HomeMy WebLinkAbout1995-143
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RESOLUTION NO. 95-14~
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
THE CHIEF OF POLICE TO FILE A GRANT APPLICATION WITH THE STATE
OF CALIFORNIA OFFICE OF CRIMINAL JUSTICE PLANNING FOR A
COMMUNITY CRIME RESISTANCE (CCR) GRANT AND AUTHORIZING THE
CITY'S CONTRIBUTION OF MATCHING FUNDS OVER THE LIFETIME OF THE
GRANT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
WHEREAS, the City of San Bernardino
desires to undertake a certain project designated as Domestic
Violence Education to be funded in part from funds made
available through the Community Crime Resistance Program
administered by the Office of Criminal Justice Planning
(hereafter referred to as OCJP) .
SECTION 2.
NOW, THEREFORE, BE IT RESOLVED that the
Chief of Police of the City of San Bernardino is authorized, on
its behalf to submit the attached proposal to OCJP and is
authorized to execute on behalf of the San Bernardino City
Council the attached Grant Award Agreement including any
extensions or amendments thereof.
SECTION 3.
IT IS AGREED that any liability arising
out of the performance of this Grant Award Agreement, including
civil court actions for damages, shall be the responsibility of
the grant recipient and the authorizing agency.
The State of
California and OCJP disclaim responsibility for any such
liability.
SECTION 4.
BE IT FURTHER RESOLVED that grant funds
received hereunder shall not be used to supplant expenditures
controlled by this body.
f~>-//?
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RESOLUTION AUTHORIZING FILING OF COMMUNITY CRIME RESISTANCE
PROGRAM GRANT.
SECTION 5.
IT IS ALSO AGREED that this award is not
subject to local hiring freezes.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
reaular
1st
day of
, 1995, by the following
May
vote, to wit:
The
~ ~!UIt
C~ty Clerk,^q,.J:'~A ) ~~
6 XJQ;hd/La.) I YlPlUff 1tA.../}
foregoing resdtution is hereby approve is
3r&{
day of
, 1995.
-r- 1-1/ '\.
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Tom Minor, Mayor
City of San Bernardino
May
Approved as to
form and legal content:
JAMES F. PENMAN,
City Attorney
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OCJP-231
(Rev. 1194)
FOR OCJP USE ONLY
OFFICE OF CRIMINAL JUSTICE PLANNING
GRANT PROPOSAL COVER SHEET
The following Administrative Agency (1) City of
San Bernardino hereby submits a proposal for
the Domestic Violence Education
Program, and/or authorizes the following (2) Implementing Agency to do so:
Agency San Bernardino Police Department
Contact Person ,Jayne Harp Title Chi ef
Address P.O. Box 1559. San Bernardino 92401-1559 Telephone(909) 384-5742
(3) PROJECT TITI..E (4) GRANT PERIOD
Domestic Violence Education July 1, 1995 to June 30, 1996
(5) PROJECT DmECTOR (Name, Title, Address. Telephone) (6) FUNDS REQUESTED
(Four Linos Maximum) $100,000.00
<_> Federal Amount
Capta i n Robert W. Curtis
PO Box 1559 (b) State Amount
San Bernardino CA 92401-1559 $1nnnnn.00
(909) 384-5742 (e) Cash Mateh
10 000.00
(d) In-Kind Match
(e) Total Project Co.t
$110,000.000
By submitting this proposal, the applicant signifies acceptance of the responsibility to comply with all
OCJP requirements stated in the Request-for-ProposaIs (RFP) and if selected for funding, to submit the
forms required in the Grant Award Forms Package in a timely manner. The applicant understands
that OCJP is not obligated to fund the project until the applicant submits correctly completed
documents required for the grant award agreement. The applicant further agrees to administer the
Grantee Handbook.
(7)
Official Authorized to
ign fo~plicantlGrantee
~
Date:
,("/....../9' - '7~
Signature:
Name:
,Jayne Harp
Telephone (2.Q2J 384 - 5 7 4 2
Title: Ch i ef Of Po 1 ice
Address: PO Box 1559
City:
San Bernardino
Zip Code:
92401-1559
....
/
GRANT PROPOSAL COVER SHEET INSTRUCTIONS
(1) Administrative Al!ency: Enter the complete name of the unit of government or private nonprofit
organization that is applying for funding (e.g., Alameda County, City of Fresno, State Department of
Justice, Fairfield Youth Services Bureau, Inc.) (also referred to as the "grantae").
(2) Implementinl! Agency: Enter the complete name of the agency responsible for the day-to-day
operation of the grant (e.g., Probation Department, District Attorney, Sheriff) and the contact person's
name, address and phone number.
