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Home My WebLink About1995-107 1 2 3 4 5 6 RESOLUTION NO. 95-107 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH RITA CORONADO RELATING TO THE FURNISHING OF MENTOR COORDINATOR SERVICES TO BE UTILIZED BY THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and the City of San Bernardino is hereby authorized and 7 8 directed to execute on behalf of said City an agreement with Rita Coronado relating to the 9 10 furnishing of Mentor Coordinator Services, a copy of which is attached hereto, marked Exhibit n A n and incorporated herein by reference as fully as though set forth at length. 11 SECTION 2. The authorization granted hereunder shall expire and be void and of no 12 13 14 the City Clerk within 60 days following effective date of the resolution. 15 16 17 further effect if the agreement is not executed by both parties and returned to the office of I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a regular meeting thereof, held on the 17th April , 1995, by the following vote, to wit: day of 18 111111 19 20 IIIII 21 IIIII 22 //11/ 23 I I I I I 24 1111/ 25 I II / I 26 27 415/95 28 ~I "~ ~ / 1 RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH RITA CORONADO RELATING TO THE 2 FURNISHING OF MENTOR COORDINATOR SERVICES TO BE UTILIZED BY THE 3 PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT. COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT NEGRETE x CURLIN x HERNANDEZ x OBERHELMAN x - DEVLIN x POPE-LUDLAM x - MILLER x - 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Approved as to form and legal content: ... t'/? 7 _L. ~/l./O {;(cl./pr<:..... Rachel ~ly. ' CiW, Clerl~.--;'"&b 1. ". (y~ '-ftt'!/o///.( ~Z. 20:' - / The foregoing resolution is hereby a~ved this 171r.- ~ ?~~i~~' /' // )-' - --j- '" ..-// c. *- , ~;rh.' \ 1(/ " " Tom Minor, Mayor City of San Bernardino 22 James F. Penman 23 City Attorney 24 B~/J..~~. J.lI/?,..~ 257~ 26 mentor 27 4/5/95 amt 28 01') (' 1:,-",. /1"-; .. CITY OF SAN BERNARDINO PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT MENTORING COORDINATOR REQUEST FOR QUALIFICATIONS I. PROJECT DESCRIPrION/BACKGROUND In response to the growing number of San Bernardino youth in trouble, a Mentoring/Tutoring program for at-risk middle school students is being proposed. The program would be a partnership of schools, community and the City. The object is to match responsible caring adults with at-risk middle school students. The adult would regularly meet and encourage the youth to set goals and achieve. A Contracted Mentor Coordinator under the City of San Bernardino Parks, Recreation and Community Services Department would be responsible for the recruitment and training of adult volunteers. Based on juvenile statistics, the number of San Bernardino youth in trouble with gangs, crime and violence is increasing. In interviews with San Bernardino families, concerns about crime and youth are consistently reported. San Bernardino Police have identified 2,100 gang members in the City and estimate that half of local crime is gang related. Parents, schools, congregations and elected officials are all looking for effective ways to respond to this growing problem. Members of seven (7) San Bernardino congregations were asked what immediate steps can be taken to respond to our youth-in-crisis and what would they be willing to do. From the 2,400 responses, the Inland Congregations United for Changed developed the "Together for Youth" strategy. One of the most frequent responses in the survey was an interest in participating in a mentoring/tutoring program__ On June 15, 1994 with 750 concerned citizens present, the Mayor and the. City Council along with school board, businesses and congregation representatives, signed a covenant to work in partnership to implement this strategy. This proposal for a mentoring/tutoring program was developed by members of the Mayor's Youth task force. Mentoring is fast becoming an important intervention strat~gy for dealing with 1.... " youth-at-risk. Many schools and school-business partnerships have established mentor programs as part of larger projects and the trend is growing. Mentoring has been particularly successful with those youngsters whose circumstances (family background, inadequate education, lack of workplace experience and other barriers) lower their chances of succeeding and put them at risk for dropping out of school. - 1 II. SCOPE OF SERVICE The Mentoring Program is comprised of one (1) contractor identified as the Mentor Coordinator. The Coordinator's primary responsibility is working with students, teachers, parents, mentors and community leaders on an individual basis. The Coordinator is involved in all aspects of program design, implementation and recruitment. Schools involved in the Mentoring Program will be expected to provide a resource person who will coordinate the mentoring activities at the school site. These will include training, identification and assignment of student mentees, coordination of mentoring schedules, arrangement of facilities and materials, documentation of volunteer hours, student's progress and teacher evaluations, etc. There are eight (8) middle schools in the City Unified School District. Student population at the middle schools is 7,566. Youth are severely impacted by the affects of inner-city crime and poverty. In the middle schools 4,637 students (61 %) qualify for free or reduced lunches due to low-family incomes. The City Unified School District reports a high school population of just over 10,000 with an annual dropout rate among the highest in the County. The City of San Bernardino, according to recent F .B.I. statistics, leads the nation in crime for cities with populations of 100,000 or more. PROGRAM OBJECTIVES 1. Establish a Mentoring Advisory Board to include representatives from the business community, local schools, civic leaders, congregations, service clubs and local colleges. 