HomeMy WebLinkAbout1996-172
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RESOLUTION NO. 96-172
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
TO EXECUTE AMENDMENT NO. 6 TO THE AGREEMENT BETWEEN THE CITY AND
CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER
LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO
EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR
PERIOD.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Director of Parks, Recreation and
Community Services Department of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
Amendment No.6 to the Agreement with Casa Ramona, Inc. relating
to the operation of a drop-in center located at 1524 West 7th
Street, San Bernardino, California, to extend the term of the
Agreement for an additional one year period.
A copy of said
Amendment No. 6 is attached hereto, marked Exhibit 1, and
incorporated herein by reference as fully as though set forth at
length. All other terms and conditions of the Agreement shall
remain in full force and effect.
SECTION 2.
The agreement authorized by this resolution
shall not take effect until fully signed and executed by both
parties. Neither party shall be obligated hereunder unless and
until the agreement is fully executed and no oral agreement
relating thereto shall be implied or authorized.
SECTION 3.
The authorization granted hereunder shall
expire and be void and of no further effect if the agreement is
not executed by both parties within 60 days following the
effective date of the resolution.
5/14/96
-1-
RES 96-172 .
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 6 TO THE AGREEMENT WITH CASA RAMONA,
INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT
1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a regular
meeting thereof, held on the
17th
June
, 1996 by the following vote,
day of
to wit:
COUNCIL MEMBERS AYES
NEGRETE X
CURLIN x
ARIAS x
OBERHELMAN x
DEVLIN X
ANDERSON x
MILLER x
ABSTAIN
ABSENT
NAYS
R~~S~
The foregoing resolution is hereby approved this /r-i'
day of
June
, 1996.
--;;:;::1Yt i t~G~
Tom Minor, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
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~/;14/96
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RES 96-172 .
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96-172
AMENDMENT NO. 6
AGREEMENT
(Drop-In Center)
Agreement is entered into this d51i.. day
1996, by and between the CITY OF SAN
RAMONA, INC., relating to the operation of a
1524 West 7th Street, San Bernardino,
This ~mendment to
of ~/},.l2...-
BERNA INO and CASA
Drop-In Center at
California.
1.
That certain Agreement between the parties dated
September 1, 1990 is hereby amended as follows:
A.
Paragraph 2 (c) relating to the term of the
Agreement is amended to extend the term of this
contract for an additional one year period as
follows:
. .."commencing July 1, 1996 and expiring June
30, 1997"...
2.
All other terms and conditions of the Agreement
described shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this instrument
upon the date first herein above appearing.
ATTEST:
CITY OF SAN BERNARDINO
/) -~ 0
By /'jJz{V~ - - 1&?NY
fnirector, arks, Recreation
and Community Services
Department
J" '1'<' ,.1
By -,-d.c:~..'''-; j '-^-t'~ 7c...-
Ci~ Clerk
Approved as to form
and legal content:
CASA RAMONA, INC.
BY~~
,
Title ht.'?{(nt/~ 'D//t
JAMES F. PENMAN
City Attorney
By (L........,,). /~-y~
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RES 96-172 ..
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CdSd Ramona. Jne.
1524 West 7th Street
San Bernardino, Calif. 92411
909-889-0011
April 24, 1996
Mr. Tom Boggs
ParI< and Recreation Dept.
City of San Bernardino
547 North Sierra Way
San Bernardino, Calif. 92401
Dear Mr. Boggs:
Enclosed you will find our proposal for the Drop In Center for fiscal
year 1996-97
Should you haue any Questions regarding this matter, please feel
free to call me. We appreciate uery much the continued support
from the city in prouiding these seruices to the community.
Uery Sin~erely,
Esther R. Estrada,
EHecutiL'e Director
Casa Ramona, Inc.
cc: DIC FILES
RES -96-172
r-,'
/"
(1)
The Casa Ramona Drop-In Center provides San Bernardino residents
with a wide range of services. Outlined below are the specific
services and programs which the center proposes to provide
during Fiscal Year 1996-97. More detailed information is
provided on accompanying pages. An approximate schedule for
the delivery of these services, the inplementation of
programming and more information on client population is also
included.
We provide services to those in need, the poor, elderly,
homeless, unemployed, children, families, non-english speaking,
new arrivals and crime victims. No one is turned away, though
city residents are aided directly, others sometimes are referred
elswhere for assistance. Most center clients reside in the
Spanish speaking neighborhood's of the city's West and South
Central areas, however, we see many persons at the Drop- In
Center from other areas throughout the City of San Bernnardino.
