HomeMy WebLinkAbout1996-330
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96-330
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF AN AGREEMENT WITH COPS FOR KIDS AT CHRISTMAS RELATING
TO FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION FUND FOR
4 FISCAL YEAR 1996/97.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
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authorized and directed to execute on behalf of said City an
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agreement with Cops for Kids at Christmas relating to financial
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assistance from the civic and promotion fund for FY 1996/97, a copy
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SECTION 1.
The Mayor of the City of San Bernardino is hereby
of which is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced
14 agreement is rescinded if the parties to the agreement fail to
15 execute
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it
within
sixty
passage
of
this
(60)
days
of
the
resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
Council of the City of
adopted by the
and Common
Mayor
joint
regular
San
20 Bernardino at a
21 of October
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21st
meeting thereof, held on the
day
, 1996, by the following vote, to wit:
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RESPLUTION AUTHORIZING FINANCIAL ASSJSTANCE TO COPS FOR KIDS
AT CHRISTMAS.
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5 councilmembers AYES NAYS ABSTAIN ABSENT
NEGRETE X
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CURLIN X
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ARIAS X
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OBERHELMAN X
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DEVLIN X
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ANDERSON X
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MILLER X
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The foregoing resolution
October , 1996
~y~
. h b . :l1''v{
lS ere y approved thls day of
~,Jtf~
Tom Minor, Mayor '
City of San Bernardino
Approved as to form
19 and legal content:
20 JAMES F. PENMAN
21 City Atrorney
By: !Jz >>""_ 9 J.,~~
: (J
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96 330
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5 THIS AGREEMENT is entered into between the CITY OF SAN
6 BERNARDINO, a municipal corporation, referred to as "city" and
7 COPS FOR KIDS AT CHRISTMAS, a non-profit organization, referred to
8 as "Organization."
9 The parties agree to as follows:
10 1. Recitals.
11 A. Organization has requested financial assistance from
12 City for the fiscal year 1996-97, in order to assist in defraying
13 the expenses connected with the conduct of a Christmas Party for
14 foster children and their families, by members of the San
15 Bernardino Police Officers Association, as outlined in their
16 Request for Funding to the Mayor and Common Council, a copy of
17 which is attached hereto marked Exhibit "A". The terms of the
18 request are incorporated herein by reference and shall govern the
19 uses of the funds provided herein. The financial assistance
20 provided for in this agreement is made on a one-time basis, and
21 receipt of said funds shall not imply a continuing obligation of
AGREEMENT
civic and Promotional
22 the city beyond the terms of this Agreement.
23 B. The expenditure is for a valid municipal public
24 purpose, to wit: for the conduct of a Christmas party for foster
25 children and their families.
26 2. Pavment. Upon presentation of a claim to the city
27 Finance Director, City shall pay to Organization from the civic and
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~6 . 330
1 promotion fund budget for the 1996-97 fiscal year, the total sum of
2 FOUR THOUSAND DOLLARS ($4,000).
3 3. Use of Funds. The funds paid to Organization shall be
4 used solely for the purposes set forth in Paragraph 1 above. No
5 deviation from these provisions shall be made without the express
6 approval of the city of San Bernardino. Any unexpended funds shall
7 be returned to the city by Organization.
8 4. Accountabilitv. Financial records shall be maintained in
9 accordance with generally accepted accounting principles by
10 Organization in such manner as to permit city to easily trace the
11 expenditure of the funds. All books and records of Organization
12 are to be kept open for inspection at any time during the business
13 day by the city or its officers or agents. Failure to submit the
14 financial records in accordance with this section will result in
15 the Organization reimbursing the city in the full amount received
16 by Organization. At the conclusion of the program, organization
17 shall present the City Administrator or her designee copies of all
18 receipts for expenditures connected with said program in the total
19 amount of $4,000.
20 5. Hold Harmless. Organization covenants and agrees to defend,
21 indemnify, and hold harmless the City and its employees and agents
22 from all liabilities and charges, expenses (including counsel
23 fees), suits, or losses however occurring, or damages arising or
24 growing out of the use or receipt of the funds paid hereunder and
25 all operations under this agreement. Payments hereunder are made
26 with the understanding that the city is not involved in the
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2 performance of services or other activities of Organization.
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6. Termination. City shall have the right to terminate this
agreement and any funding remaining unpaid hereunder for any reason
5 by mailing a ten-day written notice to organization and this
6 agreement shall terminate ten days after the mailing of such
In the event this agreement is terminated for reasons of
7 notice.
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improper use of funds or use of funds for any purpose other than
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those authorized, any unexpended portion of the funds provided by
city shall be returned to city. In addition, Organization shall
reimburse to city any funds expended which were used for any
purpose other than those authorized under this agreement.