(3) Project Title: Enter the complete title of the project. Do not use acronyms.
(4) Grant Period: Enter beginning end ending dates of funding as specified in the RFP.
(5) Project Director: Enter the name, title, mailing address and telephone number of the individual
ultimately responsible for the project.
(6) Funds Requested: Enter the amount of funds requested for the project in the appropriate category
based on OCJP directions regarding funds available. The amount must be consistant with the
proposal budget. Ifnot applicable, enter N/A.
(a) Federal Amount: If applicable, enter the amount of federal funds requested for the project. The
amount must be consistent with the proposal budget. If not applicable, enter N/A.
(bJ State Amount: If applicable, enter the amount of state funda requested for the project. The amount
must be consistent with the proposal budget. If not applicable, enter N/A.
(c)
Caah Match: If applicable, enter the amount of cash match. The amount must be consistent with
the proposal budget. If not applicable, enter N/A.
(
(d) In.Kind Match: If applicable, enter the amount of in-kind match. The amount must be consistent
with the proposal budget. If not applicable, enter N/A.
(eJ Total Project Cost: Enter the sum of items 8, 9, 10 and 11. The amount must be consistent with
the proposal budget.
(7) Official Authorized to Sil!11 for Applicant/Grantee: Enter the signature, name, title, address
and telephone number o( the person authorized to submit the grant proposal. This person's orilrinal
signature (not a stamped, photocopied or facsimile {FAX! version) must be on at least one copy of the
Grant Proposal Cover Sheet submitted to OCJP.
4'/_/</7
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COMMUNITY NEEDS ASSESSMENT
In the FBI Crime Report of 1992, San Bernardino was ranked the
first in the state and 13th in the nation with respect to crime
rates (for cities over 100,000, including the City of Los Angeles).
Our increase in crime over the last decade has been attributed to
an exodus of gang members and other criminals from the city of Los
Angeles.
In determining the direction for the proposed grant, our
department's Crime Analysis Unit provided us with statistics on
various Part I Crimes.
These statistics were researched to
establish a need meeting the requested criteria for grant
application. The "Aggravated Assault Study", conducted by our Crime
Analysis Unit for calendar year 1994, indicated that the highest
rate of aggravated assaults occurred in an area predominately
populated by Hispanics.
This study was released March 14, 1995.
This Aggravated Assault Study, in combination with information
taken from our most recent census on population distribution by
Ethnic groups, helped us in determining that the non-English
speaking, hispanic residents located in the First Council Ward of
our city should be our target group.
In making our final selection for our proposed grant program,
several options, as well as the one being proposed, were discussed
with representatives from our Mexican Consulate, police personnel
assigned to target area and members of our Neighborhood Watch
program.
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With the addition of one police officer through the proposed grant,
San Bernardino would have an officer dedicated solely to creating
a program for the suppression, enforcement and educational
deterrence of domestic violence to the Hispanic population of our
target area. The program and its literature will be developed in
both English and Spanish. Statistics from our Crime Analysis Unit
and feedback from the affected citizens will be integrated for the
deployment of the program.
With the implementation of the requested program, we will be able
to establish a Domestic Violence Education Program, targeting the
Hispanic population of our community. The benefit of this type of
program, is that once finalized it will easily be broadened to
include all segments of our community.
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PROBLEM STATEMENT
The aggravated assault study indicated that the majority of
reported assaults were preceded by incidents involving domestic
violence.
In speaking with members of our target group regarding
the reasoning behind our grant proposal, they concurred that many
people in the target group may be unaware of the existence of
victim support services and other resources available to them in
their community.
As many of these are non-English speaking
victims, this might be a matter of not being able to communicate
their need for assistance. Additionally, it was believed that many
of these victims of domestic violence had been socialized to accept
the attitude that men hold the right to use physical violence
against their significant others. We plan to establish a program
which will reach out to the victims of domestic violence in our
target area.
Our goal is to succeed in breaking the cycle of
violence and to contribute to social change through community
awareness, education, intervention and prevention programs.
The city of San Bernardino encompasses 56 square miles and is
located 60 miles east of Los Angeles. It is bounded by the cities
of Rialto, Colton, Highland, Lorna Linda, and unincorporated
portions of San Bernardino County.
The population of the city is approximately 170,756 and growing.
There was an increase of 45% in population from 1980 to 1990. The
Census indicates that 36,174 (or 23%) of our city's population is
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below the poverty level. Citizens of Hispanic origin makeup 44%
(15,877) of the 36,174 people who fall below the poverty level.
