HomeMy WebLinkAbout1997-204
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RESOLUTION NO.
97-204
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
TO EXECUTE AMENDMENT NO. 7 TO THE AGREEMENT BETWEEN THE CITY AND
CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER
LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO
EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR
PERIOD.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Director of Parks,
Recreation and
Community Services Department of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
Amendment No.7 to the Agreement with Casa Ramona, Inc. relating
to the operation of a drop-in center located at 1524 West 7th
Street, San Bernardino, California, to extend the term of the
Agreement for an additional one year period.
A copy of said
Amendment No. 7 is attached hereto, marked Exhibit 1, and
incorporated herein by reference as fully as though set forth at
length. All other terms and conditions of the Agreement shall
remain in full force and effect.
SECTION 2.
The agreement authorized by this resolution
shall not take effect until fully signed and executed by both
parties. Neither party shall be obligated hereunder unless and
until the agreement is fully executed and no oral agreement
relating thereto shall be implied or authorized.
SECTION 3.
The authorization granted hereunder shall
expire and be void and of no further effect if the agreement is
not executed by both parties within 60 days following the
effective date of the resolution.
5/23/97
-1-
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97-204
RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 7 TO THE AGREEMENT WITH CASA RAMONA,
INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT
1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a joint regular
meeting thereof, held on the
7th
July
day of
, 1997 by the following vote,
to wit:
COUNCIL MEMBERS
NEGRETE
AYES NAYS
x
x
x
x
x
~
x
ABSTAIN
ABSENT
CURLIN
ARIAS
OBERHELMAN
DEVLIN
ANDERSON
MILLER
L;~~j\.L.L. CL4-~ '-/~
Ra' el C1ar}:", City Clerk
The foregoing resolution is hereby approved this I~ii
day of
July
, 1997.
-;~
Tom Mino , Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
By: z
/~w-
ad
5/
-2-
97-204
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This AmeIj,5::t to
of ('j'l(.1
BERN~IN and CASA
Drop-In Center at
California.
AMENDMENT NO. 7
AGREEMENT
(Drop-In Center)
Agreement is entered into this ;{/~I day
1997, by and between the CITY OF SAN
RAMONA, INC., relating to the operation of a
1524 West 7th Street, San Bernardino,
1.
That certain Agreement between the parties dated
September 1, 1990 is hereby amended as follows:
Paragraph 2 (c) relating to the term of the
Agreement is amended to extend the term of this
contract for an additional one year period as
follows:
A.
.. . "commencing July 1, 1997 and expiring June
30,1998"...
2 .
All other terms and conditions of the Agreement
described shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this instrument
upon the date first herein above appearing.
ATTEST:
~/__llA /
By _ L.Z.a.A..A:-
cit Clerk
CITY OF SAN BERNARDINO
By gtuf 7- ~t~
lrector, Parks, Recreation
and Community Services
Department
Approved as to form
and legal content:
JAMES F. PENMAN
City ttorney
CASA RAMONA, INC.
B&/~
Title 6-Y:!:?c/nt/~
v/:e
p~'V\
E(I-!(81T ,,]"
97-204
1524 West 7th Street
San Bernardino, CA 92411
Telephone 909/889-0011
CASA RAMONA, INC.
RECEIVED
JUN 12 1997
PK., REC. & COMM. SVC.
June 9, 1997
Mr. Tom Boggs
Parks and Recreation Dept.
City of San Bernardino
547 North SieITa Way
San Bernardino, CA 9240 I
Dear Mr. Boggs,
Enclosed you will find our proposal for the Drop-In Center for fiscal year 1997-98.
Should you have any questions regafding this matter, please feel free to call me. We
appreciate very much the continued support from the city in providing these services to
the community.
Very Sincerely,
~6~h
. .~..y):(}
Robert D. Armenta
Program Analyst
Casa Ramona, Inc.
cc: Amy Ulloa, Parks and Recreation Dept.
Esther R. Estrada, Exec. Dir., Casa Ramona, Inc.
DIC FILE
97-204
CASA RAMONA INC.
DROP-IN CENTER
Budget Proposal
FlY 97-98
Funding Source: City Of San Bernardino
Total Expenditure
AMOUNT
41 ,000
6,366
300
350
500
400
400
967
500
50,783
BUDGET ITEM
Salaries And Benefits
Rental/Lease
Printing
Office Supplies
Office Equipment
professional Fees
Travel/Conference
Telephone
Security
97~204
1524 West 7th Street
San Bernardino, CA 92411
Telephone 909/889-0011
CASA RAMONA, INC.