Authorization to Execute.
Organization hereby
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covenants that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a binding
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obligation of the organization.
12. Notices.
All notices herein required shall be in
writing and delivered in person or sent by certified mail, postage
prepaid, addressed as follows:
As to City:
As to organization:
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
Attn: city Administrator
Cops for Kids at Christmas
P.O. Box 2967
San Bernardino, CA 92406
Attn: Steve Filson
10. Entire Aqreement. This agreement and any documents or
instruments attached hereto or referred to herein integrate all
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terms and conditions mentioned herein or incidental hereto, and
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supersede all negotiations and prior writing in respect to the
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:'6 .330
AGREEMENT WITH COPS FOR KIDS AT CHRISTMAS FOR FINANCIAL
ASSISTANCE.
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subject matter hereof. In the event of conflict between the terms,
conditions or provisions of this Agreement, and any such document
or instrument, the terms and conditions of this Agreement shall
5 prevail.
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In witness whereof, the parties hereto have executed this
7 agreement on the day and date first above shown.
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CITY OF SAN BERNARDINO
BY~~~AtA
Tom Minor, ayor
CO. ~4'TMA'
, t6~
Steve Filso , SBPOA
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16 ATTEST:
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BY:~
cit Clerk
~
Approved as to form
and legal content:
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22 James F. Penman,
City Attorney
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24 by:
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;;, f'~,
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96 330
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CITY OF SAN BERNARDINO - CIVIC AND PROMOTION FUND
REQUEST FOR FUNDING ASSISTANCE
1. OrganIzation (Name. Add,.... ele.)
Cops ~Il kJ^-( At f1."Ii!I!"tMA.~
1~<;:: ,:~~.:. I ~A 'fHD~
3. PI1ono ~1"T) yrt-r>' t./
Numbel 01 v.."In &Wence ~
o~"'"'..'" :r" /1 ] ."i,.I"f'fh
2. ConlactPe,1OII (lAR~AI~A "PtrNI"J(;I-JAu~A/
Tm.SRPt:>A Or~,(l.r;. MANAt.~
phonel9..9) f?f<I-at.t./
.c. P.riod 01 SupflOII RtqlJutecl 0( DaI. of Evel'lll
])."emBF...."7 J'l'il-
,
5. Tupay.rkMlUifIcallonNumb4lr JJ3-"t"'~Z4f.,
L --------...-'''', B~~~~~ ::: +~" :~;:b"~~
(t...D+) ~" r;.'/AAJA v.:; ~ " t:I= 1.I. ^ __y
.sAAJ/I,CR"'A"b'I~" -:PAI,,,,, ^r..(',~"" Ck<^, ,
( 7 E.um.a.d I'K.Ilnblu 01 petlOl\l.lfpea~ 10 anend Ihb ptOgtan\lp(ojec:t
-
L PIOpOMd Budg..: -- .... -- .... 023 ~<S .- .....
...._" ,.S OHI Frdily Rental 6.,~A1>:d 1M
F.....!~ :\,.~ ;- 017 kwuance 024 SchoWlhipl
01 01'~ 025 CIIltbrily ExpenHa
02 P- Oltl UtIidn: Aocommod.slona
03 ~\,'40'/ au ........
DC --' /' E_IcaI~ 0Ih0.
.. ~ Phone "
Olhtt_ 026 Ii.IlI:>>Iatwoul bplnMl:
Exp......: (';."T"{l~tPr3 .".. ,~
"I>- Total ~, ~, -r ~
010 omc. SuppI.. /S. IS'. 020 SP4da! Equ~.nl 1
011P~. ~~;'''~~.J... '"
01ZPrinChg
013~Renl:" - . 'P.t.~.uS' . .z- ,.~
0'" Secwly - 021 Advertlllng 3tb1lA6a - -.
(115 Food/' - -- GRAND TOTAL 1'7,d" ~'i/..
022 PlOIIKlClOn
Relreahmtnta II. I.,. '^ e....... /,"d ,,,.a
.. l.Ia1:An&IcIt*ed F~(~lhanCly) Amoun.
~A>J Kp.A1..~t!.hl^ U.l.c-fS ~~t:J~':P< A..s~^, 1- , ~......
1.11....1 mA #-r- ~dAJ"J4..7iUJ ~ , ~~~
hJAI m.....D.,.. (~ G',t=T'" (It:Jl.,....IP.'t'.A''''n:"~JI!'r'~A'Cr:') ~....,~.....
TOTAL -.l.3.. '''Xi>, ""
l?co (t'II,LbR':" t A~" l-rs-)
)
( 10. AnI.led "",nil. 110m Kltw'lly
7pgt'\
)
1 t. TOCal Amounl Aeqll.ated lrom CIly:
A. Tol&I PItlpOHd 8udg~ Amount
8. 1.au: 00., Funding SoufCea
C. Tocal Amount Reqv..led "Qm cry
/7 tilt),
/ ~~' eJ4I.a.
