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Home My WebLink About1995-085 - 1 RESOLUTION NO. 95-85 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE 3 COUNTY OF SAN BERNARDINO AND THE CITY OF SAN BERNARDINO FOR ACCESS AND INQUIRY INTO THE SHERIFF'S DEPARTMENT'S CENTRAL NAME INDEX. 4 5 6 7 8 9 10 11 12 13 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City a Contract between the County of San Bernardino and the City of San Bernardino for access and inquiry into the Sheriff Department's Central Name Index, a copy of which is attached hereto marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization to execute the above- 14 referenced agreement is rescinded if the parties to the agreement 15 fail to execute it within sixty (60) days of the passage of this 16 resolution. 17 I I I 18 I I I 19 I I I 20 I I I 21 I I I 22 III 23 I I I 24 III 25 III 26 I I I 27 I I I 28 I I I RJM:ms:CNI.Res 1 tJ5_9~ 26 27 28 1 2 3 4 5 6 7 8 9 10 11 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0F SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE COUNTY OF SAN BERNARDINO AND THE CITY OF SAN BERNARDINO FOR ACCESS AND INQUIRY INTO THE SHERIFF'S DEPARTMENT'S CENTRAL NAME INDEX. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a regular meeting thereof, held on the 3rd 12 HERNANDEZ 13 OBERHELMAN 14 DEVLIN 15 POPE-LUDLAM 16 MILLER 17 18 19 20 21 22 23 24 25 day of April , 1995, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN NEGRETE x CURLIN x x x x x C~~~ The foregoing resolution is hereby approved this of April -- \ --;"',& f?7i? ,~d.:lZ&'-- Tom Minor, Mayor City of San Bernardino , 1995. Approved as to form and legal content: JAMES F. PENMAN, City Attorney I I I 7. ~? RJM:ms:CNI.Res 2 ABSENT x 'tlk day q5'?~ . \ FOR COUNTY USE ONL Y J;ijJ ~J \~~ E~ New Vendor Code Dept. Contract Number Mf- Change SC A 95-282 X Cancel SHR County Department Dept. Orgn. Contractor's License No. SHERIFF SHR SHR County Department Contract Representative Ph. Ext. Amount of Contract ROBERT W. TREMAINE (909) 387-3746 $23,148.00 Fund I Dept. I Organization I Appr. I Obj/Rev Source Activity I GRC/PROJ/JOB Number AAA SHR 940 9530 9409530T Commodity Code Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 Project Name 95 $23,148.00 - - - ACCESS TO CENTRAL - - - - NAME INDEX (CNI) - - - - County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF SAN BERNARDINO Address SAN BERNARDINO POLICE DEPARTMENT 374 KILLER DRIVE hereinafte.r called CONTRACTOR SAN BERNARDINO. CA 92408 Phone Birth Date Federal ID No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid. manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications. and addenda. if any.) 1. This contract is for the furnishing by COUNTY to CONTRACTOR, teleprocessing services. It is the intent of the parties to promote more effective regional law enforcement through the cooperative use and maintenance of the COUNTY'S computerized data files. 2. The data COUNTY provides for inquiry shall include only the following: o Property Information System Data Base o Municipal County Traffic Citation Data Base o Automated Court Information Data Base o Sheriff's Central Name Index Data Base (CNI) - Sheriff's Automated Warrants o Property Evidence Tracking System o Sheriff's Sex Offenders File 02.12311.000 Rev. 11191 Pege 1 of 5 t?~- ?~h' 1./ - . --' CONTRACTOR agrees to limit access to COUNTY'S data files to Criminal Justice Law Enforcement Personnel and to adhere to all State, COUNTY and Federal laws applicable to the confidentiality and the release of information. Signed agreement of use for each of the above systems shall be completed by CONTRACTOR. 