HomeMy WebLinkAbout1996-329
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF AN AGREEMENT WITH THE BLACK CULTURE FOUNDATION
RELATING TO FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION FUND
4 FOR FISCAL YEAR 1996/97.
RESOLUTION NO.
96-329
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
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authorized and directed to execute on behalf of said City an
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agreement with the Black Culture Foundation relating to financial
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SECTION 1.
The Mayor of the city of San Bernardino is hereby
assistance from the civic and promotion fund for FY 1996/97, a copy
of which is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced
agreement is rescinded if the parties to the agreement fail to
15 execute it within sixty (60) days of the passage of this
16 resolution.
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19 adopted by
I HEREBY CERTIFY that the foregoing resolution was duly
Council of
the City of San
the Mayor
joint
at a requ1ar
and Common
20 Bernardino
21 of October
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21st
meeting thereof, held on the
day
, 1996, by the following vote, to wit:
RESOLUTION AUTHORIZING FINANCIAL ASSISTANCE TO BLACK CULTURE
FOUNDATION.
AYES NAYS ABSTAIN ABSENT
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~ C-L-r~~
City Clerk
is hereby approved this d8M day of
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'~c7VYl /!/[.t~K~
~om Minor, Mayor
City of San Bernardino
The foregoing resolution
October , 1996
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Approved as to form
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20 JAMES F. PENMAN
City Att rney
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By:
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96 329
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23 purpose, to wit: for the conduct of
24 celebration of 1997 Black History Week.
25 2. Pavrnent. Upon presentation of a claim to the City
26 Finance Director, city shall pay to Organization from the civic and
27 promotion fund budget for the 1996-97 fiscal year, the total sum of
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AGREEMENT
civic and Promotional
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City" and
BLACK CULTURE FOUNDATION, a non-profit organization, referred to as
"Organization."
The parties agree to as follows:
1. Recitals.
A. Organization has requested financial assistance from
City for the fiscal year 1996-97, in order to assist in defraying
the expenses connected with the conduct of events related to the
celebration of 1997 Black History Week, as outlined in their
Request for Funding to the Mayor and Common Council, a copy of
which is attached hereto marked Exhibit "A". The terms of the
request are incorporated herein by reference and shall govern the
uses of the funds provided herein. The financial assistance
provided for in this agreement is made on a one-time basis, and
receipt of said funds shall not imply a continuing obligation of
the city beyond the terms of this Agreement.
B. The expenditure is for a valid municipal public
events related to the
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FIVE THOUSAND DOLLARS ($5,000).
3. Use of Funds. The funds paid to Organization shall be
used solely for the purposes set forth in Paragraph 1 above. No
deviation from these provisions shall be made without the express
approval of the City of San Bernardino. Any unexpended funds shall
be returned to the City by Organization.
4. Accountabilitv. Financial records shall be maintained in
accordance with generally accepted accounting principles by
Organization in such manner as to permit city to easily trace the
expenditure of the funds. All books and records of Organization
are to be kept open for inspection at any time during the business
day by the City or its officers or agents. Failure to submit the
financial records in accordance with this section will result in
the Organization reimbursing the City in the full amount received
by Organization. At the conclusion of the program, Organization
shall present the city Administrator or her designee copies of all
receipts for expenditures connected with said program in the total
amount of $5,000.
5. Hold Harmless. Organization covenants and agrees to defend,
indemnify, and hold ha~~less the City and its employees and agents
from all liabilities and charges, expenses (including counsel
fees), suits, or losses however occurring, or damages arising or
growing out of the use or receipt of the funds paid hereunder and
all operations under this agreement. Payments hereunder are made
with the understanding that the city is not involved in the
performance of services or other activities of Organization.
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6.
Termination. City shall have the right to terminate this
agreement and any funding remaining unpaid hereunder for any reason
by mailing a ten-day written notice to Organization and this
agreement shall terminate ten days after the mailing of such
notice. In the event this agreement is terminated for reasons of
improper use of funds or use of funds for any purpose other than
those authorized, any unexpended portion of the funds provided by
City shall be returned to City.
In addition, Organization shall
reimburse to City any funds expended which were used for any
purpose other than those authorized under this agreement.
Authorization to Execute.
Organization hereby
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covenants that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a binding
obligation of the organization.
12. Notices.
All notices herein required shall be in
writing and delivered in person or sent by certified mail, postage
prepaid, addressed as follows:
As to city:
As to Organization:
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Attn: city Administrator
Black Culture Foundation
P.O. Box 7288
San Bernardino, CA 92411
Attn: Rosalyn Kraut
10. Entire Aqreement. This agreement and any documents or
instruments attached hereto or referred to herein integrate all
terms and conditions mentioned herein or incidental hereto, and
supersede all negotiations and prior writing in respect to the
subject matter hereof.
In the event of conflict between the terms,
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" 96 ~29
AGREEMENT WITH BLACK CULTURE FOUNDATION FOR FINANCIAL ASSISTANCE.
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conditions or provisions of this Agreement, and any such document
or instrument, the terms and conditions of this Agreement shall
prevail.
In witness whereof, the parties hereto have executed this
agreement on the day and date first above shown.
