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Home My WebLink About1997-192 r-. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 97-192 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING FISCAL YEAR 97/98 MAINTENANCE SERVICES AGREEMENT WITH THE OF SAN BERNARDINO FOR MAINTENANCE OF PUBLIC SAFETY MOBILE TERMINALS FOR THE CITY OF SAN BERNARDINO. A COUNTY DATA BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor is hereby authorized and directed to execute on behalf of the City a fiscal year 97/98 maintenance services agreement by and between the City of San Bernardino and the County of San Bernardino for maintenance of Public Safety Mobile Data Terminals for a total amount of $54,300.00, for the City of San Bernardino. SECTION 2. The authorization to execute the above referenced agreement order is rescinded if it is not issued within sixty (60) days from the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and joint Bernardino at a regular Common Council of the City of San 7th meeting thereof, held on the day of July IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII , 1997, by the following vote, to wit: 1 . 97-192 . RESOLUTION AUTHORIZING FISCAL 97/98 MAINTENANCE SERVICES AGREEMENT WITH COUNTY FOR MAINTENANCE OF MOBILE DATA TERMINALS. 1 2 3 COUNCIL MEMBERS 4 NEGRETE 5 CURLIN 6 ARIAS 7 OBERHELMAN 8 DEVLIN 9 ANDERSON 10 MILLER 11 12 13 AYES NAYS ABSTAIN ABSENT x x x x x x x (j&~ ('Ii /- , , I...--t-<vLrc. Ci y Clerk The foregoing resolution is hereby approved this loft 14 15 16 17 18 19 20 day of July 21 Approved as to form and legal content: 22 JAMES F. PENMAN 23 City Attorney 24 251-. 26 27 28 , 1997. ~oi2:4::A City of San Bernardino 2 .. -. 97-192 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION AUGUST 19, 1997 FROM: RICHARD LARSEN, ACTING DIRECTOR INFORMATION SERVICES DEPARTMENT SUBJECT: RACK SPACE/CIRCUITS LICENSE AGREEMENT AND AMENDMENT OF 800 MHz RADIO MAINTENANCE SERVICE AGREEMENTS RECOMMENDATION: 1) Approve license agreement with the City of San Bernardino for rack space use and circuits at Little Mountain in the amount of $34,112. AGREEMENT NO. 97-701 2) Approve Amendment NO.2 to four 800 MHz Radio Maintenance Service agreements with the City of San Bernardino, extending the term of each from July 1, 1997 through June 30, 1998, in the total amount of $196,998, as follows: Agreement Agreement No. 800 MHz Mobile/Portable Radio Equipment Maintenance 96-165 A-2 800 MHz Mobile Digital Terminals Maintenance 96-166 A-2 800 MHz Radio Dispatch Equipment Maintenance 96-167 A-2 800 MHz Backbone Radio Equipment Maintenance 96-168 A-2 $ Amount $55,368.00 $54,300.00 $60,450.00 $26,880.00 BACKGROUND INFORMATION: ISD provides a variety of contract communication services to local municipalities and private agencies in support of the county's public safety communication network. These contract services include leasing unused space at county maintained communications facilities for placement of customer-owned equipment, providing point to point microwave communication circuits, and maintenance of customer-owned public safety equipment. Existing agreements with the City of San Bernardino for rack space and microwave circuits are invalid under current contract terms and conditions. The agreement provides the City of San Bernardino with rack space and microwave circuits at Little Mountain, located in the City of San Bernardino that conform to current arrangements. Equipment maintenance services for the City of San Bernardino's 800 MHz radio system under fOUf agreements were approved by the Board of Supervisors on August 6, 1996. Amendment NO.2 to each agreement extends the term from July 1, 1997 through June 30, 1998 and revises the annual cost fOf said services. cc: ISD--Annette Ross w/agree. City of San Bernardino w/agree. c/o ISO Auditor w/agreement Contract Compliance w/agree. 800 MHz System Operations Risk Management GSG File w/agreement BY Record of Action of the Board of Supervisors mil AYE 5 ITEM 015 ". 97-192 RACK SPACE/CIRCUITS LICENSE AGREEMENT AND AMENDMENT OF 800 MHz RADIO MAINTENANCE SERVICE AGREEMENTS August 19,1997 Page 2 of 2 REVIEW BY OTHERS: Deputy County Counsel, Kevin Norris reviewed the license agreement on July 17,1997, and the four Amendments (No.2) on June 4,1997. Paula Tobler, Deputy County Counsel reviewed the license agreement on July 24, 1997, and Kathryn Brill, Risk Management reviewed the four Amendments (No.2) in August, 1997. FINANCIAL IMPACT: These service contracts were included as part of Communication's Internal Service Fund 1997-98 budget and produce approximately $231,110 in revenues. There is no impact on local cost. SUPERVISORIAL DISTRICT(S): Fifth PRESENTER: Richard N. Larsen, Acting Director, Information Services Department, 388-5501. AUGUST 19, 1997 ITEM 015 r _ q"( c 1'1.A.- ~ E New Vendor Code Dept. Contract Number M Change SC A X Cancel MHz 96-l66A2 County Department Dept. Orgn. Contractor's Ucense No. Information Services Deoartment ISD MHz County Department Contract Representative Ph. Ext. Amount of Contract Judy Cline 909) 388-5518 $54300.00 Fund I Dept. I Organization I Appr. Obj/Rev Source Activity I GRC/PROJ/JOB Number lAM MHz MHz 9800 Commodity Code Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 Project Name - - - - 800MHz Mobile Digital - - - - Tpnnin~l M~intpn::tnrp - - - - n. FOR COUNTY USE ONL Y County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF SAN BERNARDINO hereinafter called CONTRACTOR Address Janice Ingles, Director - Management of Information Services 300 North 'D' Street, San Bemardino, CA 92418-0001 Phone Birth Date (909) 384-5010 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOllOWS: (Use space below and reverse side of form if needed. Set forth service to be rendered. amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions. and attach plans, specifications, and addenda, if any.) AMENDMENT NO. A:2 Paragraph 2 is hereby amended as follows: "The term of the agreement shall be renewed on the first day of July 1997, and shall continue for a term through June 30, 1998, and may be renewed, after this term, for an indefinite period." Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated herein in full. ~ Chair A COPY OF THIS ~ompa:Y, etc.) By ~ .../. .---;7 (Authorized ign~ Dated /-/C.J~' 9? Title ;1/J /J 1/ f) I< Address 3IJtJ II. 'V/' Yr-e4 , ~ & /111ft/I'Ll! I ell r) '-I/.s By viewed as to Affirmative Action Reviewed for Processing Date ~ Agency Administrator/CAD Date 02.12295-000 AllY. 11190 lahort ~I Page 1 of , 97-192 SCHEDULE A 800 MHz MOBILE DIGITAL TERMINAL MAINTENANCE SERVICE AGREEMENT #96-166 A-2 Equipment Type Monthly Fee Motorola 9100-11800 MHz Mobile Digital NO.of Units Monthly Cost Advance Annual Fee $ 25,00 180 $4,500.00 $ 54,300.00 A. Rates are to be paid at least quarterly, in advance. B. Additional equipment will be assessed a prorata charge for the first year, full rate thefeafter. C, Rates are subject to periodic adjustment. D, Notification of proposed rate changes shall be made to Customer two months in advance of effective date of such change. 6/4/97