HomeMy WebLinkAbout1996-078
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RESOLUTION NO.
96-78
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION
OF CERTAIN RECORDS BY THE FINANCE DEPARTMENT
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the city of San
Bernardino do hereby approve the destruction by the Finance
Department of certain records, more particularly described in
Exhibit "A", attached hereto and incorporated herein as fully as
though set forth at length.
SECTION 2. It is hereby found and determined that the
records are no longer needed, and that they may be destroyed
pursuant to Government Code section 34090, upon written consent of
the City Attorney.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a regular meeting thereof, held on the 1st
day of April
, 1996, by the following vote, to wit:
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RES 96-79
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RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN RECORDS BY THE FINANCE DEPARTMENT
COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
NEGRETE X
CURLIN X
ARIAS X
OBERHELMAN X
DEVLIN X
ANDERSON X
MILLER X
~~;~ ~
of
The foregoing resolution is hereby approved this
April , 1996.
Approved as to form
and legal content:
JAMES F. PENMAN
city Attorney
~- ~fL:t \
. /q~'( ~ ~/49'1....
/. .,
Tom M:Lnor, Mayor
City of San Bernardino
111./1 day
I consent to the destruction of the records described in
resolution.
p.
es F. PENMAN
ty Attorney
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RES 96-79
EXHIBIT "A"
FINANCE ADMINISTRATION
Records Prior to July 1988:
1. Vendor Files.
2. Accounts Payable Registers.
3. Time Cards and Various Payroll Reports.
4. Cash Receipts.
5. Accounts Receivable Invoices.
6. General Ledger Reports Including Journal Vouchers.
CITY TREASURER DIVISION
Records Prior to July 1988:
1. Bank Statements from First Interstate Bank Branch #206:
4-98018, 2-98019, 6-98020, 4-98021, 2-98022, 0-98023,
3-98027, 1-98028, 1-98000, 4-98004.
2. Treasurer's Receipts.
3. Petty Cash Request for Payments (reimbursement claim),
copies of Petty Cash Vouchers.
4. Worker's Compensation Request for Payment (reimbursement
claim) .
5. John Hancock Request for Payment (reimbursement claim).
6. Inter-Departmental Receipts.
7. Check Vouchers First Interstate Bank: 206 4-98018, 2-
98019, 6-98020, 4-98021, 2-98022, 0-98023, 3-98027, 1-
98028.
8. Check Vouchers Bank of America: 0307 120 023 01967 12560.
RES 96-79
EXHIBIT "A" CONTINUED
CITY TREASURER CONTINUED
9.
Documentation for investments
purchased/sale confirmation;
deposits and pass books.
sold or matured, letters,
matured certificate of
10. Investment portfolio summary (prepared monthly) statement
of assets issued by First Interstate Bank Institutional
Custodial Services.
11. Daily transaction schedules from First Interstate Bank
Custodial Services.
12. Registers of City and Water Checks (Payroll and Accounts
Payable), and Hand Type Registers.
13. Water Department letters authorizing transfer of funds.
14. City and Water Department bank balance adjustment reports
(Payroll and Accounts Payable) and Certificates of
Declarations and Accounts Payable Summaries.
15. Copies of receipts of active deposits.
16. stop payment orders on all checks.
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