3. Access to the COUNTY'S Sheriff Central Name Index (CNI) data base is also limited, as follows: a. In the interest of maintaining a regional criminal justice data base, CONTRACTOR is granted update capability to the COUNTY'S Sheriff CNI data base for Officer reporting and ID transactions. The data entered into eNI by the CONTRACTOR will be relevant to the criminal justice process. The completeness, accuracy, objectivity, and verifiability of information entered into the system is paramount and the CONTRACTOR will cooperate with regular auditing of the system to assure reliability to stored data; in addition, procedures for purging or canceling entries will be adhered to for enhancing reliability of all data. b. The CONTRACTOR will enter into the CNI system only that data originating with organizations who are a party to this or a similar contract with the COUNTY. c. The CONTRACTOR agrees to cause employees, having access to the Sheriff's Central Name Index (eNI), to complete clearance forms as provided by the COUNTY before such access will be allowed. d. Only authorized data on standard formats will be entered into CNI. For special, unique information the Sheriff's concurrence must be obtained in advance. e. The Sheriff or his representative will act as "Controller" facilitating the entry and retrieval of computerized CNI information. f. CONTRACTOR agrees to update CNI for all law enforcement related incidents reported within its jurisdiction in a timely fashion to insure integrity of CNI and promote regional cooperation and effectiveness in law enforcement. (For the first year of this contract, CONTRACTOR will not be required to comply with this section 3(f). The condition will be subject to renegotiation in the future). 4. The CONTRACTOR agrees to appoint a security/privacy officer who shall be responsible for all security and privacy considerations relating to the CNI, and the terminals attached thereto. This officer will be the liaison point with the controller regarding security and privacy control. 5. The COUNTY'S Department if Information Services(DIS) shall coordinate a pre- installation teleprocessing network service site survey and determine installation requirements for CONTRACTOR location. CONTRACTOR shall render full cooperation to COUNTY . 6. DIS will act as teleprocessing network service manager and the COUNTY will offer two types of network services to the CONTRACTOR as selected on the Tele- PAGE 2 of 5 /'1,"i!!' , v.'" , processing Network Services "Exhibit A" to this contract. These services are generally described as follows: a. Class A - COUNTY provides data circuit and modems, and complete data communication support services of problem isolation and resolution from COUNTY host computer to CONTRACTOR terminals. Charges for Class A services are in accordance with established standard DIS network rate, per each County Central Computer connected teleprocessing device. Each request to add equipment for teleprocessing will be evaluated independently, depending upon specific circumstances of each CONTRACTOR location and ability of COUNTY to provide additional service. b. Class B - COUNTY provides data circuit and modems, and specific data communication support services of problem isolation and resolution from COUNTY'S Central Computer to the last component of DIS supplied equipment (usually the modem on the CONTRACTOR end of circuit). The CONTRACTOR is responsible for the coordination of all problem isolation and resolution involving equipment and software not supplied by DIS. Charges for Class B services shall be two network units at the standard DIS network rate at each CONTRACTOR location. Teleprocessing equipment additions are subject to OMS review and approval as COUNTY Central Computer compatible devices. Each request to add equipment for teleprocessing services will be evaluated independently, depending upon specific circumstances of each CONTRACTOR location and ability of COUNTY to provide additional services. 7. CONTRACTOR shall pay to COUNTY a monthly sum of money per Schedule "A" attached to this contract. CONTRACTOR agrees to pay for all installation costs. The total cost of additional services, equipment, related supplies and changes of modifications will be paid for by the CONTRACTOR. The total cost to repair or replace equipment damaged by neglect, malicious actions or accident shall be the responsibility of the CONTRACTOR. COUNTY shall have the right to renegotiate the rate of services performed under this contract at the end of each fiscal year, and said rate may be adjusted upward or downward to reflect the actual cost. 8. It is understood by and between the parties hereto that this contract shall be deemed executory to the extent of the monies available to COUNTY and no liability on account thereof shall be incurred by COUNTY beyond monies budgeted for the purpose thereof. 