The fact that 44% of our housing stock is comprised of rental
property has contributed to a decline in property values and
property tax revenue and an increase in neighborhood blight.
Thirty-five percent of our city's population is made up of people
of Hispanic origin. According to the census, 22% (or 12,227) of
the Spanish speakers in our community speak little or no English.
The percentages of Hispanics by age groups is as follows;
approximately 40% are 17 years or younger, 51% are 18 to 54 years
old and 9% are 55 years or older. Of the 58,831 Hispanics who
reside in our city, 24% the largest percentage of them, reside in
our target area the First Council Ward of our city. Ethnicity of
the First Council Ward is made up as follows; 13,857 Hispanic,
5,459 White, 3,620 Black and 1,222 Asian.
The city offers incentive pay to those employees who are bi-
lingual. Employees who apply and qualify to receive this benefit
are required to act as translators.
Our Crime Prevention Unit offers programs in personal safety, rape
prevention and other related topics. Our City has not had available
staffing to dedicate to developing crime prevention programs solely
for the Hispanic community nor to specifically address the critical
issue of domestic violence. The City has had to rely on the media
and other community organizations to help fill this need.
.5
;/5-/'13
TARGET POPULATION
As previously stated in both the Community Needs Assessment and
Problem Statement, based on our most recent census survey and Crime
Stats we have chosen the First Council Ward of our City as our
Target Area and it's Hispanic residents as our target group.
The Target Area was chosen as result of the high number of
aggravated assaults which occurred in the area. Initially we began
by checking the number of assaults by "Beat" assignments and
"Reporting Districts". This would have given us a smaller target
area to work with, however, there were several of these with
similar needs. In order to ensure that all desired areas were
covered we chose to go the "First Council Ward" which encompassed
all desired Target Areas.
The project will serve the Hispanic community residing in the
Target Area. Based on the census, the Hispanic community is our
largest minority group. They also make up the largest group of
non-English speaking members of our community.
Another deciding factor on the selection of the target group was
the high percentage of Hispanics involved in aggravated assaults.
The statistics evaluation report reflected that a majority of
reported aggravated assaults were preceded by domestic violence.
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PROJECT GOALS, OBJECTIVES AND ACTIVITIES
OBJECTIVE:
DETERMINE PROGRAM OFFICERS RESPONSIBILITIES AND
DEVELOP TRAINING PROGRAM.
ACTIVITIES:
1. Create a program with input from our Crime
Prevention Specialists, Administration and
representatives from our local assault prevention
agencies and target group.
2. Contact outside agencies and organizations seeking
additional ideas to ensure we utilize every
available resource.
3. Work with members of our target group during
developmental process to ensure that our goals and
objectives continue to meet the needs of our target
group.
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I" /7...
OBJECTIVE:
ACTIVITIES:
PROGRAM OFFICER TO RECEIVE TRAINING IN PREPARATION
FOR PROGRAM
1. Work with our Personnel & Training Unit to schedule
assigned Police Officer for Cultural Awareness
Training (if not already completed) and any other
related classes that may be available.
2. Officer to participate in a training class with a
reputable victim assistance organization.
f
OBJECTIVE:
Develop a good working relationship and solicit
support and assistance from a local assault
prevention agencies.
ACTIVITIES:
1. Contact agencies to arrange initial meetings.
2. Provide copy of proposed program curriculum
3. Allow for their input and recommendations to improve
quality of programs.
4. Schedule quarterly meetings with those groups and
organizations in the target area working with the
Project Officer regarding the grant's progress.
5. Evaluate the success of meetings and programs.
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1/:"-/13
OBJECTIVE:
Presentations will be made at briefings
to
familiarize officers with the procedures and goals
of the program.
ACTIVITIES:
1. Develop an agenda
2. Schedule quarterly program briefings to cover all
shifts and days off.
3. Provide program related materials, in Spanish and
in English, to be distributed by officers in target
area.
/0
OBJECTIVE:
To conduct ten cOll11lluni ty meetings in
grant year to reach 200 persons in
cOll11llunity to discuss topics related
violence.
Spani sh per
the target
to domestic
ACTIVITIES:
1. Contact community leaders to arrange the meetings.
2. Develop an agenda.
3. Develop a flyer advertising the meetings.
4. Distribute the flyers throughout the target area.
5. Advertise the meetings through Spanish speaking
radio and television and Spanish newspapers.
6. Conduct the meetings.
7. Evaluate the impact of the meetings.
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OBJECTIVE:
ACTIVITIES:
Conduct
campaign
through
a
strong awareness
our local cable channel, newspapers and other
available media informing the public about the
program and its objectives.
