernardino Police officers. The City will hire an officer to replace the one taken from patrol. The new officer will be recruited from the public at large. Officer chosen for this team shall be someone motivated to implement this program and preferably bi-lingual. They will need to submit a memo stating their qualifications and justification for their selection. Memos will be reviewed and selections made by the Chief of Police or his appointed representative. Should the officer chosen be a male, the department will actively work to gain the cooperation of a qualified volunteer from our target area or a local victim's assistance agency in obtaining a female counterpart to assist the officer in some programs and personal contacts. If not already completed, selected officer will receive "Cultural Awareness Training. II Officer will also take part in a training class offered by a reputable victim assistance organization. Volunteers will be recruited from the target group and target area by means of personal contacts with community organizations in the target area, Neighborhood Watch, the media, and flyers. Volunteer applicant's will need to successfully pass an interview and screening process. They will then complete training program to be developed and conducted by officer selected for project. 20 /.1;:;'_I.~:::i' ~V """" ASSUMPTION OF COSTS We have considered the continuing operational costs of implementing this program. The City of San Bernardino has always made every effort to absorb valuable programs as a part of the community's ongoing operational activity, once the funding has expired. "2/ 15-/'13 BUDGET CATEGORY AND UNE.JTEM DETAIL A. Personal Services. SalarieslEmployee Benefits COST Salary: I. One Police Officer - Full Time (100%) $47,892.00 Benefits: II. City Benefits for One Police Officer to Include: $19,500.00 8.98% Health .25% Unemployment 4.37% Worker's Compensation 1.45% Medicare 25.55% PERS III. Overtime - One Police Officer 192 Hours x $21.87 x 1.5 - $6,298.56 $ 6,299.00 t c TOTAL OCJP.A303a $73,691.00 2~ 15--;1'3 , BUDGET CATEGORY AND UNE.ITEM DETAIL , B. Operating Expenses . COST I PRINTING (To be printed by City printing facilities) Newsletter, flyers, programs, to include development of phamphlets to be used for , Neighborhood Watch programs and police officer distribution in ! target area. $15,000.00 POSTAGE $ 4,500.00 i ADVERTISEMENT Newspapers, banners, posters and blyers $ 2,000.00 I I i OFFICE/PRESENTATION SUPPLIES I Consumable office expenses to be used in implementation of grant. $ 1,140.00 AUDIT OF GRANT AWARD $ 1,500.00 MISCELLANEOUS COMPUTER SUPPLIES $ 1,000.00 TRAVEL I 3,000 miles x .24ft = $125.00 $ 125.00 , OCJP CONFERENCE (SPRING) Transportation, round trip, air, 3 x $250 $ 750.00 Per Diem, $116 x 3 persons x 3 days $ 1,044.00 ! Registration, 3 x $150 $ 450.00 I ! i i - 0 The applicant will use the state travel policy I [J The applicant will use a travel policy other than the state's. The applicant will use the written policy of City of San Bernardino which is @l~~/less restrictive than the state's. (cIrcle one) TOTAL $27,509.00 ( l OCJP-A303b -23 BUDGET CATEGORY AND UNE.lTEM DETAIL C. Equipment COST COMPUTER EQUIPMENT I. 486X 66 MHz - 4 MB Ram - 550 MB Hard disk SVGA 17 Inch Color Monitor $ 4,000.00 II. HP Laserjet 4 Printer (formal Printing) $ 1,600.00 III. High Quality Dot-matrix Printer to print follow-up post card mailers $ 700.00 IV. Computer Chair $ 450.00 V. Computer Desk - Workstation $ 600.00 VI. Paradox for Windows Database Software $ 600.00 Computer equipment is needed to assist the grant coordinator as follows: Develop and maintain monthly and quarterly prog~ess reports, statistical monitoring, community newsletters, press releases, general and specific correspondence, budgetary tracking, speakers presentation outlines and daily logs. The laser jet printer will enable the grant to produce camera ready artwork, which will reduce the amount of artwork presently sent out to be typeset. This computer equipment will establish a centralized location for all grant monitoring requirements. VII. Office Desk - $ 400.00 VII I. Office Chair $ 450.00 CATEGORY TOTAL $ 8 800.00 PROJECT TOTAL $llQ,OOO.OO FUND DISTRIBUTION FEDERAL STATE CASH MATCH IN.KThTI ~lATCH 1. Amount or Fund. $100 000.00 t1n nnn nn 2. Percentage or Funda 89% 11% f s- -;/'7'3 ( ( OCJP.A303c 2'1 '/5-1'/::1 >../ [NOTE: All programs are required to complete this form (OCJP.653).] Complete the Other Funding Sources form (OCJP 653) to report the total funds available to support the activities related to accomplishing the goals and objectives of the grant award agreement. In the Grant Funds column, report the OCJP funds requested by category; in the Other funds column, report all other funds available to support the project by category and then calculate the totals by category in the Program Total column. Total each column down to arrive at the total program funds available. BUDGET CATEGORY GRANT FUNDS (Use only th. grant funds idonlilied in the preceding budget pages.) OTHER FUNDS PROGRAM TOTAL Personal Services Operating Expenses Equipment TOTAL OCJP-&3 (Rev. 1194) $ 66,991.00 $ 25,009.00 $ 8 000.00 $100,000.00 $ 6 700.00 $ 73 691.00 $ 2,500.00 $ 27,509.00 00.00 8 800.00 $ 10,000.00 $110,000.00 THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD. ( c 25'