The Casa Ramona Drop-In Center provides San Bernardino residents with a wide
range of services. Outlined below are the specific services and programs which the center
proposes to provide during Fiscal Year 1997-98. More detailed information is provided
on accompanying pages. An approximate schedule for the delivery of these services and
the implementation of programming is also included,
We provide services to those in need, the poor, elderly, homeless, unemployed,
children, families, non-english speaking, new arrivals and crime victims. No one is turned
away. City residents are aided directly and others sometimes are referred elsewhere for
assistance. Most center clients reside in the Spanish speaking neighborhoods of the city's
West and South Central areas, however, we see many persons at the Drop-In Center from
other areas throughout the City of San Bernardino.
97-204
OMBUDSMAN SERVICES / CLIENT ADVOCACY
Originally, the Casa Ramona Drop-In Center was envisioned as a "Satellite" City Hall. It offers
citizens a wide range of city services "close to home," Today, the center has evolved from a generalized
"Mini City HaIl" into more of an office of first-and often last resort assistance for a large number of city
residents, Primarily, we now serve those who lack the confidence, social, or language skills or stamina to
confront public agencies or municipal departments on their own.
The Drop-In Center is thus the only entry by which many thousands of city residents can
confidentially seek information with issues regarding city services, public health, employment, education,
housing, etc. Conversely, most city offices and a great many public agencies serving San Bernardino
citizens refer persons to our Drop-In Center. We are asked to do case review and "work ups", translations,
aid with forms, counseling, family needs, assessments and a variety of referrals.
Many times our client are undergoing periods of physical and emotional stress, City departments
and public agencies often employ our staff and facilities as "Safety Valves" to avoid confrontation with
volatile individuals. The Drop-In Center thus functions as a primary "entry point" for many city residents
seeking information and guidance for people who are not as informed, isolated, fearful, or skeptic about
going directly to local government downtown offices for assistance, We see many persons each week who
are solely Spanish speaking and who may even be unable to read or write in any language. Many of these
individuals are understandably very sensitive about "expressing" their disability to others.
Finally, the Drop-In Center staff acts in the role of ombudsman. We do not make policy decisions.
We only report and make recommendations to our supervisors. However, very often we are able to assist
citizens by cutting through the bureaucratic red-tape.
At the Drop-In Center we have learned to tailor our words and actions to the varied requirements
of people in crisis. As professionals, we are also here to explain these needs to our City Hall personnel and
the other personnel of other public and private agencies in San Bernardino. We are a central component in
what may be viewed as a "mutual aid pact" for individuals and families in need.
Our ultimate goal in serving persons and families is to foster self-confidence and the highest
possible degree of independence, pride and good health in our clientele. Interestingly, many of our best
volunteers who spend up to 20 to 30 hours monthly helping us were once themselves clients of the Drop-In
Center seeking assistance. lbis self-help recycling within the community is one of our most notable San
Bernardino City success stories.
97-204
Casa Ramona Drop-In Center provides the following services to San Bernardino residents:
1. Assistance with forms and documents, including:
-Public Assistance (welfare) Forms
-Social Security and Pension Forms
-Housing applications
-Scholarship applications
-School documents (for children, parents)
-Permits and licenses (for indigents)
-Veteran's benefits eligibility
2. Employment
-RefeITals (refer people to different agencies where there are openings)
-Counseling (refer people to different counseling offices)
-Applications
-Special youth employment programming
3. Legal Service:
-Referrals to legal aid
-Preparation of materials
-Consumer protection counseling and referral
-Crime victim counseling and referral
4. Special (Holiday) Programs:
-Food Baskets for the needy families
-Christmas Dinner
-Fiestas (5 de Mayo and 16 de Septiembre
5. Public Information
-Updating client community on services, hours, staff availability, policy changes, etc.
-Distributing information at other locations: welfare offices, employment office, schools, clinics,
retail centers, etc.
6. Referrals:
-Including but not limited to: housing, food, clothing, utility assistance, etc.
7. Seminars:
- Seminars are on issues of interest to our community (crime prevention)
8. Social Security
-The first Friday of each month we have a representative from the Social Security office in our
facility to inform clients about the services that Social Security offers.
97-2,04
9. Summer Youth Program:
-Every year we get 5 to 6 youths to help in the different programs we offer. This program is
through the City of San Bernardino.
10. Summer Lunch Program:
-During the summer we serve lunch fOf children in the community from the age of2 to 18.
11. Translations:
-We assist all those people that come through the Drop-In Center wi the translation ofletters and
other documentation,
12. Letter Preparation:
-We assist all those people that need a letter typed or wi the preparation of a letter.
13. Citizenship Classes:
-We offer citizenship classes for all those whom are interested in becoming U.S. Citizens.
14. Supervise Work Sentence / Community Service Program:
-This service allows individuals to comply with their community service alternative,
97-204
DIRECT SERVICES
The Casa Ramona Drop-In Center now works in conjunction with the County Department
of Public Social Services. County Welfare refers a large number of their monolingual
Hispanic clients to us. We have an increasing number of center clients requesting
assistance with forms, documentation and explanation of the requirements they must meet.