9. Training of CONTRACTOR personnel on teleprocessing equipment and operations shall be provided by the COUNTY upon CONTRACTOR request. Training hours, charges and content of training are to be mutually agreed upon by both parties at time services are requested. 10. The term of this contract shall be a period of time commencing on July 1, 1994, and terminating only as hereafter provided. This contract may be terminated at any time with or without cause by CONTRACTOR or by COUNTY upon written notice given to PAGE 3 of 5 F'.'~. ,-. ,7' the other party at least thirty (30) days before the date specified for such termina- tion. Any such termination date shall coincide with the end of a calendar month. In the event of such termination each party shall fully pay and discharge all obligations in favor of the other accruing prior to the date of such termination and each party shall be released from all obligations or performance which would otherwise accrue subsequent to the date of such termination. Neither party shall incur any liability to the other by reason of termination. Any and all notices required to be given hereunder shall be given in writing by registered or certified maill postage prepaid. The addresses of the parties hereto until further notice are as follows: CONTRACTOR: City of San Bernardino San Bernardino Police Department 374 Miller Drive San Bernardino, CA 92408 COUNTY : San Bernardino County Sheriff's Department Bureau of Administration P.O. Box 569 San Bernardino, CA 92402-0569 11. COUNTY shall provide CONTRACTOR written notification when teleprocessing services are operational and CONTRACTOR billing shall begin according to this date. 12. The COUNTY'S Sheriff's Department shall bill CONTRACTOR monthly, and shall be the County Administrator of this contract. 13. CONTRACTOR shall remit monthly payment to: San Bernardino County Sheriff's Department Bureau of Administration P.O. Box 569 San Bernardino, CA 92402-0569 14. CONTRACTOR agrees to indemnify, defend, and hold harmless the COUNTY and its authorized agents, officers, volunteers, and employees against any and all claims or actions arising from CONTRACTOR'S acts, errors, or omissions and for any costs or expenses incurred by the COUNTY on account of any claim therefore. 15. The COUNTY agrees to indemnify and hold harmless the CONTRACTOR and their authorized agentsl officers, volunteers, and employees against any and all claims or actions arising from COUNTY'S negligent acts or omissions on account of any claim therefore. 16. The documents attached hereto, marked "Schedule A" and "Exhibit A" are incorporated herein by reference. PAGE 4 of 5 f5-?O 17. Upon the effective date of this contract, the Memorandum of Understanding currently in effect between the parties hereto, for providing said services shall terminate. COUNTY OF SAN BERNARDINO ~ ~... 4,-./~ ~ \..~u Chairman, Board of Supervisors ...- ~ - CITY OF SAN BRRNARDINO ~te ~YJlI~o;;tion, ~ompany, etc.) By ~ / D7'Y7 Llt:-::ft&-"\ .//' (Authorized SignatureI' Dated ~ hs- lJz~ Dated APR 2 5 1995 SIGNED AND CERTIFIED :liAT DOCUMENT HAS BE Title By Address SAN BERNARDINO POLICE DEPAjtTHENT 374 MILLER DRIVE SAN BERNARDINO. CA 92408 viewed as to Affirmative Action Reviewed for Processing ~ D:~:ty 1C;;;;44 02-1231'-000 Rev. 11/91 Date ~ Agency Administrator/CAD Date Page 5 of 5 L. <1\'_ ?F:' i ....i EXHIBIT II A II TELEPROCESSING NETWORK SERVICES SELECTION Check Service Requested: CLASS "A" A SERVICE - COUNTY EOUIPMENT Location(s) : The COUNTY's Department of Information Services (OIS) will provide complete coordination of data communication installation, problem isolation, and resolution from the COUNTY Central Computer to the CUSTOMER workstation. This does not include customer-owned printers of any type. OIS will coordinate a pre-installation site survey identifying all necessary pre-installation site requirements. In the case of county departments, this will also include the ordering of cabling, data circuits, moderns, and electrical power. In the case of non-county customers, this service will be limited to the definition or pre-installation site requirements and the ordering of the data communications circuits and moderns. 