1.
Program
Officer
distribute
to
create
and
four press releases on program to local newspapers.
2.
Officer
will
Service
Program
create
Public
Announcement to be aired on local channel monthly.
3. Six Public Service Announcements will be recorded in
Spanish to be aired on local radio station/so
Emphasis will be on Spanish speaking stations.
1:2.
,...., , r-
OBJECTIVE:
Handouts and flyers written in Spanish will be
developed and distributed throughout the target area
to members of the target group providing
educational information and referrals related to
domestic violence .
ACTIVITIES:
1. Develop at least three handouts containing program
related literature.
2. Patrol Officer/s will have literature available to
be provided to target group in target area.
3. Utilize "DUI Check Points" conducted by our Traffic
Division to distribute literature and advertise
upcoming meetings held in target area.
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OBJECTIVE:
To recruit two Spanish speaking Citizen Volunteers
to provide 100 hours each of volunteer service
during the grant year.
ACTIVITIES:
1. Develop training program and job description.
2. Personnel assigned to Crime Prevention will make
20 personal contacts with community organizations,
churches or neighborhood watch groups in the target
area for recruitment of volunteers.
3. Advertise for volunteer applicants from the target
group who either work or reside in the target area.
3. Screen and interview all applicants
4. Make selections.
5. Program Officer will train volunteers.
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OBJECTIVE:
ACTIVITIES:
Purchase computer equipment to assist in grant
program as follows:
1. Maintain related crime statistics.
2. Develop press releases.
3. For general and specific correspondence.
4. Budgetary tracking
5. Training curriculum.
6. Daily logs
7. Maintain list of classes, programs and meetings
generated by the project.
8. Develop program artwork/flyers.
9. Document grant monitoring requirements.
I,
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OBJECTIVE:
ACTIVITIES:
Citizen volunteers will be trained in the domestic
violence automation program.
1.
The
system specialist
Department's
will
use
approximately 40 hours of time to help with training
on the new computer system and program.
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OBJECTIVE:
As Substance Abuse is often involved during acts of
domestic violence, alcohol and drug prevention
education will be incorporated as part of our
project.
ACTIVITIES:
1. Two informational flyers regarding drug and alcohol
abuse will be translated into Spanish and
distributed within the target area.
2. One drug recognition training program will be
conducted for Neighborhood Watch members and other
residents of the target area.
/7
fj-/'13
CRIME ANALYSIS
Purchase personal computer to be added to our "Records Management
System". Use of a personal computer will allow our grant officer
a chance to build documents and databases outside the office
automation system. Domestic violence reports and arrests will be
entered into the procured computer system for program evaluation.
The system will be physically located in the Crime Prevention Unit.
Input will be begin as soon as the software is available. Data
entry responsibilities will be the primary responsibility of the
officer chosen for the program, supplemented by Citizen Volunteers.
Other information to be entered will be classes, programs and
meetings generated by the project.
Program data will be analyzed periodically and the results will be
incorporated into quarterly reports. Quarterly project evaluation
reports will be reviewed by both the Project Coordinator and
Project Director.
Statistics prepared by our Crime Analysis Unit on domestic violence
incidents involving the target group in the target area will be
compared with those of previous years to evaluate the programs
message impact. Statistical information concerning targeted
incidents will be used for the purpose of personnel deployment and
further program development.
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PROJECT STAFF AND VOLUNTEER TRAINING
The Police Officer selected to run this program will be chosen from
the present compliment of the San Bernardino Police officers. The
City will hire an officer to replace the one taken from patrol.
The new officer will be recruited from the public at large.
Officer chosen for this team shall be someone motivated to
implement this program and preferably bi-lingual. They will need to
submit a memo stating their qualifications and justification for
their selection. Memos will be reviewed and selections made by the
Chief of Police or his appointed representative.
Should the
officer chosen be a male, the department will actively work to gain
the cooperation of a qualified volunteer from our target area or a
local victim's assistance agency in obtaining a female counterpart
to assist the officer in some programs and personal contacts.
If not already completed, selected officer will receive "Cultural
Awareness Training. II
Officer will also take part in a training
class offered by a reputable victim assistance organization.
Volunteers will be recruited from the target group and target area
by means of personal contacts with community organizations in the
target area, Neighborhood Watch, the media, and flyers. Volunteer
applicant's will need to successfully pass an interview and
screening process. They will then complete training program to be
developed and conducted by officer selected for project.