1. There are people in need oflearning about the services of Cas a Ramona Drop-In
Center.
2. The needs of the local client population have grown while the availability of services
have decreased.
3. The declining economy has created more social problems than ever.
FILLING OUT FORMS
One of the most important functions of the Drop-In Center is to provide assistance to the
Spanish speaking with:
1. Explaining and completing a variety of forms.
2. Translation of documents, instructions, official correspondence, etc.
3. Typing letters for our clients.
4. Referrals to specific agencies or service providers
These services will continue to be provided on Mondays, Wednesdays and Fridays from
1:30 p.m. to 5:00 p.m.
EMPLOYMENT SERVICES
Throughout the year, we assist clients with finding jobs and applying for employment. We
network with other agencies and act as a clearinghouse and refeITal. We prescribe certain
telephone and personal interview techniques to our clientele, after assisting with job
applications if necessary. We often bring job seekers together with prospective employers.
Special attention is provided to older or "returning" workers, the young and entry-level of
"first time" workers, All groups need particular guidance in job search activities.
97-204
HEALTH SERVICES
We continue working with the County of San Bernardino on the immunization clinic. The
immunization clinic adds to our once a year Health Fair in which hundreds of children and
adults are examined free of charge. The examinations include a variety of test for many
health problems.
LEGAL SERVICES
Since 1984 the Drop-In Center has provided ffee legal services to monolingual Hispanics
that need assistance with legal problems. We identify the problem and if it is something
our staff can do, the problem is handled in house. If the problem requires more
experienced assistance we consult outside legal counselor we refer the client to a proper
agency. The total number of persons served with legal related problems at the Drop-In
Center ranges from 600 to 1,000.
SOCMLSECURlTYOUTREACH
Each first Friday of the month a field representative from the Social Security
Administration visits the center to advise our clients.
Center staff is responsible for pre-arranging client appointments. Those who cannot wait
for an appointment in the center are referred directly to the local Social Security Office
and may later be assisted with their forms, translations, etc. Total number of persons
coming into our office for social security services range from 20 to 30 per week.
SUMMER YOUTH PROGRAM
Through the months of July and August, the Drop-In Center works with the City of San
Bernardino to help the young people of our city. All young people who apply must fill out
an application and qualify under certain guidelines declaring that they are from low income
families and are residents of the City of San Bernardino.
All those who qualify for this program are given the types of work where they can learn
while on the job. At Casa Ramona we often recruit helpers for our Senior Program, Child
Development, Administrative Office, and custodial work. Persons qualifying for this
program are given a total of 100 hours per month. Each young person is given the
opportunity to choose the type of work they wish to do. The Drop-In Center is
responsible for maintaining time sheets and providing the daily supervision of each
summer youth person assigned to us.
Many of these Summer Youth employees return to the center for help during the school
year in seeking part-time employment in the private sector.
97,.204
SUMMER LUNCH PROGRAM
Each summer the staff works with city representatives to coordinate the annual "Children
Summer Lunch Program" at Casa Ramona. This program offers a nutritional lunch to
hundreds of needy children in the community.
Through this program we provide lunches to children ages 2 through 18 years. Lunches
are served at the Casa Ramona dining room Monday through Friday between the hours of
11:30 am to 12:30 PM. OUf center is recognized by the Department of Agriculture as
one of the best coordinated lunch sites in the City of San Bernardino. The number of
children who benefit from this program ranges from 1,900 to 2,000 per month.
CITIZENSHIP CLASSES
The most recent addition to our services is the citizenship classes. These classes are
offered to all those individuals who meet all the requirements to become a U.S. Citizen.
These classes are offered Satufday from 9:00 am to 3:00 PM. This program started
February 12, 1994.
WORK SENTENCE / COMMUNITY SERVICE PROGRAM
The San Bernardino County Probation Department will continue to provide work
placements at Casa Ramona in 1997-98. This allows individuals to comply with their
community service alternative work sentence. The Drop-In Center Coordinator is
responsible for the daily recofd keeping for participants in this program, The Director
assigns each person the duties which they must complete in the time allowed for their
work sentence.
Number of individuals participating each year range from 170 to 180.
COMMUNITY EDUCATION
Casa Ramona Drop-In Center coordinates and conducts public educational seminars. A
typical seminar would consist of a vafiety of speakers and presentations to inform the
community about different programs that are available throughout the City and County of
San Bernardino.
97-204
PUBLIC INFORMATION
During the Fiscal Year 1997-98 we will distribute informational flyers, These will focus
on issues and services provided by social service agencies and organizations in the area.
They will provide information on the activities of Casa Ramona Drop-In Center and also
information on other events organized by Casa Ramona.
We collect and distribute at the center a variety of printed materials for distribution to our
clients. We also attend workshops, community events. job fairs, etc, and carry forth our
brochures and newsletters into the larger community.
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