15 ATTEST:
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BY:~
cit Clerk
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Approved as to form
and legal content:
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21 James F. Penman,
City Attorney
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23 ::L <)
'C/}~ / .vc~
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CITY OF SAN BERNARDINO
BY: ~&>>::Yl~1k\
Tom Minor, Mayor
BLACK CULTURE FOUNDATION
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~I Lu /L/l
Rosalyn Kraut, Chairman
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CITY OF SAN BERNARDINO. CIVIC AND PROMOTION FUNO
REQUEST FOR FUNDING ASSISTANCE
I. Ol'gNalJon (Name. Addt.... .Ie.)
Oat.Sutlmined JI; "'........ 1001.
2. Conlactp.faon In..',.. r.......
SAX ....~.nlMO lLAer CULTUIK ~INn"'Trn.
P. 0 ..... "AIl
r...
P._.tA_R"
San B.rnardi"n ~~ Q'~ll
Phon. (an,) '''''.^^~n
... P.rIod aI Suppon ReqU'''led 01 Oat. of Ev.nI
3. PhOne ('inca) 1'IJin-t.ntI0
NumberolV..,sWlE.liacence '" )'......
t.A....' 11/11_1....._-, I_'t
5. Tupay.tldeNJlQlionNumbet r:~1
la,"I
talm&l?~)
e. AclNtrylorwhlctlfundlng"teq~ttd= 11... ............,..,. al_..lr III."""" ~_..h 'V_I._.....7) "....,..'...._.
Jaau.ry 11 19971 MI.. &'...1. ~a.. B........d'.." P....n.. R__^._t..t,,_ P___p..tnn. ~..nWftI...
of Seator I.ioa &. Que.al February 11 'lack IHatory Parad"l C..l.hrltv 'un...h...n.. Ill.....
Hhton' ..111
FebruarY 2. CO.Delr..t
( 7 E,dmal.d rn.unbet aI petIOlI. ..F*led 10 .n.nd thla PfOVr~
''ii 000
)
t. Propoud Budg..: - ..... - ..... - .....
Pef~I: 018 FadIIVRenlal 023 Ttophles 1900 1905
t 017 InIwanc, 20 024 Scholat.hPa SOOO 3150
01 n.a>ne S_ 018Dec:ofatlona 300 30A 025 c.lebrRy EJ:lNn...
.. PadtimtSalatIt. -'- 018 Ullil'-.: Accommodatlona 1100 1068
03 ",.,U,.. au LodoIno
-
.. EIodrloaJ_ 0Ih0r I
05 PM.. ...LiJ 3
OU,., I 100 028 M11Ct11an1ou1 ExpenJQ: : 110.
Exptn...: T-Sblr.t. Art 1100
SUb-Total 600 113 Caa/Parade Car.
010 Oflice SuppI.. ~ IS _llO 020 Sp.dal Equiamenl Drv Cleanln.
011 Po~. ~ ~ Fl..... DOl... Photo.
012PrIndng "aaer. 0 yalC/s"a Char,...
013 EctUlpmen1 Rental Sia.. 40< 319 IDtert.i~at ]SO ]SO
014 Securly -'<Ill -" 021 Advlftillng Other Nhc. 1120
015 FoodI 022 PfOmOtlon GRAHDTOTAL "1Ili4 '.'00
Rek.lhtntnta 6600 _'600. E>_ '00 ..,
.
., u.. AndcIpIIed FuncUnglRevenue (SauIcu .:: than cty)
Amount
Coatrlbutioael TIl. C.. r..-....v Ildtenft r~..."v A..t............_.........
CaUton!. Louert laa Kaauel ladia. IIDen & Ca.toi'> St "."fta..dt...
.die.! c..ter. rood .. Lllo.. Rn..n But'''tn, !I;:..-ut.... r....tvf.....l.
TOTAL ~u. ntIn
( 10 Anl~led "venue from adNll:y
5'1 ."0
)
11. TOla! Amount FWqU.'led lrom City: S.nl kl Way. & M.~n. O~.:
A- TOUI/ Ptopcnacl Budget Amount A,1. l",n AclIon:
B, Lul: Other Funding Source. Ie Q",n Senllo Mavor & Council Oele:
C, To~ Amount Requeated from City , .,nn c "~" Adlon:
12. Oetcribe.~ .Qdlllonal.....lanoe being r.qu."1td It om the cdy: (Pertonnel, equlpmenl, pI;/il ar.., E.umelItdCo'I'
buMdIng. .Ie, (To t.. completed by CUr)
A- City Gollce 1'01' ae~uritv tra"t... ..... ............d ...nn....,.'
-
A, u.. of an...ntn ,..... I..,........ .nd f."III..I... I ~... nf In .....1_. .
AO rh.l... , ....... ..1.....1...... ...... I..._..t_,
C, Ctty ......... ..... ..... "p I...._f__.... ....--,--.. ...1_......... ...... ......1....
cla.dr., .., up ..cuUty f.aciD.. .... clo.. etr.et. 4ul'iaa o.l'ad..
( 13, SJI"'\"'. of -':i"'"' /))/) /]1_ ~ 0.,..
\.,( IH A l.:r '1/1, ./l/UJ.l /L- a Auau.t 1996
NOre: ",.... IN ~'O .ubmlt an elJdlt of )'Our ftt.nclel.crIvU... In the ."'111 elJclllnlOlm.tlon Ie ..u.nwd ~n..ery.
Atr.cII ehlclt end .Ilter euppo"Jng InfO/mellon. lI.pptopflel..
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