(2)
OMBUDSMAN SERVICES I CLIENT ADVOCACl
Originally, the Casa Ramona Drop-In Center was envisioned as a "Satellite" City Hall:
Offering citizens a wide range of city services "close to home", today the center has
evolved from a generalized "Mini City Hall" into more of an office of first-and often
last resort for a large number of city residents. Primarily, we now serve those who
lack the confidence, social, or language skills or stamina to confront public agencies
or municipal departments on their own.
The Drop-In Center is thus the only entry by which many thousands of city residents
can confidently seek information or help with problem solving on issues of city serviCE
public health, employment, education, housing and the like. Conversely, most city
offices and a great many public agencies serving San Bernardino Citizens, refer person~
calling or visiting them to our Drop-In Center. We are asked to do case review and
"work-ups", translations, aid with forms, counselingf family needs, assessments and
a variety of referrals.
Many times our client are undergoing periods of physical and emotional stress. City
departments and public agencies often employ our staff and facilities as "Safety Valve~
to avoid confrontation, to "cool down" volatile individuals or situations. The Drop-Ir.
Center thus function I s as a primary "entry point" for many city residents seeking
information and guidance for people who are not informed, isolated, fearful, or skeptic
about going directly to local government down town offices for. We see many persons
each week both Spanish and others speaking unable to read or write in any language,
yet are understandably very sensitive about "expressing" their disability to other.
Finally, the Drop-In Center staff act in the role of ombudsman. We do not make policy
decisions, we only report and make recorrmendations to our supervisors. However, very
often we are able to assist citizens by cutting through the bureaucratize red-tape witt.
a simple telephone call or letter. Some times just calm, detailed explanations of the
requirements of a specific program past on artificial barrier to the correct informatic
instructions or specific services.
At the Drop-In Center, we have learned to tailor our words and actions to the varied
requirements of people in crisis. As professionals, we are also here to explain these
needs to our City Hall personnel and the other personneld of other public and private
agencies in San Bernardino. We are a central component in what may be viewed as a
"mutual aid pact" for individuals and families in need.
Our ultimate goal in serving persons and families is to foster self -confidece and
the highest possible degree of indepgodence, pride and good health in our clientele.
Interestingly, of our best volunteerS who spend up to 20 or 30 hours monthly helping
us to help other-were themselves once at the Drop-In Center seeking assistance. This
self help recycling within the cOll1lTIunity is one of our most notable San Bernardino
City "Success Stories".
RES '96-172 .
/
(3)
Casa Ramona Drop-In Center provides the following services to San Bernardino residents:
1. Assistance with forms and documents, including:
-Public Assistance (Welfare) forms
-Social Security and PenSlon Forms.
-Housing applications.
-Scholarship applications.
-School documents (for children, parents).
-Permits and licenses (for indigents).
-Veteran's benefits eligibility
2 . Employment:
-Referrals (referred people to different agencies where there is openings).
-Counseling (referred people to different counseling offices).
-Applications (we provide people '.-Jith applications for different jobs in were we
have them).
-Special Youth employment prograrmning.
3. Legal Service:
-Referrals to legal aid.
-Preparation of materials.
-Consumer protection counseling and referral.
-Crime victim counseling referrals.
4. Special (Holiday) Programs:
-Food Baskets for the needy families (In coordination with The Sun Telegram).
-Christmas Dinner (In coordination with the Gents a dinner is held at our
facility, the dinner is for needy families).
-Fiestas (5 de Mayo and 1 6 de Septiembre) Our staff puts a fireworks proj ect
together for the Mexican Independence Celebration on September 16.
5. Public Information:
-Updating client community on services, hours, staff availability, policy
changes, etc.
-Distributing information at other locations: Welfare offices, employment
RES 96472
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(4)
office, schools, clinics, retail centers, etc
6. Referrals:
-Including but not limited to: Housing, Food Clothing utility Assistance, etc.
7 . Semlnars :
-Semlnars are on issues of interest to our community, one example is Crime
preventation and Fire Safety.
8. Social Securlty:
-The First Friday of each month we have a representative from the Social Security
Office in our facility to inform client about the services that Social
Security offers.