2. Develop and establish a contract with middle schools to define respective mentoring services to be provided at each site. 3.' Recruit, train, place and retain a minimum of 200 volunteers annually. 4. Conduct an annual program evaluation to include summary of service hours, volunteer recruitment, retention and program effectiveness. Evaluation will measure program objectives through statistical data on program completion, participant feedback, exit.. interviews, teacher evaluations and dropout rates. 5. Create program partnership with the community from various sectors including businesses and corporations, service clubs, local congregations, etc. to enhance program resources. - 2 - ill. LIMITATION ON PROPOSALS This request for proposals does not commit the City of San Bernardino to award a contract, or to pay any costs incurred in the preparation of a proposal in response to this request. At this time, there is no commitment on the part of the City of San Bernardino to award a contract for a Consultant Mentor Coordinator. Upon selection of a consultant however, the department will request that the City Council approve the consultant contract. IV. PROPOSAL ACCEPTANCE AND CONTRACTUAL AGREEMENT All proposals submitted in response to this request will be retained by the City of San Bernardino. V. CITY RESPONSIBILITY The City will be responsible for furnishing a work space for the Mentoring Coordinator. The City will provide telephone service at the work space and will provide office supplies. The City will also provide clerical support on a limited basis. VI. COST There is no present budget for this mentoring project. As a fInancial guide, the following model budget is provided. Consultant should identify proposed compensation in his/her cover letter. MENTORING COORDINATOR PERSONNEL COSTS Coordinator (I) Fringe BenefIts $ $ Total Personnel OPERATING COSTS O~e~~l $ Telephone Office Supplies Copy Services Department of Justice (Finger printing, background check, etc. Postage $ GRAND TOTAL AMOUNT 28,917 o 28,917 IIIKN> $ 0 Q $ 0 0 $12,<Xll 600 0 0 500 o '.... 500 9,000 400 ----..!! 38,917 $13,<Xll $51,917 In-Kind Services provided by the City of San Bernardino Parks, Recreation and Community Services Department. - 3 - VII. TIME FRAME The selected consultant will be contracted for a 12 month period. Extension of the contract will be contingent upon available funding. The contract will identify time frames for accomplishment of specified tasks and milestones. vrn. SUBCONTRACTING Subcontracting of any tasks or services is prohibited. IX. CONFLICT OF INTEREST Proposal should include a statement disclosing any past or ongoing involvement in the City of San Bernardino by the consultant. The City of San Bernardino reserves the right to reject any proposals that have the potential for conflict of interest. X. SELECTION PROCEDURE AND CRITERIA This "Request for Qualifications" is being submitted to a wide variety of agencies and associations. After all the applications have been received, they will be reviewed by a committee and narrowed to the best qualified who will be invited for on-site interviews/presentations to the committee. (These interviews will be at the expense of the individuals). This committee will make a recommendation to the Recreation Superintendent, who will make the fmal decision. The selection of the consultant will be based upon the following criteria: 1. The prove!l experience of the individual to successfully complete projects of a similar nature within an established time frame which adequately and accurately addressed the project scope of services. 2. The qualifications and experience of the individual. 3. The individual's understanding of the work to be completed in the project. 4. The consultant's proposed total compensation. - 4 - .' <fS-(O'7 XI. SUBMISSION FORMAT Applicants are required to submit a resume and cover letter. The resume should identify the candidate's qualifications through previous work or volunteer experiences, dates and duration of experiences, duties and responsibilities of positions held, educational background and any specialized training or certifications. The cover letter should identify any other pertinent information relative to the candidate's qualifications as well as compensation required. Compensation should be identified on both a monthly and annual basis. XU. SUBMISSION DEADLINE Letters and Resumes are due no later thanMmd8:1' February~}, 1995 by 4:30 p.m. They may be delivered in person or mailed to: San Bernardino Parks, Recreation and Community Services Department 547 North Sierra Way San Bernardino, CA 92410 Attention: Mentor Coordinator Proposal XIII. INFORMATION Any questions regarding this proposal should be addressed to John A. Kramer, Superintendent of Recreation at (909) 384-5031. CJrJtI! (]. 7X~ ~A. ~ER SUPERINTENDENT OF RECREATION JAK/amt mentoring coord 1/24/95 amt - 5 -