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RESOLUTION NO. 97-257
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION
OF CERTAIN RECORDS BY THE PURCHASING DIVISION OF THE FINANCE
DEPARTMENT,
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San
Bernardino do hereby approve the destruction by the Finance
Department of certain records, more particularly described in
Exhibit "A", attached hereto and incorporated herein as fully as
though set forth at length.
SECTION 2.
It is hereby found and determined that the
records are no longer needed, and that they may be destroyed
pursuant to Government Code Section 34090, upon written consent of
the City Attorney,
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a joint regular meeting thereof, held on the 2nd
day of Sept~er , 1997, by the following vote, to wit:
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97-2 7
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RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN RECORDS BY THE PURCHASING DIVISION OF THE
FINANCE DEPARTMENT.
COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
NEGRETE X
CURLIN X
ARIAS X
OBERHELMAN X
DEVLIN X
ANDERSON X
MILLER X
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CITY tLERK
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of
The foregoing resolution is hereby approved this fiL day
September ,1997 .
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Tom Minor, Mayor
City of San Bernardino
Approved as to form
and legal content:
destruction of the records described in
,; I
James Penman
City Attorney
2
97-257
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RETENTION LIST
PURCHASING DIVISION,FINANCE DEARTMENT
EXHIBIT "A"
FINANCE DEPARTMENT-PURCHASING DIVISION
PURCHASING RECORDS TO DESTROY
PURCHASE ORDERS
REPORTS
-DETAIL
-ISSUES
-AVERAGE COST
-PURCHASING BUDGETS
-ANNUALS
-EQUIPMENT
-GENERAL LEDGER ACCOUNTS
-DEPARTMENTAL
-UNPOSTED ISSUE
-APPROPRIA nONS
,ORDERS & ADJUSTMENTS
JOURNAL VOUCHERS
LOG BOOKS
FORMAL BIDS
1985-1991
1985-1991
1989-1991
1989-1991
1985-1991
1988-1991
1989-1991
1988-1991
1988-1991
1990-1991
1976-1991
1990-1991
1982-1991
1982-1991
1989-1991
FINANCE DEPARTMENT-CENTRAL STORES (WAREHOUSE)
CENTRAL STORES REPORTS TO DESTROY
VENDOR FILES
1973- I 991
REPORTS
-SALES HISTORY
-ISSUES
-PRODUCT AVERAGE
,DAILY COMPUTER
,TRANSACTIONS
-AVERAGE COSTS
-JOB COST
HOUSEWARE INVOICES
INVENTORY CARDS
1985,1991
1984-1991
1985,1991
1983-1991
1983,1991
1984-1991
1981-1991
1988-1991
1973,1991
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