9. Swnmer Youth Program:
-Every year we get 5 to 6 youths to help in the different programs we offer. This
program in thru the City of San Bernardino.
10. Swnmer Lunch Program:
-During the Swnmer we serve lunch for kids in the community the age range is from
2 to 18 years of age.
11. Translations:
-~e assist all those people that came thru the Drop-In Center Center to translate
letter or documents.
12. Letter Preparation:
-~e assist all those people that need a letter typed or help in preparing one.
13. Citizenship Classes:
-We offer citizenship classes for all those whom are interested in becoming a
U. S. CitJ.ens.
14. Supervise \-lork Sentence/Community Service Program:
-This servlce allows individuals to comply with their community service alternativ
'.-Jork sentence.
RES 96:::172
(',/
(5)
Direct Services:
The Casa Ramona Drop-In Center now works in conjunction with the County Department of
Public Social Serv~ces. County Welfare refers a large number of their monolingual
Hispanics clients to us. We have an increasing number of center clients requesting
assistance with forms, documentation and explanation of the requirements they must meet.
A). There are people in need of learning about the services of Casa Ramona Drop-In
Center.
B). The needs of the local client population have grown while the availability of
services have decreased.
C} . The declining economy has created more social problems than ever.
RES 96-:-112
(6)
Direct Service:
F"ILLING our FORMS
One of the most important functions of the Casa Ramona Drop-In Center is to provide
assistance to the Span~sh speaking with:
A) . Explalmng and completing a variety of fonns.
B). Translation of documents, instructions, official correspondence, etc.
C). Typing letters for our clients (in reference to the above).
D). Referrals to specific agencies or service providers
These services will continue to be prov~ded on Mondays, Wednesday and Fridays from 1 :30
p.m. to 5:00 p.m.
RES 96-172
.
(7)
EMPLOYMENT SERVICES
Throughout the year, we assIst clients with finding jobs and applying for employment.
We network with other agencies and act as a clearinghouse and referral. We prescribe
certaIn telephone and personal intervIew techniques to our clientele, after assisting
with job applicatlons if necessary. We often bring job seeker together with prospectiv,
employers.
Special attention is prOVIded to older or "returning" workers, the young and entry-leve.
of "first tlme" worker. All groups need particular guidance in job search activities.
HEALTH SERVICES
We continue working with the County of
immunization clinIC adds to our once a
and adults are examine free of charge.
many heal th problems.
San Bernardino on the immunization clinic. The
year Health Fair in which hundreds of children
The examinations include a variety of test for
RES 96-17.2
.
(8)
Direct Services:
LEGAL SERVICES
Since 1984 the Drop-In Center has provided free legal services to monolingual Hispanics
that need help with legal problems. We identify the problem and if it is something our
staff can do, the problem is handle in house. If the problem requires more experienced
assistance we c nsult outside legal counselor we refer the client to a proper agency.
The office hour are from 8:00 a.m. to 5:00 p.m. Monday thru Friday. 'lbtal number of
persons served '.-J1.th legal related problems by the Drop-In Center ranges fODll 600 to 1,or
per year. This includes clients assisted over the phone, in person and the filling out
and translacion of a variety of legal documents.
SOCIAL SECURITY OUTREACH
Each first Friday of the month, a field representative 'fiOm the-SoCial Security
Administration visits the center to advise our clients.
Center staff is responsible for pre-arranging client appointments. Those who cannot wai
for an appointment in the center are referred directly to the local Social Security Off
and may later be assisted with their forms, translations, etc. Monday Wednesday and
Friday we assist with Social Security forms. Total number of persons coming into our
office for social security services range from 20 to 30 per week.
RES 96-172
(9)
"SUMMER YOUTH PROGRAM"
Through the months of July and August, the Casa Ramona Drop-In Center works with the
City of San Bernardino to help the young people of our city (those between the ages of
14 to 18 years) find summer Jobs. All young people who apply must fill out and
application and qualify under certain guidelines declaring that they are from law incomE
families and are resldents of the City of San Bernardino.
All those who qualify for this program are given the types of work where they can learn
while on the job. At Casa Ramona we often recruit helpers for our Senior Program, Chile
Development, Administrative Office, CUstodial Work. Persons qualifying for this progra~
are glven a total of 100 hours per month. Each young person is given the opportunity
to choose the type of work they wish to do. The Casa Ramona Drop-In Center is responsil::
for maintaining time sheets and providing the daily supervision of each summer youth
person assigned to us.