,
-i!j <9(u'.
S.nl to Ways & M..ns Dele:
Action;
Senllo M.yo( 6 Cot,incil Dale:
Aaien:
12. ~ any addldonale..lslence being requ..led 110m In. dry: (Personnel. equipment. pet\( .,1..
:1Id1ng..lc.) /'
,/
J6tl~
ElllmlllldCo,ls
(To bl completed by Cny)
B.
c.
//
./
Del.:
c.
NOn: p,... be> pI"'~ 10 INIbmIf MI IUd" 01 yow Iln.nca/.~II~IIJ.s.
AUIllh s"'eh and 01"., Illppollltl1l 1n1otrM11on. IIsPP'Qp'16's.
_..'.' c,'" .......'..'.'~."... ,,,"... ........ . ..,.... .~...._._, .".""
96 330
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Cops for Kids at Ozrist-rnCL
Chri3eC'\~~ tor FO:Jtcr Childroe:-
P. Q. '0.( :.,.." :;:.. 1..C'''.rtl.... C.l. ,:"06
~uckd ~v 0-r6n "cAn!?"
In the fall of 1990 Steve Filson of the San Bernardino Police Department was sent to check on the
welfare of a twelve year old girl reportedly being kept locked in a closet. What he and his partner
found literally shocked them both. The girl, known as Angel was found in a locked, roach
infested, stench filled 4' X 5' room. That room had been home to her for most of her 12 years.
The question, "Why Angel?" has never been answered. She was not an only child but was the
only child in that home being so horribly mistreated.
Every day, some place in our community, our uniformed police officers. are asked to enter homes
and check on the welfare of children who are reportedly being abused. Many times their duty
requires that they remove those children from their abusive environment just as they did in the
case of Angel and her siblings. The child's image of the officer at that point is not one of a rescuer
but one who is separating them from that which is familiar and those they love.
The plight of "Angel" so touched the hearts of the officers of the San Bernardino Police
Department that they formed COPS FOR KIDS under the leadership of their association
president, Steve Filson and in December 1991 the first COPS FOR KIDS AT CHRISTMAS
PARTY was held at the Radisson Hotel and Convention Center. Approximately 500 foster
children and their foster families attended .
The event outgrew the Radisson and we moved to the Orange Show. Last year the Christmas
party was held in the Citrus Building and it was filled to over flowing with foster children from the
Inland Valley Foster Parents Association and their foster families.
As the numbers grow so does our commitment. We need your help to make our commitment to
these battered. bruised and in other ways abused children happen. We are inviting you to become
a Santa's helper
Sincerely.
Barbara Ptimnighausen. Chairman
Cops for Kids
AC633
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COPS FOR KIDS AT CHRISTl',IAS 1995
STATISTICAL INFO&.'\lATION
PLAt'\fNING, PREPARATION AND EXECGiION TOOK 8 MONTHS.
101 VOLUNTEERS CONTRIBUTED 1,817 HOURS.
APPROXIMATELY 900 CHliDREN At'ID ADULTS PARTICIPATED.
EACH CHILD (BIRTH TO II YEARS OF AGE) RECEIVED A $10. GIFT CERTIFICATE, A
STOCKING STUFFED WITH GOODIES A..'rD AN AGE SPECmC TOY.
EACH PRETEEN AND TEEN (AGES 12 TO 18 YEARS OF AGE) RECEIVED TWO $10
GIFT CERTIFICATES AND A STOCKING FILLED WITH GOODIES.
16 TOY MANUFACTURERS, VENDORS A..'ID INDIVIDUALS DONATED TOYS AND
BICYCLES FOR DISTRIBUTION TO THE CHliDREN.
OVER 2000 HOT DOGS At'ID BAGS OF CHIPS CO.MPLETE WITH MUSTARD, CATSUP,
At'ID RELISH PLUS PUNCH AND CAKE WERE CONSUMED.
APPROXIMATEL Y 200 DOZEN COOKIES WERE HOl\1E BAKED AND DECORATED BY
THE CHliDREN THEMSELVES.
DIGNITARIES FROM ALL LEVELS OF GOVERNMENT WERE REPRESENTED AT THE
EVENT. COUNCILMAN OBERHELM.~'i SERVED AS THE MASTER OF CEREMONIES.
THE TRUE SPIRlT OF CHRISTMAS Fll..LED 23,000 SQUARE FOOT CITRUS BUILDING
WHICH WAS MADE A V AlLABLE FREE OF CHARGE FOR THE EVENT BY THE
NATIONAL ORANGE SHOW