20
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ASSUMPTION OF COSTS
We have considered the continuing operational costs of implementing
this program.
The City of San Bernardino has always made every
effort to absorb valuable programs as a part of the community's
ongoing operational activity, once the funding has expired.
"2/
15-/'13
BUDGET CATEGORY AND UNE.JTEM DETAIL
A. Personal Services. SalarieslEmployee Benefits
COST
Salary:
I.
One Police Officer - Full Time (100%)
$47,892.00
Benefits:
II. City Benefits for One Police Officer to Include:
$19,500.00
8.98% Health
.25% Unemployment
4.37% Worker's Compensation
1.45% Medicare
25.55% PERS
III. Overtime - One Police Officer
192 Hours x $21.87 x 1.5 - $6,298.56
$ 6,299.00
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TOTAL
OCJP.A303a
$73,691.00
2~
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BUDGET CATEGORY AND UNE.ITEM DETAIL
,
B. Operating Expenses . COST
I
PRINTING
(To be printed by City printing facilities) Newsletter, flyers,
programs, to include development of phamphlets to be used for ,
Neighborhood Watch programs and police officer distribution in !
target area. $15,000.00
POSTAGE $ 4,500.00 i
ADVERTISEMENT
Newspapers, banners, posters and blyers $ 2,000.00 I
I
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OFFICE/PRESENTATION SUPPLIES I
Consumable office expenses to be used in implementation of grant. $ 1,140.00
AUDIT OF GRANT AWARD $ 1,500.00
MISCELLANEOUS COMPUTER SUPPLIES $ 1,000.00
TRAVEL
I
3,000 miles x .24ft = $125.00 $ 125.00 ,
OCJP CONFERENCE (SPRING)
Transportation, round trip, air, 3 x $250 $ 750.00
Per Diem, $116 x 3 persons x 3 days $ 1,044.00 !
Registration, 3 x $150 $ 450.00 I
!
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0 The applicant will use the state travel policy I
[J The applicant will use a travel policy other than the state's.
The applicant will use the written policy of City of San Bernardino
which is @l~~/less restrictive than the state's.
(cIrcle one)
TOTAL $27,509.00
(
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OCJP-A303b
-23
BUDGET CATEGORY AND UNE.lTEM DETAIL
C. Equipment COST
COMPUTER EQUIPMENT
I. 486X 66 MHz - 4 MB Ram - 550 MB Hard disk
SVGA 17 Inch Color Monitor $ 4,000.00
II. HP Laserjet 4 Printer (formal Printing) $ 1,600.00
III. High Quality Dot-matrix Printer to print follow-up
post card mailers $ 700.00
IV. Computer Chair $ 450.00
V. Computer Desk - Workstation $ 600.00
VI. Paradox for Windows Database Software $ 600.00
Computer equipment is needed to assist the grant coordinator as
follows:
Develop and maintain monthly and quarterly prog~ess reports,
statistical monitoring, community newsletters, press releases,
general and specific correspondence, budgetary tracking,
speakers presentation outlines and daily logs.
The laser jet printer will enable the grant to produce camera
ready artwork, which will reduce the amount of artwork
presently sent out to be typeset.
This computer equipment will establish a centralized location
for all grant monitoring requirements.
VII. Office Desk - $ 400.00
VII I. Office Chair $ 450.00
CATEGORY TOTAL $ 8 800.00
PROJECT TOTAL $llQ,OOO.OO
FUND DISTRIBUTION FEDERAL STATE CASH MATCH IN.KThTI ~lATCH
1. Amount or Fund. $100 000.00 t1n nnn nn
2. Percentage or Funda 89% 11%
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OCJP.A303c
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[NOTE: All programs are required to complete this form (OCJP.653).]
Complete the Other Funding Sources form (OCJP 653) to report the total funds available to support the
activities related to accomplishing the goals and objectives of the grant award agreement. In the Grant
Funds column, report the OCJP funds requested by category; in the Other funds column, report all
other funds available to support the project by category and then calculate the totals by category in the
Program Total column. Total each column down to arrive at the total program funds available.
BUDGET CATEGORY
GRANT FUNDS
(Use only th. grant funds
idonlilied in the
preceding budget pages.)
OTHER FUNDS
PROGRAM TOTAL
Personal Services
Operating Expenses
Equipment
TOTAL
OCJP-&3
(Rev. 1194)
$ 66,991.00
$ 25,009.00
$ 8 000.00
$100,000.00
$ 6 700.00 $ 73 691.00
$ 2,500.00 $ 27,509.00
00.00 8 800.00
$ 10,000.00 $110,000.00
THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD.
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