HomeMy WebLinkAbout1997-285
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
12-15159~305
RESOLUTION NO. 97-285
2
3
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
PURCHASE ORDER TO A.B.I.N.I.P. IN ACCORDANCE TO BID SPECIFICATION
Q98-047.
4
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7
SECTION 1.
That A.B.I.N,I.P, is the lowest and best responsible bidder for the
8
police clerical support services in accordance with bid specification Q98-047, with a total
9
estimated annual amount of $34,371 for the remainder of the FY 1997/98; pursuant to this
determination, the purchasing manager is hereby authorized and directed to issue a purchase
order for the police clerical support services for the City of San Bernardino Police Department;
such award shall only be effective upon the issuance of a purchase order by the purchasing
manager; and all other quotations therefore and hereby rejected,
SECTION 2. That the Mayor of San Bernardino is hereby authorized and directed to
execute, on behalf of said City, an agreement for providing contract services for police
document imaging/scanning, in accordance with the Request For Qualifications for the total
amount $34,371, with A,B,I.N,I.P..
SECTION 3. The authorization to execute the above referenced purchase order is
rescinded if it is not issued within sixty (60) days of the passage of this resolution,
/1111/
111111
111111
11/11/
111111
12-15159-305
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
97-285
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
PURCHASE ORDER TO A.B.I.N.I.P. IN ACCORDANCE TO BID SPECIFICATION
Q98-047.
3
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
4 ~~
Common Council of the City of San Bernardino at a regular meeting thereof, held on
5
6
7
8
the 15th day of
september, 1997, by the following vote, to wit:
Council Members
AYES
NAYS
ABSTAIN ABSENT
NEGRETE
x
9
x
CURLIN
ARIAS
x
x
OBERHELMAN
x
DEVLIN
ANDERSON
x
x
MILLER
~/llhtv!nedmtJJ/ Dlf1J.Zz(
City Clerk ([
The foregoing resolution is hereby approved this l7l'aay of
september, 1997,
~. )a \
/ FJIVl A./~
. TOM MINOR, Mayor
City of San Bernardino
Approved as to form and
legal content:
James F. Penman,
City ttorney
97-2'85
THIS AGREEMENT is
SERVICES AGREEMENT
entered into this ltd.. day of ~
19~ between
A.B.I./V.I.P.
("CONTRACTOR") and the CITY OF
SAN BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, CITY has need for police document imaging
scanning within the CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able
to perform said services: and,
C. WHEREAS, CONTRACTOR has provided the lowest responsible
bid for the providing of such services;
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish police document imaging scanning
services to CITY in accordance with Bid Specifications Q98-047.
2. Over the term of this Agreement, CONTRACTOR shall be paid
for such services an amount in accordance with Bid Specification
Q98-047 Bidder's Proposal and Statement.
3. CONTRACTOR shall provide the City of San Bernardino Police
Department with a monthly invoice in arrears and shall be provided
payment within thirty (30) days therefrom. CITY retains the right
to challenge all or any part of an invoice.
4. The term of this Agreement shall be one (1) year from the
date first above shown. It may be canceled by thirty days written
notice by either party.
5. CONTRACTOR shall indemnify, defend and hold CITY, its
officers, employees and agents harmless from any claim, demand,
Page 1 of 3
.
97-285
liability, suit, judgement or expenses (including, without
limitation, reasonable costs of defence) arising out of or related
to CONTRACTOR's performance of this agreement, except that such
duty to indemnify, defend and hold harmless shall not apply where
injury to person or property is caused by CITY's willful misconduct
or sole negligence.
6. While not restricting or limiting the foregoing, during
the term of this Agreement, contractor shall maintain in effect
policies of comprehensive public, general and automobile liability
insurance, in the amount of $1,000,000.00 combined single limit,
and statutory worker's compensation coverage, and shall file copies
of said policies with the CITY'S Risk Manager prior to undertaking
any work under this Agreement.
7. CONTRACTOR shall perform work tasks as directed by the
City of San Bernardino Police Department, but for all intents and
purposes contractor shall be an independent contractor and not an
agent or employee of the CITY.
8. In the performance of this Agreement and in the hiring and
recruitment of employees, contractor shall not discriminate on the
basis of race, creed, color, religion, sex, physical handicap,
ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be
deposited with the United States Postal Service, postage prepaid
and addressed as follows:
TO THE CITY:
Lee Dean, Chief of Police
PO Box 1559
San Bernardino, CA 92401-1559
Page 2 of 3
.
97-285
TO THE CONTRACTOR:
A.B.I./V.I.P. Imaging Service
2038 W. Park Avenue
Redlands, CA 92373
Nothing in this paragraph shall be construed to prevent the
giving of notice by personal service.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and date first above shown.
Date:~...q1
By: flBT, fi TTOI2A)('V SE'eU/CE/J.NG.
Business Name
/11,4& &, L
Signatu ()
Date: Q"'/7/r1
CITY OF SAN BERNARDINO
By(Yt1~ P n1/1~)~{4LIv\
, Johp P. Murphy, f;
'..Eut'chasing Manager
City of San Bernardino
ATTEST:
(;~~ CLiA~\.-/
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman,
City Attorney
By:
Page 3 of 3