1. Complete coordination includes all involved hardware, software (both host-based and distributed), all data circuits, modems, the reporting, tracking, diagnosing, and directing of all necessary vendors to restore full equipment operations and normal data communications in a timely manner. CLASS "B" SERVICE - CUSTOMER EOUIPMENT Location(s) : The COUNTY's Department of Information Services (OIS) will provide coordination of data communications problems including problem isolation and resolution from the COUNTY Central Computer to the last component of DIS-supplied equipment (usually the modem on the CUSTOMER end of dedicated data circuit) . The CUSTOMER is responsible for the coordination of the isolation and resolution of all problems involving hardware and software not supplied by DIS. Specifically excluded from DIS support are CUSTOMER-supplied distributed processors, printers, display stations; all CUSTOMER cabling such as terminal distribution cables (coax, twin-ax, twisted pair, etc.), modern interface cables; all CUSTOMER supplied jacks, switches and splitters; distributed software, including mini-based and micro-based software; and, all consumables such as printer ribbons and paper. CIS will coordinate a pre-installation site survey identifying all necessary pre-installation site requirements. This service will be limited to the definition of those requirements and the ordering of the data communications circuits and moderns. The CUSTOMER is responsible for making all site preparations prior to the installation of data communication service. 2. Coordination includes working with all necessary vendors in an effort to restore normal data communications in a timely manner. Reporting, tracking, and diagnosing of problems related to CUSTOMER-supplied equipment and software is the responsibility of the CUSTOMER. I -- ~,- q!; -..,)-" ", SCHEDULE A TELEPROCESSING COST CITY OF SAN BERNARDINO POLICE DEPAR'l'MENT SERVICE MONTHLY COST* ~ermina1s (3) @ $ 42.00 each Printers (2) @ $111.00 each TP Network Fee (5) @ $22.00 each Circuit (1) @ $20.00 each Teleprocessing Equipment $ 126.00 $ 222.00 $ 110.00 5 20.00 $ 478.00 Data Circuits and Modems 119.00 Network Service 57.00 Teleprocessing Transactions (Estimate Based On Cost per Transaction for Prior FY) 1.275.00 TOTAL COST $1,929.00 * Rate subject to change in changes or San Bernardino changes. the event of telephone company rate County Memorandum of Understanding (10/10/94) Page 1 of 1 (~ q~ -f{., MINUTES OF THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY. CALIFORNIA APRIL 25, 1995 , Sheriff-Gen'l; Inc. Cities-SB; Agree. 95-282 . > FROM: GARY PENROD, SHERIFF SUBJECT: CONTRACT WITH THE CITY OF SAN BERNARDINO FOR ACCESS TO THE COUNTY'S COMPUTERIZED DATA FILES RECOMMENDATION: Approve contract with the City of San Bernardino for the Sheriffs Department to provide teleprocessing services, and access to the County's computerized data files by the San Bernardino Police Department. REASON FOR RECOMMENDATION: The County provides Teleprocessing services to various Cities throughout the County in order to promote more effective regional law enforcement through the cooperative use and maintenance of the County"s computerized data files. The City of San Bernardino currently must call the Sheriff's Records division for each transaction it needs to process. Approval of this contract will allow for placement of equipment at the new San Bernardino Police Department facility and relieve the Sheriffs Department of the requirement to access information on behalf of the City. REVIEW BY OTHER DEPARTMENTS: This contract has been reviewed and approved as to form by Deputy County Counsel Kevin Norris. FINANCIAL DATA: The City will reimburse the County for maintenance and usage fees in the amount of $23,148.00 per fiscal year. No additional cost to the County. cc: Sheriff Admin.-Linda Tennant w/5 agreements for sig. City of San Bernardino c/o Sheriff Admin. Auditor Contract Compliance DIS-KoI1er Risk Management CAO-Lane File 14-9507-000 Rev. 10/81 mll Action of the Board of Supervisors 95-282 UPERVISORS INO MOTION MOTION 5 ITEM 18 3 J