Many of these Summer Youth employees return to the center for help during the school
year in seeking part-Ume employment in the private sector.
"SUMMER LUNCH PROGRAM"
Each Summer the Drop-In staff works with city representatives to coordinate the annual
"Children Summer Lunch Program" at Casa Ramona. This program offers a nutritional lunch
to hundreds of needy children in the carrnunity
Through this program we provlde lunches to children age 2 through 18 years. Lunches
are served at the Casa Ramona dining room Monday thru Friday between the hours of 11 :30
a.m. to 12:30 p.m. Our center is recognized by the Department of Agriculture as one
of the best coordinated lunch sites in the City of San Bernardino. The munber of childrE
who benefit from this program ranges from 1,900 to 2,000 per month.
RES 96-);?i
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(10)
CITIZENSHIP CLASSES
The most recent addition to our services is the Citizenship classes. These classes are
offered to all those indiViduals who meet all the requirements to become a U.S. Citizen.
These classes are offered Saturday from 9:00 a.m. to 3:00 p.m. This program started
February 12, 1994.
\\DR!< SENTENCE/COMMUNITY SERVICE PROGRAM
The San Bernardino County Probation Department will continue to provide work placements
at Casa Ramona in 1995-96. This allCMs individuals to comply with their ccmnunity servl
alternative work sentence. The Drop-In Center Coordinator is responsible for the daily
record keeping for participants in this program. The Director assigns each person the
duties which they must complete in the time allCMed for their work sentence.
Individuals work assignments may include helping in the kitchen, as Custodial or
Maintenance helpers. The working days and hours are from Monday thru Friday from 8:00
a.m. to 6:00 p.m. with one hour lunch break.
Number of individuals participating each year range from 170 to 180.
RES ';16-172
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(11)
mMMUNITY EDUCATION
Casa Ramona Drop-In Center coordinates and conducts public educational seminars. A
typical seminar would conslst of a variety of speakers and presentations to inform the
community about different programs that are available throughout the city and county
of San Bernardino.
PUBLIC INFORMATION
During the Fiscal Year 1995-96, we will distribute informational flyers These will foc'
on issues and services provided by Social Services Agencies and Organizations in the
area. They will provide information on the activities of Gasa Ramona Drop-In Center
and also information on other events organized by Gasa Ramona.
We collect and distribute at the center a variety of printed materials for distribution
to our clients. We also attend workshops, cormnunity events, jobs fair, etc. and carry
forth our brochure~ and newsletters into the larger community.
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RES 9iH 72' .,
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CASA RAMONA, INC.
CASA RAMONA DROP-IN CENTER
F /Y ]996-97 JUDGET PROPOSAL
FUNDING SOURCE: CITY OF SAN BERNARDINO
SALARIES:
ADMINISTRATION SUPERVISOR
COORDINATOR
eLERK/TYPIST
ACCOUNTANT
PAYROLL TAXES
FRINGE BENEFITS
12,480
10,400
8,000
6,620
1,000
2,500
41,000
SUB TOTAL
OPERATING EXPENSES:
SECURITY
AUDIT /FISCAL
EQUIPMENT MAINTENANCE
TRAVEL
CONFERENCE AND SEMINAR
RENTAL/LEASE
TELEPHONE
OFFICE SUPPLIES
PRINTING
500
400
500
200
200
6,366
967
350
300
9,783
SUB-TOTAL
*TOTAL OPERATING EXPENSES
TOTAL GRANT REQUEST
50,183.00
.". ~ .: ',.' \ '. o. _. ~
1524 West 7th Slree
San Bernardino. CA 92.
Telephone 909/ 889.0(
RES 96-172
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CASA RAMONA, INC.
F/Y
DROP-IN CENTER
1996-97 BUDGET PROPOSAL
FUNDING SOURCE: CITY OF SAN BERNARDINO
SALARIES AND FRINGE
RENTAL/LEASE
PRINTING
OFFICE SUPPLIES
OFFICE EQUIPMENT
PROFESSIONAL FEE'S
TRAVEL/CONFERENCE
TELEPHONE
SECURITY
41,000
6,366
300
350
500
400
400
967
500
50,783
TOTAL OPERATING EXP.
'.' .,.
.... '. . ...1. . .... .','-. ~ '.
1524 West 7th Street
San Bernardino, CA 9241
Telephone 909/889-001